Privacy Act of 1974; Systems of Records, 43428-43439 [2015-17924]

Agencies

• Federal Retirement Thrift Investment Board

[Federal Register Volume 80, Number 140 (Wednesday, July 22, 2015)]
[Notices]
[Pages 43428-43439]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-17924]


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FEDERAL RETIREMENT THRIFT INVESTMENT BOARD


Privacy Act of 1974; Systems of Records

AGENCY: Federal Retirement Thrift Investment Board.

ACTION: Notice of retirement of systems of records, revision of routine 
uses, revision of purpose and routine uses, technical revisions to 
systems of records, and establishment of new systems of records.

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SUMMARY: Pursuant to the Privacy Act of 1974, 5 U.S.C. 552a, the 
Federal Retirement Thrift Investment Board (FRTIB) is proposing to: (1) 
Retire five systems of records; (2) create new general routine uses; 
(3) revise the purpose and routine uses of four existing systems of 
records; and (4) establish two new systems of records. The revisions 
implemented under this republication are corrective and administrative 
changes that refine and streamline previously published system of 
records notices.

DATES: Comments must be received on or before August 21, 2015 unless 
comments received on or before that date result in a contrary 
determination.

ADDRESSES: You may submit written comments to FRTIB by any one of the 
following methods:
     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the Web site instructions for submitting comments.
     Fax: 202-942-1676.
     Mail or Hand Delivery: Office of General Counsel, Federal 
Retirement Thrift Investment Board, 77 K Street NE., Suite 1000, 
Washington, DC 20002.

FOR FURTHER INFORMATION CONTACT: Marla Greenberg, Chief Privacy 
Officer, Federal Retirement Thrift Investment Board, Office of General 
Counsel, 77 K Street NE., Suite 1000, Washington, DC 20002, 202-864-
8612. For access to any of the FRTIB's systems of records, contact 
Amanda Haas, FOIA Officer, Office of General Counsel, at the above 
address or by calling (202) 637-1250.

[[Page 43429]]


SUPPLEMENTARY INFORMATION: 

(1) FRTIB Is Proposing To Retire Five Systems of Records

    Pursuant the Privacy Act of 1974, 5 U.S.C. 552a, and as part of its 
ongoing integration efforts, the Federal Retirement Thrift Investment 
Board is retiring the following five systems of records notices: FRTIB-
3, Equal Employment Opportunities Records (last published at 77 FR 
11534 (February 27, 2012)); FRTIB-4, Adverse Information and Action 
Records: Disciplinary Records (last published 77 FR 11534 (February 27, 
2012)); FRTIB-6, Leave Records (last published at FR (DATE)); FRTIB-10, 
Identity Management System (IDMS) (last published 77 FR 11534 (February 
27, 2012)); and FRTIB-11, Financial Disclosure Reports and Outside 
Business Interest Records (last published at 77 FR 11534 (February 27, 
2012)).
    With regard to FRTIB-3, FRTIB will continue to collect and maintain 
records compiled during the pre-complaint counseling and the 
investigation of complaints under the Equal Employment Opportunity Act 
and will rely upon the existing Federal Government-wide system of 
records titled EEOC/GOVT-1 (Equal Employment Opportunity in the Federal 
Government Complaint and Appeal Records (67 FR 49338, July 30, 2002), 
which is written to cover all federal government EEO complaint and 
appeals records.
    With regard to FRTIB-4, FRTIB will continue to collect and maintain 
personnel records and will rely upon the existing federal government-
wide systems of records titled OPM/GOVT-1, General Personnel Records 
(71 FR 35342 June 19, 2006); OPM/GOVT-2, Employee Performance File 
System of Records (71 FR 35347 June 19, 2006); and OPM/GOVT-3, Records 
of Adverse Actions, Performance Based Reduction in Grade and Removal 
Actions and Termination of Probationers (71 FR 35350 June 19, 2006) 
which are written to cover all general federal government personnel 
records.
    With regard to FRTIB-6, FRTIB will continue to collect and maintain 
employee leave records and will rely on FRTIB-5, Employee Payroll, 
Leave, and Attendance Records, as revised herein.
    With regard to FRTIB-10, FRTIB will continue to collect and 
maintain records pertaining to the Personal Identity Verification (PIV) 
and Identity Management System (IDMS) and will rely upon the existing 
government-wide system of records titled GSA/GOVT-7 Personal Identity 
Verification Identity Management System (73 FR 22377 April 25, 2008) 
which is written to cover all PIV/IDMS records of participating 
agencies.
    With regard to FRTIB-11, FRTIB will continue to collect and 
maintain Public and Confidential Financial Disclosure Reports and other 
ethics program records and will rely upon the existing government-wide 
systems of records entitled OGE/GOVT-1, Executive Branch Personnel 
Public Financial Disclosure Reports and Other Name-Retrieved Ethics 
Program Records (68 FR 24722 May 8, 2003) and OGE/GOVT-2, Executive 
Branch Confidential Financial Disclosure Reports (68 FR 24722 May 8, 
2003) which are written to cover all federal government financial 
disclosure reports and other ethics program records.
    Eliminating these notices will have no adverse impacts on 
individuals, but will promote the overall streamlining and management 
of FRTIB's Privacy Act record systems.

(2) FRTIB Is Proposing To Create General Routine Uses for All of Its 
Systems of Records

    The following routine uses are incorporated by reference into 
various systems of records, as set forth below.
    G1. Routine Use--Audit: A record from this system of records may be 
disclosed to an agency, organization, or individual for the purpose of 
performing an audit or oversight operations as authorized by law, but 
only such information as is necessary and relevant to such audit or 
oversight function when necessary to accomplish an agency function 
related to this system of records. Individuals provided information 
under this routine use are subject to the same Privacy Act requirements 
and limitations on disclosure as are applicable to FRTIB officers and 
employees.
    G2. Routine Use--Breach Mitigation and Notification: A record from 
this system of records may be disclosed to appropriate agencies, 
entities, and persons when: (1) FRTIB suspects or has confirmed that 
the security or confidentiality of information in the system of records 
has been compromised; (2) FRTIB has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by FRTIB or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with the FRTIB's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.
    G3. Routine Use--Clearance Processing: A record from this system of 
records may be disclosed to an appropriate federal, state, local, 
tribal, foreign, or international agency, if the information is 
relevant and necessary to a requesting agency's decision concerning the 
hiring or retention of an individual, or issuance of a security 
clearance, background investigation, license, contract, grant, or other 
benefit, or if the information is relevant and necessary to a FRTIB 
decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the reporting of an investigation of 
an employee, the letting of a contract, or the issuance of a license, 
grant or other benefit and when disclosure is appropriate to the proper 
performance of the official duties of the person making the request.
    G4. Routine Use--Congressional Inquiries: A record from this system 
of records may be disclosed to a Congressional office from the record 
of an individual in response to an inquiry from that Congressional 
office made at the request of the individual to whom the record 
pertains.
    G5. Routine Use--Contractors, et al.: A record from this system of 
records may be disclosed to contractors, grantees, experts, 
consultants, the agents thereof, and others performing or working on a 
contract, service, grant, cooperative agreement, or other assignment 
for FRTIB, when necessary to accomplish an agency function related to 
this system of records. Individuals provided information under this 
routine use are subject to the same Privacy Act requirements and 
limitations on disclosure as are applicable to FRTIB officers and 
employees.
    G6. Routine Use--Debt Collection: A record from this system of 
records may be disclosed to the Department of Justice, the Department 
of Treasury, or to a consumer reporting agency for collection action on 
any delinquent debt, pursuant to 5 U.S.C. 552a(b)(12).
    G7. Routine Use--Former Employees: A record from this system of 
records may be disclosed to a former employee of the FRTIB, in 
accordance with applicable regulations, for purposes of responding to 
an official inquiry by a federal, state, or local government entity or 
professional licensing authority; or facilitating communications with a 
former employee that may be necessary for personnel-related or other 
official

