Privacy Act of 1974, New System of Records, 61160-61162 [2015-25746]

Agencies

• DEPARTMENT OF COMMERCE

[Federal Register Volume 80, Number 196 (Friday, October 9, 2015)]
[Notices]
[Pages 61160-61162]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-25746]


-----------------------------------------------------------------------

DEPARTMENT OF COMMERCE

[Docket No. 150902800-5800-01]
RIN 0605-XC025


Privacy Act of 1974, New System of Records

AGENCY: National Oceanic and Atmospheric Administration U.S. Department 
of Commerce.

ACTION: Notice of Privacy Act system of records: COMMERCE/NOAA-11, 
contact information for members of the public requesting or providing 
information related to NOAA's mission.

-----------------------------------------------------------------------

SUMMARY: This notice announces the Department of Commerce's 
(Department's) proposal for a new system of records under the Privacy 
Act. The National Oceanic and Atmospheric Administration (NOAA) is 
creating a new system of records for contact information for members of 
the public requesting information and non-Federal providers' of 
information (e.g. academic researchers'). Information will be collected 
from individuals under the authority of 5 U.S.C. 301, Departmental 
Regulations, and 15 U.S.C. 1512, Powers and duties of Department [of 
Commerce]. This record system is necessary to facilitate provision of 
information to the requesting public and to post researchers' contact 
information on applicable Web sites.

DATES: To be considered, written comments must be submitted on or 
before November 9, 2015. Unless comments are received, the new system 
of records will become effective as proposed on the date of publication 
of a subsequent notice in the Federal Register.

ADDRESSES: Comments may be mailed to Sarah Brabson, NOAA Office of the 
Chief Information Officer, Room 9856, 1315 East-West Highway, SSMC3, 
Silver Spring, MD 20910.

FOR FURTHER INFORMATION CONTACT: Sarah Brabson, NOAA Office of the 
Chief Information Officer, Room 9856, 1315 East-West Highway, Silver 
Spring, MD 20910.

SUPPLEMENTARY INFORMATION: NOAA is creating this system of records 
notice to replace the former COMMERCE/NOAA-11, NOAA Mailing Lists, 
which is no longer in existence. This system of records notice will 
encompass all NOAA systems which collect, store and/or disseminate 
contact information for members of the public requesting or providing 
information related to NOAA's mission. Information collections would be 
requested from individuals under the authority of 5 U.S.C. 301, 
Departmental Regulations and 15 U.S.C. 1512, Powers and duties of 
Department. The collection of information is necessary to facilitate 
communication with, and share mission-related information with, the 
public. NOAA would collect information from individuals in order to 
provide and acquire NOAA mission-related data. The resulting system of 
records, as amended, appears below.
COMMERCE/NOAA-11

