Privacy Act; System of Records: Records Maintained by the Office of Civil Rights, State-09, 41137-41139 [2015-17226]
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Federal Register / Vol. 80, No. 134 / Tuesday, July 14, 2015 / Notices
for Investment, U.S. Small Business
Administration, 409 Third Street SW.,
Washington, DC 20416.
Dated: July 2, 2015.
Javier Saade,
Associate Administrator for Investment and
Innovation.
[FR Doc. 2015–17184 Filed 7–13–15; 8:45 am]
BILLING CODE P
SMALL BUSINESS ADMINISTRATION
Notice of Surrender of License of
Small Business Investment Company
Pursuant to the authority granted to
the United States Small Business
Administration (‘‘SBA’’) under Section
309 of the Small Business Investment
Act of 1958, as amended, and Section
107.1900 of the Small Business
Administration Rules and Regulations,
SBA by this notice declares null and
void the license to function as a small
business investment company under the
Small Business Investment Company
License No. 04/74–0290 issued to North
Carolina Economic Opportunities
Funds, L.P.
United States Small Business
Administration.
Dated: July 7, 2015.
Javier E. Saade,
Associate Administrator, Office of Investment
and Innovation.
agreements with the foreign owners or
custodians. I also determine that the
exhibition or display of the exhibit
objects at the Museum of Fine Arts,
Boston, Boston, Massachusetts, from on
or about August 18, 2015, until on or
about February 15, 2016, at the
Winterthur Museum, Garden and
Library, Winterthur, Delaware, from on
or about March 26, 2016, until on or
about January 8, 2017, and at possible
additional exhibitions or venues yet to
be determined, is in the national
interest. I have ordered that Public
Notice of these Determinations be
published in the Federal Register.
FOR FURTHER INFORMATION CONTACT: For
further information, including a list of
the imported objects, contact the Office
of Public Diplomacy and Public Affairs
in the Office of the Legal Adviser, U.S.
Department of State (telephone: 202–
632–6471; email: section2459@
state.gov). The mailing address is U.S.
Department of State, L/PD, SA–5, Suite
5H03, Washington, DC 20522–0505.
Dated: July 1, 2015.
Kelly Keiderling,
Principal Deputy Assistant Secretary, Bureau
of Educational and Cultural Affairs,
Department of State.
41137
email this same date. A member of the
public requesting reasonable
accommodation should also make their
request to Ms. Robinson by July 30.
Requests received after that date will be
considered but might not be able to be
fulfilled.
The agenda of the meeting will
include: Consideration of postal
terminal dues, customs treatment of
mail, and developments in the
Universal Postal Union.
FOR FURTHER INFORMATION CONTACT:
Please contact Ms. Shereece Robinson of
the Office of Specialized and Technical
Agencies (IO/STA), Bureau of
International Organization Affairs, U.S.
Department of State, at tel. (202) 663–
2649, by email at RobinsonSA2@
state.gov, or by mail at IO/STA, Suite
L–409 SA–1; U.S. Department of State;
Washington, DC 20522.
Dated: June 30, 2015.
Joseph P. Murphy,
Designated Federal Officer, Advisory
Committee on International Postal and
Delivery Services, Office of Specialized and
Technical Agencies, Bureau of International
Organization Affairs, Department of State.
[FR Doc. 2015–17228 Filed 7–13–15; 8:45 am]
BILLING CODE 4710–19–P
[FR Doc. 2015–17229 Filed 7–13–15; 8:45 am]
BILLING CODE 4710–05–P
DEPARTMENT OF STATE
DEPARTMENT OF STATE
[Public Notice: 9190]
BILLING CODE 8025–01–P
[Public Notice: 9189]
DEPARTMENT OF STATE
Advisory Committee on International
Postal and Delivery Services August
2015 Meeting
Privacy Act; System of Records:
Records Maintained by the Office of
Civil Rights, State-09
[Public Notice: 9188]
SUMMARY:
[FR Doc. 2015–17185 Filed 7–13–15; 8:45 am]
Culturally Significant Objects Imported
for Exhibition Determinations: ‘‘Made
in the Americas: The New World
Discovers Asia’’ Exhibition
Notice is hereby given of the
following determinations: Pursuant to
the authority vested in me by the Act of
October 19, 1965 (79 Stat. 985; 22 U.S.C.