[[Page 43430]]

purposes where the FRTIB requires information or consultation 
assistance from the former employee regarding a matter within that 
person's former area of responsibility.
    G8. Routine Use--Investigations, Third Parties: A record from this 
system of records may be disclosed to third parties during the course 
of a law enforcement investigation to the extent necessary to obtain 
information pertinent to the investigation, provided disclosure is 
appropriate to the proper performance of the official duties of the 
third party officer making the disclosure.
    G9. Routine Use--Investigations, Other Agencies: A record from this 
system of records may be disclosed to appropriate federal, state, 
local, tribal, or foreign government agencies or multilateral 
governmental organizations for the purpose of investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, license, or treaty where FRTIB 
determines that the information would assist in the enforcement of 
civil or criminal laws.
    G10. Routine Use--Law Enforcement Intelligence: A record from this 
system of records may be disclosed to a federal, state, tribal, local, 
or foreign government agency or organization, or international 
organization, lawfully engaged in collecting law enforcement 
intelligence information, whether civil or criminal, or charged with 
investigating, prosecuting, enforcing or implementing civil or criminal 
laws, related rules, regulations or orders, to enable these entities to 
carry out their law enforcement responsibilities, including the 
collection of law enforcement intelligence.
    G11. Routine Use--Law Enforcement Referrals: A record from this 
system of records may be disclosed to an appropriate federal, state, 
tribal, local, international, or foreign agency or other appropriate 
authority charged with investigating or prosecuting a violation or 
enforcing or implementing a law, rule, regulation, or order, where a 
record, either on its face or in conjunction with other information, 
indicates a violation or potential violation of law, which includes 
criminal, civil, or regulatory violations and such disclosure is proper 
and consistent with the official duties of the person making the 
disclosure.
    G12. Routine Use--Litigation, DOJ or Outside Counsel: A record from 
this system of records may be disclosed to the Department of Justice, 
FRTIB's outside counsel, other federal agency conducting litigation or 
in proceedings before any court, adjudicative or administrative body, 
when: (1) FRTIB, or (b) any employee of FRTIB in his or her official 
capacity, or (c) any employee of FRTIB in his or her individual 
capacity where DOJ or FRTIB has agreed to represent the employee, or 
(d) the United States or any agency thereof, is a party to the 
litigation or has an interest in such litigation, and FRTIB determines 
that the records are both relevant and necessary to the litigation and 
the use of such records is compatible with the purpose for which FRTIB 
collected the records.
    G13. Routine Use--Litigation, Opposing Counsel: A record from this 
system of records may be disclosed to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations or in connection with 
criminal law proceedings or in response to a subpoena.
    G14. Routine Use--NARA/Records Management: A record from this 
system of records may be disclosed to the National Archives and Records 
Administration (NARA) or other federal government agencies pursuant to 
the Federal Records Act.
    G15. Routine Use--Redress: A record from this system of records may 
be disclosed to a federal, state, tribal, local, international, or 
foreign government agency or entity for the purpose of consulting with 
that agency or entity: (1) To assist in making a determination 
regarding redress for an individual in connection with the operations 
of a FRTIB program; (2) for the purpose of verifying the identity of an 
individual seeking redress in connection with the operations of a FRTIB 
program; or (3) for the purpose of verifying the accuracy of 
information submitted by an individual who has requested such redress 
on behalf of another individual.
    G16. Routine Use--Security Threat: A record from this system of 
records may be disclosed to federal and foreign government intelligence 
or counterterrorism agencies when FRTIB reasonably believes there to be 
a threat or potential threat to national or international security for 
which the information may be useful in countering the threat or 
potential threat, when FRTIB reasonably believes such use is to assist 
in anti-terrorism efforts, and disclosure is appropriate to the proper 
performance of the official duties of the person making the disclosure.
    G17. Routine Use--Testing: A record from this system of records may 
be disclosed to appropriate federal, state, local, tribal, or foreign 
governmental agencies or multilateral governmental organizations where 
FRTIB is aware of a need to utilize relevant data for purposes of 
testing new technology and systems designed to enhance security or 
identify other violations of law.

(3) FRTIB Is Proposing To Revise the Purpose of and Routine Uses to 
Four Systems of Records, and To Make Technical and Clarifying Changes 
to These Systems of Records

(a) FRTIB-2, Personnel Security Investigation Files

    FRTIB is proposing to revise the purpose of and routine uses to 
FRTIB-2, Personnel Security Investigation Files (last published at 77 
FR 11534 (February 27, 2012)). The existing purpose focuses on 
documenting and supporting decisions regarding access to FRTIB 
information and using it to process suitability, eligibility, and 
fitness for duty determinations. FRTIB is proposing to add the 
following sentence to the purpose: ``The records may also be used to 
help streamline and make more efficient the investigations and 
adjudications process generally.'' FRTIB is also proposing minor 
technical amendments to the purpose of the system to reflect the fact 
that the system of records deals with sensitive FRTIB information.
    FRTIB is also proposing to reorder the routine uses for FRTIB-2, 
Personnel Security Investigation Files (this change is being made to 
all existing systems of records to the extent necessary to make all of 
FRTIB's notices uniform and to reflect the addition of FRTIB's proposed 
general routine uses). FRTIB is proposing to add fifteen general 
routine uses to apply to FRTIB-2, including G1 through G5; G7 through 
G9; and G11 through G17.
    FRTIB is proposing to correct and update the system name; security 
classification; system location; categories of individuals covered by 
the system; categories of records in the system; authority for 
maintenance of the system; purpose; routine uses; disclosure to 
consumer reporting agencies; storage; retrievability; safeguards; 
retention and disposal; system manager and address; notification 
procedure; record access procedures; contesting records procedures; 
record source categories; and exemptions claimed for the system. 
Although FRTIB is proposing changes to the exemptions claimed for 
FRTIB-2, Personnel Security Investigation Files, the exemption itself 
will not change; rather, these changes are clarifying in nature.

