Privacy Act of 1974: System of Records, 47982-47984 [2015-19629]

Agencies

• SMALL BUSINESS ADMINISTRATION

[Federal Register Volume 80, Number 153 (Monday, August 10, 2015)]
[Notices]
[Pages 47982-47984]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-19629]


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SMALL BUSINESS ADMINISTRATION


Privacy Act of 1974: System of Records

AGENCY: Small Business Administration.

ACTION: Notice of Revision of Privacy Act System of Records.

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SUMMARY: SBA is amending its Privacy Act system of records notice 
titled, Business and Community Initiatives Resource Files, SBA-5 to 
clarify the categories of individuals and categories of records that 
are covered by that systems of records and also to change the title of 
the system of records. Publication of this notice complies with the 
Privacy Act and the Office of Management and Budget (OMB) Circular A-
130 requirement for agencies to publish a notice in the Federal 
Register whenever the agency alters a system of records.

DATES: Comment Date: Submit comments by September 9, 2015.
    Effective Date: The changes to this system of records will become 
effective September 24, 2015 unless comments are received that result 
in further revision.

ADDRESSES: Submit written comments to Linda Di Giandomenico, Acting 
Chief Freedom of Information/Privacy Acts Office, U. S. Small Business 
Administration, 409 3rd Street SW., Washington, DC 20416.

FOR FURTHER INFORMATION CONTACT: Linda Di Giandomenico, Acting Chief 
Freedom of Information/Privacy Acts Office, (202) 401-8203.

SUPPLEMENTARY INFORMATION: A system of records (SOR) is a group of any 
records under the control of a federal agency from which information is 
retrieved by the name of an individual or by a number, symbol or other 
identifier assigned to the individual. The Privacy Act, 5 U.S.C. 552a, 
requires each federal agency to publish in the Federal Register a 
system of records notice (SORN) identifying and

[[Page 47983]]

describing each system of records the agency maintains, the purposes 
for which the agency uses the personally identifiable information (PII) 
in the system, the routine uses for which the agency discloses such 
information outside the agency, and how individuals can exercise their 
rights related to their PII information.
    The PII information maintained in SBA's Business and Community 
Initiatives Resource Files system of records SBA-5, is collected in 
connection with various business and entrepreneurial education 
initiatives carried out by SBA to further its mission of helping small 
businesses or potential small business owners. SBA uses the information 
to, among other things, register eligible participants, report overall 
participation, and gain insight into participants' entrepreneurial 
goals, knowledge and experience. The information is also used to 
maintain a list of registrants, instructors, and other participants in 
the SBA entrepreneurial initiatives to facilitate the agency's Customer 
Relationship Management (CRM) capability to follow-up on additional 
initiatives, course feedback or other types of information. This system 
of records is separate from the SBA SBA-11, Entrepreneurial Development 
Management Information System, which covers information collected from 
those using SBA's business counseling and assistance services, provided 
by SBA's resource partners, including Small Business Development 
Centers, SCORE, and Women Business Centers.
    SBA is changing the title of the system of records, SBA-5 to 
``Business and Entrepreneurial Initiatives for Small Businesses.'' The 
agency believes this title more accurately conveys the scope of the 
source of the information maintained in the system. This revised name 
should also help affected persons identify which system if any governs 
their PII information. SBA is also amending the categories of 
individuals and categories of records covered by SBA-5 to more 
explicitly identify the persons and records maintained in the system of 
records. The current description of individuals and records covered by 
SBA-5 does not provide sufficient details to enable individuals whose 
information is maintained in the system of records to make a clear 
assessment about their Privacy Act protected information. The changes 
to the Categories of Individuals and Categories of Records provide a 
level of detail that is intended to close this gap.

