Privacy Act of 1974; Department of Homeland Security, U.S. Customs and Border Protection, DHS/CBP-001, Import Information System, System of Records, 49256-49262 [2015-19731]

Download as PDF 49256 Federal Register / Vol. 80, No. 158 / Monday, August 17, 2015 / Notices DEPARTMENT OF HOMELAND SECURITY Office of the Secretary [Docket No. DHS–2015–0047] Privacy Act of 1974; Department of Homeland Security, U.S. Customs and Border Protection, DHS/CBP–001, Import Information System, System of Records Privacy Office, Department of Homeland Security. ACTION: Notice of Privacy Act system of records. AGENCY: In accordance with the Privacy Act of 1974, the Department of Homeland Security proposes to consolidate, update, and rename two current Department of Homeland Security systems of records titled, ‘‘Department of Homeland Security/U.S. Customs and Border Protection, DHS/ CBP–001 Automated Commercial Environment/International Trade Data System System of Records’’ (7 FR 3109, January 19, 2006) and ‘‘Department of Homeland Security/U.S. Customs and Border Protection, DHS/CBP–015 Automated Commercial System System of Records’’ (73 FR 77759, December 19, 2008) as one new system of records. The consolidated system of records notice will be titled, ‘‘Department of Homeland Security/U.S. Customs and Border Protection, DHS/CBP–001 Import Information System System of Records.’’ This system of records will continue to collect and maintain records on all commercial goods imported into the United States, as well as information pertaining to the carrier, broker, importer, and other persons associated with the manifest, import, or commercial entry transactions for the goods. As a result of a review of these two systems, the Department of Homeland Security/U.S. Customs and Border Protection is combining the system of records notices for these systems into one updated system of records notice that includes changes to the categories of individuals and to the categories of records regarding information maintained about persons who have account access to trade data in the system. The Department of Homeland Security/U.S. Customs and Border Protection is also including an additional routine use for disclosing vessel manifest information as required by statute, in addition to the new compilation of routine uses reconciled from the prior systems of records notices. Data from this system of records may be shared with law enforcement mstockstill on DSK4VPTVN1PROD with NOTICES SUMMARY: VerDate Sep<11>2014 16:57 Aug 14, 2015 Jkt 235001 and/or intelligence agencies pursuant to the routine uses identified below. Additionally, the Department of Homeland Security is issuing a Notice of Proposed Rulemaking to exempt this system of records from certain provisions of the Privacy Act elsewhere in the Federal Register. Lastly, this notice includes non-substantive changes to simplify the formatting and text of the previously published notices. This updated system will be included in the Department of Homeland Security’s inventory of record systems. DATES: Submit comments on or before September 16, 2015. This updated system will be effective September 16, 2015. ADDRESSES: You may submit comments, identified by docket number DHS– 2015–0047 by one of the following methods: • Federal e-Rulemaking Portal: http://www.regulations.gov. Follow the instructions for submitting comments. • Fax: (202) 343–4010. • Mail: Karen L. Neuman, Chief Privacy Officer, Privacy Office, Department of Homeland Security, Washington, DC 20528–0655. Instructions: All submissions received must include the agency name and docket number for this rulemaking. All comments received will be posted without change to http:// www.regulations.gov, including any personal information provided. Docket: For access to the docket to read background documents or comments received, please visit http:// www.regulations.gov. FOR FURTHER INFORMATION CONTACT: For general questions, please contact: John Connors (202) 344–1610, CBP Privacy Officer, Office of the Commissioner, U.S. Customs and Border Protection, Washington, DC 20229. For privacy questions, please contact: Karen L. Neuman, (202) 343–1717, Chief Privacy Officer, Privacy Office, Department of Homeland Security, Washington, DC 20528–0655. SUPPLEMENTARY INFORMATION: I. Background In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP) proposes to consolidate, update, and rename as one system of records notice (SORN) the information currently contained in two DHS SORNs titled, ‘‘DHS/CBP–001 Automated Commercial Environment/ International Trade Data System (ACE/ ITDS) System of Records’’ (7 FR 3109, January 19, 2006) and ‘‘DHS/CBP–015 Automated Commercial System (ACS) PO 00000 Frm 00059 Fmt 4703 Sfmt 4703 System of Records’’ (73 FR 77759, December 19, 2008) . This new SORN, entitled ‘‘DHS/CBP–001 Import Information System (IIS),’’ will inform the public about changes to the categories of individuals, categories of records, and routine uses contained in the consolidation of the former ACS and ACE/ITDS SORNs. ACS, a decades old trade information database and information technology (IT) system, was deployed to track, control, and process all commercial goods imported into the United States. ACE, part of a multi-year modernization effort since 2001 to replace ACS, continues to be designed to manage CBP’s import trade data and related transaction information. ACE/ITDS serves three sets of core stakeholders: The internal DHS/CBP users, Partner Government Agencies (PGA), and the trade community. ACE is the IT backbone for the ITDS, an interagency initiative formalized under the SAFE Port Act of 2006 to create a single window for the trade community and PGAs involved in importing and exporting. DHS/CBP has provided notice to the public and trade community that in the future, the ACS IT system will be fully phased out and replaced by ACE. As such, and to simplify the trade community’s and the public’s understanding of how trade information will be handled after ACE implementation, DHS/CBP is publishing this Import Information System (IIS) SORN to identify a single repository for import trade information. DHS/CBP is also publishing an updated ACE Privacy Impact Assessment on its Web site (http://www.dhs.gov/privacy) to inform the public of the operation and interconnectedness of the IT systems, ACS and ACE, and to assess the privacy impact of these systems using the fair information practice principles. This IIS system of records allows DHS/CBP to collect and maintain records on all commercial goods imported into the United States, along with related information about persons associated with those transactions, and manifest information. As part of this consolidation and issuance of IIS, the category of individuals and category of records sections in the former ACS and ACE– ITDS have been merged to account for the data in both IT systems, as well as paper records related to the information in these systems. The category of individuals section is amended to remove reference to DHS/CBP employees and employees of other federal agencies for purposes of maintaining their user access accounts to the ACE–ITDS Portal, because these E:\FR\FM\17AUN1.SGM 17AUN1 mstockstill on DSK4VPTVN1PROD with NOTICES Federal Register / Vol. 80, No. 158 / Monday, August 17, 2015 / Notices individuals are now covered under a DHS-wide SORN, ‘‘DHS/ALL–004 General Information Technology Access Account Records System (GITAARS) (77 FR 70792, November 27, 2012). The category of records for IIS will also include notations and results of examinations and document review for cleared merchandise to clarify and better identify DHS and PGA-generated information related to the processing of the import entry transaction. Additionally, the category of records is being expanded to address the expansion of information DHS/CBP proposes to collect on its revised Importer ID Input Record (CBP Form 5106). DHS/CBP is adding required elements for the name (First, Middle, Last) and business contact information (job title and phone) of Senior Company Officers of the Importer; DHS/CBP is also adding optional data fields on the form for the Senior Officers to provide Social Security number (SSN) or Passport Number and Country of Issuance. These latter, optional data elements are to facilitate Importer screening and verification. The authorities sections from the previous SORNs have been combined, reconciled to address duplication, and updated to account for expanded information collected about business associations as part of the ACE–ITDS Portal user account. The purpose section for IIS reflects an update to the combined purposes for ACS and ACE– ITDS and addresses DHS/CBP’s broad use of its import trade transaction IT systems (ACS and ACE) to collect and manage records to track, control, and process all commercial goods imported into the United States. Consistent with DHS’s informationsharing mission, information stored in the DHS/CBP–001 Import Information System (IIS) may be shared with other DHS Components that have a need to know the information to carry out their national security, law enforcement, immigration, or other homeland security functions. In addition, information may be shared with appropriate federal, state, local, tribal, territorial, foreign, or international government agencies consistent with the routine uses set forth in this SORN and as otherwise authorized under the Privacy Act. Information in IIS may be shared for the same routine uses as were previously published in ACS and ACE– ITDS, and are now updated in this document: • ACS’s former Routine Use K is now reclassified as Routine Use G. Æ Routine Use G permits sharing of data under the following circumstances: ‘‘To appropriate federal, state, local, VerDate Sep<11>2014 16:57 Aug 14, 2015 Jkt 235001 tribal, or foreign governmental agencies or multilateral governmental organizations responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, license, or treaty when DHS determines that the information would assist in the enforcement of civil or criminal laws.’’ • ACE–ITDS’s former Routine Use 3 is now reclassified as Routine Use K. Æ Routine Use K permits sharing of data under the following circumstances: ‘‘To a federal, state, local, tribal, territorial, foreign, or international agency, maintaining civil, criminal, or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit.’’ Additionally, DHS/CBP is adding another routine use to IIS, Routine Use R, to provide explicit coverage for the mandated release of Manifest Information as set forth in section 1431 of title 19, United States Code and implemented through title 19, Code of Federal Regulations, part 103: • Routine Use R permits sharing of data under the following circumstances: ‘‘To paid subscribers, in accordance with applicable regulations, for the purpose of providing access to manifest information as set forth in 19 U.S.C. 1431.’’ DHS/CBP will not assert any exemptions with regard to information provided by or on behalf of an individual. However, this data may be shared with law enforcement and/or intelligence agencies pursuant to the routine uses identified in the IIS SORN and as otherwise authorized under the Privacy Act. The Privacy Act requires that DHS maintain an accounting of such disclosures. Disclosing the fact that a law enforcement and/or intelligence agency has sought particular records may interfere with or disclose techniques and procedures related to ongoing law enforcement investigations. As such, DHS is issuing a Notice of Proposed Rulemaking to exempt this system of records from certain provisions of the Privacy Act elsewhere in the Federal Register. This updated system will be included in DHS’s inventory of record systems. II. Privacy Act The Privacy Act embodies fair information practice principles in a statutory framework governing the means by which federal government PO 00000 Frm 00060 Fmt 4703 Sfmt 4703 49257 agencies collect, maintain, use, and disseminate individuals’ records. The Privacy Act applies to information that is maintained in a ‘‘system of records.’’ A ‘‘system of records’’ is a group of any records under the control of an agency from which information is retrieved by the name of an individual or by some identifying number, symbol, or other identifying particular assigned to the individual. In the Privacy Act, an individual is defined to encompass U.S. citizens and lawful permanent residents. As a matter of policy, DHS extends administrative Privacy Act protections to all persons when systems of records maintain information on U.S. citizens, lawful permanent residents, and non-immigrant aliens. Below is the description of the DHS/ CBP–001 Import Information System (IIS) System of Records. In accordance with 5 U.S.C. 552a(r), DHS has provided a report of these systems of records to the Office of Management and Budget and to Congress. System of Records Department of Homeland Security (DHS)/U.S. Customs and Border Protection (CBP)–001. SYSTEM NAME: DHS/CBP–001 Import Information System (IIS). SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: Records are maintained at the DHS/ CBP Headquarters in Washington, DC and field offices. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Categories of individuals in this system include members of the public involved in the importation of merchandise and international trade, such as importers, brokers, carriers, manufacturers, shippers, consignees, cartmen/lightermen, filers, sureties, facility operators, foreign trade zone operators, drivers/crew, attorneys/ consultants, and agents, in addition to persons required to file Customs Declarations for international mail transactions (including sender and recipient). CATEGORIES OF RECORDS IN THE SYSTEM: Information maintained by ACE as part of the user account creation process includes: • Account Information—Including Name of Company, Name of Company Officer, Title of Company Officer, Company Organization Structure, and E:\FR\FM\17AUN1.SGM 17AUN1 mstockstill on DSK4VPTVN1PROD with NOTICES 49258 Federal Register / Vol. 80, No. 158 / Monday, August 17, 2015 / Notices Officer’s Date of Birth (optional). For Operators, this information must match the name on the company’s bond. Æ Account Owner Information— Name, Application Data, Email, Date of Birth, Country, Address, and Business Phone Number. Æ Legal Entity Information—Name, Application Data, Email, Country, Address, and Business Phone Number. Æ Point of Contact Information— Name, Application Data, Email, Country, Date of Birth, Address, and Business Phone Number. • Business Activity Information— Depending on the account type being established, CBP requires the following identifying information to set up an ACE portal account. Users are limited to a single identification number for the portal account being requested with the exception of: Importer, broker, filer, software vendor, service bureau, port authority, preparer, or surety agent, which can use up to three identifying numbers for each portal view: Æ Importer/Broker/Filer/Surety: Importer Record Number; Filer Code; Taxpayer Identification Number (TIN) [e.g., Internal Revenue Service (IRS) Employer Identification Number (EIN)/ SSN]; Surety Code. Æ Service Provider: Standard Carrier Alpha Code (SCAC) or Filer Code; EIN/ SSN. Æ Operator: EIN/SSN; Bond Number; Facilities Information and Resources Management System (FIRMS) Code; Zone Number; Site Number. Operators must also note whether their background investigation has been completed by CBP, and whether their fingerprints are on file with CBP. Æ Cartman/Lighterman: Cartman/ Lighterman Identification Number; Customhouse License (CHL) Number; Passport Number; Country of Issuance; Date of Expiration; U.S. Visa Number; Birth Certification Number; Permanent Resident Card Number; Certificate of Naturalization; Certificate of U.S. Citizenship; Re-entry Permit Number (I–327); Refugee Permit Number; Other Identification (such as Military Dependent’s Card, Temporary Resident Card, Voter Registration Card). A Cartman/Lighterman must also note whether his or her background investigation has been completed by CBP, and whether his or her fingerprints are on file with CBP. Æ Carriers: SCAC; Bond Numbers; Importer Record for Type 2 Bond (if applicable). Æ Drivers/Crew: Commercial Driver License (CDL) Number; State/Province of Issuance; Country; whether the Driver has an Enhanced CDL or is HAZMAT endorsed; Full Name; Date of Birth; VerDate Sep<11>2014 16:57 Aug 14, 2015 Jkt 235001 Gender; Citizenship; Travel Documentation (and Country of Issuance) such as: Passport Number or Permanent Resident Card; or other type of identification including: SENTRI Card; NEXUS 1; U.S. Visa (nonimmigrant or immigrant); Permanent Resident Card; U.S. Alien Registration Card; U.S. Passport Card; DHS Refugee Travel Document; DHS Re-Entry Permit; U.S. Military ID Document; or U.S. Merchant Mariner Document. Information maintained by ACE as part of the trade facilitation process includes: • Filer Information Æ Importer of Record Name and Address—The name and address, including the standard postal two-letter state or territory abbreviation, of the importer of record. The importer of record is defined as the owner or purchaser of the goods, or when designated by the owner, purchaser, or consignee, a licensed customs broker. The importer of record is the individual or firm liable for payment of all duties and meeting all statutory and regulatory requirements incurred as a result of importation, as described in 19 CFR 141.1(b). Æ Consignee Number—IRS EIN, SSN, or CBP-assigned number of the consignee. This number must reflect a valid identification number filed with CBP via the CBP Form 5106 or its electronic equivalent. Æ Importer Number—The IRS EIN, SSN, or CBP-assigned number of the importer of record. Æ Reference Number—The IRS EIN, SSN, or CBP-assigned number of the individual or firm to whom refunds, bills, or notices of extension or suspension of liquidation are to be sent (if other than the importer of record and only when a CBP Form 4811 is on file). Æ Ultimate Consignee Name and Address—The name and address of the individual or firm purchasing the merchandise or, if a consigned shipment, to whom the merchandise is consigned. Æ Broker/Filer Information—A broker or filer name, address, and phone number. Æ Broker/Importer File Number—A broker or importer internal file or reference number. Æ Bond Agent Information—Bond agent name, SSN or a surety created identification, and surety name. Æ Declarant Name, Title, Signature, and Date—The name, job title, and 1 SENTRI and NEXUS are Trusted Traveler Cards used for expedited border crossing along the southern and northern borders, respectively. See, http://www.cbp.gov/travel/trusted-travelerprograms. PO 00000 Frm 00061 Fmt 4703 Sfmt 4703 signature of the owner, purchaser, or agent who signs the declaration. The month, day, and year when the declaration was signed. Æ Importer Business Description— Including the Importer Dun & Bradstreet (DUNS) Number and the North American Industry Classification System (NAICS) number for Importer Business. Æ Senior Officers of the Importing Company—Information pertaining to Senior Officers of the Importing Company with an importing or financial role in trade transactions: Position title; Name (First, Middle, Last); Business Phone; SSN (Optional); Passport Number (Optional); Passport Country of Issuance (Optional). Æ Additional Data Elements—Filers may, on their own initiative, provide additional or clarifying information on the form provided such additional information does not interfere with the reporting of those required data elements. • Supply Chain Information Æ Manufacturer Information: D Manufacturer (or supplier) name; D Manufacturer (or supplier) address; D Foreign manufacturer identification code and/or shipper identification code; D Foreign manufacturer name and/or shipper name; and D Foreign manufacturer address and/ or shipper address. Æ Carrier Information: D Importing Carrier—For merchandise arriving in the U.S. by vessel, CBP records the name of the vessel that transported the merchandise from the foreign port of lading to the first U.S. port of unlading. • Vessel Identifier Code; • Vessel Name; • Carrier Name; • Carrier Address; • Carrier codes (non-SSN) (Standard Carrier Agent Code (SCAC) for vessel carriers, International Air Transport Association (IATA) for air carriers); • Department of Transportation (DOT) number, • Tax Identification Number; • DUNS; • Organizational structure; and • Insurance information including name of insurer, policy number, date of issuance, and amount. • The carrier can create users and points of contact, and may also choose to store details associated with the driver and crew, conveyance, and equipment for purposes of expediting the creation of manifests. D Mode of Transport—The mode of transportation by which the imported merchandise entered the U.S. port of arrival from the last foreign country. E:\FR\FM\17AUN1.SGM 17AUN1 mstockstill on DSK4VPTVN1PROD with NOTICES Federal Register / Vol. 80, No. 158 / Monday, August 17, 2015 / Notices The mode of transport may include vessel, rail, truck, air, or mail. D Export Date—The month, day, and year on which the carrier departed the last port (or airport, for merchandise exported by air) in the exporting country. Æ Liquidator identification (nonSSN); Æ Seller (full name and address or a widely accepted industry number such as a DUNS number); Æ Buyer (full name and address or a widely accepted industry number such as a DUNS number); Æ Ship to party name; Æ Consolidator (stuffer); Æ Foreign trade zone applicant identification number; Æ Country of origin; Æ Commodity Harmonized Tariff Schedule of the United States (HTSUS) number; Æ Booking party; and Æ Other identification information regarding the party to the transaction. • Crewmember/Passenger Information Æ Carrier Information—Including vessel flag and vessel name, date of arrival, and port of arrival (CBP Form 5129); Æ Person on arriving conveyance who is in charge; Æ Names of all crew members and passengers; Æ Date of birth of each crew member and passenger; Æ Commercial driver license (CDL)/ driver license number for each crew member; Æ CDL state or province of issuance for each crew member; Æ CDL country of issuance for each crew member; Æ Travel document number for each crew member and passenger; Æ Travel document country of issuance for each crew member and passenger; Æ Travel document for state/province of issuance for each crew member and passenger; Æ Travel document type for each crew member and passenger; Æ Address for each crew member and passenger; Æ Gender of each crew member and passenger; Æ Nationality/citizenship of each crew member and passenger; and Æ HAZMAT endorsement for each crew member. • Federal Employee Information (including CBP and PGA employees) Æ CBP employee names; Æ CBP employee hash identification, SSN, or other employee identification number; and VerDate Sep<11>2014 16:57 Aug 14, 2015 Jkt 235001 Æ Federal Government employee names, work addresses, work phone numbers, and ACE identification if already an ACE–ITDS user. • Manifest Information Æ Bill of Lading (B/L) or Air Waybill (AWB) Number—The number assigned on the manifest by the international carrier delivering the goods to the United States. Æ Immediate Transportation Number—The Immediate Transportation number obtained from the CBP Form 7512, the AWB number from the Transit Air Cargo Manifest (TACM), or Automated Manifest System (AMS) master in-bond (MIB) movement number. Æ Immediate Transportation Date— The month, day, and year obtained from the CBP Form 7512, TACM, or AMS MIB record. Note that Immediate Transportation date cannot be prior to import date. Æ Missing Documents—Codes that indicate which documents are