SYSTEM NAME:
    COMMERCE/NOAA-11, Contact Information for Members of the Public 
Requesting or Providing Information Related to NOAA's Mission.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    National Environmental Satellite, Data, and Information Service 
(NESDIS):
    NOAA5009, National Climatic Data Center Local Area Network: Federal 
Building, Room 311, 151 Patton Avenue, Asheville, NC 28801.
    NOAA5010, National Oceanographic Data Center: 1315 East West 
Highway, Silver Spring, MD 20910.
    NOAA5036, National Coastal Data Development Center Local Area 
Network: 1021 Balch Blvd., Stennis Space Center, MS 39529.
    NOAA5036 Mirror Site: 25 Broadway, E/GC4, Boulder, CO 80305.
    NOAA5040, Comprehensive Large Array-data Stewardship System: 2110 
Pleasant Valley Road, Fairmont, WV 26554.
    NOAA5045, NOAA Environmental Satellite Processing Center: 4231 
Suitland Rd., Suitland, MD 20746.
    National Marine Fisheries Service (NMFS):
    NOAA4010, NMFS Headquarters Local Area Network: 1315 East West 
Highway, Silver Spring, MD 20910.
    NOAA4960, Honolulu, HI Pacific Islands Fisheries Science Center 
Local Area Network: 2570 Dole Street, Honolulu, HI 96822.
    National Ocean Service (NOS):
    NOAA6001, NOS Enterprise Information System: 1305 East West 
Highway, Floor 13, Silver Spring, MD 20910.
    NOAA6101, Coastal Services Center (CSC) Information Technology 
Support System: 2234 S. Hobson Ave., Charleston, SC 29405.
    NOAA6301, National Centers for Coastal Ocean Science (NCCOS) 
Research Support System: 1305 East West Highway, 13th Floor, Silver 
Spring, MD 20910.
    NOAA6501, Office of Coast Survey (OCS) Nautical Charting System: 
1315 East West Highway, Floors 5, 6 & 7, Silver Spring, MD 20910.
    National Weather Service (NWS):
    NOAA8860, National Centers for Environmental Prediction: 5830 
University Research Court, College Park, MD 20740.
    NOAA8874, National Operations Hydrologic Remote Sensing Center, 
1735 Lake Dr. West, Chanhassen, MN 55317.
    NOAA8884, Southern Region Headquarters, 819 Taylor St. RM 10A05C, 
Fort Worth, TX 76102.
    NOAA8885, Western Region Headquarters, 125 South State St., Salt 
Lake City, UT 84103.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Members of the public requesting information. Members of the public 
(non-NOAA researchers), who provide information to NOAA for 
dissemination to the public.

CATAGORIES OF RECORDS IN THE SYSTEM:
    This information is collected and/or maintained by all systems 
covered by this system of records: Name, address, email address, 
telephone number (business or private, by individuals' choice), 
organization name, address and position if applicable.

[[Page 61161]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, Departmental Regulations and 15 U.S.C. 1512, Powers 
and duties of Department.