2459), E.O. 12047 of March 27, 1978, the
Foreign Affairs Reform and
Restructuring Act of 1998 (112 Stat.
2681, et seq.; 22 U.S.C. 6501 note, et
seq.), Delegation of Authority No. 234 of
October 1, 1999, Delegation of Authority
No. 236–3 of August 28, 2000 (and, as
appropriate, Delegation of Authority No.
257 of April 15, 2003), I hereby
determine that the objects to be
included in the exhibition ‘‘Made in the
Americas: The New World Discovers
Asia,’’ imported from abroad for
temporary exhibition within the United
States, are of cultural significance. The
objects are imported pursuant to loan
asabaliauskas on DSK5VPTVN1PROD with NOTICES
SUMMARY:
VerDate Sep<11>2014
19:09 Jul 13, 2015
Jkt 235001
As required by the Federal
Advisory Committee Act, Public Law
92–463, the Department of State gives
notice of a meeting of the Advisory
Committee on International Postal and
Delivery Services. This Committee will
meet on Thursday August 6, 2015, from
2:00 p.m. to 5:00 p.m. Eastern Time at
the American Institute of Architects,
Board Room, 1735 New York Avenue
NW., Washington, DC 20006.
Any member of the public interested
in providing input to the meeting
should contact Ms. Shereece Robinson,
whose contact information is listed
below (see the ‘‘for further information’’
section of this notice). Each individual
providing oral input is requested to
limit his or her comments to five
minutes. Requests to be added to the
speakers list must be received in writing
(letter or email) prior to the close of
business on Thursday July 30, 2015;
written comments from members of the
public for distribution at this meeting
must reach Ms. Robinson by letter or
PO 00000
Frm 00147
Fmt 4703
Sfmt 4703
Notice is hereby given that
the Department of State proposes to
amend an existing system of records,
Records Maintained by the Office of
Civil Rights, State-09, pursuant to the
provisions of the Privacy Act of 1974, as
amended (5 U.S.C. 552a) and Office of
Management and Budget Circular No.
A–130, Appendix I.
DATES: This system of records will be
effective on August 24, 2015, unless we
receive comments that will result in a
contrary determination.
ADDRESSES: Any persons interested in
commenting on the amended system of
records may do so by submitting
comments by writing to the Director;
Office of Information Programs and
Services, A/GIS/IPS; Department of
State, SA–2; 515 22nd Street;
Washington, DC 20522–8001.
FOR FURTHER INFORMATION CONTACT: John
Hackett, Acting Director; Office of
Information Programs and Services, A/
GIS/IPS; Department of State, SA–2; 515
22nd Street NW; Washington, DC
20522–8100, or at Privacy@state.gov.
SUMMARY:
E:\FR\FM\14JYN1.SGM
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41138
Federal Register / Vol. 80, No. 134 / Tuesday, July 14, 2015 / Notices
The
Department of State proposes that the
current system amend its name from
‘‘Equal Employment Opportunity
Records’’ (previously published at 75 FR
70342) to ‘‘Records Maintained by the
Office of Civil Rights’’. The purpose of
this system is to contain records for the
investigation, processing and resolution
of informal and formal complaints of
discrimination filed against the
Department of State in accordance with
29 CFR part 1614 and the Department’s
internal procedures for addressing Equal
Employment Opportunity (EEO)
complaints; for the investigation,
processing and resolution of complaints
of discrimination under 42 U.S.C.
2000d; and for the investigation,
processing and resolution of complaints
under 20 U.S.C. 1681, 29 U.S.C. 794 and
794d, 42 U.S.C. 6101, and 36 CFR
chapter XI.
The proposed system will include
modifications to the following sections:
Title, Categories of Individuals Covered
by the System, Authority for
Maintenance of the System, Purposes,
Routine Uses, Safeguards, and System
Exempted From Certain Provisions of
the Act as well as other administrative
updates.