not available at the time of filing the entry summary. Æ Foreign Port of Lading—The five digit numeric code listed in the ‘‘Schedule K’’ (Classification of Foreign Ports by Geographic Trade Area and Country) for the foreign port at which the merchandise was actually laden on the vessel that carried the merchandise to the United States.2 Æ U.S. Port of Unlading—The U.S. port code where the merchandise was unladen (or, delivered) from the importing vessel, aircraft, or train. Æ Location of Goods/General Order (GO) Number—Also known as a ‘‘container stuffing location,’’ the pier or site where the goods are available for examination. For air shipments, this is the flight number. • CBP Generated Records Æ Entry Number—The entry number is a CBP-assigned number that is unique to each Entry Summary (CBP Form 7501). Æ Entry Type—Entry type denotes which type of entry summary is being filed (i.e., consumption, information, and warehouse). The sub-entry type further defines the specific processing type within the entry category (i.e., free and dutiable, quota/visa, anti-dumping/ countervailing duty, and appraisement).3 Æ Summary Date—The month, day, and year on which the entry summary 2 The ‘‘Schedule K’’ may be retrieved at: http:// www.iwr.usace.army.mil/ndc/wcsc/scheduleK/ schedulek.htm. 3 Automated Broker Interface (ABI) processing requires an ABI status indicator. This indicator must be recorded in the entry type code block. It is to be shown for those entry summaries with ABI status only. PO 00000 Frm 00062 Fmt 4703 Sfmt 4703 49259 is filed with CBP. The record copy of the entry summary will be time stamped by the filer at the time of presentation of the entry summary. Use of this field is optional for ABI statement entries. The time stamp will serve as the entry summary date. The filer will record the proper team number designation in the upper right portion of the form above this block (three-character team number code).4 Æ Port Code—The port is where the merchandise was entered under an entry or released under an immediate delivery permit. CBP relies on the U.S. port codes from Schedule D, Customs District and Port Codes, listed in Annex C of the Harmonized Tariff Schedule (HTS). Æ Entry Date—The month, day, and year on which the goods are released, except for immediate delivery, quota goods, or when the filer requests another date prior to release.5 It is the responsibility of the filer to ensure that the entry date shown for entry/entry summaries is the date of presentation (i.e., the time stamp date). The entry date for a warehouse withdrawal is the date of withdrawal. Æ Manufacturer ID—This code identifies the manufacture/shipper of the merchandise by a CBP-constructed code. The manufacturer/shipper identification code is required for all entry summaries and entry/entry summaries, including informal entries, filed on the CBP Form 7501. Æ Notes—Notations and results of examinations and document review for cleared merchandise. Æ Trade violation statistics. Æ Protest and appeal decision case information. • Surety and Bond Information Æ Surety Information—Full legal name of entity, address. Æ Surety Number—A three-digit numeric code that identifies the surety company on the Customs Bond. This code can be found in block 7 of the CBP Form 301, or is available through CBP’s automated system to ABI filers, via the importer bond query transaction. Æ Bond Type—A three-digit numeric code identifying the following type of bond: U.S. Government or entry types not requiring a bond; Continuous; or Single Transaction. Æ Additional Bond Information—All authorized users of bond, bond expiration date. • Merchandise-Specific Information Æ Line Number—A commodity from one country, covered by a line which 4 For ABI entry summaries, the team number is supplied by CBP’s automated system in the summary processing output message. 5 19 CFR 141.68. E:\FR\FM\17AUN1.SGM 17AUN1 49260 Federal Register / Vol. 80, No. 158 / Monday, August 17, 2015 / Notices includes a net quantity, entered value, HTS number, charges, rate of duty and tax. Æ Description of Merchandise—A description of the articles in sufficient detail (i.e., gross weight, manifest quantity, net quantity in HTS units, U.S. dollar value, all other charges, costs, and expenses incurred while bringing the merchandise from alongside the carrier at the port of exportation in the country of exportation and placing it alongside the carrier at the first U.S. port of entry). Æ License Numbers—For merchandise subject to agriculture licensing. Æ Country of Origin—The country of origin is the country of manufacture, production, or growth of any article. When merchandise is invoiced in or exported from a country other than that in which it originated, the actual country of origin shall be specified rather than the country of invoice or exportation. Æ Import Date—The month, day, and year on which the importing vessel transporting the merchandise from the foreign country arrived within the limits of the U.S. port with the intent to unlade. Æ Exporting Country—The country of which the merchandise was last part of the commerce and from which the merchandise was shipped to the United States. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: IIS derives its authority from 19 U.S.C. 66, 1431, 1448, 1481, 1484, 1505, 1514, 1624, and 2071; 26 U.S.C. 6109(d); 31 U.S.C. 7701(c); section 203 of the Security and Accountability for Every (SAFE) Port Act of 2006 and section 343(a) of the Trade Act of 2002, as amended by the Maritime Transportation Security Act of 2002; Title 19 of the Code of Federal Regulations, including 19 CFR 24.5, 149.3, 101.9, and 103.31(e). mstockstill on DSK4VPTVN1PROD with NOTICES PURPOSE(S): This system of records allows DHS/ CBP to collect and maintain records on all commercial goods imported into the United States, along with carrier, broker, importer, and other ACE–ITDS Portal user account and manifest information. The purpose of this system of records is to track, control, and process all commercial goods imported into the United States. This facilitates the flow of legitimate shipments, and assists DHS/CBP in securing U.S. borders and targeting illicit goods. IIS covers two principle information technology systems: The Automated Commercial System (ACS) and ACE–ITDS. ACS VerDate Sep<11>2014 16:57 Aug 14, 2015 Jkt 235001 employs multiple modules to receive data transmissions from a variety of parties involved in international commercial transactions and provides DHS/CBP with the capability to track both the transport transactions and the financial transactions associated with the movement of merchandise through international commerce. ACE–ITDS modernizes and enhances trade processing with features that will consolidate and automate border processing. ACE–ITDS serves three sets of core stakeholders: The internal DHS/ CBP users, PGAs, and the trade community in the movement of merchandise through international commerce. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion of the records or information contained in this system may be disclosed outside DHS as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: A. To the Department of Justice (DOJ), including Offices of the United States Attorneys, or other federal agency conducting litigation or in proceedings before any court, adjudicative, or administrative body, when it is relevant or necessary to the litigation and one of the following is a party to the litigation or has an interest in such litigation: 1. DHS or any Component thereof; 2. Any employee or former employee of DHS in his or her official capacity; 3. Any employee or former employee of DHS in his or her individual capacity when DOJ or DHS has agreed to represent the employee; or 4. The United States or any agency thereof. B. To a congressional office from the record of an individual in response to an inquiry from that congressional office made at the request of the individual to whom the record pertains. C. To the National Archives and Records Administration (NARA) or General Services Administration pursuant to records management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906. D. To an agency or organization for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function. E. To appropriate agencies, entities, and persons when: 1. DHS suspects or has confirmed that the security or confidentiality of PO 00000 Frm 00063 Fmt 4703 Sfmt 4703 information in the system of records has been compromised; 2. DHS has determined that as a result of the suspected or confirmed compromise, there is a risk of identity theft or fraud, harm to economic or property interests, harm to an individual, or harm to the security or integrity of this system or other systems or programs (whether maintained by DHS or another agency or entity) that rely upon the compromised information; and 3. The disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with DHS’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. F. To contractors and their agents, grantees, experts, consultants, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for DHS, when necessary to accomplish an agency function related to this system of records. Individuals provided information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to DHS officers and employees. G. To appropriate federal, state, local, tribal, or foreign governmental agencies or multilateral governmental organizations responsible for investigating or prosecuting the violations of, or for enforcing or implementing, a statute, rule, regulation, order, license, or treaty when DHS determines that the information would assist in the enforcement of civil or criminal laws. H. To a federal, state, or local agency, or other appropriate entity or individual, or through established liaison channels to selected foreign governments, in order to provide intelligence, counterintelligence, or other information for the purposes of intelligence, counterintelligence, or antiterrorism activities authorized by U.S. law, Executive Order, or other applicable national security directive. I. To the Department of Commerce, United States Census Bureau for statistical analysis of foreign trade data. J. To a federal agency, pursuant to an International Trade Data System Memorandum of Understanding, consistent with the receiving agency’s legal authority to collect information pertaining to and/or regulate transactions in international trade. K. To a federal, state, local, tribal, territorial, foreign, or international agency, maintaining civil, criminal, or other relevant enforcement information E:\FR\FM\17AUN1.SGM 17AUN1 mstockstill on DSK4VPTVN1PROD with NOTICES Federal Register / Vol. 80, No. 158 / Monday, August 17, 2015 / Notices or other pertinent information, which has requested information relevant or necessary to the requesting agency’s hiring or retention of an individual, or issuance of a security clearance, license, contract, grant, or other benefit; L. To a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; M. To third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; N. To the Department of Justice, Offices of the United States Attorneys or a consumer reporting agency as defined by the Fair Credit Reporting Act, address or physical location information concerning the debtor, for further collection action on any delinquent debt when circumstances warrant; O. To appropriate federal, state, local, tribal, or foreign governmental agencies or multilateral governmental organizations when DHS is aware of a need to use relevant data for purposes of testing new technology and systems designed to enhance national security or identify other violations of law; P. To a former employee of DHS, in accordance with applicable regulations, for purposes of responding to an official inquiry by a federal, state, or local government entity or professional licensing authority; or facilitating communications