[[Page 43431]]

(b) FRTIB-5, Employee Payroll, Leave, and Attendance Records

    FRTIB is proposing to revise the purpose of and routine uses to 
FRTIB-5, Employee Payroll, Leave, and Attendance Records (last 
published at 77 FR 11534 (February 27, 2012)). The existing purpose 
focuses on FRTIB's payroll records. FRTIB is proposing to expand the 
purpose to include records concerning ``leave, attendance, and 
payments, including determinations relating the amounts to be paid to 
employees, the distribution of pay according to employee direction (for 
allotments, to financial institutions, and for other authorized 
purposes), and for tax withholdings and other authorized deductions.''
    FRTIB is also proposing to reorder the routine uses for FRTIB-5, 
Employee Attendance, Payroll, and Leave Records (this change is being 
made to all existing systems of records to the extent necessary to make 
all of FRTIB's notices uniform and to reflect the addition of FRTIB's 
proposed general routine uses). FRTIB is proposing to add two system-
specific routine uses and sixteen general routine uses to apply to 
FRTIB-5, including G1 through G16.
    FRTIB is proposing to correct and update the system name; security 
classification; system location; categories of individuals covered by 
the system; categories of records in the system; authority for 
maintenance of the system; purpose; routine uses; disclosure to 
consumer reporting agencies; storage; retrievability; safeguards; 
retention and disposal; system manager and address; notification 
procedure; record access procedures; contesting records procedures; 
record source categories; and exemptions claimed for the system.

(d) FRTIB-9, Emergency Notification Files

    FRTIB is proposing to revise the purpose of and routine uses to 
FRTIB-9, Emergency Notification Records (last published at 77 FR 11534 
(February 27, 2012)). The existing purpose focused on the location and 
notification of individuals during emergencies, as well as the creation 
of social rosters. FRTIB is proposing to remove reference to social 
rosters and to enable the Agency to use this information for business 
continuity purposes.
    FRTIB is proposing to reorder the routine uses for FRTIB-9, 
Emergency Notification Records (this change is being made to all 
existing systems of records to the extent necessary to make all of 
FRTIB's notices uniform and to reflect the addition of FRTIB's proposed 
general routine uses). FRTIB is also proposing to add fourteen general 
routine uses to apply to FRTIB-9, including G1 through G2; G4 through 
G5; G7 through G9; and G11 through G17.
    FRTIB is proposing to correct and update the system name; security 
classification; system location; categories of individuals covered by 
the system; categories of records in the system; authority for 
maintenance of the system; purpose; routine uses; storage; 
retrievability; safeguards; system manager and address; notification 
procedure; record access procedures; and contesting records procedures. 
Although FRTIB is proposing changes to the exemptions claimed for 
FRTIB-9, Emergency Notification Records, the exemption itself will not 
change; rather, these changes are clarifying in nature.

(e) FRTIB-13, Fraud and Forgery Records

    FRTIB is proposing to revise the purpose of and routine uses to 
FRTIB-13, Fraud and Forgery Records (last published at 77 FR 11534 
(February 27, 2012)). The existing purpose narrowly applied to records 
pertaining to fraud and forgery participants committed or alleged to 
have committed against their own accounts. FRTIB is proposing to 
broaden the scope of this system of records to include records 
pertaining to fraud or forgery committed by participants, 
beneficiaries, and third parties affecting a participant account. 
Moreover, FRTIB is proposing to expand the scope of this system to 
include records relating to third parties alleged to have 
misappropriated or to have attempted to misappropriate the Agency's 
name, brand, or logo.
    FRTIB is also proposing to reorder the routine uses for FRTIB-13, 
Fraud and Forgery Records (this change is being made to all existing 
systems of records to the extent necessary to make all of FRTIB's 
notices uniform and to reflect the addition of FRTIB's proposed general 
routine uses). FRTIB is proposing to add twelve general routine uses to 
apply to FRTIB-13, including G1 through G2; G4 through G5; G8 through 
G14; and G16.
    FRTIB is proposing to correct and update the security 
classification; system location; categories of individuals covered by 
the system; categories of records in the system; purpose; routine uses; 
disclosure to consumer reporting agencies; storage; retrievability; 
safeguards; system manager and address; notification procedure; record 
access procedures; contesting records procedures; record source 
categories; and exemptions claimed for the system. Although FRTIB is 
proposing changes to the exemptions claimed for FRTIB-13, Fraud and 
Forgery Records, the exemption itself will not change; rather, these 
changes are clarifying in nature.

(4) FRTIB Is Proposing To Create Two New Systems of Records

(a) FRTIB-14--FRTIB Legal Case Files

    FRTIB is proposing to establish a new system of records entitled, 
FRTIB-14, Legal Case Files.'' The proposed system of records is 
necessary to assist FRTIB attorneys in providing legal advice to FRTIB 
personnel on a wide variety of legal issues; to collect and maintain 
information of any individual who is or will be in litigation with the 
Agency; to represent FRTIB during litigation; and to catalogue, 
investigate, litigate, or otherwise resolve any case or matter handled 
by the Office of General Counsel.
    These files may include: Notes, reports, legal opinions and 
memoranda; settlements; agreements; documentary evidence; claims and 
records regarding discrimination; correspondence; contracts; contract 
proposals and other procurement documents; TSP documents; participant, 
beneficiary, and alternate payee files; initial and final FRTIB 
determinations of FERSA matters; Freedom of Information Act and Privacy 
Act requests and appeals, and decisions of those requests and appeals; 
drafts and legal reviews of proposed personnel actions; personnel 
records; litigation files; employee relations files; witness 
statements; summonses and subpoenas; affidavits; court transcripts; 
discovery requests and responses; and breach reports and supporting 
documents. FRTIB is proposing to add four system-specific routine uses 
and sixteen general routine uses to apply to FRTIB-14, including G1 
through G16.

(b) FRTIB-15--Internal Investigations of Harassment and Hostile Work 
Environment Allegations

    FRTIB is proposing to establish a new system of record entitled, 
``FRTIB-15, Internal Investigations of Harassment and Hostile Work 
Environment Allegations.'' The proposed system of records is necessary 
for the purpose of upholding FRTIB's policy to provide for a work 
environment free from all forms of harassment and will cover files that 
identify by name, or other personal identifier, individuals who have 
asserted that they have been subjected to harassment or hostile work 
environment at FRTIB, as well as

[[Page 43432]]

individuals about whom such complaints have been made.
    These files may include: The name, position, grade, and 
supervisor(s) of the complainant and the accused; the complaint; 
witness statements; interview notes; legal memoranda; reports of 
investigation; final decisions and corrective actions taken; and 
related correspondence and exhibits. FRTIB is proposing to add one 
system-specific routine use and sixteen general routine uses to apply 
to FRTIB-15, including G1 through G16.
    Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to 
submit written comments on the proposal of these two systems of 
records. A report on the proposed systems has been sent to Congress and 
the Office of Management and Budget for their awareness.