The Department’s report was filed
with the Office of Management and
Budget. The amended system
description, ‘‘Records Maintained by the
Office of Civil Rights, State-09,’’ will
read as set forth below.
SUPPLEMENTARY INFORMATION:
Joyce A. Barr,
Assistant Secretary for Administration, U.S.
Department of State.
SYSTEM NAME:
Records Maintained by the Office of
Civil Rights.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Department of State, 2201 C Street
NW., Washington, DC 20520.
asabaliauskas on DSK5VPTVN1PROD with NOTICES
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees and applicants for
employment who have filed formal or
informal complaints that allege
discrimination; employees and members
of the public who have filed a complaint
under Title VI of the Civil Rights Act of
1964 (42 U.S.C. 2000d et seq.), Title IX
of the Educational Amendments of 1972
as amended (20 U.S.C. 1681), Title VII
of the Civil Rights Act of 1964 (42
U.S.C. 2000e), Sections 504 or 508 of the
Rehabilitation Act of 1973 (29 U.S.C.
19:09 Jul 13, 2015
CATEGORIES OF RECORDS IN THE SYSTEM:
Investigative reports; employment
applications; biographic information to
include race, color, national origin, sex,
sexual orientation, religion, age,
disability, genetic information; and
employment histories.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
20 U.S.C. 1681; 29 U.S.C. 794 and
794d; 42 U.S.C. 2000d et seq.; 29 U.S.C.
206(d); 42 U.S.C. 2000e et seq.;
Executive Order 11478, as amended; 42
U.S.C. chapter 21F; 29 U.S.C. 621; and
42 U.S.C. chapter 76.
PURPOSE(S):
For the investigation, information
collected is used for the processing and
resolution of informal and formal
complaints of discrimination filed
against the Department of State in
accordance with 29 CFR part 1614 and
the Department’s internal procedures for
addressing Equal Employment
Opportunity (EEO) complaints; and for
the investigation, processing and
resolution of complaints of
discrimination under 42 U.S.C. 2000d
and complaints under 20 U.S.C. 1681,
29 U.S.C. 794 and 794d, 42 U.S.C. 6101,
29 U.S.C. 621, and 36 CFR chapter XI.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
STATE–09
VerDate Sep<11>2014
794 and 794d), the Equal Pay Act of
1963 (29 U.S.C. 206(d)), the Age
Discrimination in Employment Act of
1967 (29 U.S.C. 621), the Genetic
Information Nondiscrimination Act of
2008 (42 U.S.C. chapter 21F), Executive
Order 11478, as amended, or the Age
Discrimination Act of 1975 (42 U.S.C.
chapter 76).
Jkt 235001
Records from this system will be
disclosed to the U.S. Equal Employment
Opportunity Commission and other
federal agencies for purposes of
investigating, processing, adjudicating,
resolving and litigating complaints
involving more than one agency, or in
situations where the Department of
State has requested that another federal
agency provide investigative support for
a complaint.
The Department of State periodically
publishes in the Federal Register its
standard routine uses that apply to all
of its Privacy Act systems of records.
These notices appear in the form of a
Prefatory Statement. These standard
routine uses apply to the Records
Maintained by the Office of Civil Rights,
State-09.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
PO 00000
None.
Frm 00148
Fmt 4703
Sfmt 4703
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard copy and electronic.
RETRIEVABILITY:
By individual name and Employee
Identification Number (EID).
SAFEGUARDS:
All users are given cyber security
awareness training which covers the
procedures for handling Sensitive but
Unclassified information, including
personally identifiable information (PII).
Annual refresher training is mandatory.
In addition, all Foreign Service and
Civil Service employees and those
Locally Employed Staff who handle PII
are required to take the Foreign Service
Institute distance learning course
instructing employees on privacy and
security requirements, including the
rules of behavior for handling PII and
the potential consequences if it is
handled improperly. Before being
granted access to Records Maintained by
the Office of Civil Rights, a user must
first be granted access to the Department
of State computer system.
Remote access to the Department of
State network from non-Department
owned systems is authorized only to
unclassified systems and only through a
Department-approved access program.