with a former employee that may be necessary for personnel-related or other official purposes when the Department requires information or consultation assistance from the former employee regarding a matter within that person’s former area of responsibility; Q. To an organization or individual in either the public or private sector, either foreign or domestic, when there is a reason to believe that the recipient is or could become the target of a particular terrorist activity or conspiracy, to the extent the information is relevant to the protection of life or property; R. To paid subscribers, in accordance with applicable regulations, for the purpose of providing access to manifest information as set forth in 19 U.S.C. 1431; S. To the news media and the public, with the approval of the Chief Privacy Officer in consultation with counsel, when there exists a legitimate public interest in the disclosure of the information or when disclosure is necessary to preserve confidence in the VerDate Sep<11>2014 16:57 Aug 14, 2015 Jkt 235001 integrity of DHS or is necessary to demonstrate the accountability of DHS’s officers, employees, or individuals covered by the system, except to the extent it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Yes, CBP may disclose, pursuant to 5 U.S.C. 552a(b)(12), to consumer reporting agencies in accordance with the provision of 15 U.S.C. 1681, et seq. or the Federal Claims Collection Act of 1966 as amended (31 U.S.C. 3701, et seq.). The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal Government, typically, to provide an incentive for debtors to repay delinquent Federal Government debts by making these part of their credit records. Disclosure of records is limited to the individual’s name, address, EIN/SSN, and other information necessary to establish the individual’s identity; the amount, status, and history of the claim; and the agency or program under which the claim arose. The disclosure will be made only after the procedural requirements of 31 U.S.C. 3711(e) have been followed. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: CBP stores records in this system electronically or on paper in secure facilities in a locked drawer behind a locked door. The records may be stored on magnetic disc, tape, digital media, and CD–ROM. RETRIEVABILITY: CBP retrieves records by file identification codes, name or other personal identifier. SAFEGUARDS: CBP safeguards records in this system in accordance with applicable rules and policies, including all applicable DHS automated systems security and access policies. CBP imposes strict controls to minimize the risk of compromising the information that is being stored. Access to the computer system containing the records in this system is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances or permissions. The systems maintain a real-time auditing function of individuals who access them. Additional safeguards may vary by Component and program. PO 00000 Frm 00064 Fmt 4703 Sfmt 4703 49261 RETENTION AND DISPOSAL: The Importer Security Filing form is retained for fifteen years from date of submission unless it becomes linked to law enforcement action. All other import records contained within IIS are maintained for a period of six years from the date of entry. Some records are retained online in a system database, while others may be retained in hard copy in ports of entry, as appropriate. Personally identifiable information collected in IIS as part of the regulation of incoming cargo will be retained in accordance with the U.S. Customs Records Schedules approved by the National Archive and Records Administration for the forms on which the data is submitted. This means that cargo, crew, driver, and passenger information collected from a manifest presented in connection with the arrival of a vessel, vehicle, or aircraft will be retained for six years. Information collected in connection with the submission of a Postal Declaration for a mail importation will be retained for a maximum of six years and three months (as set forth pursuant to NARA Authority N1–36–86–1, U.S. Customs Records Schedule, Schedule 9 Entry Processing, Items 4 and 5). SYSTEM MANAGER AND ADDRESS: Director, Integrated Logistic Support, Cargo Systems Program Office, Office of Information Technology, U.S. Customs and Border Protection, who is located at 1801 North Beauregard Street, Alexandria, Virginia 22311. NOTIFICATION PROCEDURE: ACE–ITDS portal users may log in to ACE–ITDS to change their profile information and make permissible amendments or corrections to their records. Individuals seeking notification of and access to any record contained in this system of records, or seeking to contest its content, may submit a request in writing to the DHS/CBP Freedom of Information Act (FOIA) Officer, whose contact information can be found at http://www.dhs.gov/foia under ‘‘Contacts.’’ If an individual believes more than one Component maintains Privacy Act records concerning him or her, the individual may submit the request to the Chief Privacy Officer and Chief FOIA Officer, Department of Homeland Security, 245 Murray Drive SW., Building 410, STOP– 0655, Washington, DC 20528. When seeking records about yourself from this system of records or any other Departmental system of records, your request must conform with the Privacy Act regulations set forth in 6 CFR part 5. You must first verify your identity, E:\FR\FM\17AUN1.SGM 17AUN1 49262 Federal Register / Vol. 80, No. 158 / Monday, August 17, 2015 / Notices meaning that you must provide your full name, current address, and date and place of birth. You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. Although no specific form is required, you may obtain forms for this purpose from the Chief Privacy Officer and Chief FOIA Officer, http://www.dhs.gov/foia or 1–866–431–0486. In addition, you should: • Explain why you believe the Department would have information on you; • Identify which Component(s) of the Department you believe may have the information about you; • Specify when you believe the records would have been created; and • Provide any other information that will help the FOIA staff determine which DHS Component agency may have responsive records; and If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying his or her agreement for you to access his or her records. Without the above information, the Component(s) may not be able to conduct an effective search, and your request may be denied due to lack of specificity or lack of compliance with applicable regulations. RECORD ACCESS PROCEDURES: CONTESTING RECORD PROCEDURES: See ‘‘Notification procedure’’ above. RECORD SOURCE CATEGORIES: Records are obtained through authorized DHS/CBP or other federal agency forms, related documents, or electronic submissions from individuals and/or companies incidental to the conduct of foreign trade and required to administer the transportation and trade laws and regulations of the United States. mstockstill on DSK4VPTVN1PROD with NOTICES EXEMPTIONS CLAIMED FOR THE SYSTEM: DHS/CBP will not assert any exemptions with regard to information provided by or on behalf of an individual, when requested by the data subject. However, this data may be shared with law enforcement and/or intelligence agencies pursuant to the routine uses identified in the IIS SORN. The Privacy Act requires DHS to maintain an accounting of such disclosures made pursuant to all routine uses. Disclosing the fact that a law 16:57 Aug 14, 2015 Dated: July 31, 2015. Karen L. Neuman, Chief Privacy Officer, Department of Homeland Security. [FR Doc. 2015–19731 Filed 8–14–15; 8:45 am] BILLING CODE 9111–14–P DEPARTMENT OF HOMELAND SECURITY U.S. Citizenship and Immigration Services [OMB Control Number 1615–0015] Agency Information Collection Activities: Immigrant Petition for Alien Worker, Form I–140; Extension, Without Change, of a Currently Approved Collection U.S. Citizenship and Immigration Services, Department of Homeland Security. ACTION: 60-Day Notice. AGENCY: The Department of Homeland Security (DHS), U.S. Citizenship and Immigration (USCIS) invites the general public and other Federal agencies to comment upon this proposed extension of a currently approved collection of information. In accordance with the Paperwork Reduction Act (PRA) of 1995, the information collection notice is published in the Federal Register to obtain comments regarding the nature of the information collection, the categories of respondents, the estimated burden (i.e. the time, effort, and resources used by the respondents to respond), the estimated cost to the respondent, and the actual information collection instruments. DATES: Comments are encouraged and will be accepted for 60 days until October 16, 2015. ADDRESSES: All submissions received must include the OMB Control Number 1615–0015 in the subject box, the agency name and Docket ID USCIS– 2007–0018. To avoid duplicate submissions, please use only one of the following methods to submit comments: SUMMARY: See ‘‘Notification procedure’’ above. VerDate Sep<11>2014 enforcement and/or intelligence agency has sought particular records may affect ongoing law enforcement activity. As such, DHS will claim exemption pursuant to 5 U.S.C. 552a(j)(2) from sections (c)(3), (e)(8), and (g)(1) of the Privacy Act, and pursuant to 5 U.S.C. 552a(k)(2) from section (c)(3) of the Privacy Act, from providing an individual the accounting of disclosures, as necessary and appropriate to protect this information. Jkt 235001 PO 00000 Frm 00065 Fmt 4703 Sfmt 4703 (1) Online. Submit comments via the Federal eRulemaking Portal Web site at http://www.regulations.gov under e-Docket ID number USCIS–2007–0018; (2) Email. Submit comments to USCISFRComment@uscis.dhs.gov; (3) Mail. Submit written comments to DHS, USCIS, Office of Policy and Strategy, Chief, Regulatory Coordination Division, 20 Massachusetts Avenue NW., Washington, DC 20529–2140. FOR FURTHER INFORMATION CONTACT: USCIS, Office of Policy and Strategy, Regulatory Coordination Division, Laura Dawkins, Chief, 20 Massachusetts Avenue NW., Washington, DC 20529– 2140, telephone number 202–272–8377 (This is not a toll-free number. Comments are not accepted via telephone message). Please note contact information provided here is solely for questions regarding this notice. It is not for individual case status inquiries. Applicants seeking information about the status of their individual cases can check Case Status Online, available at the USCIS Web site at http:// www.uscis.gov, or call the USCIS National Customer Service Center at 800–375–5283 (TTY 800–767–1833). SUPPLEMENTARY INFORMATION: Comments You may access the information collection instrument with instructions, or additional information by visiting the Federal eRulemaking Portal site at: http://www.regulations.gov and enter USCIS–2007–0018 in the search box. Regardless of the method used for submitting comments or material, all submissions will be posted, without change, to the Federal eRulemaking Portal at http://www.regulations.gov, and will include any personal information you provide. Therefore, submitting this information makes it public. You may wish to consider limiting the amount of personal information that you provide in any voluntary submission you make to DHS. DHS may withhold information provided in comments from public viewing that it determines may impact the privacy of an individual or is offensive. For additional information, please read the Privacy Act notice that is available via the link in the footer of http://www.regulations.gov. Written comments and suggestions from the public and affected agencies should address one or more of the following four points: (1) Evaluate whether the proposed collection of information is necessary for the proper performance of the functions of the agency, including whether the information will have practical utility; E:\FR\FM\17AUN1.SGM 17AUN1