PURPOSES:
    This information will allow NOAA to contact customers who have 
requested data, will participate or have participated in NOAA 
conferences, meetings and trainings, as well as those researchers 
providing data and making presentations. Maintenance of this contact 
information allows further communication and information sharing, as 
well as a mechanism for customer surveys with the goal of improving 
services.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. In the event that a system of records maintained by the 
Department to carry out its functions indicates a violation or 
potential violation of law or contract, whether civil, criminal or 
regulatory in nature and whether arising by general statute or 
particular program statute or contract, rule, regulation, or order 
issued pursuant thereto, or the necessity to protect an interest of the 
Department, the relevant records in the system of records may be 
referred to the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute or contract, rule, regulation, or order issued pursuant 
thereto, or protecting the interest of the Department.
    2. A record from this system of records may be disclosed, as a 
routine use, to a Federal, state or local agency maintaining civil, 
criminal or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary to obtain 
information relevant to a Department decision concerning the 
assignment, hiring or retention of an individual, the issuance of a 
security clearance, the letting of a contract, or the issuance of a 
license, grant or other benefit.
    3. A record from this system of records may be disclosed, as a 
routine use, to a Federal, state, local, or international agency, in 
response to its request, in connection with the assignment, hiring or 
retention of an individual, the issuance of a security clearance, the 
reporting of an investigation of an individual, the letting of a 
contract, or the issuance of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the requesting agency's decision on the matter.
    4. A record from this system of records may be disclosed in the 
course of presenting evidence to a court, magistrate, hearing officer 
or administrative tribunal, including disclosures to opposing counsel 
in the course of settlement negotiations, administrative appeals and 
hearings.
    5. A record in this system of records may be disclosed to a Member 
of Congress submitting a request involving an individual when the 
individual has requested assistance from the Member with respect to the 
subject matter of the record.
    6. A record in this system of records which contains medical 
information may be disclosed, as a routine use, to the medical advisor 
of any individual submitting a request for access to the record under 
the Act and 15 CFR part 4b if, in the sole judgment of the Department, 
disclosure could have an adverse effect upon the individual, under the 
provision of 5 U.S.C. 552a(f)(3) and implementing regulations at 15 CFR 
part 4b.26.
    7. A record in this system of records may be disclosed, as a 
routine use, to the Office of Management and Budget in connection with 
the review of private relief legislation as set forth in OMB Circular 
No. A-19 at any stage of the legislative coordination and clearance 
process as set forth in that Circular.
    8. A record in this system of records may be disclosed to the 
Department of Justice in connection with determining whether the 
Freedom of Information Act (5 U.S.C. 552) requires disclosure thereof.
    9. A record in this system of records may be disclosed to a 
contractor of the Department having need for the information in the 
performance of the contract but not operating a system of records 
within the meaning of 5 U.S.C. 552a(m).
    10. A record in this system may be transferred, as a routine use, 
to the Office of Personnel Management: For personnel research purposes; 
as a data source for management information; for the production of 
summary descriptive statistics and analytical studies in support of the 
function for which the records are collected and maintained; or for 
related manpower studies.
    11. A record from this system of records may be disclosed, as a 
routine use, to the Administrator, General Services Administration 
(GSA), or his designee, during an inspection of records conducted by 
GSA as part of that agency's responsibility to recommend improvements 
in records management practices and programs, under authority of 44 
U.S.C. 2904 and 2906. Such disclosure shall be made in accordance with 
the GSA regulations governing inspection of records for this purpose, 
and any other relevant (i.e. GSA or Commerce) directive. Such 
disclosure shall not be used to make determinations about individuals.
    12. A record in this system of records may be disclosed to 
appropriate agencies, entities and persons when: (1) It is suspected or 
determined that the security or confidentiality of information in the 
system of records has been compromised; (2) the Department has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
whether systems or programs (whether maintained by the Department or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the Department's 
efforts to respond to the suspected or confirmed compromise and to 
prevent, minimize, or remedy such harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure to consumer reporting agencies pursuant to 5 U.S.C. 
552a(b)(12) may be made from this system to ``consumer reporting 
agencies'' as defined in the Fair Credit Reporting Act (15 U.S.C. 
1681a(f)) and the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Computerized database (in some instances, also CDs; back-up files 
stored on tape and/or paper records stored in file folders in locked 
metal cabinets and/or locked rooms).

RETRIEVABILITY:
    Records are organized and retrieved by category of entity.

SAFEGUARDS:
    The system of records is stored in a building with doors that are 
locked during and after business hours. Visitors to the facility must 
register with security guards and must be accompanied by Federal 
personnel at all times. Paper records are stored in a locked room and/
or a locked file cabinet. Electronic records containing Privacy Act 
information are protected by a user

[[Page 61162]]

identification/password. The user identification/password is issued to 
individuals as authorized by authorized personnel.
    All electronic information disseminated by NOAA adheres to the 
standards set out in Appendix III, Security of Automated Information 
Resources, OMB Circular A-130; the Computer Security Act (15 U.S.C. 
278g-3 and 278g-4); and the Government Information Security Reform Act, 
Public Law 106-398; and follows NIST SP 800-18, Guide for Developing 
Security Plans for Federal Information Systems; NIST SP 800-26, 
Security Self-Assessment Guide for Information Technology Systems; and 
NIST SP 800-53, Recommended Security Controls for Federal Information 
Systems. NIST 800-122 recommended security controls for protecting 
Personally Identifiable Information are in place. The Federal 
Information Processing Standard (FIPS) 199, Standards for Security 
Categorization of Federal Information and Information Systems, security 
impact category for these systems is moderate or higher, except for two 
systems: NOAA4960 and NOAA6101. Contractors that have access to the 
system are subject to information security provisions in their 
contracts required by Department policy.

