Privacy Act of 1974, Altered System of Records, 55831-55833 [2015-23135]
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Federal Register / Vol. 80, No. 180 / Thursday, September 17, 2015 / Notices
during an inspection of records
conducted by GSA as part of that
agency’s responsibility to recommend
improvements in records management
practices and programs, under authority
of 44 U.S.C. 2904 and 2906. Such
disclosure shall be made in accordance
with the GSA regulations governing
inspection of records for this purpose
and any other relevant (i.e. GSA or
Commerce) directive. Such disclosure
shall not be used to make
determinations about individuals.
10. A record in this system of records
may be disclosed, as a routine use, to
the Office of Management and Budget in
connection with the review of private
relief legislation as set forth in OMB
Circular No. A–19 at any stage of the
legislative coordination and clearance
process as set forth in that Circular.
11. A record in this system of records
may be disclosed, as a routine use, to a
contractor of the Department having
need for the information in the
performance of the contract, but not
operating a system of records within the
meaning of 5 U.S.C. 552a(m).
12. A record in this system of records
may be disclosed to appropriate
agencies, entities and persons when (1)
it is suspected or determined that the
security or confidentiality of
information in the system of records has
been compromised; (2) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or whether
systems or programs (whether
maintained by the Department or
another agency or entity) that rely upon
the compromised information; and (3)
the disclosure made to such agencies,
entities, and persons is reasonably
necessary to assist in connection with
the Department’s efforts to respond to
the suspected or confirmed compromise
and to prevent, minimize, or remedy
such harm.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
Not applicable.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, RETAINING, AND DISPOSING OF
RECORDS IN THE SYSTEM:
tkelley on DSK3SPTVN1PROD with NOTICES
STORAGE:
Electronic databases, with restricted
access, and hard copy files, kept in a
locked cabinet.
RETRIEVABILITY:
Scholarship recipient files will be
alphabetized by recipient’s last name,
and the student databases can be
searched by last name.
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SAFEGUARDS:
Buildings employ security systems.
Records are maintained in areas
accessible only to authorized personnel
who are properly screened and cleared.
RETENTION AND DISPOSAL:
Records retention and disposal is in
accordance with the agency’s records
disposition schedule, the NOAA
Records Schedule Chapter: https://
www.corporateservices.noaa.gov/audit/
records_management/schedules/
chapter_400_finance.pdf
SYSTEM MANAGER(S) AND ADDRESS:
For records at location a.: Program
Administrator, Dr. Nancy Foster
Scholarship Program, National Ocean
Service, Office of the Assistant
Administrator, 1305 East-West
Highway, 13th Floor, Silver Spring, MD
20910–3281.
For records at location b.: Deputy
Director of NOAA Education,
Educational Partnership Program and
Ernest F. Hollings Undergraduate
Scholarship Program, Office of
Education, 1315 East-West Highway,
10th Floor, Silver Spring, MD, 20910–
3281.
For records at location c.:
Administrative Assistant, Mendy Willis,
National Marine Fisheries Service
Recruitment, Training, Research
Program at the University of Florida,
P.O. Box 110240, Gainesville, FL 32611.
Information may be obtained from:
For records at location a.: Program
Administrator, Dr. Nancy Foster
Scholarship Program, National Ocean
Service, Office of the Assistant
Administrator, 1305 East-West
Highway, 13th Floor, Silver Spring, MD
20910–3281.
For records at location b.: Deputy
Director of NOAA Education,
Educational Partnership Program and
Ernest F. Hollings Undergraduate
Scholarship Program, Office of
Education, 1315 East-West Highway,
10th Floor, Silver Spring, MD 20910–
3281.
For records at location c:
Administrative Assistant, Mendy Willis,
National Marine Fisheries Service
Recruitment, Training, Research
Program at the University of Florida,
P.O. Box 110240, Gainesville, FL 32611.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed to:
For records at location a.: Program
Administrator, Dr. Nancy Foster
Scholarship Program, National Ocean
Service, Office of the Assistant
Frm 00006
Fmt 4703
Sfmt 4703
Administrator, 1305 East-West
Highway, 13th Floor, Silver Spring, MD
20910–3281.