SYSTEM NAME:
    Business and Entrepreneurial Initiatives for Small Businesses

SYSTEM LOCATION:
    Headquarters (HQ) and All SBA Field Offices

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM INCLUDE:
    Individuals who participate in programs and activities (e.g., 
training, outreach, marketing, and matchmaking activities) that are 
conducted by SBA, its contractors, agents, or co-sponsors to promote 
and implement various business and entrepreneurial initiatives. These 
individuals include military service members, military dependents and 
veterans who register to attend or otherwise participate in these 
programs and activities such as but not limited to Boots to Business: 
Introduction to Entrepreneurship, Foundations of Entrepreneurship, and 
Reboot.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographical and other identifying information, including: name, 
physical and/or email address, telephone number (and other contact 
information), age range, race, ethnicity, military pay grade, veteran 
and discharge status, previous and current business ownership data 
(name of business, Web site, industry) and future self-employment 
aspirations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 634(b)(6), 44 U.S.C. 3101.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in the records may be used, 
disclosed, or referred:
    a. To coordinators of the various SBA business development and 
entrepreneurial events, such as training, outreach, marketing, and 
matchmaking activities.
    b. To a Congressional office from an individual's record, when that 
office is inquiring on the individual's behalf; the Member's access 
rights are no greater than the individual's.
    c. To SBA volunteers, contractors, interns, grantees, or co-
sponsors who are assisting SBA in the performance of a service related 
to this system of records and who need access to the records in order 
to perform such service. Recipients of these records shall be required 
to comply with the requirements of the Privacy Act of 1974, as amended, 
5 U.S.C. 552a.
    d. To the Department of Justice (DOJ) when any of the following is 
a party to litigation or has an interest in such litigation, and the 
use of such records by DOJ is deemed by SBA to be relevant and 
necessary to the litigation, provided, however, that in each case, SBA 
determines the disclosure of the records to DOJ is a use of the 
information contained in the records that is compatible with the 
purpose for which the records were collected: SBA, or any component 
thereof; any SBA employee in their official capacity; any SBA employee 
in their individual capacity where DOJ has agreed to represent the 
employee; or the United States Government, where SBA determines that 
litigation is likely to affect SBA or any of its components.
    e. In a proceeding before a court, or adjudicative body, or a 
dispute resolution body before which SBA is authorized to appear or 
before which any of the following is a party to litigation or has an 
interest in litigation, provided, however, that SBA determines that the 
use of such records is relevant and necessary to the litigation, and 
that, in each case, SBA determines that disclosure of the records to a 
court or other adjudicative body is a use of the information contained 
in the records that is a compatible purpose for which the records were 
collected: SBA, or any SBA component; any SBA employee in their 
official capacity; any SBA employee in their individual capacity where 
DOJ has agreed to represent the employee; or The United States 
Government, where SBA determines that litigation is likely to affect 
SBA or any of its components.
    f. To appropriate agencies, entities, and persons when: SBA 
suspects or has confirmed that the security or confidentiality of 
information in the system records has been compromised; SBA has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identify 
theft or fraud, or harm to the security of integrity of this system or 
other systems or programs (whether maintained by the Agency or entity) 
that rely upon the compromised information; and the disclosure made to 
such agencies, entities and persons is reasonably necessary to assist 
in connection with SBA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS:
STORAGE:
    Paper and electronic files.

[[Page 47984]]

RETRIEVAL:
    By the name of the individual covered by the system of record.

SAFEGUARDS:
    Access and use is limited to persons with official need to know; 
computers are protected by password and user identification codes.

RETENTION AND DISPOSAL:
    In accordance with Standard Operating Procedures 00 41 2, 65:01, 
65:02, 65:03, 65:04, 65:05, 65:07 and 65:09.

SYSTEM MANAGER(S) AND ADDRESS:
    Field Office Directors, Associate Administrators for program 
offices carrying out Entrepreneurial Programs and Initiatives, and 
Privacy Act Officer, 409 Third Street SW., Washington DC 20416.

NOTIFICATION PROCEDURE:
    Individuals may make record inquiries in person or in writing to 
the Systems Manager or SBA Privacy Act Officer.

ACCESS PROCEDURES:
    Systems Manager or Privacy Act Officer will determine procedures.

CONTESTING PROCEDURES:
    Notify officials listed above and state reason(s) for contesting 
any information and provide proposed amendment(s) sought.

SOURCE CATEGORIES:
    Individuals covered by the system of record; contractors, event 
coordinators, universities, professional or civic organizations.

Linda Di Giandomenico,
Acting Chief, Freedom of Information/Privacy Acts Office.
[FR Doc. 2015-19629 Filed 8-7-15; 8:45 am]
 BILLING CODE 8025-01-P