RETENTION AND DISPOSAL:
    All records are retained and disposed of in accordance with 
National Archive and Records Administration regulations (36 CFR Chapter 
XII, Subchapter B--Records Management); Departmental directives and 
comprehensive records schedules; NOAA Administrative Order 205-01; and 
the NMFS Records Disposition Schedule, Chapters 1200, 1300, 1400, 1500 
and 1600.

SYSTEM MANGER(S) AND ADDRESS: NESDIS:
    NOAA5009, John Jensen, Federal Building, Room 311, 151 Patton 
Avenue, Asheville, NC 28801.
    NOAA5010, Parmesh Dwivedi, 1315 East West Highway, Silver Spring, 
MD 20910.
    NOAA5036: Juanita Sandidge, 1021 Balch Blvd., Stennis Space Center, 
MS 39529.
    Mirror Site: 25 Broadway, E/GC4, Boulder, CO 80305.
    NOAA5040: Kern Witcher, 2110 Pleasant Valley Road, Fairmont, WV 
26554.
    NOAA5045: Linda Stathoplos, 4231 Suitland Rd., Suitland, MD 20746.
    NMFS:
    NOAA4010: Kevin Schulke, 1315 East West Highway, Silver Spring, MD 
20910.
    NOAA4960: Donald Tieman, 2570 Dole Street, Honolulu, HI 96822.
    NOS:
    NOAA6001: Tim Morris, 1305 East West Highway, Floor 13, Silver 
Spring, MD 20910.
    NOAA6101: Paul Scholz, 2234 S. Hobson Ave, Charleston, SC 29405.
    NOAA6301: Linda Matthews, 1305 East West Highway, 13th Floor, 
Silver Spring, MD 20910.
    NOAA6501: Kathryn Ries, 1315 East West Highway, Floors 5, 6 & 7, 
Silver Spring, MD 20910.
    NWS:
    NOAA8860: David Glotfelty, 5830 University Research Court, College 
Park, MD 20740.
    NOAA8874: Andy Rost, National Operations Hydrologic Remote Sensing 
Center, 1735 Lake Dr. West, Chanhassen, MN 55317.
    NOAA8884: John Duxby, Southern Region Headquarters, 819 Taylor St. 
RM 10A05C, Fort Worth, TX 76102.
    NOAA8885: Sean Wink, Western Region Headquarters, 125 South State 
St., Salt Lake City, UT 84103.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about them is 
contained in this system should address written inquiries to the 
National or Line Office Privacy Act Officers:
    Privacy Act Officer, NOAA, 1305 East West Highway, Room 7437, 
Silver Spring, MD 20910.
    Privacy Act Officer, NESDIS, 1335 East West Highway, Room 8245, 
Silver Spring, MD 20910.
    Privacy Act Officer, NMFS, 1315 East West Highway, Room 10843, 
Silver Spring, MD 20910.
    Privacy Act Officer, NOS, 1305 East West Highway, Rm. 13236, Silver 
Spring, MD 20910.
    Privacy Act Officer, NWS, 1325 East West Highway, Room 18426, 
Silver Spring, MD 20910.
    Written requests must be signed by the requesting individual. 
Requestor must make the request in writing and provide his/her name, 
address, and date of the request and record sought. All such requests 
must comply with the inquiry provisions of the Department's Privacy Act 
rules which appear at 15 CFR part 4, Appendix A.

RECORD ACCESS PROCEDURES:
    Requests for access to records maintained in this system of records 
should be addressed to the same address given in the Notification 
section above.

CONTESTING RECORD PROCEDURES:
    The Department's rules for access, for contesting contents, and 
appealing initial determinations by the individual concerned are 
provided for in 15 CFR part 4, Appendix A.

RECORD SOURCE CATEGORIES:
    Information in this system will be collected from individuals 
requesting or providing NOAA mission-related information.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

    Dated: October 2, 2015.
Michael J. Toland,
Department of Commerce, Acting Freedom of Information/Privacy Act 
Officer.
[FR Doc. 2015-25746 Filed 10-8-15; 8:45 am]
BILLING CODE 3510-22-P