Greg Long,
Executive Director, Federal Retirement Thrift Investment Board.
FRTIB-2

System Name:
    Personnel Security Investigation Files.

Security Classification:
    Most personnel identity verification records are not classified. 
However, in some cases, records of certain individuals, or portions of 
some records may be classified in the interest of national security.

System Location(s):
    Federal Retirement Thrift Investment Board, 77 K Street NE., Suite 
1000, Washington, DC 20002. Records may also be kept at an additional 
location as backup for Business Continuity purposes. For background 
investigations adjudicated by the Office of Personnel Management (OPM), 
OPM may retain copies of those files pursuant to OPM/Central-9, 
Personnel Investigations Records.

Categories of Individuals Covered by the System:
    Individuals who require regular, ongoing access to FRTIB 
facilities, information technology systems, or sensitive information, 
including current and former applicants for employment or contracts, 
federal employees, government contractors, students, interns, 
volunteers, affiliates, experts, instructors, and consultants to 
federal programs who undergo a background investigation for the 
purposes of determining suitability for employment, contractor fitness, 
credentialing for HSPD-12, and/or access to FRTIB facilities or 
information technology systems. This system also includes individuals 
accused of security violations or found in violation of FRTIB's 
security policies.

Categories of Records in the System:
    Name; former names; date and place of birth; Social Security 
number; home address; email address(es); phone numbers; employment 
history; residential history; education and degrees earned; 
citizenship; passport information; names, date and place of birth, 
Social Security number, and citizenship information for spouse or 
cohabitant; the name and marriage information for current and former 
spouse(s); names of associates and references and their contact 
information; names, dates and places of birth, citizenship, and address 
of relatives; names of relatives who work for the federal government; 
information on foreign contacts and activities; association records; 
information on loyalty to the United States; criminal history; mental 
health history; information pertaining to drug use; financial 
information; fingerprints; information from the Internal Revenue 
Service pertaining to income tax returns; credit reports; information 
pertaining to security clearances; other agency reports furnished to 
FRTIB in connection with the background investigation process; 
summaries of personal and third party interviews conducted during the 
background investigation; results of suitability decisions; level of 
security clearance; date of issuance of security clearance; including, 
but not limited to forms such as SF-85, SF-85P, SF-86, SF-87, SF-306; 
FD-258; and other information generated from above, where applicable.
    Records pertaining to security violations may contain information 
pertaining to circumstances of the violation; witness statements, 
investigator's notes, security violations; agency action taken; 
requests for appeal; and documentation of agency action taken in 
response to security violations.

Authority for Maintenance of the System:
    5 U.S.C. 3301; 44 U.S.C. 3101; Executive Order 10450; Executive 
Order 13488; 5 CFR 731 and 736; 61 FR 6428; and Homeland Security 
Presidential Directive 12.

Purpose(s):
    The records in this system of records are used to document and 
support decisions regarding clearance for access to sensitive FRTIB 
information, the ability to receive and the suitability, eligibility, 
and fitness for service of applicants for federal employment and 
contract positions, including students, interns, or volunteers to the 
extent their duties require access to federal facilities, information 
systems, or applications. The records may also be used to help 
streamline and make more efficient the investigations and adjudications 
process generally. The records may also be used to document security 
violations and supervisory actions taken in response to such 
violations.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of such Uses:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, as amended, 5 U.S.C. 
552a(b); and:
    1. General Routine Uses G1 through G5; G7 through G9; G7 through 
G9; and G11 through G16 apply to this system of records (see Prefatory 
Statement of General Routine Uses).
    2. A record from this system of records may be disclosed to any 
authorized source or potential source from which information is 
requested in the course of an investigation concerning the retention of 
an employee or other personnel action (other than hiring), or the 
retention of a security clearance, contact, grant, license, or other 
benefit, to the extent necessary to identify the individual, to inform 
the source of the nature and purpose of the investigation, or to 
identify the type of information requested.
    3. A record from this system of records may be disclosed to OPM, 
the Merit Systems Protection Board, the Federal Labor Relations 
Authority, the Office of Special Counsel, or the Equal Employment 
Opportunity Commission to carry out its respective authorized functions 
(under 5 U.S.C. 1103, 1204, and 7105 and 42 U.S.C. 2000e-4, in that 
order).
    4. To the Office of Management and Budget when necessary to the 
review of private relief legislation pursuant to OMB Circular No. A-19.
    5. A record from this system of records may be disclosed to a 
Federal, State, local, foreign, or tribal or other public authority the 
fact that this system of records contains information relevant to the 
retention of an employee, the retention of a security clearance, the 
letting of a contract, or the issuance or retention of a license, 
grant, or other benefit. The other agency or licensing organization may 
then make a request supported by the written consent of the individual 
for the entire record if it so chooses. No disclosure will be made 
unless the information has been determined to be sufficiently reliable 
to

[[Page 43433]]

support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative personnel or 
regulatory action.
    6. A record from this system of records may be disclosed to the 
news media or the general public, factual information the disclosure of 
which would be in the public interest and which would not constitute an 
unwarranted invasion of personal privacy, consistent with Freedom of 
Information Act standards.
    7. A record from this system of records may be disclosed to a 
Federal, State, or local agency, or other appropriate entities or 
individuals, or through established liaison channels to selected 
foreign governments, in order to enable an intelligence agency to carry 
out its responsibilities under the National Security Act of 1947 as 
amended, the CIA Act of 1949 as amended, Executive Order 12333 or any 
successor order, applicable national security directives, or classified 
implementing procedures approved by the Attorney General and 
promulgated pursuant to such statutes, orders or directives.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in paper and electronic form, including on 
computer databases, all of which are stored in a secure location.

Retrievability:
    Background investigation files are retrieved by any one or more of 
the following identifiers: Name; Social Security number; or other 
unique identifier of the individual about whom they are maintained.

Safeguards:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals.
    Paper records are stored in locked file cabinets in areas of 
restricted access that are locked after office hours. Electronic 
records are stored on computer networks and protected by assigning 
usernames to individuals needing access to the records and by passwords 
set by unauthorized users that must be changed periodically.