Remote access to the network is
configured with the Office of
Management and Budget Memorandum
M–07–16 security requirements, which
include but are not limited to two-factor
authentication and time out function.
All Department of State employees
and contractors with authorized access
have undergone a thorough background
security investigation. Access to the
Department of State, its annexes and
posts abroad is controlled by security
guards and admission is limited to those
individuals possessing a valid
identification card or individuals under
proper escort. All paper records
containing personal information are
maintained in secured file cabinets in
restricted areas, access to which is
limited to authorized personnel only.
Access to computerized files is
password-protected and under the
direct supervision of the system
manager. The system manager has the
capability of printing audit trails of
access from the computer media,
thereby permitting regular and ad hoc
monitoring of computer usage. When it
is determined that a user no longer
needs access, the user account is
disabled.
E:\FR\FM\14JYN1.SGM
14JYN1
Federal Register / Vol. 80, No. 134 / Tuesday, July 14, 2015 / Notices
RETENTION AND DISPOSAL:
DEPARTMENT OF TRANSPORTATION
Records are retired or destroyed in
accordance with published records
disposition schedules of the Department
of State and as approved by the National
Archives and Records Administration
(NARA). More specific information may
be obtained by writing the Director,
Office of Information Programs and
Services, Department of State, SA–2,
515 22nd Street NW., Washington, DC
20522–8001.
SYSTEM MANAGER AND ADDRESS:
Director, Office of Civil Rights, Room
7428, Department of State, 2201 C Street
NW., Washington, DC 20520.
NOTIFICATION PROCEDURES:
Individuals who have cause to believe
that the Office of Civil Rights might
have records pertaining to them should
write to the Director, Office of
Information Programs and Services,
Department of State, SA–2, 515 22nd
Street NW., Washington, DC 20522–
8001. The individual must specify that
he/she wishes the Records Maintained
by the Office of Civil Rights to be
checked. At a minimum, the individual
must include: Name; date and place of
birth; current mailing address and zip
code; signature; and the approximate
date upon which the individual filed a
formal or informal complaint alleging
discrimination or requested other
services from the Office of Civil Rights.
RECORD ACCESS AND AMENDMENT PROCEDURES:
Individuals who wish to gain access
to or amend records pertaining to
themselves should write to the Director,
Office of Information Programs and
Services (address above).
CONTESTING RECORD PROCEDURES:
(See above).
RECORD SOURCE CATEGORIES:
asabaliauskas on DSK5VPTVN1PROD with NOTICES
The individual; supervisors of the
individual; EEO counselors; EEO
personnel; and other employees or
individuals having knowledge of the
facts involved in the complaint.
SYSTEM EXEMPTED FROM CERTAIN PROVISION OF
THE ACT:
Certain records contained within this
system of records are exempted from 5
U.S.C. 552a(k)(5) and (k)(6). See 22 CFR
part 171.
[FR Doc. 2015–17226 Filed 7–13–15; 8:45 am]
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Federal Highway Administration
Notice of Final Federal Agency Actions
on Proposed Highway in California
Federal Highway
Administration (FHWA), DOT.
ACTION: Notice of Limitation on Claims
for Judicial Review of Actions by the
California Department of Transportation
(Caltrans), pursuant to 23 U.S.C. 327,
and the United States Fish and Wildlife
Service (USFWS).
AGENCY:
The FHWA, on behalf of
Caltrans, is issuing this notice to
announce actions taken by Caltrans and
USFWS that are final within the
meaning of 23 U.S.C. 139(l)(1). The
actions relate to a proposed highway
project on State Route 152 near the City
of Gilroy in Santa Clara County in the
State of California. Those actions grant
licenses, permits, and approvals for the
project.
DATES: By this notice, the FHWA, on
behalf of Caltrans, is advising the public
of final agency actions subject to 23
U.S.C. 139(l)(1). A claim seeking
judicial review of the Federal agency
actions on the highway project will be
barred unless the claim is filed on or
before December 11, 2015. If the Federal
law that authorizes judicial review of a
claim provides a time period of less
than 150 days for filing such claim, then
that shorter time period still applies.