For records at location b.: Deputy
Director of NOAA Education,
Educational Partnership Program and
Ernest F. Hollings Undergraduate
Scholarship Program, Office of
Education, 1315 East-West Highway,
10th Floor, Silver Spring, MD 20910–
3281.
For records at location c.:
Administrative Assistant, Mendy Willis,
National Marine Fisheries Service
Recruitment, Training, Research
Program at the University of Florida,
P.O .Box 110240, Gainesville, FL 32611.
CONTESTING RECORD PROCEDURES:
The Department’s rules for access, for
contesting contents, and for appealing
initial determination by the individual
concerned appear in 15 CFR part 4. Use
addresses in the RECORDS ACCESS
PROCEDURES section above for desired
locations.
RECORD SOURCE CATEGORIES:
Scholarship and grant applicants and
recipients.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Dated: September 9, 2015.
Michael J. Toland,
Department of Commerce, Acting Freedom
of Information and Privacy Act Officer.
[FR Doc. 2015–23133 Filed 9–16–15; 8:45 am]
NOTIFICATION PROCEDURE:
PO 00000
55831
BILLING CODE 3510–22–P
DEPARTMENT OF COMMERCE
[Docket No. 150806684–5684–01]
Privacy Act of 1974, Altered System of
Records
U.S. Census Bureau, U.S.
Department of Commerce.
ACTION: Notice of amendment, Privacy
Act System of Records, COMMERCE/
CENSUS–9, Longitudinal EmployerHousehold Dynamics System.
AGENCY:
In accordance with the
Privacy Act of 1974, as amended, 5
U.S.C. 552A(e)(4) and (11); and Office of
Management and Budget (OMB)
Circular A–130, Appendix I, ‘‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’’ the
Department of Commerce is issuing this
notice to amend the system of records
under, COMMERCE/CENSUS–9,
Longitudinal Employer-Household
Dynamics System, to update the
categories of records, the authorities for
maintenance of the system, the routine
uses, the system manager(s) and
SUMMARY:
E:\FR\FM\17SEN1.SGM
17SEN1
tkelley on DSK3SPTVN1PROD with NOTICES
55832
Federal Register / Vol. 80, No. 180 / Thursday, September 17, 2015 / Notices
address, and the policies and practices
for storing, retaining, disposing, and
safeguarding of the records, and to add
three new sections to the system
addressing the notification procedure,
record access procedures, and
contesting procedures. The purpose of
Longitudinal Employer-Household
Dynamics system of records is to enable
the Census Bureau to undertake studies
intended to improve the quality of its
core demographic and economic
censuses and surveys and to conduct
policy-relevant research. By using
administrative record data from other
agencies, the Census Bureau will be able
to improve the quality and usefulness of
its data, while reducing costs and
respondent burden. We invite public
comment on the system amendment
announced in this publication.
DATES: To be considered, written
comments on the proposed amendments
must be submitted on or before October
19, 2015. Unless comments are received,
the amended system of records will
become effective as proposed on the
date of publication of a subsequent
notice in the Federal Register.
ADDRESSES: Please address comments
to: Byron Crenshaw, Privacy
Compliance Branch, Room—8H021,
U.S. Census Bureau, Washington, DC
20233–3700.
FOR FURTHER INFORMATION CONTACT:
Chief, Privacy Compliance Branch,
Room—8H021, U.S. Census Bureau,
Washington, DC 20233–3700.
SUPPLEMENTARY INFORMATION: The
Department of Commerce proposes to
amend the system of records under,
COMMERCE/CENSUS–9, Longitudinal
Employer-Household Dynamics System.
The purpose of Longitudinal EmployerHousehold Dynamics system of records
is to enable the Census Bureau to
undertake studies intended to improve
the quality of its core demographic and
economic censuses and surveys and to
conduct policy-relevant research. By
using administrative record data from
other agencies, the Census Bureau will
be able to improve the quality and
usefulness of its data, while reducing
costs and respondent burden.
