Privacy Act; System of Records: Records Maintained by the Office of Civil Rights, State-09, 41137-41139 [2015-17226]

Download as PDF Federal Register / Vol. 80, No. 134 / Tuesday, July 14, 2015 / Notices for Investment, U.S. Small Business Administration, 409 Third Street SW., Washington, DC 20416. Dated: July 2, 2015. Javier Saade, Associate Administrator for Investment and Innovation. [FR Doc. 2015–17184 Filed 7–13–15; 8:45 am] BILLING CODE P SMALL BUSINESS ADMINISTRATION Notice of Surrender of License of Small Business Investment Company Pursuant to the authority granted to the United States Small Business Administration (‘‘SBA’’) under Section 309 of the Small Business Investment Act of 1958, as amended, and Section 107.1900 of the Small Business Administration Rules and Regulations, SBA by this notice declares null and void the license to function as a small business investment company under the Small Business Investment Company License No. 04/74–0290 issued to North Carolina Economic Opportunities Funds, L.P. United States Small Business Administration. Dated: July 7, 2015. Javier E. Saade, Associate Administrator, Office of Investment and Innovation. agreements with the foreign owners or custodians. I also determine that the exhibition or display of the exhibit objects at the Museum of Fine Arts, Boston, Boston, Massachusetts, from on or about August 18, 2015, until on or about February 15, 2016, at the Winterthur Museum, Garden and Library, Winterthur, Delaware, from on or about March 26, 2016, until on or about January 8, 2017, and at possible additional exhibitions or venues yet to be determined, is in the national interest. I have ordered that Public Notice of these Determinations be published in the Federal Register. FOR FURTHER INFORMATION CONTACT: For further information, including a list of the imported objects, contact the Office of Public Diplomacy and Public Affairs in the Office of the Legal Adviser, U.S. Department of State (telephone: 202– 632–6471; email: section2459@ state.gov). The mailing address is U.S. Department of State, L/PD, SA–5, Suite 5H03, Washington, DC 20522–0505. Dated: July 1, 2015. Kelly Keiderling, Principal Deputy Assistant Secretary, Bureau of Educational and Cultural Affairs, Department of State. 41137 email this same date. A member of the public requesting reasonable accommodation should also make their request to Ms. Robinson by July 30. Requests received after that date will be considered but might not be able to be fulfilled. The agenda of the meeting will include: Consideration of postal terminal dues, customs treatment of mail, and developments in the Universal Postal Union. FOR FURTHER INFORMATION CONTACT: Please contact Ms. Shereece Robinson of the Office of Specialized and Technical Agencies (IO/STA), Bureau of International Organization Affairs, U.S. Department of State, at tel. (202) 663– 2649, by email at RobinsonSA2@ state.gov, or by mail at IO/STA, Suite L–409 SA–1; U.S. Department of State; Washington, DC 20522. Dated: June 30, 2015. Joseph P. Murphy, Designated Federal Officer, Advisory Committee on International Postal and Delivery Services, Office of Specialized and Technical Agencies, Bureau of International Organization Affairs, Department of State. [FR Doc. 2015–17228 Filed 7–13–15; 8:45 am] BILLING CODE 4710–19–P [FR Doc. 2015–17229 Filed 7–13–15; 8:45 am] BILLING CODE 4710–05–P DEPARTMENT OF STATE DEPARTMENT OF STATE [Public Notice: 9190] BILLING CODE 8025–01–P [Public Notice: 9189] DEPARTMENT OF STATE Advisory Committee on International Postal and Delivery Services August 2015 Meeting Privacy Act; System of Records: Records Maintained by the Office of Civil Rights, State-09 [Public Notice: 9188] SUMMARY: [FR Doc. 2015–17185 Filed 7–13–15; 8:45 am] Culturally Significant Objects Imported for Exhibition Determinations: ‘‘Made in the Americas: The New World Discovers Asia’’ Exhibition Notice is hereby given of the following determinations: Pursuant to the authority vested in me by the Act of October 19, 1965 (79 Stat. 985; 22 U.S.C. 2459), E.O. 12047 of March 27, 1978, the Foreign Affairs Reform and Restructuring Act of 1998 (112 Stat. 2681, et seq.; 22 U.S.C. 6501 note, et seq.), Delegation of Authority No. 234 of October 1, 1999, Delegation of Authority No. 236–3 of August 28, 2000 (and, as appropriate, Delegation of Authority No. 257 of April 15, 2003), I hereby determine that the objects to be included in the exhibition ‘‘Made in the Americas: The New World Discovers Asia,’’ imported from abroad for temporary exhibition within the United States, are of cultural significance. The objects are imported pursuant to loan asabaliauskas on DSK5VPTVN1PROD with NOTICES SUMMARY: VerDate Sep<11>2014 19:09 Jul 13, 2015 Jkt 235001 As required by the Federal Advisory Committee Act, Public Law 92–463, the Department of State gives notice of a meeting of the