FOR FURTHER INFORMATION CONTACT: For
Caltrans: Eric DeNardo, Associate
Environmental Planner, 111 Grand Ave.
MS–8B Oakland, CA 94612, 7:30 a.m.–
5:15 p.m., (510) 286–5645,
eric.denardo@dot.ca.gov. For USFWS:
Jerry Roe, Caltrans Liaison, U.S. Fish
and Wildlife Service, 28000 Cottage
Way Sacramento, CA 95825, (916) 414–
6600, jerry_roe@fws.gov.
SUPPLEMENTARY INFORMATION: Effective
July 1, 2007, the Federal Highway
Administration (FHWA) assigned, and
the California Department of
Transportation (Caltrans) assumed,
environmental responsibilities for this
project pursuant to 23 U.S.C. 327.
Notice is hereby given that Caltrans, and
USFWS have taken final agency actions
subject to 23 U.S.C. 139(l)(1) by issuing
licenses, permits, and approvals for the
State Route (SR) 152 Shoulder Widening
project in the State of California. The
project would improve roadway safety
along SR 152 from 0.6 miles west of
Prunedale Avenue to 0.24 miles east of
Prunedale Avenue east of the City of
Gilroy, in unincorporated Santa Clara
County. All shoulders less than 8 feet
wide would be widened to standard 8SUMMARY:
PO 00000
Frm 00149
Fmt 4703
Sfmt 4703
41139
foot shoulders, with rumble strip
placement within both shoulders and
median. The existing drainage ditch on
the westbound shoulder of SR 152
would be improved by relocating it
further from the roadway and
reconstructing it to have less steep
slopes. The actions by the Federal
agencies, and the laws under which
such actions were taken, are described
in the Environmental Assessment (EA)
for the project, approved on June 24,
2015 in the FHWA Findings of No
Significant Impact (FONSI) issued on
June 24, 2015, and in other documents
in Caltrans’ project records. The EA,
FONSI, and other project records are
available by contacting Caltrans at the
addresses provided above. The Caltrans
EA and FONSI can be viewed and
downloaded from the project Web site at
https://www.dot.ca.gov/dist4/
envdocs.htm, or viewed at public
libraries in the project area. The USFWS
decision and Biological Opinion are
available by contacting USFWS at the
address provided above. This notice
applies to all Federal agency decisions
as of the issuance date of this notice and
all laws under which such actions were
taken, including but not limited to:
1. Council on Environmental Quality
Regulations
2. National Environmental Policy Act of
1969, as amended, 42 U.S.C. 4321 et
seq.
3. Federal-Aid Highway Act of 1970, 23
U.S.C. 109
4. MAP–21, the Moving Ahead for
Progress in the 21st Century Act
5. Clean Air Act Amendments of 1990
(CAAA)
6. Clean Water Act of 1977 and 1987
7. Federal Water Pollution Control Act
of 1972 (see Clean Water Act of
1977 & 1987)
8. Federal Land Policy and Management
Act of 1976 (Paleontological
Resources)
9. Noise Control Act of 1972
10. Safe Drinking Water Act of 1944, as
amended
11. Endangered Species Act of 1973
12. Executive Order 11990, Protection of
Wetlands
13. Executive Order 13112, Invasive
Species
14. Executive Order 13186, Migratory
Birds
15. Fish and Wildlife Coordination Act
of 1934, as amended
16. Migratory Bird Treaty Act
17. Water Bank Act Wetlands Mitigation
Banks, ISTEA 1991, Sections 1006–
1007
18. Wildflowers, Surface Transportation
and Uniform Relocation Act of 1987
Section 130
E:\FR\FM\14JYN1.SGM
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]]>Agencies
[Federal Register Volume 80, Number 134 (Tuesday, July 14, 2015)]
[Notices]
[Pages 41137-41139]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-17226]
-----------------------------------------------------------------------
DEPARTMENT OF STATE
[Public Notice: 9190]
Privacy Act; System of Records: Records Maintained by the Office
of Civil Rights, State-09
SUMMARY: Notice is hereby given that the Department of State proposes
to amend an existing system of records, Records Maintained by the
Office of Civil Rights, State-09, pursuant to the provisions of the
Privacy Act of 1974, as amended (5 U.S.C. 552a) and Office of
Management and Budget Circular No. A-130, Appendix I.