Retention and Disposal:
    These records are retained and disposed of in accordance with 
General Records Schedule 18, item 22a, approved by the National 
Archives and Records Administration (NARA). The records are disposed in 
accordance with FRTIB disposal policies which call for burning or 
shredding or deleting from the Agency's electronic record keeping 
systems. Records are destroyed upon notification of death or not later 
than five years after separation or transfer of employee to another 
agency or department, whichever is applicable.

System Manager(s) and Address(es):
    Personnel Security Specialist, 77 K Street NE., Suite 1000, 
Washington, DC 20002.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should submit a written request 
to the appropriate entity below, and include the following information:
    a. Full name;
    b. Any available information regarding the type of record involved;
    c. The address to which the record information should be sent; and
    d. You must sign your request.
    1. For records maintained by FRTIB, submit a written request to the 
FOIA Officer, FRTIB, 77 K Street NE., Washington, DC 20002; or
    2. For records maintained by the Office of Personnel Management, 
submit a written request to the FOI/PA, Office of Personnel Management, 
Federal Investigative Services, P.O. Box 618, 1137 Branchton Road, 
Boyers, PA 16018-0618.
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual, such as a Power of 
Attorney, in order for the representative to act on their behalf. 
Individuals requesting access must also comply with FRTIB's Privacy Act 
regulations regarding verification of identity and access to such 
records, available at 5 CFR part 1630.

Record Access Procedures:
    Same as Notification Procedures.

Contesting Record Procedures:
    Same as Notification Procedures.

Record Source Categories:
    Information is obtained from a variety of sources including the 
employee, contractor, or applicant via use of the SF-85, SF-85P, SF-86 
SF-306, or SF-87, personal interviews with various individuals, 
including, but not limited to the subject of the investigation, 
witnesses, present and former employers, references, neighbors, 
friends, co-workers, business associates, teachers, landlords, family 
members, or other associates who may have information about the subject 
of the investigation; investigative records and notices of personnel 
actions furnished by other federal agencies; records from employers and 
former employers; public records, such as court filings; publications 
such as newspapers, magazines, and periodicals; FBI criminal history 
records and other databases; police departments; probation officials; 
prison officials financial institutions and credit reports; tax 
records; medical records and health care providers; and educational 
institutions. Security violation information is obtained from a variety 
of sources, such as guard reports, security inspections, witnesses, 
supervisor's reports, audit reports.

Exemptions Claimed for the System:
    Pursuant to 5 U.S.C. 552a(k)(2), records in this system of records 
are exempt from the requirements of subsections (c)(3); (d); (e)(1); 
(e)(4)(G), (H), (I); and (f) of 5 U.S.C. 552a. provided, however, that 
if any individual is denied any right, privilege, or benefit that he or 
she would otherwise be entitled to by federal law, or for which he or 
she would otherwise be eligible, as a result of the maintenance of 
these records, such material shall be provided to the individual, 
except to the extent that the disclosure of the material would reveal 
the identity of a source who furnished information to the Government 
with an express promise that the identity of the source would be held 
in confidence.
    Pursuant to 5 U.S.C. 552a(k)(5), records in this system of records 
are exempt from the requirements of subsections (c)(3); (d); (e)(1); 
(e)(4)(G), (H), (I); and (f) of 5 U.S.C. 552a, but only to the extent 
that the disclosure of such material would reveal the identity of a 
source who furnished information to the Government under an express 
promise that the identity of the source would be held in confidence.
FRTIB-5

System Name:
    Employee Payroll, Leave, and Attendance Records.

Security Classification:
    None.

[[Page 43434]]

System Location:
    Records are located at the Federal Retirement Thrift Investment 
Board, 77 K Street NE., Suite 1000, Washington, DC 20002. Records may 
also be maintained at additional locations for Business Continuity 
purposes.

Categories of Individuals Covered by the System:
    Current and former FRTIB employees, including Special Government 
Employees

Categories of Records in the System:
    This system of records includes personnel information including, 
names, addresses, Social Security numbers, employee numbers, gender, 
race or national origin, and disability data; duty location; position 
data; awards and bonus information; employment verification 
information; notifications of personnel actions; and military and 
veterans data.
    This system of records also includes payroll information, 
including: Marital status and number of dependents; child support 
enforcement court orders; information about taxes and other deductions; 
debts owed to the FRTIB and garnishment information; salary data; 
retirement data; Thrift Savings Plan contribution and loan amount; and 
direct deposit information, including financial institution.
    This system of records also includes time and attendance records 
including, the number and type of hours worked; overtime information, 
including compensatory or credit time earned and used; compensatory 
travel earned; investigative case title and tracking number (used to 
track time worked associated with a specific case); Fair Labor 
Standards Act (FLSA) compensation; leave requests, balances, and 
credits; leave charge codes; military leave; and medical records as 
they pertain to employee medical leave.

Authority for Maintenance of the System:
    5 U.S.C. 8474; and 44 U.S.C. 3101.

Purpose(s):
    This system of records is maintained to perform agency functions 
involving employee leave, attendance, and payments, including 
determinations relating to the amounts to be paid to employees, the 
distribution of pay according to employee directions (for allotments, 
to financial institutions, and for other authorized purposes), and for 
tax withholdings and other authorized deductions.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, 5 U.S.C. 552a(b), and:
    a. General Routine Uses G1 through G16 apply to this system of 
records (see Prefatory Statement of General Routine Uses).
    b. A record from this system may be disclosed to the United States 
Department of the Interior, the United States Department of Labor, and 
the United States Department of the Treasury to effect payments to 
employees.
    c. Payments owed to FRTIB through current and former employees may 
be shared with the Department of the Interior for the purposes of 
offsetting the employee's salary. Payments owed to FRTIB through 
current and former employees who become delinquent in repaying the 
necessary funds may be shared with the Department of Treasury for the 
purpose of offsetting the employee's salary.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in paper and electronic form, including on 
computer databases, all of which are stored in a secure location.

Retrievability:
    Records are retrieved by name; or Social Security number.

Safeguards:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals.
    Paper records are stored in locked file cabinets in areas of 
restricted access that are locked after office hours. Electronic 
records are stored on computer networks and protected by assigning 
usernames to individuals needing access to the records and by passwords 
set by unauthorized users that must be changed periodically.

Retention and Disposal:
    Records are maintained in accordance with the General Records 
Schedules issued by the National Archives and Records Administration 
(NARA) or an FRTIB records disposition schedule.

System Manager(s) and Address:
    For payroll records, FRTIB's Human Resources Officer, 77 K Street 
NE., Suite 1000, Washington, DC 20002.
    For leave and attendance records, FRTIB's Administrative Officer, 
77 K Street NE., Suite 1000, Washington, DC 20002.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves must submit a written request to 
the FOIA Officer, FRTIB, 77 K Street NE., Washington, DC 20002, and 
provide the following information:
    b. Full name;
    c. Any available information regarding the type of record involved;
    d. The address to which the record information should be sent; and
    e. Your signature.
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual, such as a Power of 
Attorney, in order for the representative to act on their behalf. 
Individuals requesting access must also comply with FRTIB's Privacy Act 
regulations regarding verification of identity and access to such 
records, available at 5 CFR part 1630.