Agencies

[Federal Register Volume 80, Number 158 (Monday, August 17, 2015)]
[Notices]
[Pages 49256-49262]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-19731]



[[Page 49256]]

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DEPARTMENT OF HOMELAND SECURITY

Office of the Secretary

[Docket No. DHS-2015-0047]


Privacy Act of 1974; Department of Homeland Security, U.S. 
Customs and Border Protection, DHS/CBP-001, Import Information System, 
System of Records

AGENCY: Privacy Office, Department of Homeland Security.

ACTION: Notice of Privacy Act system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
Homeland Security proposes to consolidate, update, and rename two 
current Department of Homeland Security systems of records titled, 
``Department of Homeland Security/U.S. Customs and Border Protection, 
DHS/CBP-001 Automated Commercial Environment/International Trade Data 
System System of Records'' (7 FR 3109, January 19, 2006) and 
``Department of Homeland Security/U.S. Customs and Border Protection, 
DHS/CBP-015 Automated Commercial System System of Records'' (73 FR 
77759, December 19, 2008) as one new system of records. The 
consolidated system of records notice will be titled, ``Department of 
Homeland Security/U.S. Customs and Border Protection, DHS/CBP-001 
Import Information System System of Records.'' This system of records 
will continue to collect and maintain records on all commercial goods 
imported into the United States, as well as information pertaining to 
the carrier, broker, importer, and other persons associated with the 
manifest, import, or commercial entry transactions for the goods.
    As a result of a review of these two systems, the Department of 
Homeland Security/U.S. Customs and Border Protection is combining the 
system of records notices for these systems into one updated system of 
records notice that includes changes to the categories of individuals 
and to the categories of records regarding information maintained about 
persons who have account access to trade data in the system. The 
Department of Homeland Security/U.S. Customs and Border Protection is 
also including an additional routine use for disclosing vessel manifest 
information as required by statute, in addition to the new compilation 
of routine uses reconciled from the prior systems of records notices. 
Data from this system of records may be shared with law enforcement 
and/or intelligence agencies pursuant to the routine uses identified 
below. Additionally, the Department of Homeland Security is issuing a 
Notice of Proposed Rulemaking to exempt this system of records from 
certain provisions of the Privacy Act elsewhere in the Federal 
Register. Lastly, this notice includes non-substantive changes to 
simplify the formatting and text of the previously published notices. 
This updated system will be included in the Department of Homeland 
Security's inventory of record systems.

DATES: Submit comments on or before September 16, 2015. This updated 
system will be effective September 16, 2015.

ADDRESSES: You may submit comments, identified by docket number DHS-
2015-0047 by one of the following methods:
     Federal e-Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Fax: (202) 343-4010.
     Mail: Karen L. Neuman, Chief Privacy Officer, Privacy 
Office, Department of Homeland Security, Washington, DC 20528-0655.
    Instructions: All submissions received must include the agency name 
and docket number for this rulemaking. All comments received will be 
posted without change to http://www.regulations.gov, including any 
personal information provided.
    Docket: For access to the docket to read background documents or 
comments received, please visit http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: For general questions, please contact: 
John Connors (202) 344-1610, CBP Privacy Officer, Office of the 
Commissioner, U.S. Customs and Border Protection, Washington, DC 20229. 
For privacy questions, please contact: Karen L. Neuman, (202) 343-1717, 
Chief Privacy Officer, Privacy Office, Department of Homeland Security, 
Washington, DC 20528-0655.

SUPPLEMENTARY INFORMATION: 

I. Background

    In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the 
Department of Homeland Security (DHS), U.S. Customs and Border 
Protection (CBP) proposes to consolidate, update, and rename as one 
system of records notice (SORN) the information currently contained in 
two DHS SORNs titled, ``DHS/CBP-001 Automated Commercial Environment/
International Trade Data System (ACE/ITDS) System of Records'' (7 FR 
3109, January 19, 2006) and ``DHS/CBP-015 Automated Commercial System 
(ACS) System of Records'' (73 FR 77759, December 19, 2008) . This new 
SORN, entitled ``DHS/CBP-001 Import Information System (IIS),'' will 
inform the public about changes to the categories of individuals, 
categories of records, and routine uses contained in the consolidation 
of the former ACS and ACE/ITDS SORNs.
    ACS, a decades old trade information database and information 
technology (IT) system, was deployed to track, control, and process all 
commercial goods imported into the United States. ACE, part of a multi-
year modernization effort since 2001 to replace ACS, continues to be 
designed to manage CBP's import trade data and related transaction 
information. ACE/ITDS serves three sets of core stakeholders: The 
internal DHS/CBP users, Partner Government Agencies (PGA), and the 
trade community. ACE is the IT backbone for the ITDS, an interagency 
initiative formalized under the SAFE Port Act of 2006 to create a 
single window for the trade community and PGAs involved in importing 
and exporting. DHS/CBP has provided notice to the public and trade 
community that in the future, the ACS IT system will be fully phased 
out and replaced by ACE. As such, and to simplify the trade community's 
and the public's understanding of how trade information will be handled 
after ACE implementation, DHS/CBP is publishing this Import Information 
System (IIS) SORN to identify a single repository for import trade 
information. DHS/CBP is also publishing an updated ACE Privacy Impact 
Assessment on its Web site (http://www.dhs.gov/privacy) to inform the 
public of the operation and inter-connectedness of the IT systems, ACS 
and ACE, and to assess the privacy impact of these systems using the 
fair information practice principles. This IIS system of records allows 
DHS/CBP to collect and maintain records on all commercial goods 
imported into the United States, along with related information about 
persons associated with those transactions, and manifest information.
    As part of this consolidation and issuance of IIS, the category of 
individuals and category of records sections in the former ACS and ACE-
ITDS have been merged to account for the data in both IT systems, as 
well as paper records related to the information in these systems. The 
category of individuals section is amended to remove reference to DHS/
CBP employees and employees of other federal agencies for purposes of 
maintaining their user access accounts to the ACE-ITDS Portal, because 
these

[[Page 49257]]

individuals are now covered under a DHS-wide SORN, ``DHS/ALL-004 
General Information Technology Access Account Records System (GITAARS) 
(77 FR 70792, November 27, 2012). The category of records for IIS will 
also include notations and results of examinations and document review 
for cleared merchandise to clarify and better identify DHS and PGA-
generated information related to the processing of the import entry 
transaction. Additionally, the category of records is being expanded to 
address the expansion of information DHS/CBP proposes to collect on its 
revised Importer ID Input Record (CBP Form 5106). DHS/CBP is adding 
required elements for the name (First, Middle, Last) and business 
contact information (job title and phone) of Senior Company Officers of 
the Importer; DHS/CBP is also adding optional data fields on the form 
for the Senior Officers to provide Social Security number (SSN) or 
Passport Number and Country of Issuance. These latter, optional data 
elements are to facilitate Importer screening and verification.
    The authorities sections from the previous SORNs have been 
combined, reconciled to address duplication, and updated to account for 
expanded information collected about business associations as part of 
the ACE-ITDS Portal user account. The purpose section for IIS reflects 
an update to the combined purposes for ACS and ACE-ITDS and addresses 
DHS/CBP's broad use of its import trade transaction IT systems (ACS and 
ACE) to collect and manage records to track, control, and process all 
commercial goods imported into the United States.
    Consistent with DHS's information-sharing mission, information 
stored in the DHS/CBP-001 Import Information System (IIS) may be shared 
with other DHS Components that have a need to know the information to 
carry out their national security, law enforcement, immigration, or 
other homeland security functions. In addition, information may be 
shared with appropriate federal, state, local, tribal, territorial, 
foreign, or international government agencies consistent with the 
routine uses set forth in this SORN and as otherwise authorized under 
the Privacy Act.
    Information in IIS may be shared for the same routine uses as were 
previously published in ACS and ACE-ITDS, and are now updated in this 
document:
     ACS's former Routine Use K is now reclassified as Routine 
Use G.
    [cir] Routine Use G permits sharing of data under the following 
circumstances: ``To appropriate federal, state, local, tribal, or 
foreign governmental agencies or multilateral governmental 
organizations responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, license, or treaty when DHS determines that the 
information would assist in the enforcement of civil or criminal 
laws.''
     ACE-ITDS's former Routine Use 3 is now reclassified as 
Routine Use K.
    [cir] Routine Use K permits sharing of data under the following 
circumstances: ``To a federal, state, local, tribal, territorial, 
foreign, or international agency, maintaining civil, criminal, or other 
relevant enforcement information or other pertinent information, which 
has requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an individual, or 
issuance of a security clearance, license, contract, grant, or other 
benefit.''
    Additionally, DHS/CBP is adding another routine use to IIS, Routine 
Use R, to provide explicit coverage for the mandated release of 
Manifest Information as set forth in section 1431 of title 19, United 
States Code and implemented through title 19, Code of Federal 
Regulations, part 103:
     Routine Use R permits sharing of data under the following 
circumstances: ``To paid subscribers, in accordance with applicable 
regulations, for the purpose of providing access to manifest 
information as set forth in 19 U.S.C. 1431.''
    DHS/CBP will not assert any exemptions with regard to information 
provided by or on behalf of an individual. However, this data may be 
shared with law enforcement and/or intelligence agencies pursuant to 
the routine uses identified in the IIS SORN and as otherwise authorized 
under the Privacy Act. The Privacy Act requires that DHS maintain an 
accounting of such disclosures. Disclosing the fact that a law 
enforcement and/or intelligence agency has sought particular records 
may interfere with or disclose techniques and procedures related to 
ongoing law enforcement investigations. As such, DHS is issuing a 
Notice of Proposed Rulemaking to exempt this system of records from 
certain provisions of the Privacy Act elsewhere in the Federal 
Register. This updated system will be included in DHS's inventory of 
record systems.