DATES: This system of records will be effective on August 24, 2015,
unless we receive comments that will result in a contrary
determination.
ADDRESSES: Any persons interested in commenting on the amended system
of records may do so by submitting comments by writing to the Director;
Office of Information Programs and Services, A/GIS/IPS; Department of
State, SA-2; 515 22nd Street; Washington, DC 20522-8001.
FOR FURTHER INFORMATION CONTACT: John Hackett, Acting Director; Office
of Information Programs and Services, A/GIS/IPS; Department of State,
SA-2; 515 22nd Street NW; Washington, DC 20522-8100, or at
Privacy@state.gov.
[[Page 41138]]
SUPPLEMENTARY INFORMATION: The Department of State proposes that the
current system amend its name from ``Equal Employment Opportunity
Records'' (previously published at 75 FR 70342) to ``Records Maintained
by the Office of Civil Rights''. The purpose of this system is to
contain records for the investigation, processing and resolution of
informal and formal complaints of discrimination filed against the
Department of State in accordance with 29 CFR part 1614 and the
Department's internal procedures for addressing Equal Employment
Opportunity (EEO) complaints; for the investigation, processing and
resolution of complaints of discrimination under 42 U.S.C. 2000d; and
for the investigation, processing and resolution of complaints under 20
U.S.C. 1681, 29 U.S.C. 794 and 794d, 42 U.S.C. 6101, and 36 CFR chapter
XI.
The proposed system will include modifications to the following
sections: Title, Categories of Individuals Covered by the System,
Authority for Maintenance of the System, Purposes, Routine Uses,
Safeguards, and System Exempted From Certain Provisions of the Act as
well as other administrative updates.
The Department's report was filed with the Office of Management and
Budget. The amended system description, ``Records Maintained by the
Office of Civil Rights, State-09,'' will read as set forth below.
Joyce A. Barr,
Assistant Secretary for Administration, U.S. Department of State.
STATE-09
SYSTEM NAME:
Records Maintained by the Office of Civil Rights.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Department of State, 2201 C Street NW., Washington, DC 20520.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees and applicants for employment who have filed formal or
informal complaints that allege discrimination; employees and members
of the public who have filed a complaint under Title VI of the Civil
Rights Act of 1964 (42 U.S.C. 2000d et seq.), Title IX of the
Educational Amendments of 1972 as amended (20 U.S.C. 1681), Title VII
of the Civil Rights Act of 1964 (42 U.S.C. 2000e), Sections 504 or 508
of the Rehabilitation Act of 1973 (29 U.S.C. 794 and 794d), the Equal
Pay Act of 1963 (29 U.S.C. 206(d)), the Age Discrimination in
Employment Act of 1967 (29 U.S.C. 621), the Genetic Information
Nondiscrimination Act of 2008 (42 U.S.C. chapter 21F), Executive Order
11478, as amended, or the Age Discrimination Act of 1975 (42 U.S.C.
chapter 76).
CATEGORIES OF RECORDS IN THE SYSTEM:
Investigative reports; employment applications; biographic
information to include race, color, national origin, sex, sexual
orientation, religion, age, disability, genetic information; and
employment histories.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
20 U.S.C. 1681; 29 U.S.C. 794 and 794d; 42 U.S.C. 2000d et seq.; 29
U.S.C. 206(d); 42 U.S.C. 2000e et seq.; Executive Order 11478, as
amended; 42 U.S.C. chapter 21F; 29 U.S.C. 621; and 42 U.S.C. chapter
76.
PURPOSE(S):
For the investigation, information collected is used for the
processing and resolution of informal and formal complaints of
discrimination filed against the Department of State in accordance with
29 CFR part 1614 and the Department's internal procedures for
addressing Equal Employment Opportunity (EEO) complaints; and for the
investigation, processing and resolution of complaints of
discrimination under 42 U.S.C. 2000d and complaints under 20 U.S.C.