Record Access Procedure:
    Same as Notification Procedures.

Contesting Records Procedure:
    Same as Notification Procedures.

Record Source Categories:
    Subject individuals; subject individuals' supervisor(s); subject 
individuals' timekeeper(s); and the Office of Personnel Management.

Exemptions Claimed for System:
    None.
FRTIB-9

System Name:
    FRTIB Emergency Notification Records.

Security Classification:
    None.

System Location(s):
    Records are located at the Federal Retirement Thrift Investment 
Board, 77 K Street NE., Suite 1000, Washington, DC 20002. Records may 
also be located in additional locations in connection with cloud-based 
services and kept at an additional location as backup for Business 
Continuity purposes.

[[Page 43435]]

Categories of Individuals Covered by the System:
    Civilian and contractor personnel working at the FRTIB located at 
77 K Street NE., Washington, DC 20002; former employees; and 
individuals designated as emergency points of contact.

Categories of Records in the System:
    This system of records contains information regarding the following 
emergency contact information for FRTIB employees, and contractor 
personnel: Name; organizational office, or organizational name of 
contractor; title; position and duty status; name of supervisor; any 
volunteered medical information; office telephone number; government or 
business e-mail address; home address; home and cell phone numbers; 
personal email address(es); the identification of essential and non-
essential employees; and other personal contact information. This 
system also contains the following information for the FRTIB employee 
or contractor's emergency contact: name; relationship to FRTIB employee 
or contractor; work address; home address; office telephone number; 
home and cell phone numbers; and email address(es).

Authority for Maintenance of the System:
    5 U.S.C. 8474; 44 U.S.C. 3101; Executive Order 12656; and 
Presidential Decision Directive 67.

Purpose(s):
    This system of records is maintained for contacting FRTIB 
personnel, including FRTIB employees and contractors, and other 
individuals to respond to all emergencies, including technical, manmade 
or natural disaster, or other event affecting FRTIB operations, and to 
contact FRTIB personnel's emergency contacts in the event of an 
emergency.
    Information from this system of records is also used to prepare 
organizational charts, recall and emergency notification rosters, and 
directories for business continuity planning purposes, locate 
individuals on routine and/or emergency matters; locate individuals 
during medical emergencies, facility evacuations and similar situations 
involving threats; and similar administrative uses requiring personnel 
data.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of such Uses:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, 5 U.S.C. 552a(b), and:
    d. General Routine Uses G1 through G2; G4 through G5; G7 through 
G9; and G11 through G17 apply to this system of records (see Prefatory 
Statement of General Routine Uses).
    e. A record in this system of records may be disclosed to family 
members, emergency medical personnel, or to law enforcement officials 
in case of a medical or other emergency involving the subject 
individual (without the subsequent notification prescribed in 5 U.S.C. 
552a(b)(8)).

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained electronically in computer databases, 
including cloud-based services, and on paper in secure facilities in a 
locked drawer behind a secured-access door.

Retrievability:
    Records are retrieved by the name of the individual on whom they 
are maintained, and may also be retrieved by the individual's title or 
phone number.

Safeguards:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals.
    Paper records are stored in file cabinets in areas of restricted 
access that are locked after office hours. Electronic records are 
stored on computer networks, including cloud-based services, and are 
protected by assigning usernames to individuals needing access to the 
records and by passwords set by unauthorized users that must be changed 
periodically.

Retention and Disposal:
    Records are maintained as long as the individual is an employee or 
contractor for the Agency. Expired records are destroyed by shredding 
or purging from the Agency's electronic record keeping systems.

System Manager(s) and Address(es):
    Physical Security Specialist, 77 K Street NE., Suite 1000, 
Washington, DC 20002.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves must submit a written request to 
the FOIA Officer, FRTIB, 77 K Street NE., Washington, DC 20002, and 
provide the following information:
    f. Full name;
    g. Any available information regarding the type of record involved;
    h. The address to which the record information should be sent; and
    i. You must sign your request.
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual, such as a Power of 
Attorney, in order for the representative to act on their behalf. 
Individuals requesting access must also comply with FRTIB's Privacy Act 
regulations regarding verification of identity and access to such 
records, available at 5 CFR part 1630.

Record Access Procedures:
    Same as Notification Procedures.

Contesting Record Procedures:
    Same as Notification Procedures.

Record Source Categories:
    Information is provided by the individual who is the subject of the 
record.

Exemptions Claimed for the System:
    None.
FRTIB-13

System Name:
    Fraud and Forgery Records.

Security Classification:
    None.

System Location:
    Records are located at the Federal Retirement Thrift Investment 
Board, 77 K Street NE., Suite 1000, Washington, DC 20002. Records may 
also be kept at an additional location for Business Continuity 
purposes.

Categories of Individuals Covered by the System:
    This system of records contains information on Thrift Savings Plan 
(TSP) participants, beneficiaries, alternate payees, and third party 
individuals alleged to have committed an act of fraud or forgery 
relating to participant and beneficiary accounts; and third parties 
alleged to have misappropriated, or attempted to misappropriate the 
FRTIB's (including the TSP's) name, brand, or logos.

[[Page 43436]]

Categories of Records in the System:
    These records contain the following kinds of information: Name, 
date of birth, and Social Security number of TSP participants, 
beneficiaries, alternate payees, and third parties alleged to have 
committed an act of fraud or forgery relating to participant accounts; 
TSP account information related to the fraud or forgery allegation; 
information obtained from other agencies as it relates to allegations 
of fraud or forgery; documentation of complaints and allegations of 
fraud and forgery; exhibits, statements, affidavits, or records 
obtained during investigations of fraud, or forgery, court and 
administrative orders, transcripts, and documents; internal staff 
memoranda; staff working papers; and other documents and records 
related to the investigation of fraud or forgery, including the 
disposition of the allegations; and reports on the investigation.

Authority for Maintenance of the System:
    5 U.S.C. 8474; and 44 U.S.C. 3101.