This amendment makes the following
seven changes to the information
provided under the system. The first
change updates the categories of records
in the system to provide additional
information and details surrounding the
records including the use of
administrative records. The second
change updates the authorities for
maintenance of the system by specifying
which sections of Title 13 of the United
States Code (U.S.C.) applies to this
system of records. The third change
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17:30 Sep 16, 2015
Jkt 235001
updates the routine uses of records
maintained by the system of records to
indicate that the records in this system
of records are solely for statistically
purposes. The fourth change clarifies
the storage of records including those
obtained from source datasets. The fifth
change updates the system manager and
address to reflect that the system of
records is being maintained in another
program area. The sixth change updates
the policies and practices for storing,
retaining, disposing, and safeguarding of
the records. The last change adds three
new sections that address the
notification procedure, record access
procedures, and contesting procedures,
to this system; these section were not
included in the last publication of this
notice in the Federal Register on May
10, 2002 (67 FR 31766). The entire
resulting system of records, as amended,
appears below.
COMMERCE/CENSUS–9
SYSTEM NAME:
COMMERCE/CENSUS–9,
Longitudinal Employer-Household
Dynamics System.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Bowie Computer Center, U.S. Census
Bureau, 17101 Melford Boulevard,
Bowie, MD 20715.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
The population of the United States.
In order to approximate coverage of the
entire U.S. population, the U.S. Census
Bureau (Census Bureau) will combine
administrative record files from the
Internal Revenue Service, the Social
Security Administration, selected
Census Bureau economic and
demographic censuses and surveys, and
comparable data from selected state
agencies.
CATAGORIES OF RECORDS IN THE SYSTEM:
Records in this system of records
consist of working statistical files (i.e.,
those files being analyzed to produce
survey results), survey data files (i.e.,
those files containing answers directly
from the respondent), and/or data
contact files (i.e., those files used for
contacting respondents). Some records
in this system of records may be
obtained from datasets maintained by
the COMMERCE/CENSUS–8, Statistical
Administrative Records System where
direct identifiers have been replaced
with a unique nonidentifying code
(called the Protected Identification Key
(PIK)) prior to delivery to this system of
records, and, therefore are not on the
PO 00000
Frm 00007
Fmt 4703
Sfmt 4703
working statistical files. These
categories of records are maintained on
unique data sets that are extracted or
combined on an as needed basis using
the unique non-identifying codes but
with the original identifiers removed.
Additionally, some records from this
system of records may be obtained from
the Internal Revenue Service, the Social
Security Administration, selected
Census Bureau economic and
demographic censuses and surveys, and
comparable data from selected state
agencies. Records in this system of
records may contain information such
as: Demographic Information—e.g.,
gender, race, ethnicity, education,
marital status, tribal affiliation, veterans
status; Geographic Information—e.g.,
address; Economic Information—e.g.,
income, job information, total assets;
Business information—e.g., business
name, revenues, number of employees,
and industry codes in support of
economic statistical products;
Respondent contact information—e.g.,
name, address, telephone number, age,
and sex in support of survey and census
data collection efforts; and Processing
Information—e.g., processing codes and
quality indicators. See the COMMERCE/
CENSUS–8, Statistical Administrative
Records System SORN for more
information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
13 U.S.C. 6 and 9.
PURPOSES:
The purpose of Longitudinal
Employer-Household Dynamics system
of records is to enable the Census
Bureau to undertake studies intended to
improve the quality of its core
demographic and economic censuses
and surveys and to conduct policyrelevant research. By using
administrative record data from other
agencies, the Census Bureau will be able
to improve the quality and usefulness of
its data, while reducing costs and
respondent burden.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
A record in this system of records
may be disclosed to appropriate
agencies, entities and persons when: (1)
It is suspected or determined that the
security or confidentiality of
information in the system of records has
been compromised; (2) the Department
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or whether
E:\FR\FM\17SEN1.SGM
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Federal Register / Vol. 80, No. 180 / Thursday, September 17, 2015 / Notices
systems or programs (whether
maintained by the Department or
another agency or entity) that rely upon
the compromised information; and (3)
the disclosure made to such agencies,
entities, and persons is reasonably
necessary to assist in connection with
the Department’s efforts to respond to
the suspected or confirmed compromise
and to prevent, minimize, or remedy
such harm.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records will be stored in a secure
computerized system and on magnetic
tape; output data will be either
electronic or paper copy. Paper copies
or magnetic media will be stored in a
secure area within a locked drawer or
cabinet. Source data sets containing
personal identifiers will be maintained
in a secure restricted-access
environment.