Advisory Committee on International Postal and Delivery Services. This Committee will meet on Thursday August 6, 2015, from 2:00 p.m. to 5:00 p.m. Eastern Time at the American Institute of Architects, Board Room, 1735 New York Avenue NW., Washington, DC 20006. Any member of the public interested in providing input to the meeting should contact Ms. Shereece Robinson, whose contact information is listed below (see the ‘‘for further information’’ section of this notice). Each individual providing oral input is requested to limit his or her comments to five minutes. Requests to be added to the speakers list must be received in writing (letter or email) prior to the close of business on Thursday July 30, 2015; written comments from members of the public for distribution at this meeting must reach Ms. Robinson by letter or PO 00000 Frm 00147 Fmt 4703 Sfmt 4703 Notice is hereby given that the Department of State proposes to amend an existing system of records, Records Maintained by the Office of Civil Rights, State-09, pursuant to the provisions of the Privacy Act of 1974, as amended (5 U.S.C. 552a) and Office of Management and Budget Circular No. A–130, Appendix I. DATES: This system of records will be effective on August 24, 2015, unless we receive comments that will result in a contrary determination. ADDRESSES: Any persons interested in commenting on the amended system of records may do so by submitting comments by writing to the Director; Office of Information Programs and Services, A/GIS/IPS; Department of State, SA–2; 515 22nd Street; Washington, DC 20522–8001. FOR FURTHER INFORMATION CONTACT: John Hackett, Acting Director; Office of Information Programs and Services, A/ GIS/IPS; Department of State, SA–2; 515 22nd Street NW; Washington, DC 20522–8100, or at Privacy@state.gov. SUMMARY: E:\FR\FM\14JYN1.SGM 14JYN1 41138 Federal Register / Vol. 80, No. 134 / Tuesday, July 14, 2015 / Notices The Department of State proposes that the current system amend its name from ‘‘Equal Employment Opportunity Records’’ (previously published at 75 FR 70342) to ‘‘Records Maintained by the Office of Civil Rights’’. The purpose of this system is to contain records for the investigation, processing and resolution of informal and formal complaints of discrimination filed against the Department of State in accordance with 29 CFR part 1614 and the Department’s internal procedures for addressing Equal Employment Opportunity (EEO) complaints; for the investigation, processing and resolution of complaints of discrimination under 42 U.S.C. 2000d; and for the investigation, processing and resolution of complaints under 20 U.S.C. 1681, 29 U.S.C. 794 and 794d, 42 U.S.C. 6101, and 36 CFR chapter XI. The proposed system will include modifications to the following sections: Title, Categories of Individuals Covered by the System, Authority for Maintenance of the System, Purposes, Routine Uses, Safeguards, and System Exempted From Certain Provisions of the Act as well as other administrative updates. The Department’s report was filed with the Office of Management and Budget. The amended system description, ‘‘Records Maintained by the Office of Civil Rights, State-09,’’ will read as set forth below. SUPPLEMENTARY INFORMATION: Joyce A. Barr, Assistant Secretary for Administration, U.S. Department of State. SYSTEM NAME: Records Maintained by the Office of Civil Rights. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: Department of State, 2201 C Street NW., Washington, DC 20520. asabaliauskas on DSK5VPTVN1PROD with NOTICES CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees and applicants for employment who have filed formal or informal complaints that allege discrimination; employees and members of the public who have filed a complaint under Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.), Title IX of the Educational Amendments of 1972 as amended (20 U.S.C. 1681), Title VII of the Civil Rights Act of 1964 (42 U.S.C. 2000e), Sections 504 or 508 of the Rehabilitation Act of 1973 (29 U.S.C. 19:09 Jul 13, 2015 CATEGORIES OF RECORDS IN THE SYSTEM: Investigative reports; employment applications; biographic information to include race, color, national origin, sex, sexual orientation, religion, age, disability, genetic information; and employment histories. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 20 U.S.C. 1681; 29 U.S.C. 794 and 794d; 42 U.S.C. 2000d et seq.; 29 U.S.C. 206(d); 42 U.S.C. 2000e et seq.; Executive Order 11478, as amended; 42 U.S.C. chapter 21F; 29 U.S.C. 621; and 42 U.S.C. chapter 76. PURPOSE(S): For the investigation, information collected is used for the processing and resolution of informal and formal complaints of discrimination filed against the Department of State in accordance with 29 CFR part 1614 and the Department’s internal procedures for addressing Equal Employment Opportunity (EEO) complaints; and for the investigation, processing and resolution of complaints of discrimination under 42 U.S.C. 2000d and complaints under 20 U.S.C. 1681, 29 U.S.C. 794 and 794d, 42 U.S.C. 6101, 29 U.S.C. 621, and 36 CFR chapter XI. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES: STATE–09 VerDate Sep<11>2014 794 and 794d), the Equal Pay Act of 1963 (29 U.S.C. 206(d)), the Age Discrimination in Employment Act of 1967 (29 U.S.C. 621), the Genetic Information Nondiscrimination Act of 2008 (42 U.S.C. chapter 21F), Executive Order 11478, as amended, or the Age Discrimination Act of 1975 (42 U.S.C. chapter 76). Jkt 235001 Records from this system will be disclosed to the U.S. Equal Employment Opportunity Commission and other federal agencies for purposes of investigating, processing, adjudicating, resolving and litigating complaints involving more than one agency, or in situations where the Department of State has requested that another federal agency provide investigative support for a complaint. The Department of State periodically publishes in the Federal Register its standard routine uses that apply to all of its Privacy Act systems of records. These notices appear in the form of a Prefatory Statement. These standard routine uses apply to the Records Maintained by the Office of Civil Rights, State-09. DISCLOSURE TO CONSUMER REPORTING AGENCIES: PO 00000 None. Frm 00148 Fmt 4703 Sfmt 4703 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Hard copy and electronic. RETRIEVABILITY: By individual name and Employee Identification Number (EID). SAFEGUARDS: All users are given cyber security awareness training which covers the procedures for handling Sensitive but Unclassified information, including personally identifiable information (PII). Annual refresher training is mandatory. In addition, all Foreign Service and Civil Service employees and those Locally Employed Staff who handle PII are required to take the Foreign Service Institute distance learning course instructing employees on privacy and security requirements, including the rules of behavior for handling PII and the potential consequences if it is handled improperly. Before being granted access to Records Maintained by the Office of Civil Rights, a user must first be granted access to the Department of State computer system. Remote access to the Department of State network from non-Department owned systems is authorized only to unclassified systems and only through a Department-approved access program. Remote access to the network is configured with the Office of Management and Budget Memorandum M–07–16 security requirements, which include but are not limited to two-factor authentication and time out function. All Department of State employees and contractors with authorized access have undergone a thorough background security investigation. Access to the Department of State, its annexes and posts abroad is controlled by security guards and admission is limited to those individuals possessing a valid identification card or individuals under proper escort. All paper records containing personal information are maintained in secured file cabinets in restricted areas, access to which is limited to authorized personnel only. Access to computerized files is password-protected and under the direct supervision of the system manager. The system manager has the capability of printing audit trails of access from the computer media, thereby permitting regular and ad hoc monitoring of computer usage. When it is determined that a user no longer needs access, the user account is disabled. E:\FR\FM\14JYN1.SGM 14JYN1 Federal Register / Vol. 80, No. 134 / Tuesday, July 14, 2015 / Notices RETENTION AND DISPOSAL: DEPARTMENT OF TRANSPORTATION Records are retired or destroyed in accordance with published records disposition schedules of the Department of State and as approved by the National Archives and Records Administration (NARA). More specific information may be obtained by writing the Director, Office of Information Programs and Services, Department of State, SA–2, 515 22nd Street NW., Washington, DC 20522–8001. SYSTEM MANAGER AND ADDRESS: Director, Office of Civil Rights, Room 7428, Department of State, 2201 C Street NW., Washington, DC 20520. NOTIFICATION PROCEDURES: Individuals who have cause to believe that the Office of Civil Rights might have records pertaining to them should write to the Director, Office of Information Programs and Services, Department of State, SA–2, 515 22nd Street NW., Washington, DC 20522– 8001. The individual must specify that he/she wishes the Records Maintained by the Office of Civil Rights to be checked. At a minimum, the individual must include: Name; date and place of birth; current mailing address and zip code; signature; and the approximate date upon which the individual filed a formal or informal complaint alleging discrimination or requested other