II. Privacy Act

    The Privacy Act embodies fair information practice principles in a 
statutory framework governing the means by which federal government 
agencies collect, maintain, use, and disseminate individuals' records. 
The Privacy Act applies to information that is maintained in a ``system 
of records.'' A ``system of records'' is a group of any records under 
the control of an agency from which information is retrieved by the 
name of an individual or by some identifying number, symbol, or other 
identifying particular assigned to the individual. In the Privacy Act, 
an individual is defined to encompass U.S. citizens and lawful 
permanent residents. As a matter of policy, DHS extends administrative 
Privacy Act protections to all persons when systems of records maintain 
information on U.S. citizens, lawful permanent residents, and non-
immigrant aliens.
    Below is the description of the DHS/CBP-001 Import Information 
System (IIS) System of Records.
    In accordance with 5 U.S.C. 552a(r), DHS has provided a report of 
these systems of records to the Office of Management and Budget and to 
Congress.
System of Records
    Department of Homeland Security (DHS)/U.S. Customs and Border 
Protection (CBP)-001.

System name:
    DHS/CBP-001 Import Information System (IIS).

Security classification:
    Unclassified.

System location:
    Records are maintained at the DHS/CBP Headquarters in Washington, 
DC and field offices.

Categories of individuals covered by the system:
    Categories of individuals in this system include members of the 
public involved in the importation of merchandise and international 
trade, such as importers, brokers, carriers, manufacturers, shippers, 
consignees, cartmen/lightermen, filers, sureties, facility operators, 
foreign trade zone operators, drivers/crew, attorneys/consultants, and 
agents, in addition to persons required to file Customs Declarations 
for international mail transactions (including sender and recipient).

Categories of records in the system:
    Information maintained by ACE as part of the user account creation 
process includes:
     Account Information--Including Name of Company, Name of 
Company Officer, Title of Company Officer, Company Organization 
Structure, and

[[Page 49258]]

Officer's Date of Birth (optional). For Operators, this information 
must match the name on the company's bond.
    [cir] Account Owner Information--Name, Application Data, Email, 
Date of Birth, Country, Address, and Business Phone Number.
    [cir] Legal Entity Information--Name, Application Data, Email, 
Country, Address, and Business Phone Number.
    [cir] Point of Contact Information--Name, Application Data, Email, 
Country, Date of Birth, Address, and Business Phone Number.
     Business Activity Information--Depending on the account 
type being established, CBP requires the following identifying 
information to set up an ACE portal account. Users are limited to a 
single identification number for the portal account being requested 
with the exception of: Importer, broker, filer, software vendor, 
service bureau, port authority, preparer, or surety agent, which can 
use up to three identifying numbers for each portal view:
    [cir] Importer/Broker/Filer/Surety: Importer Record Number; Filer 
Code; Taxpayer Identification Number (TIN) [e.g., Internal Revenue 
Service (IRS) Employer Identification Number (EIN)/SSN]; Surety Code.
    [cir] Service Provider: Standard Carrier Alpha Code (SCAC) or Filer 
Code; EIN/SSN.
    [cir] Operator: EIN/SSN; Bond Number; Facilities Information and 
Resources Management System (FIRMS) Code; Zone Number; Site Number. 
Operators must also note whether their background investigation has 
been completed by CBP, and whether their fingerprints are on file with 
CBP.
    [cir] Cartman/Lighterman: Cartman/Lighterman Identification Number; 
Customhouse License (CHL) Number; Passport Number; Country of Issuance; 
Date of Expiration; U.S. Visa Number; Birth Certification Number; 
Permanent Resident Card Number; Certificate of Naturalization; 
Certificate of U.S. Citizenship; Re-entry Permit Number (I-327); 
Refugee Permit Number; Other Identification (such as Military 
Dependent's Card, Temporary Resident Card, Voter Registration Card). A 
Cartman/Lighterman must also note whether his or her background 
investigation has been completed by CBP, and whether his or her 
fingerprints are on file with CBP.
    [cir] Carriers: SCAC; Bond Numbers; Importer Record for Type 2 Bond 
(if applicable).
    [cir] Drivers/Crew: Commercial Driver License (CDL) Number; State/
Province of Issuance; Country; whether the Driver has an Enhanced CDL 
or is HAZMAT endorsed; Full Name; Date of Birth; Gender; Citizenship; 
Travel Documentation (and Country of Issuance) such as: Passport Number 
or Permanent Resident Card; or other type of identification including: 
SENTRI Card; NEXUS \1\; U.S. Visa (non-immigrant or immigrant); 
Permanent Resident Card; U.S. Alien Registration Card; U.S. Passport 
Card; DHS Refugee Travel Document; DHS Re-Entry Permit; U.S. Military 
ID Document; or U.S. Merchant Mariner Document.
---------------------------------------------------------------------------

    \1\ SENTRI and NEXUS are Trusted Traveler Cards used for 
expedited border crossing along the southern and northern borders, 
respectively. See, http://www.cbp.gov/travel/trusted-traveler-programs.
---------------------------------------------------------------------------

    Information maintained by ACE as part of the trade facilitation 
process includes:
     Filer Information
    [cir] Importer of Record Name and Address--The name and address, 
including the standard postal two-letter state or territory 
abbreviation, of the importer of record. The importer of record is 
defined as the owner or purchaser of the goods, or when designated by 
the owner, purchaser, or consignee, a licensed customs broker. The 
importer of record is the individual or firm liable for payment of all 
duties and meeting all statutory and regulatory requirements incurred 
as a result of importation, as described in 19 CFR 141.1(b).
    [cir] Consignee Number--IRS EIN, SSN, or CBP-assigned number of the 
consignee. This number must reflect a valid identification number filed 
with CBP via the CBP Form 5106 or its electronic equivalent.
    [cir] Importer Number--The IRS EIN, SSN, or CBP-assigned number of 
the importer of record.
    [cir] Reference Number--The IRS EIN, SSN, or CBP-assigned number of 
the individual or firm to whom refunds, bills, or notices of extension 
or suspension of liquidation are to be sent (if other than the importer 
of record and only when a CBP Form 4811 is on file).
    [cir] Ultimate Consignee Name and Address--The name and address of 
the individual or firm purchasing the merchandise or, if a consigned 
shipment, to whom the merchandise is consigned.
    [cir] Broker/Filer Information--A broker or filer name, address, 
and phone number.
    [cir] Broker/Importer File Number--A broker or importer internal 
file or reference number.
    [cir] Bond Agent Information--Bond agent name, SSN or a surety 
created identification, and surety name.
    [cir] Declarant Name, Title, Signature, and Date--The name, job 
title, and signature of the owner, purchaser, or agent who signs the 
declaration. The month, day, and year when the declaration was signed.
    [cir] Importer Business Description--Including the Importer Dun & 
Bradstreet (DUNS) Number and the North American Industry Classification 
System (NAICS) number for Importer Business.
    [cir] Senior Officers of the Importing Company--Information 
pertaining to Senior Officers of the Importing Company with an 
importing or financial role in trade transactions: Position title; Name 
(First, Middle, Last); Business Phone; SSN (Optional); Passport Number 
(Optional); Passport Country of Issuance (Optional).
    [cir] Additional Data Elements--Filers may, on their own 
initiative, provide additional or clarifying information on the form 
provided such additional information does not interfere with the 
reporting of those required data elements.
     Supply Chain Information
    [cir] Manufacturer Information:
    [ssquf] Manufacturer (or supplier) name;
    [ssquf] Manufacturer (or supplier) address;
    [ssquf] Foreign manufacturer identification code and/or shipper 
identification code;
    [ssquf] Foreign manufacturer name and/or shipper name; and
    [ssquf] Foreign manufacturer address and/or shipper address.
    [cir] Carrier Information:
    [ssquf] Importing Carrier--For merchandise arriving in the U.S. by 
vessel, CBP records the name of the vessel that transported the 
merchandise from the foreign port of lading to the first U.S. port of 
unlading.
     Vessel Identifier Code;
     Vessel Name;
     Carrier Name;
     Carrier Address;
     Carrier codes (non-SSN) (Standard Carrier Agent Code 
(SCAC) for vessel carriers, International Air Transport Association 
(IATA) for air carriers);
     Department of Transportation (DOT) number,
     Tax Identification Number;
     DUNS;
     Organizational structure; and
     Insurance information including name of insurer, policy 
number, date of issuance, and amount.
     The carrier can create users and points of contact, and 
may also choose to store details associated with the driver and crew, 
conveyance, and equipment for purposes of expediting the creation of 
manifests.
    [ssquf] Mode of Transport--The mode of transportation by which the 
imported merchandise entered the U.S. port of arrival from the last 
foreign country.