RETRIEVABILITY:
Records are maintained within a
secure, restricted access environment
where direct identifiers have been
deleted and replaced by unique serial
identification numbers (PIK). The
records can be retrieved by the PIK by
only a limited number of persons sworn
to uphold the confidentiality of Census
Bureau data and who have a need to
know. The purpose of these identifiers
is not to facilitate retrieval of
information concerning specific
individuals, but only to develop
matched data sets for subsequent
statistical extracts.
tkelley on DSK3SPTVN1PROD with NOTICES
SAFEGUARDS:
The Census Bureau is committed to
respecting respondent privacy and
protecting confidentiality. Through the
Data Stewardship Program, we have
implemented management, operational,
and technical controls and practices to
ensure high-level data protection to
respondents of our census and surveys.
(1) The Census Bureau unauthorized
browsing policy protects respondent
information from casual or
inappropriate use by any person with
access to data protected by Title 13 of
the United States Code (U.S.C.). (2) All
employees permitted to access the
system are subject to the restrictions,
penalties, and prohibitions of 13 U.S.C.
9 and 214 as modified by 18 U.S.C.
3551, et seq., the Privacy Act of 1974 (5
U.S.C. 552a(b)(4)); 26 U.S.C. 7213,
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Jkt 235001
7213A, and 7431; and 42 U.S.C. 1306,
as well as any additional restrictions
imposed by statutory authority of a
sponsor. (3) All Census Bureau
employees and persons with special
sworn status will be regularly advised of
regulations issued pursuant to Title 13
U.S.C. governing the confidentiality of
the data, and will be required to
complete an annual Title 13 awareness
program; and those who have access to
Federal Tax Information data will be
regularly advised of regulations issued
pursuant to Title 26 U.S.C. governing
the confidentiality of the data, and will
be required to complete an annual Title
26 awareness program. (4) All computer
systems that maintain sensitive
information are in compliance with the
Federal Information Security
Management Act, which includes
auditing and controls over access to
restricted data. (5) The use of unsecured
telecommunications to transmit
individually identifiable information is
prohibited. (6) Paper copies that contain
sensitive information are stored in
secure facilities in a locked drawer or
file cabinet behind a locked door. (7)
Additional data files containing direct
identifiers will be maintained solely for
the purpose of data collection activities,
such as respondent contact and
preloading an instrument for a
continued interview, and will not be
transferred to, or maintained on,
working statistical files. (8) While the
original data are housed at the Census
Bureau they are afforded the same
protections as data held confidential
under 13 U.S.C. 9.
RETENTION AND DISPOSAL:
Records are retained in accordance
with the General Records Schedule and
Census Bureau’s records control
schedules that are approved by the
National Archives and Records
Administration. Records are retained in
accordance with agreements developed
with sponsoring agencies or source
entity. Federal tax information
administrative record data will be
retained and disposed of in accordance
with Publication 1075, Tax Information
Security Guidelines for Federal, State,
and Local Agencies and Entities. The
Census Bureau issues an Annual
Safeguard Activity Report that includes
information on the retention and
disposal of federal administrative record
source data. Due to IRS regulation, Title
26 data cannot be transferred to the
National Archive and Records
Administration (NARA). Permanent
data will be archived at the Census
Bureau. Generally, records are retained
for less than 10 years, unless a longer
period required by the survey sponsor is
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Sfmt 9990
55833
necessary for statistical purposes or for
permanent archival retention.
SYSTEM MANGER(S) AND ADDRESS:
Associate Director for Research and
Methodology, U.S. Census Bureau, 4600
Silver Hill Road, Washington, DC
20233.
Custodian:
Director, Longitudinal EmployerHousehold Dynamics Program, Center
for Economic Studies, Research and
Methodology Directorate, U.S. Census
Bureau, 4600 Silver Hill Road,
Washington, DC 20233.
NOTIFICATION PROCEDURE:
None.
RECORD ACCESS PROCEDURES:
None.
CONTESTNG RECORD PROCEDURES:
None.
