Privacy Act of 1974; Amended System of Records, 55829-55831 [2015-23133]

Agencies

• DEPARTMENT OF COMMERCE

[Federal Register Volume 80, Number 180 (Thursday, September 17, 2015)]
[Notices]
[Pages 55829-55831]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-23133]


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DEPARTMENT OF COMMERCE

[Docket No. 150817729-5729-01]


Privacy Act of 1974; Amended System of Records

AGENCY: National Oceanic and Atmospheric Administration, U.S. 
Department of Commerce.

ACTION: Notice of Proposed Amendment to Privacy Act System of Records: 
COMMERCE/NOAA-14, Dr. Nancy Foster Scholarship Program.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, 5 
U.S.C. 552a(e)(4) and (11), the Department of Commerce proposes to 
amend the system of records entitled ``COMMERCE/NOAA-14, Dr. Nancy 
Foster Scholarship Program'' to update the routine uses to include (1) 
disclosure for breach notifications, (2) disclosure to the appropriate 
agency (whether Federal, state, local, or foreign) for law enforcement 
purposes, (3) disclosure to the medical advisor if disclosure to the 
individual could have an adverse effect upon the individual, (4) 
disclosure pursuant to an Office of Management and Budget (OMB) request 
in connection to private relief legislation as set forth in OMB 
Circular No. A-19, and (5) disclosure to a contractor of the Department 
having need for the information in performance of the contract; and to 
change the system name to ``Dr. Nancy Foster Scholarship Program; 
Office of Education, Educational Partnership Program (EPP); Ernest F. 
Hollings Undergraduate Scholarship Program and National Marine 
Fisheries Service Recruitment, Training, and Research Program.'' We 
invite public comment on the amended information collection announced 
in this publication.

DATES: To be considered, written comments must be submitted on or 
before October 19, 2015. Unless comments are received, the new system 
of records will become effective as proposed on the date of publication 
of a subsequent notice in the Federal Register.

ADDRESSES: Comments may be mailed to:
    Program Administrator, Dr. Nancy Foster Scholarship Program, 
National Ocean Service, Office of the Assistant Administrator, 1305 
East-West Highway, 13th Floor, Silver Spring, MD 20910-3281.
    Deputy Director of NOAA Education, Educational Partnership Program 
and Ernest F. Hollings Undergraduate Scholarship Program, Office of 
Education, 1315 East-West Highway, 10th Floor, Silver Spring, MD 20910-
3281.
    Administrative Assistant, Mendy Willis, National Marine Fisheries 
Service Recruitment, Training, Research Program at the University of 
Florida, P.O. Box 110240, Gainesville, FL 32611.

FOR FURTHER INFORMATION CONTACT: Program Administrator, Dr. Nancy 
Foster Scholarship Program, National Ocean Service, Office of the 
Assistant Administrator, 1305 East-West Highway, 13th Floor, Silver 
Spring, MD 20910-3281.
    Deputy Director of NOAA Education, Educational Partnership Program 
and Ernest F. Hollings Undergraduate Scholarship Program, Office of 
Education, 1315 East-West Highway, 10th Floor, Silver Spring, MD 20910-
3281.
    Administrative Assistant, Mendy Willis, National Marine Fisheries 
Service Recruitment, Training, Research Program at the University of 
Florida, P.O. Box 110240, Gainesville, FL 32611.

SUPPLEMENTARY INFORMATION: The purpose of this amendment is to add 
information on the Ernest F. Hollings Undergraduate Scholarship 
Program; Educational Partnership Program's (EPP)--Undergraduate 
Scholarship Program, Graduate Sciences Program, Cooperative Science 
Centers, and Environmental Entrepreneurship Program and the (NMFS)--
Recruiting, Training, and Research Program alumni form to this 
information collection. Recently, the Dr. Nancy Foster Scholarship 
Program's alumni form, and this NMFS alumni form became part of the 
EPP's information collection under the Paperwork Reduction Act (PRA) 
approved under OMB Control No. 0648-0568. Because these information 
collections are associated under the PRA, to the information collected 
should be maintained in the same system of records.
    Additionally, the purpose of this amendment is to update the 
routine uses for this system of records as follows: (a) Add routine 
uses that were not included in the original notice, published in the 
Federal Register on the October 17, 2002 (67 FR 64085-64086); and (b) 
add the breach notification routine use, published in the Federal 
Register on August 10, 2007 (72 FR 45009-45010), for all Department 
systems of records.

    Authority: National Marine Sanctuaries Amendments Act of 2000 
(Pub. L. 106-513 sec. 318); Section 4002 of the America Creating 
Opportunities to Meaningfully Promote Excellence in Technology, 
Education, and Science (COMPETES) Act (Public Law 110-69). Under 
Appendix I to OMB Circular No. A-130, para. 3a(8), we are

[[Page 55830]]

required to conduct biennial reviews of SORNs and update them as 
needed.
COMMERCE/NOAA-14

SYSTEM NAME:
    COMMERCE/NOAA-14, Dr. Nancy Foster Scholarship Program; Office of 
Education, Educational Partnership Program (EPP); Ernest F. Hollings 
Undergraduate Scholarship Program and National Marine Fisheries Service 
Recruitment, Training, and Research Program.