[[Page 49259]]

The mode of transport may include vessel, rail, truck, air, or mail.
    [ssquf] Export Date--The month, day, and year on which the carrier 
departed the last port (or airport, for merchandise exported by air) in 
the exporting country.
    [cir] Liquidator identification (non-SSN);
    [cir] Seller (full name and address or a widely accepted industry 
number such as a DUNS number);
    [cir] Buyer (full name and address or a widely accepted industry 
number such as a DUNS number);
    [cir] Ship to party name;
    [cir] Consolidator (stuffer);
    [cir] Foreign trade zone applicant identification number;
    [cir] Country of origin;
    [cir] Commodity Harmonized Tariff Schedule of the United States 
(HTSUS) number;
    [cir] Booking party; and
    [cir] Other identification information regarding the party to the 
transaction.
     Crewmember/Passenger Information
    [cir] Carrier Information--Including vessel flag and vessel name, 
date of arrival, and port of arrival (CBP Form 5129);
    [cir] Person on arriving conveyance who is in charge;
    [cir] Names of all crew members and passengers;
    [cir] Date of birth of each crew member and passenger;
    [cir] Commercial driver license (CDL)/driver license number for 
each crew member;
    [cir] CDL state or province of issuance for each crew member;
    [cir] CDL country of issuance for each crew member;
    [cir] Travel document number for each crew member and passenger;
    [cir] Travel document country of issuance for each crew member and 
passenger;
    [cir] Travel document for state/province of issuance for each crew 
member and passenger;
    [cir] Travel document type for each crew member and passenger;
    [cir] Address for each crew member and passenger;
    [cir] Gender of each crew member and passenger;
    [cir] Nationality/citizenship of each crew member and passenger; 
and
    [cir] HAZMAT endorsement for each crew member.
     Federal Employee Information (including CBP and PGA 
employees)
    [cir] CBP employee names;
    [cir] CBP employee hash identification, SSN, or other employee 
identification number; and
    [cir] Federal Government employee names, work addresses, work phone 
numbers, and ACE identification if already an ACE-ITDS user.
     Manifest Information
    [cir] Bill of Lading (B/L) or Air Waybill (AWB) Number--The number 
assigned on the manifest by the international carrier delivering the 
goods to the United States.
    [cir] Immediate Transportation Number--The Immediate Transportation 
number obtained from the CBP Form 7512, the AWB number from the Transit 
Air Cargo Manifest (TACM), or Automated Manifest System (AMS) master 
in-bond (MIB) movement number.
    [cir] Immediate Transportation Date--The month, day, and year 
obtained from the CBP Form 7512, TACM, or AMS MIB record. Note that 
Immediate Transportation date cannot be prior to import date.
    [cir] Missing Documents--Codes that indicate which documents are 
not available at the time of filing the entry summary.
    [cir] Foreign Port of Lading--The five digit numeric code listed in 
the ``Schedule K'' (Classification of Foreign Ports by Geographic Trade 
Area and Country) for the foreign port at which the merchandise was 
actually laden on the vessel that carried the merchandise to the United 
States.\2\
---------------------------------------------------------------------------

    \2\ The ``Schedule K'' may be retrieved at: http://www.iwr.usace.army.mil/ndc/wcsc/scheduleK/schedulek.htm.
---------------------------------------------------------------------------

    [cir] U.S. Port of Unlading--The U.S. port code where the 
merchandise was unladen (or, delivered) from the importing vessel, 
aircraft, or train.
    [cir] Location of Goods/General Order (GO) Number--Also known as a 
``container stuffing location,'' the pier or site where the goods are 
available for examination. For air shipments, this is the flight 
number.
     CBP Generated Records
    [cir] Entry Number--The entry number is a CBP-assigned number that 
is unique to each Entry Summary (CBP Form 7501).
    [cir] Entry Type--Entry type denotes which type of entry summary is 
being filed (i.e., consumption, information, and warehouse). The sub-
entry type further defines the specific processing type within the 
entry category (i.e., free and dutiable, quota/visa, anti-dumping/
countervailing duty, and appraisement).\3\
---------------------------------------------------------------------------

    \3\ Automated Broker Interface (ABI) processing requires an ABI 
status indicator. This indicator must be recorded in the entry type 
code block. It is to be shown for those entry summaries with ABI 
status only.
---------------------------------------------------------------------------

    [cir] Summary Date--The month, day, and year on which the entry 
summary is filed with CBP. The record copy of the entry summary will be 
time stamped by the filer at the time of presentation of the entry 
summary. Use of this field is optional for ABI statement entries. The 
time stamp will serve as the entry summary date. The filer will record 
the proper team number designation in the upper right portion of the 
form above this block (three-character team number code).\4\
---------------------------------------------------------------------------

    \4\ For ABI entry summaries, the team number is supplied by 
CBP's automated system in the summary processing output message.
---------------------------------------------------------------------------

    [cir] Port Code--The port is where the merchandise was entered 
under an entry or released under an immediate delivery permit. CBP 
relies on the U.S. port codes from Schedule D, Customs District and 
Port Codes, listed in Annex C of the Harmonized Tariff Schedule (HTS).
    [cir] Entry Date--The month, day, and year on which the goods are 
released, except for immediate delivery, quota goods, or when the filer 
requests another date prior to release.\5\ It is the responsibility of 
the filer to ensure that the entry date shown for entry/entry summaries 
is the date of presentation (i.e., the time stamp date). The entry date 
for a warehouse withdrawal is the date of withdrawal.
---------------------------------------------------------------------------

    \5\ 19 CFR 141.68.
---------------------------------------------------------------------------

    [cir] Manufacturer ID--This code identifies the manufacture/shipper 
of the merchandise by a CBP-constructed code. The manufacturer/shipper 
identification code is required for all entry summaries and entry/entry 
summaries, including informal entries, filed on the CBP Form 7501.
    [cir] Notes--Notations and results of examinations and document 
review for cleared merchandise.
    [cir] Trade violation statistics.
    [cir] Protest and appeal decision case information.
     Surety and Bond Information
    [cir] Surety Information--Full legal name of entity, address.
    [cir] Surety Number--A three-digit numeric code that identifies the 
surety company on the Customs Bond. This code can be found in block 7 
of the CBP Form 301, or is available through CBP's automated system to 
ABI filers, via the importer bond query transaction.
    [cir] Bond Type--A three-digit numeric code identifying the 
following type of bond: U.S. Government or entry types not requiring a 
bond; Continuous; or Single Transaction.
    [cir] Additional Bond Information--All authorized users of bond, 
bond expiration date.
     Merchandise-Specific Information
    [cir] Line Number--A commodity from one country, covered by a line 
which

[[Page 49260]]

includes a net quantity, entered value, HTS number, charges, rate of 
duty and tax.
    [cir] Description of Merchandise--A description of the articles in 
sufficient detail (i.e., gross weight, manifest quantity, net quantity 
in HTS units, U.S. dollar value, all other charges, costs, and expenses 
incurred while bringing the merchandise from alongside the carrier at 
the port of exportation in the country of exportation and placing it 
alongside the carrier at the first U.S. port of entry).
    [cir] License Numbers--For merchandise subject to agriculture 
licensing.
    [cir] Country of Origin--The country of origin is the country of 
manufacture, production, or growth of any article. When merchandise is 
invoiced in or exported from a country other than that in which it 
originated, the actual country of origin shall be specified rather than 
the country of invoice or exportation.
    [cir] Import Date--The month, day, and year on which the importing 
vessel transporting the merchandise from the foreign country arrived 
within the limits of the U.S. port with the intent to unlade.
    [cir] Exporting Country--The country of which the merchandise was 
last part of the commerce and from which the merchandise was shipped to 
the United States.

Authority for maintenance of the system:
    IIS derives its authority from 19 U.S.C. 66, 1431, 1448, 1481, 
1484, 1505, 1514, 1624, and 2071; 26 U.S.C. 6109(d); 31 U.S.C. 7701(c); 
section 203 of the Security and Accountability for Every (SAFE) Port 
Act of 2006 and section 343(a) of the Trade Act of 2002, as amended by 
the Maritime Transportation Security Act of 2002; Title 19 of the Code 
of Federal Regulations, including 19 CFR 24.5, 149.3, 101.9, and 
103.31(e).