RECORD SOURCE CATEGORIES:
The Internal Revenue Service, the
Social Security Administration, selected
Census Bureau economic and
demographic censuses and surveys, and
comparable data from selected State
Employment Security Agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552 a(k)(4), this
system of records is exempted from the
notification, access, and contest
requirements of the agency procedures
(under 5 U.S.C. Section 552a(c)(3), (d),
(e)(1), (e)(4)(G), (H), and (I), and (f)).
This exemption is applicable as the data
are maintained by the Census Bureau
and required by Title 13 to be used
solely as statistical records and are not
used in whole or in part in making any
determination about an identifiable
individual or establishment. This
exemption is made in accordance with
the Department’s rules, which appear in
15 CFR part 4 Subpart B, and in
accordance with agency rules published
in this Federal Register notice.
Dated: September 9, 2015.
Michael J. Toland,
Department of Commerce, Acting Freedom
of Information/Privacy Act Officer.
[FR Doc. 2015–23135 Filed 9–16–15; 8:45 am]
BILLING CODE 3510–07–P
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]]>Agencies
[Federal Register Volume 80, Number 180 (Thursday, September 17, 2015)]
[Notices]
[Pages 55831-55833]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-23135]
-----------------------------------------------------------------------
DEPARTMENT OF COMMERCE
[Docket No. 150806684-5684-01]
Privacy Act of 1974, Altered System of Records
AGENCY: U.S. Census Bureau, U.S. Department of Commerce.
ACTION: Notice of amendment, Privacy Act System of Records, COMMERCE/
CENSUS-9, Longitudinal Employer-Household Dynamics System.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, as amended, 5
U.S.C. 552A(e)(4) and (11); and Office of Management and Budget (OMB)
Circular A-130, Appendix I, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' the Department of Commerce is
issuing this notice to amend the system of records under, COMMERCE/
CENSUS-9, Longitudinal Employer-Household Dynamics System, to update
the categories of records, the authorities for maintenance of the
system, the routine uses, the system manager(s) and
[[Page 55832]]
address, and the policies and practices for storing, retaining,
disposing, and safeguarding of the records, and to add three new
sections to the system addressing the notification procedure, record
access procedures, and contesting procedures. The purpose of
Longitudinal Employer-Household Dynamics system of records is to enable
the Census Bureau to undertake studies intended to improve the quality
of its core demographic and economic censuses and surveys and to
conduct policy-relevant research. By using administrative record data
from other agencies, the Census Bureau will be able to improve the
quality and usefulness of its data, while reducing costs and respondent
burden. We invite public comment on the system amendment announced in
this publication.
DATES: To be considered, written comments on the proposed amendments
must be submitted on or before October 19, 2015. Unless comments are
received, the amended system of records will become effective as
proposed on the date of publication of a subsequent notice in the
Federal Register.
ADDRESSES: Please address comments to: Byron Crenshaw, Privacy
Compliance Branch, Room--8H021, U.S. Census Bureau, Washington, DC
20233-3700.
FOR FURTHER INFORMATION CONTACT: Chief, Privacy Compliance Branch,
Room--8H021, U.S. Census Bureau, Washington, DC 20233-3700.
SUPPLEMENTARY INFORMATION: The Department of Commerce proposes to amend
the system of records under, COMMERCE/CENSUS-9, Longitudinal Employer-
Household Dynamics System. The purpose of Longitudinal Employer-
Household Dynamics system of records is to enable the Census Bureau to
undertake studies intended to improve the quality of its core
demographic and economic censuses and surveys and to conduct policy-
relevant research. By using administrative record data from other
agencies, the Census Bureau will be able to improve the quality and
usefulness of its data, while reducing costs and respondent burden.
This amendment makes the following seven changes to the information
provided under the system. The first change updates the categories of
records in the system to provide additional information and details
surrounding the records including the use of administrative records.
The second change updates the authorities for maintenance of the system
by specifying which sections of Title 13 of the United States Code
(U.S.C.) applies to this system of records. The third change updates
the routine uses of records maintained by the system of records to
indicate that the records in this system of records are solely for
statistically purposes. The fourth change clarifies the storage of
records including those obtained from source datasets. The fifth change
updates the system manager and address to reflect that the system of
records is being maintained in another program area. The sixth change
updates the policies and practices for storing, retaining, disposing,
and safeguarding of the records. The last change adds three new
sections that address the notification procedure, record access
procedures, and contesting procedures, to this system; these section
were not included in the last publication of this notice in the Federal
Register on May 10, 2002 (67 FR 31766). The entire resulting system of
records, as amended, appears below.