SECURITY CLASSIFICATION:
    Moderate.

SYSTEM LOCATION:
    a. The National Ocean Service, Office of the Assistant 
Administrator, 1305 East-West Highway, 13th Floor, Silver Spring, MD 
20910-3281.
    b. NOAA Office of the Chief Information Officer, 1315 East-West 
Highway, 9th Floor, Silver Spring, MD 20910-3281.
    c. The National Marine Fisheries Service Recruitment, Training, and 
Research Program at the University of Florida, P.O. Box 110240, 
Gainesville, FL 32611 (database only, not associated with a system).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Scholarship applicants; recipients of scholarship awards; and 
alumni, who are scholarship recipients that have completed their 
studies under the Dr. Nancy Foster or EPP scholarship programs.

CATAGORIES OF RECORDS IN THE SYSTEM:
    Application packages, including: General Information Sheet (name, 
citizenship, current school, grade point average, major field of study, 
year of study, current and permanent address, telephone number, and 
email address, extracurricular activities, school honors and awards, 
non-academic work and volunteer activities, essay on college education 
plan and career goals), Statement of Intent, Institute Certification, 
Transcripts, and Letters of Recommendation; Annual Progress Reports; 
Tuition Statements and Receipts.
    Student tracking information: Name, citizenship, funding, area of 
study, performance, activities, publications.
    Alumni information: Scholarship program name; general information 
(last name, first name, email address, program completion dates, last 
name if different from last name while in program, graduation date, 
optional--gender, race/ethnicity); post educational information 
(institution name, institution state, degree field of study and area of 
discipline); current employment information (occupation, field of work, 
area of work and industry sector).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    National Marine Sanctuaries Amendments Act of 2000 (Pub. L. 106-513 
sec. 318).The Administrator of the National Oceanic and Atmospheric 
Administration (NOAA) is authorized by Section 4002 of the America 
Creating Opportunities to Meaningfully Promote Excellence in 
Technology, Education, and Science (COMPETES) Act, Public Law 110-69, 
to establish and administer education programs such as the Educational 
Partnership Program (EPP) Graduate Sciences Program and EPP 
Undergraduate Scholarship Program to enhance the understanding of 
ocean, coastal, Great Lakes, and atmospheric science and stewardship to 
the general public and other coastal stakeholders, including groups 
underrepresented in the ocean and atmospheric sciences and in policy 
careers.

PURPOSES:
    Records will be used to track scholarship recipients' academic 
progress, to make annual financial awards, and to track scholarship 
recipients' graduate studies and career progress.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    1. In the event that a system or records maintained by the 
Department to carry out its functions indicates a violation or 
potential violation of law or contract, whether civil, criminal or 
regulatory in nature, and whether arising by general statute or 
particular program statute or contract, or rule, regulation, or order 
issued pursuant thereto, or the necessity to protect an interest of the 
Department, the relevant records in the system of records may be 
referred, as a routine use, to the appropriate agency, whether Federal, 
state, local or foreign, charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute or contract, or rule, regulation or order 
issued pursuant thereto, or protecting the interest of the Department.
    2. A record from this system of records may be disclosed to a 
Federal, state or local agency maintaining civil, criminal or other 
relevant enforcement information, or other pertinent information, such 
as current licenses, if necessary to obtain information relevant to a 
Department decision concerning the assignment, hiring or retention of 
an individual, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit.
    3. A record from this system of records may be disclosed to a 
Federal, state, local, or international agency, in response to its 
request, in connection with the assignment, hiring, or retention of an 
individual, the issuance of a security clearance, the reporting of an 
investigation of an individual, the letting of a contract, or the 
issuance of a license, grant, or other benefit by the requesting 
agency, to the extent that the information is relevant and necessary to 
the requesting agency's decision on the matter.
    4. A record from this system of records may be disclosed in the 
course of presenting evidence to a court, magistrate, or administrative 
tribunal, including disclosures to opposing counsel in the course of 
settlement negotiations.
    5. A record in this system of records may be disclosed to a Member 
of Congress submitting a request involving an individual when the 
individual has requested assistance from the Member with respect to the 
subject matter of the record.
    6. A record in this system of records which contains medical 
information may be disclosed, as a routine use, to the medical advisor 
of any individual submitting a request for access to the record under 
the Act and 15 CFR part 4b if, in the sole judgment of the Department, 
disclosure to the individual could have an adverse effect upon the 
individual, under the provision of 5 U.S.C. 552a(f)(3) and implementing 
regulations at 15 CFR 4b.6.
    7. A record in this system of records may be disclosed to the 
Department of Justice in connection with determining whether disclosure 
thereof is required by the Freedom of Information Act (5 U.S.C. 552).
    8. A record in this system may be transferred to the Office of 
Personnel Management or to the National Science Foundation, National 
Center for Science and Engineering Statistics (NCSES) or to an 
evaluation contractor for personnel research purposes, as a data source 
for management information; for the production of summary descriptive 
statistics and analytical studies in support of the function for which 
the records are collected and maintained; or for related manpower 
studies.
    9. A record from this system of records may be disclosed to the 
Administrator, General Services Administration (GSA), or his designee,