1681, 29 U.S.C. 794 and 794d, 42 U.S.C. 6101, 29 U.S.C. 621, and 36 CFR
chapter XI.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Records from this system will be disclosed to the U.S. Equal
Employment Opportunity Commission and other federal agencies for
purposes of investigating, processing, adjudicating, resolving and
litigating complaints involving more than one agency, or in situations
where the Department of State has requested that another federal agency
provide investigative support for a complaint.
The Department of State periodically publishes in the Federal
Register its standard routine uses that apply to all of its Privacy Act
systems of records. These notices appear in the form of a Prefatory
Statement. These standard routine uses apply to the Records Maintained
by the Office of Civil Rights, State-09.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Hard copy and electronic.
RETRIEVABILITY:
By individual name and Employee Identification Number (EID).
SAFEGUARDS:
All users are given cyber security awareness training which covers
the procedures for handling Sensitive but Unclassified information,
including personally identifiable information (PII). Annual refresher
training is mandatory. In addition, all Foreign Service and Civil
Service employees and those Locally Employed Staff who handle PII are
required to take the Foreign Service Institute distance learning course
instructing employees on privacy and security requirements, including
the rules of behavior for handling PII and the potential consequences
if it is handled improperly. Before being granted access to Records
Maintained by the Office of Civil Rights, a user must first be granted
access to the Department of State computer system.
Remote access to the Department of State network from non-
Department owned systems is authorized only to unclassified systems and
only through a Department-approved access program. Remote access to the
network is configured with the Office of Management and Budget
Memorandum M-07-16 security requirements, which include but are not
limited to two-factor authentication and time out function.
All Department of State employees and contractors with authorized
access have undergone a thorough background security investigation.
Access to the Department of State, its annexes and posts abroad is
controlled by security guards and admission is limited to those
individuals possessing a valid identification card or individuals under
proper escort. All paper records containing personal information are
maintained in secured file cabinets in restricted areas, access to
which is limited to authorized personnel only. Access to computerized
files is password-protected and under the direct supervision of the
system manager. The system manager has the capability of printing audit
trails of access from the computer media, thereby permitting regular
and ad hoc monitoring of computer usage. When it is determined that a
user no longer needs access, the user account is disabled.
[[Page 41139]]
RETENTION AND DISPOSAL:
Records are retired or destroyed in accordance with published
records disposition schedules of the Department of State and as
approved by the National Archives and Records Administration (NARA).
More specific information may be obtained by writing the Director,
Office of Information Programs and Services, Department of State, SA-2,
515 22nd Street NW., Washington, DC 20522-8001.
SYSTEM MANAGER AND ADDRESS:
Director, Office of Civil Rights, Room 7428, Department of State,
2201 C Street NW., Washington, DC 20520.
NOTIFICATION PROCEDURES:
Individuals who have cause to believe that the Office of Civil
Rights might have records pertaining to them should write to the
Director, Office of Information Programs and Services, Department of
State, SA-2, 515 22nd Street NW., Washington, DC 20522-8001. The
individual must specify that he/she wishes the Records Maintained by
the Office of Civil Rights to be checked. At a minimum, the individual
must include: Name; date and place of birth; current mailing address
and zip code; signature; and the approximate date upon which the
individual filed a formal or informal complaint alleging discrimination
or requested other services from the Office of Civil Rights.
RECORD ACCESS AND AMENDMENT PROCEDURES:
Individuals who wish to gain access to or amend records pertaining
to themselves should write to the Director, Office of Information
Programs and Services (address above).
CONTESTING RECORD PROCEDURES:
(See above).
RECORD SOURCE CATEGORIES:
The individual; supervisors of the individual; EEO counselors; EEO
personnel; and other employees or individuals having knowledge of the
facts involved in the complaint.
SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT:
Certain records contained within this system of records are
exempted from 5 U.S.C. 552a(k)(5) and (k)(6). See 22 CFR part 171.
[FR Doc. 2015-17226 Filed 7-13-15; 8:45 am]
BILLING CODE 4710-10-P