COMMERCE/CENSUS-9
SYSTEM NAME:
COMMERCE/CENSUS-9, Longitudinal Employer-Household Dynamics System.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Bowie Computer Center, U.S. Census Bureau, 17101 Melford Boulevard,
Bowie, MD 20715.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The population of the United States. In order to approximate
coverage of the entire U.S. population, the U.S. Census Bureau (Census
Bureau) will combine administrative record files from the Internal
Revenue Service, the Social Security Administration, selected Census
Bureau economic and demographic censuses and surveys, and comparable
data from selected state agencies.
CATAGORIES OF RECORDS IN THE SYSTEM:
Records in this system of records consist of working statistical
files (i.e., those files being analyzed to produce survey results),
survey data files (i.e., those files containing answers directly from
the respondent), and/or data contact files (i.e., those files used for
contacting respondents). Some records in this system of records may be
obtained from datasets maintained by the COMMERCE/CENSUS-8, Statistical
Administrative Records System where direct identifiers have been
replaced with a unique nonidentifying code (called the Protected
Identification Key (PIK)) prior to delivery to this system of records,
and, therefore are not on the working statistical files. These
categories of records are maintained on unique data sets that are
extracted or combined on an as needed basis using the unique non-
identifying codes but with the original identifiers removed.
Additionally, some records from this system of records may be obtained
from the Internal Revenue Service, the Social Security Administration,
selected Census Bureau economic and demographic censuses and surveys,
and comparable data from selected state agencies. Records in this
system of records may contain information such as: Demographic
Information--e.g., gender, race, ethnicity, education, marital status,
tribal affiliation, veterans status; Geographic Information--e.g.,
address; Economic Information--e.g., income, job information, total
assets; Business information--e.g., business name, revenues, number of
employees, and industry codes in support of economic statistical
products; Respondent contact information--e.g., name, address,
telephone number, age, and sex in support of survey and census data
collection efforts; and Processing Information--e.g., processing codes
and quality indicators. See the COMMERCE/CENSUS-8, Statistical
Administrative Records System SORN for more information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
13 U.S.C. 6 and 9.
PURPOSES:
The purpose of Longitudinal Employer-Household Dynamics system of
records is to enable the Census Bureau to undertake studies intended to
improve the quality of its core demographic and economic censuses and
surveys and to conduct policy-relevant research. By using
administrative record data from other agencies, the Census Bureau will
be able to improve the quality and usefulness of its data, while
reducing costs and respondent burden.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
A record in this system of records may be disclosed to appropriate
agencies, entities and persons when: (1) It is suspected or determined
that the security or confidentiality of information in the system of
records has been compromised; (2) the Department has determined that as
a result of the suspected or confirmed compromise there is a risk of
harm to economic or property interests, identity theft or fraud, or
harm to the security or integrity of this system or whether
[[Page 55833]]
systems or programs (whether maintained by the Department or another
agency or entity) that rely upon the compromised information; and (3)
the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the Department's
efforts to respond to the suspected or confirmed compromise and to
prevent, minimize, or remedy such harm.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records will be stored in a secure computerized system and on
magnetic tape; output data will be either electronic or paper copy.
Paper copies or magnetic media will be stored in a secure area within a
locked drawer or cabinet. Source data sets containing personal
identifiers will be maintained in a secure restricted-access
environment.
RETRIEVABILITY:
Records are maintained within a secure, restricted access
environment where direct identifiers have been deleted and replaced by
unique serial identification numbers (PIK). The records can be
retrieved by the PIK by only a limited number of persons sworn to
uphold the confidentiality of Census Bureau data and who have a need to
know. The purpose of these identifiers is not to facilitate retrieval
of information concerning specific individuals, but only to develop
matched data sets for subsequent statistical extracts.