[[Page 55831]]

during an inspection of records conducted by GSA as part of that 
agency's responsibility to recommend improvements in records management 
practices and programs, under authority of 44 U.S.C. 2904 and 2906. 
Such disclosure shall be made in accordance with the GSA regulations 
governing inspection of records for this purpose and any other relevant 
(i.e. GSA or Commerce) directive. Such disclosure shall not be used to 
make determinations about individuals.
    10. A record in this system of records may be disclosed, as a 
routine use, to the Office of Management and Budget in connection with 
the review of private relief legislation as set forth in OMB Circular 
No. A-19 at any stage of the legislative coordination and clearance 
process as set forth in that Circular.
    11. A record in this system of records may be disclosed, as a 
routine use, to a contractor of the Department having need for the 
information in the performance of the contract, but not operating a 
system of records within the meaning of 5 U.S.C. 552a(m).
    12. A record in this system of records may be disclosed to 
appropriate agencies, entities and persons when (1) it is suspected or 
determined that the security or confidentiality of information in the 
system of records has been compromised; (2) the Department has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
whether systems or programs (whether maintained by the Department or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the Department's 
efforts to respond to the suspected or confirmed compromise and to 
prevent, minimize, or remedy such harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, RETAINING, AND 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic databases, with restricted access, and hard copy files, 
kept in a locked cabinet.

RETRIEVABILITY:
    Scholarship recipient files will be alphabetized by recipient's 
last name, and the student databases can be searched by last name.

SAFEGUARDS:
    Buildings employ security systems. Records are maintained in areas 
accessible only to authorized personnel who are properly screened and 
cleared.

RETENTION AND DISPOSAL:
    Records retention and disposal is in accordance with the agency's 
records disposition schedule, the NOAA Records Schedule Chapter: https://www.corporateservices.noaa.gov/audit/records_management/schedules/chapter_400_finance.pdf

SYSTEM MANAGER(S) AND ADDRESS:
    For records at location a.: Program Administrator, Dr. Nancy Foster 
Scholarship Program, National Ocean Service, Office of the Assistant 
Administrator, 1305 East-West Highway, 13th Floor, Silver Spring, MD 
20910-3281.
    For records at location b.: Deputy Director of NOAA Education, 
Educational Partnership Program and Ernest F. Hollings Undergraduate 
Scholarship Program, Office of Education, 1315 East-West Highway, 10th 
Floor, Silver Spring, MD, 20910-3281.
    For records at location c.: Administrative Assistant, Mendy Willis, 
National Marine Fisheries Service Recruitment, Training, Research 
Program at the University of Florida, P.O. Box 110240, Gainesville, FL 
32611.

NOTIFICATION PROCEDURE:
    Information may be obtained from:
    For records at location a.: Program Administrator, Dr. Nancy Foster 
Scholarship Program, National Ocean Service, Office of the Assistant 
Administrator, 1305 East-West Highway, 13th Floor, Silver Spring, MD 
20910-3281.
    For records at location b.: Deputy Director of NOAA Education, 
Educational Partnership Program and Ernest F. Hollings Undergraduate 
Scholarship Program, Office of Education, 1315 East-West Highway, 10th 
Floor, Silver Spring, MD 20910-3281.
    For records at location c: Administrative Assistant, Mendy Willis, 
National Marine Fisheries Service Recruitment, Training, Research 
Program at the University of Florida, P.O. Box 110240, Gainesville, FL 
32611.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to:
    For records at location a.: Program Administrator, Dr. Nancy Foster 
Scholarship Program, National Ocean Service, Office of the Assistant 
Administrator, 1305 East-West Highway, 13th Floor, Silver Spring, MD 
20910-3281.
    For records at location b.: Deputy Director of NOAA Education, 
Educational Partnership Program and Ernest F. Hollings Undergraduate 
Scholarship Program, Office of Education, 1315 East-West Highway, 10th 
Floor, Silver Spring, MD 20910-3281.
    For records at location c.: Administrative Assistant, Mendy Willis, 
National Marine Fisheries Service Recruitment, Training, Research 
Program at the University of Florida, P.O .Box 110240, Gainesville, FL 
32611.

CONTESTING RECORD PROCEDURES:
    The Department's rules for access, for contesting contents, and for 
appealing initial determination by the individual concerned appear in 
15 CFR part 4. Use addresses in the RECORDS ACCESS PROCEDURES section 
above for desired locations.

RECORD SOURCE CATEGORIES:
    Scholarship and grant applicants and recipients.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

    Dated: September 9, 2015.
Michael J. Toland,
Department of Commerce, Acting Freedom of Information and Privacy Act 
Officer.
[FR Doc. 2015-23133 Filed 9-16-15; 8:45 am]
BILLING CODE 3510-22-P