Purpose(s):
    These records are used to inquire into and investigate allegations 
that a TSP participant, beneficiary, alternate payee, or third party 
has committed or attempted to commit an act of fraud or forgery 
relating to a participant or beneficiary account; and to collect 
information to verify allegations that a third party has 
misappropriated the FRTIB's (or TSP's) name, brand, or logos.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, as amended, 5 U.S.C. 
552a(b); and:
    8. General Routine Uses G1 through G2; G4 through G5; G8 through 
G14; and G16 apply to this system of records (see Prefatory Statement 
of General Routine Uses);
    9. Information used to verify allegations that a third party has 
misappropriated the FRTIB's (or TSP's) name, brand, or logos may be 
disclosed to the Federal Bureau of Investigation, Department of 
Justice, or Securities and Exchange Commission for further 
investigation, prosecution, or enforcement;
    10. A record from this system may be disclosed to the Secret 
Service for the purpose of investigating forgery, and to the Department 
of Justice, when substantiated by the Secret Service;
    11. A record pertaining to may be disclosed to the current or 
former employing agency of the participant, beneficiary, alternate 
payee, or third party alleged to have committed fraud or forgery 
against a participant account for the purpose of further investigation 
or administrative action; and
    12. A record from this system may be disclosed to informants, 
complainants, or victims to the extent necessary to provide those 
persons with information and explanations concerning the progress or 
results of the investigation.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in paper and electronic form, including on 
computer databases, all of which are stored in a secure location.

Retrievability:
    Records are retrieved by name or file number.

Safeguards:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals.
    Paper records are stored in locked file cabinets in areas of 
restricted access that are locked after office hours. Electronic 
records are stored on computer networks and protected by assigning 
usernames to individuals needing access to the records and by passwords 
set by authorized users that must be changed periodically.

Retention and Disposal:
    Records in this system are destroyed seven years after the case is 
closed.

System Manager(s) and Address:
    Supervisory Fraud Specialist, Federal Retirement Thrift Investment 
Board, 77 K Street NE., Suite 1000, Washington, DC 20002.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should submit a written request 
to the FOIA Officer, 77 K Street NE., Washington, DC 20002, and include 
the following information:
    a. Full name;
    b. Any available information regarding the type of record involved;
    c. The address to which the record information should be sent; and
    d. You must sign your request.
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual, such as a Power of 
Attorney, in order for the representative to act on their behalf. 
Individuals requesting access must also comply with FRTIB's Privacy Act 
regulations regarding verification of identity and access to such 
records, available at 5 CFR part 1630.

Record Access Procedure:
    Same as Notification Procedures.

Contesting Records Procedure:
    Same as Notification Procedures.

Record Source Categories:
    Records in this system may be provided by or obtained from the 
following: Persons to whom the information relates when practicable, 
including TSP participants, beneficiaries, alternate payees, or other 
third parties; complainants; informants; witnesses; investigators; 
persons reviewing the allegations; Federal, state and local agencies; 
and investigative reports and records.

Exemptions Claimed for System:
    Pursuant to 5 U.S.C. 552a(k)(2), records in this system of records 
are exempt from the requirements of subsections (c)(3); (d); (e)(1); 
(e)(4)(G), (H), (I); and (f) of 5 U.S.C. 552a, provided, however, that 
if any individual is denied any right, privilege, or benefit that he or 
she would otherwise be entitled to by federal law, or for which he or 
she would otherwise be eligible, as a result of the maintenance of 
these records, such material shall be provided to the individual, 
except to the extent that the disclosure of the material would reveal 
the identity of a source who furnished information to the Government 
with an express promise that the identity of the source would be held 
in confidence.
FRTIB-14

System Name:
    FRTIB Legal Case Files.

Security Classification:
    None.

System Location:
    Records are located at the Federal Retirement Thrift Investment 
Board, 77 K Street NE., Suite 1000, Washington,

[[Page 43437]]

DC 20002. Records may also be located in additional locations for 
Business Continuity purposes.

Categories of Individuals Covered by the System:
    Individuals who are participants, beneficiaries, and alternate 
payees of the Thrift Savings Plan; other individuals who are identified 
in connection with investigations and/or litigation conducted with 
regard to FERSA; individuals (including FRTIB employees) who are 
parties to or witnesses in civil litigation or administrative 
proceedings involving or concerning FRTIB or its officers or employees 
(including Special Governmental Employees); individuals who are the 
subject of a breach of personally identifiable information; individuals 
who are contractors or potential contractors with FRTIB or are 
otherwise personally associated with a contract or procurement matter; 
individuals who receive legal advice from the Office of General 
Counsel; and other individuals (including current, former, and 
potential FRTIB employees (including Special Governmental Employees), 
contractors, interns, externs, and volunteers) who are the subject of 
or are otherwise connected to an inquiry, investigation, or other 
matter handled by the Office of General Counsel.

Categories of Records in the System:
    Notes, reports, legal opinions and memoranda; settlements; 
agreements; documentary evidence; claims and records regarding 
discrimination; correspondence; contracts; contract proposals and other 
procurement documents; TSP documents; participant, beneficiary, and 
alternate payee files; initial and final FRTIB determinations of FERSA 
matters; Freedom of Information Act and Privacy Act requests and 
appeals, and decisions of those requests and appeals; drafts and legal 
reviews of proposed personnel actions; personnel records; litigation 
files; employee relations files; witness statements; summonses and 
subpoenas; affidavits; court transcripts; discovery requests and 
responses; and breach reports and supporting documents.

Authority for Maintenance of the System:
    5 U.S.C. 8474; and 44 U.S.C. 3301.

Purpose(s):
    The purpose of this system is to assist FRTIB attorneys in 
providing legal advice to FRTIB personnel on a wide variety of legal 
issues; to collect the information of any individual who is, or will 
be, in litigation with the Agency, as well as the attorneys 
representing the plaintiff(s) or defendant(s), response to claims by 
employees, former employees, and other individuals; to assist in the 
settlement of claims against the government; to represent FRTIB during 
litigation; and to catalogue, investigate, litigate, or otherwise 
resolve any case or matter handled by the Office of General Counsel.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, 5 U.S.C. 552a(b), and:
    1. General Routine Uses G1 through G16 apply to this system of 
records (see Prefatory Statement of General Routine Uses).
    2. Names, addresses, telephone numbers, and email addresses of 
employees, former employees, participants, beneficiaries, alternate 
payees, and information pertaining to debts to the FRTIB may be 
disclosed to the Department of Treasury, Department of Justice, a 
credit agency, and a debt collection firm to collect the debt. 
Disclosure to a debt collection firm shall be made only under a 
contract that binds any such contractor or employee of such contractor 
to the criminal penalties of the Privacy Act.
    3. Information may be provided to third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation.
    4. A record relating to a case or matter may be disseminated to a 
foreign country pursuant to an international treaty or convention 
entered into and ratified by the United States or to an executive 
agreement.
    5. A record may be disseminated to a foreign country, through the 
United States Department of State or directly to the representative of 
such country, to the extent necessary, to assist such country in civil 
or criminal proceedings in which the United States or one of its 
officers or agents has an interest.

Disclosure to Consumer Reporting Agencies:
    Information from this system of records may be disclosed to a 
consumer reporting agency in accordance with 31 U.S.C. 3711(e).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained electronically in computer databases, 
including cloud-based services, and on paper in secure facilities in a 
locked drawer behind a secured-access door.