SAFEGUARDS:
The Census Bureau is committed to respecting respondent privacy and
protecting confidentiality. Through the Data Stewardship Program, we
have implemented management, operational, and technical controls and
practices to ensure high-level data protection to respondents of our
census and surveys. (1) The Census Bureau unauthorized browsing policy
protects respondent information from casual or inappropriate use by any
person with access to data protected by Title 13 of the United States
Code (U.S.C.). (2) All employees permitted to access the system are
subject to the restrictions, penalties, and prohibitions of 13 U.S.C. 9
and 214 as modified by 18 U.S.C. 3551, et seq., the Privacy Act of 1974
(5 U.S.C. 552a(b)(4)); 26 U.S.C. 7213, 7213A, and 7431; and 42 U.S.C.
1306, as well as any additional restrictions imposed by statutory
authority of a sponsor. (3) All Census Bureau employees and persons
with special sworn status will be regularly advised of regulations
issued pursuant to Title 13 U.S.C. governing the confidentiality of the
data, and will be required to complete an annual Title 13 awareness
program; and those who have access to Federal Tax Information data will
be regularly advised of regulations issued pursuant to Title 26 U.S.C.
governing the confidentiality of the data, and will be required to
complete an annual Title 26 awareness program. (4) All computer systems
that maintain sensitive information are in compliance with the Federal
Information Security Management Act, which includes auditing and
controls over access to restricted data. (5) The use of unsecured
telecommunications to transmit individually identifiable information is
prohibited. (6) Paper copies that contain sensitive information are
stored in secure facilities in a locked drawer or file cabinet behind a
locked door. (7) Additional data files containing direct identifiers
will be maintained solely for the purpose of data collection
activities, such as respondent contact and preloading an instrument for
a continued interview, and will not be transferred to, or maintained
on, working statistical files. (8) While the original data are housed
at the Census Bureau they are afforded the same protections as data
held confidential under 13 U.S.C. 9.
RETENTION AND DISPOSAL:
Records are retained in accordance with the General Records
Schedule and Census Bureau's records control schedules that are
approved by the National Archives and Records Administration. Records
are retained in accordance with agreements developed with sponsoring
agencies or source entity. Federal tax information administrative
record data will be retained and disposed of in accordance with
Publication 1075, Tax Information Security Guidelines for Federal,
State, and Local Agencies and Entities. The Census Bureau issues an
Annual Safeguard Activity Report that includes information on the
retention and disposal of federal administrative record source data.
Due to IRS regulation, Title 26 data cannot be transferred to the
National Archive and Records Administration (NARA). Permanent data will
be archived at the Census Bureau. Generally, records are retained for
less than 10 years, unless a longer period required by the survey
sponsor is necessary for statistical purposes or for permanent archival
retention.
SYSTEM MANGER(S) AND ADDRESS:
Associate Director for Research and Methodology, U.S. Census
Bureau, 4600 Silver Hill Road, Washington, DC 20233.
Custodian:
Director, Longitudinal Employer-Household Dynamics Program, Center
for Economic Studies, Research and Methodology Directorate, U.S. Census
Bureau, 4600 Silver Hill Road, Washington, DC 20233.
NOTIFICATION PROCEDURE:
None.
RECORD ACCESS PROCEDURES:
None.
CONTESTNG RECORD PROCEDURES:
None.
RECORD SOURCE CATEGORIES:
The Internal Revenue Service, the Social Security Administration,
selected Census Bureau economic and demographic censuses and surveys,
and comparable data from selected State Employment Security Agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Pursuant to 5 U.S.C. 552 a(k)(4), this system of records is
exempted from the notification, access, and contest requirements of the
agency procedures (under 5 U.S.C. Section 552a(c)(3), (d), (e)(1),
(e)(4)(G), (H), and (I), and (f)). This exemption is applicable as the
data are maintained by the Census Bureau and required by Title 13 to be
used solely as statistical records and are not used in whole or in part
in making any determination about an identifiable individual or
establishment. This exemption is made in accordance with the
Department's rules, which appear in 15 CFR part 4 Subpart B, and in
accordance with agency rules published in this Federal Register notice.
Dated: September 9, 2015.
Michael J. Toland,
Department of Commerce, Acting Freedom of Information/Privacy Act
Officer.
[FR Doc. 2015-23135 Filed 9-16-15; 8:45 am]
BILLING CODE 3510-07-P