Purpose(s):
    This system of records allows DHS/CBP to collect and maintain 
records on all commercial goods imported into the United States, along 
with carrier, broker, importer, and other ACE-ITDS Portal user account 
and manifest information. The purpose of this system of records is to 
track, control, and process all commercial goods imported into the 
United States. This facilitates the flow of legitimate shipments, and 
assists DHS/CBP in securing U.S. borders and targeting illicit goods. 
IIS covers two principle information technology systems: The Automated 
Commercial System (ACS) and ACE-ITDS. ACS employs multiple modules to 
receive data transmissions from a variety of parties involved in 
international commercial transactions and provides DHS/CBP with the 
capability to track both the transport transactions and the financial 
transactions associated with the movement of merchandise through 
international commerce. ACE-ITDS modernizes and enhances trade 
processing with features that will consolidate and automate border 
processing. ACE-ITDS serves three sets of core stakeholders: The 
internal DHS/CBP users, PGAs, and the trade community in the movement 
of merchandise through international commerce.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DHS as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    A. To the Department of Justice (DOJ), including Offices of the 
United States Attorneys, or other federal agency conducting litigation 
or in proceedings before any court, adjudicative, or administrative 
body, when it is relevant or necessary to the litigation and one of the 
following is a party to the litigation or has an interest in such 
litigation:
    1. DHS or any Component thereof;
    2. Any employee or former employee of DHS in his or her official 
capacity;
    3. Any employee or former employee of DHS in his or her individual 
capacity when DOJ or DHS has agreed to represent the employee; or
    4. The United States or any agency thereof.
    B. To a congressional office from the record of an individual in 
response to an inquiry from that congressional office made at the 
request of the individual to whom the record pertains.
    C. To the National Archives and Records Administration (NARA) or 
General Services Administration pursuant to records management 
inspections being conducted under the authority of 44 U.S.C. 2904 and 
2906.
    D. To an agency or organization for the purpose of performing audit 
or oversight operations as authorized by law, but only such information 
as is necessary and relevant to such audit or oversight function.
    E. To appropriate agencies, entities, and persons when:
    1. DHS suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised;
    2. DHS has determined that as a result of the suspected or 
confirmed compromise, there is a risk of identity theft or fraud, harm 
to economic or property interests, harm to an individual, or harm to 
the security or integrity of this system or other systems or programs 
(whether maintained by DHS or another agency or entity) that rely upon 
the compromised information; and
    3. The disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with DHS's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.
    F. To contractors and their agents, grantees, experts, consultants, 
and others performing or working on a contract, service, grant, 
cooperative agreement, or other assignment for DHS, when necessary to 
accomplish an agency function related to this system of records. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to DHS officers and employees.
    G. To appropriate federal, state, local, tribal, or foreign 
governmental agencies or multilateral governmental organizations 
responsible for investigating or prosecuting the violations of, or for 
enforcing or implementing, a statute, rule, regulation, order, license, 
or treaty when DHS determines that the information would assist in the 
enforcement of civil or criminal laws.
    H. To a federal, state, or local agency, or other appropriate 
entity or individual, or through established liaison channels to 
selected foreign governments, in order to provide intelligence, 
counterintelligence, or other information for the purposes of 
intelligence, counterintelligence, or antiterrorism activities 
authorized by U.S. law, Executive Order, or other applicable national 
security directive.
    I. To the Department of Commerce, United States Census Bureau for 
statistical analysis of foreign trade data.
    J. To a federal agency, pursuant to an International Trade Data 
System Memorandum of Understanding, consistent with the receiving 
agency's legal authority to collect information pertaining to and/or 
regulate transactions in international trade.
    K. To a federal, state, local, tribal, territorial, foreign, or 
international agency, maintaining civil, criminal, or other relevant 
enforcement information

[[Page 49261]]

or other pertinent information, which has requested information 
relevant or necessary to the requesting agency's hiring or retention of 
an individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    L. To a court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, in response to a subpoena, or in connection with criminal 
law proceedings;
    M. To third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    N. To the Department of Justice, Offices of the United States 
Attorneys or a consumer reporting agency as defined by the Fair Credit 
Reporting Act, address or physical location information concerning the 
debtor, for further collection action on any delinquent debt when 
circumstances warrant;
    O. To appropriate federal, state, local, tribal, or foreign 
governmental agencies or multilateral governmental organizations when 
DHS is aware of a need to use relevant data for purposes of testing new 
technology and systems designed to enhance national security or 
identify other violations of law;
    P. To a former employee of DHS, in accordance with applicable 
regulations, for purposes of responding to an official inquiry by a 
federal, state, or local government entity or professional licensing 
authority; or facilitating communications with a former employee that 
may be necessary for personnel-related or other official purposes when 
the Department requires information or consultation assistance from the 
former employee regarding a matter within that person's former area of 
responsibility;
    Q. To an organization or individual in either the public or private 
sector, either foreign or domestic, when there is a reason to believe 
that the recipient is or could become the target of a particular 
terrorist activity or conspiracy, to the extent the information is 
relevant to the protection of life or property;
    R. To paid subscribers, in accordance with applicable regulations, 
for the purpose of providing access to manifest information as set 
forth in 19 U.S.C. 1431;
    S. To the news media and the public, with the approval of the Chief 
Privacy Officer in consultation with counsel, when there exists a 
legitimate public interest in the disclosure of the information or when 
disclosure is necessary to preserve confidence in the integrity of DHS 
or is necessary to demonstrate the accountability of DHS's officers, 
employees, or individuals covered by the system, except to the extent 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.

Disclosure to consumer reporting agencies:
    Yes, CBP may disclose, pursuant to 5 U.S.C. 552a(b)(12), to 
consumer reporting agencies in accordance with the provision of 15 
U.S.C. 1681, et seq. or the Federal Claims Collection Act of 1966 as 
amended (31 U.S.C. 3701, et seq.). The purpose of this disclosure is to 
aid in the collection of outstanding debts owed to the Federal 
Government, typically, to provide an incentive for debtors to repay 
delinquent Federal Government debts by making these part of their 
credit records.
    Disclosure of records is limited to the individual's name, address, 
EIN/SSN, and other information necessary to establish the individual's 
identity; the amount, status, and history of the claim; and the agency 
or program under which the claim arose. The disclosure will be made 
only after the procedural requirements of 31 U.S.C. 3711(e) have been 
followed.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    CBP stores records in this system electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
may be stored on magnetic disc, tape, digital media, and CD-ROM.

Retrievability:
    CBP retrieves records by file identification codes, name or other 
personal identifier.

Safeguards:
    CBP safeguards records in this system in accordance with applicable 
rules and policies, including all applicable DHS automated systems 
security and access policies. CBP imposes strict controls to minimize 
the risk of compromising the information that is being stored. Access 
to the computer system containing the records in this system is limited 
to those individuals who have a need to know the information for the 
performance of their official duties and who have appropriate 
clearances or permissions. The systems maintain a real-time auditing 
function of individuals who access them. Additional safeguards may vary 
by Component and program.

Retention and disposal:
    The Importer Security Filing form is retained for fifteen years 
from date of submission unless it becomes linked to law enforcement 
action. All other import records contained within IIS are maintained 
for a period of six years from the date of entry.
    Some records are retained online in a system database, while others 
may be retained in hard copy in ports of entry, as appropriate. 
Personally identifiable information collected in IIS as part of the 
regulation of incoming cargo will be retained in accordance with the 
U.S. Customs Records Schedules approved by the National Archive and 
Records Administration for the forms on which the data is submitted. 
This means that cargo, crew, driver, and passenger information 
collected from a manifest presented in connection with the arrival of a 
vessel, vehicle, or aircraft will be retained for six years.
    Information collected in connection with the submission of a Postal 
Declaration for a mail importation will be retained for a maximum of 
six years and three months (as set forth pursuant to NARA Authority N1-
36-86-1, U.S. Customs Records Schedule, Schedule 9 Entry Processing, 
Items 4 and 5).

System Manager and address:
    Director, Integrated Logistic Support, Cargo Systems Program 
Office, Office of Information Technology, U.S. Customs and Border 
Protection, who is located at 1801 North Beauregard Street, Alexandria, 
Virginia 22311.

Notification procedure:
    ACE-ITDS portal users may log in to ACE-ITDS to change their 
profile information and make permissible amendments or corrections to 
their records. Individuals seeking notification of and access to any 
record contained in this system of records, or seeking to contest its 
content, may submit a request in writing to the DHS/CBP Freedom of 
Information Act (FOIA) Officer, whose contact information can be found 
at http://www.dhs.gov/foia under ``Contacts.'' If an individual 
believes more than one Component maintains Privacy Act records 
concerning him or her, the individual may submit the request to the 
Chief Privacy Officer and Chief FOIA Officer, Department of Homeland 
Security, 245 Murray Drive SW., Building 410, STOP-0655, Washington, DC 
20528.
    When seeking records about yourself from this system of records or 
any other Departmental system of records, your request must conform 
with the Privacy Act regulations set forth in 6 CFR part 5. You must 
first verify your identity,

[[Page 49262]]

meaning that you must provide your full name, current address, and date 
and place of birth. You must sign your request, and your signature must 
either be notarized or submitted under 28 U.S.C. 1746, a law that 
permits statements to be made under penalty of perjury as a substitute 
for notarization. Although no specific form is required, you may obtain 
forms for this purpose from the Chief Privacy Officer and Chief FOIA 
Officer, http://www.dhs.gov/foia or 1-866-431-0486. In addition, you 
should:
     Explain why you believe the Department would have 
information on you;
     Identify which Component(s) of the Department you believe 
may have the information about you;
     Specify when you believe the records would have been 
created; and
     Provide any other information that will help the FOIA 
staff determine which DHS Component agency may have responsive records; 
and
    If your request is seeking records pertaining to another living 
individual, you must include a statement from that individual 
certifying his or her agreement for you to access his or her records.
    Without the above information, the Component(s) may not be able to 
conduct an effective search, and your request may be denied due to lack 
of specificity or lack of compliance with applicable regulations.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Records are obtained through authorized DHS/CBP or other federal 
agency forms, related documents, or electronic submissions from 
individuals and/or companies incidental to the conduct of foreign trade 
and required to administer the transportation and trade laws and 
regulations of the United States.

Exemptions claimed for the system:
    DHS/CBP will not assert any exemptions with regard to information 
provided by or on behalf of an individual, when requested by the data 
subject. However, this data may be shared with law enforcement and/or 
intelligence agencies pursuant to the routine uses identified in the 
IIS SORN. The Privacy Act requires DHS to maintain an accounting of 
such disclosures made pursuant to all routine uses. Disclosing the fact 
that a law enforcement and/or intelligence agency has sought particular 
records may affect ongoing law enforcement activity. As such, DHS will 
claim exemption pursuant to 5 U.S.C. 552a(j)(2) from sections (c)(3), 
(e)(8), and (g)(1) of the Privacy Act, and pursuant to 5 U.S.C. 
552a(k)(2) from section (c)(3) of the Privacy Act, from providing an 
individual the accounting of disclosures, as necessary and appropriate 
to protect this information.

    Dated: July 31, 2015.
Karen L. Neuman,
Chief Privacy Officer, Department of Homeland Security.
[FR Doc. 2015-19731 Filed 8-14-15; 8:45 am]
 BILLING CODE 9111-14-P