Retrievability:
    Records are retrieved by the name of the individual on whom they 
are maintained, and may also be retrieved by case number.

Safeguards:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals.
    Paper records are stored in file cabinets in areas of restricted 
access that are locked after office hours. Electronic records are 
stored on computer networks, including cloud-based services, and are 
protected by assigning usernames to individuals needing access to the 
records and by passwords set by unauthorized users that must be changed 
periodically.

Retention and Disposal:
    Records are maintained in accordance with the General Records 
Retention Schedules issued by the National Archives and Records 
Administration (NARA) or an FRTIB records disposition schedule.

System Manager(s) and Address:
    General Counsel, Federal Retirement Thrift Investment Board, 77 K 
Street NE., Suite 1000, Washington, DC 20002.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves must submit a written request to 
the FOIA Officer, FRTIB, 77 K Street NE., Washington, DC 20002, and 
provide the following information:
    j. Full name;
    k. Any available information regarding the type of record involved;
    l. The address to which the record information should be sent; and
    m. Your signature.
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual, such as a Power of 
Attorney, in order for the representative to act on their behalf. 
Individuals requesting access must also comply with FRTIB's Privacy Act 
regulations regarding verification of identity and access to such 
records, available at 5 CFR part 1630.

Record Access Procedures:
    Same as Notification Procedures.

[[Page 43438]]

Contesting Record Procedures:
    Same as Notification Procedures.

Record Source Categories:
    Subject individuals; TSP participants, beneficiaries, and alternate 
payees; federal government records; current, and former, and potential 
employees (including Special Government Employees); contractors; 
interns, externs, and volunteers; the Social Security Administration; 
court records; articles from publications; and other organizations or 
individuals with relevant knowledge or information.

Exemptions Claimed for System:
    Pursuant to 5 U.S.C. 552a(k)(2), records from this system are 
exempt from the requirements of subsections (c)(3); (d); (e)(1); 
(e)(4)(G), (H), (I); and (f) of 5 U.S.C. 552a, provided, however, that 
if any individual is denied any right, privilege, or benefit that he or 
she would otherwise be entitled to by Federal law, or for which he or 
she would otherwise be eligible, as a result of the maintenance of 
these records, such material shall be provided to the individual, 
except to the extent that the disclosure of the material would reveal 
the identity of a source who furnished information to the Government 
with an express promise that the identity of the source would be held 
in confidence.
FRTIB-15

System Name:
    Internal Investigations of Harassment and Hostile Work Environment 
Allegations.

Security Classification:
    None.

System Location:
    Records are located at the Federal Retirement Thrift Investment 
Board, 77 K Street NE., Suite 1000, Washington, DC 20002. Records may 
also be located in additional locations for Business Continuity 
purposes.

Categories of Individuals Covered by the System:
    Current or former FRTIB employees (including Special Government 
Employees), contractors, interns, externs, and volunteers who have 
filed a complaint or report of harassment or hostile work environment, 
or have been accused of harassing conduct; and witnesses or potential 
witnesses.

Categories of Records in the System:
    This system of records contains all documents related to a 
complaint or report of harassment, which may include the name, 
position, grade, and supervisor(s) of the complainant and the accused; 
the complaint; witness statements; interview notes; legal memoranda; 
reports of investigation; final decisions and corrective actions taken; 
and related correspondence and exhibits.

Authority for Maintenance of the System:
    5 U.S.C. 8474; 42 U.S.C. 2000e et seq.; and 44 U.S.C. 3101.

Purpose(s):
    This system of records is maintained for the purpose of upholding 
FRTIB's policy to provide for a work environment free from all forms of 
harassment, including sexual harassment, and harassment on the basis of 
race, color, gender, national origin, religion, sexual orientation, 
age, genetic information, reprisal, parental status, or disability.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, 5 U.S.C. 552a(b), and:
    6. General Routine Uses G1 through G16 apply to this system of 
records (see Prefatory Statement of General Routine Uses).
    7. Disclosure of information from this system of records about an 
investigation that may have been conducted may be made to the 
complaining party; the alleged harasser; and to a limited number of 
witnesses when the purpose of the disclosure is both relevant and 
necessary and is compatible with the purpose for which the information 
was collected.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained electronically in computer databases, 
including cloud-based services, and on paper in secure facilities in a 
locked drawer behind a secured-access door.

Retrievability:
    Records are retrieved by the name of the individual on whom they 
are maintained, and may also be retrieved by case number.

Safeguards:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals.
    Paper records are stored in file cabinets in areas of restricted 
access that are locked after office hours. Electronic records are 
stored on computer networks, including cloud-based services, and are 
protected by assigning usernames to individuals needing access to the 
records and by passwords set by unauthorized users that must be changed 
periodically.

Retention and Disposal:
    Records are maintained in accordance with the General Records 
Retention Schedules issued by the National Archives and Records 
Administration (NARA) or an FRTIB records disposition schedule.

System Manager(s) and Address:
    Human Resources Officer, Federal Retirement Thrift Investment 
Board, 77 K Street NE., Suite 1000, Washington, DC 20002.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves must submit a written request to 
the FOIA Officer, FRTIB, 77 K Street NE., Washington, DC 20002, and 
provide the following information:
    n. Full name;
    o. Any available information regarding the type of record involved;
    p. The address to which the record information should be sent; and
    q. Your signature.
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual, such as a Power of 
Attorney, in order for the representative to act on their behalf. 
Individuals requesting access must also comply with FRTIB's Privacy Act 
regulations regarding verification of identity and access to such 
records, available at 5 CFR part 1630.

Record Access Procedure:
    Same as Notification Procedures.

Contesting Records Procedure:
    Same as Notification Procedures.

Record Source Categories:
    Subject individuals; supervisors and other FRTIB employees with 
knowledge; agency EEO and human resources specialists; employee 
relations staff; FRTIB attorneys; outside counsel retained by subject 
individuals; and medical professionals.

[[Page 43439]]

Exemptions Claimed for System:
    Pursuant to 5 U.S.C. 552a(k)(2), records in this system are exempt 
from the requirements of subsections (c)(3); (d); (e)(1); (e)(4)(G), 
(H), (I); and (f) of 5 U.S.C. 552a, provided, however, that if any 
individual is denied any right, privilege, or benefit that he or she 
would otherwise be entitled to by Federal law, or for which he or she 
would otherwise be eligible, as a result of the maintenance of these 
records, such material shall be provided to the individual, except to 
the extent that the disclosure of the material would reveal the 
identity of a source who furnished information to the Government with 
an express promise that the identity of the source would be held in 
confidence.

[FR Doc. 2015-17924 Filed 7-21-15; 8:45 am]
BILLING CODE 6760-01-P