services from the Office of Civil Rights. RECORD ACCESS AND AMENDMENT PROCEDURES: Individuals who wish to gain access to or amend records pertaining to themselves should write to the Director, Office of Information Programs and Services (address above). CONTESTING RECORD PROCEDURES: (See above). RECORD SOURCE CATEGORIES: asabaliauskas on DSK5VPTVN1PROD with NOTICES The individual; supervisors of the individual; EEO counselors; EEO personnel; and other employees or individuals having knowledge of the facts involved in the complaint. SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT: Certain records contained within this system of records are exempted from 5 U.S.C. 552a(k)(5) and (k)(6). See 22 CFR part 171. [FR Doc. 2015–17226 Filed 7–13–15; 8:45 am] BILLING CODE 4710–10–P VerDate Sep<11>2014 19:09 Jul 13, 2015 Jkt 235001 Federal Highway Administration Notice of Final Federal Agency Actions on Proposed Highway in California Federal Highway Administration (FHWA), DOT. ACTION: Notice of Limitation on Claims for Judicial Review of Actions by the California Department of Transportation (Caltrans), pursuant to 23 U.S.C. 327, and the United States Fish and Wildlife Service (USFWS). AGENCY: The FHWA, on behalf of Caltrans, is issuing this notice to announce actions taken by Caltrans and USFWS that are final within the meaning of 23 U.S.C. 139(l)(1). The actions relate to a proposed highway project on State Route 152 near the City of Gilroy in Santa Clara County in the State of California. Those actions grant licenses, permits, and approvals for the project. DATES: By this notice, the FHWA, on behalf of Caltrans, is advising the public of final agency actions subject to 23 U.S.C. 139(l)(1). A claim seeking judicial review of the Federal agency actions on the highway project will be barred unless the claim is filed on or before December 11, 2015. If the Federal law that authorizes judicial review of a claim provides a time period of less than 150 days for filing such claim, then that shorter time period still applies. FOR FURTHER INFORMATION CONTACT: For Caltrans: Eric DeNardo, Associate Environmental Planner, 111 Grand Ave. MS–8B Oakland, CA 94612, 7:30 a.m.– 5:15 p.m., (510) 286–5645, eric.denardo@dot.ca.gov. For USFWS: Jerry Roe, Caltrans Liaison, U.S. Fish and Wildlife Service, 28000 Cottage Way Sacramento, CA 95825, (916) 414– 6600, jerry_roe@fws.gov. SUPPLEMENTARY INFORMATION: Effective July 1, 2007, the Federal Highway Administration (FHWA) assigned, and the California Department of Transportation (Caltrans) assumed, environmental responsibilities for this project pursuant to 23 U.S.C. 327. Notice is hereby given that Caltrans, and USFWS have taken final agency actions subject to 23 U.S.C. 139(l)(1) by issuing licenses, permits, and approvals for the State Route (SR) 152 Shoulder Widening project in the State of California. The project would improve roadway safety along SR 152 from 0.6 miles west of Prunedale Avenue to 0.24 miles east of Prunedale Avenue east of the City of Gilroy, in unincorporated Santa Clara County. All shoulders less than 8 feet wide would be widened to standard 8SUMMARY: PO 00000 Frm 00149 Fmt 4703 Sfmt 4703 41139 foot shoulders, with rumble strip placement within both shoulders and median. The existing drainage ditch on the westbound shoulder of SR 152 would be improved by relocating it further from the roadway and reconstructing it to have less steep slopes. The actions by the Federal agencies, and the laws under which such actions were taken, are described in the Environmental Assessment (EA) for the project, approved on June 24, 2015 in the FHWA Findings of No Significant Impact (FONSI) issued on June 24, 2015, and in other documents in Caltrans’ project records. The EA, FONSI, and other project records are available by contacting Caltrans at the addresses provided above. The Caltrans EA and FONSI can be viewed and downloaded from the project Web site at http://www.dot.ca.gov/dist4/ envdocs.htm, or viewed at public libraries in the project area. The USFWS decision and Biological Opinion are available by contacting USFWS at the address provided above. This notice applies to all Federal agency decisions as of the issuance date of this notice and all laws under which such actions were taken, including but not limited to: 1. Council on Environmental Quality Regulations 2. National Environmental Policy Act of 1969, as amended, 42 U.S.C. 4321 et seq. 3. Federal-Aid Highway Act of 1970, 23 U.S.C. 109 4. MAP–21, the Moving Ahead for Progress in the 21st Century Act 5. Clean Air Act Amendments of 1990 (CAAA) 6. Clean Water Act of 1977 and 1987 7. Federal Water Pollution Control Act of 1972 (see Clean Water Act of 1977 & 1987) 8. Federal Land Policy and Management Act of 1976 (Paleontological Resources) 9. Noise Control Act of 1972 10. Safe Drinking Water Act of 1944, as amended 11. Endangered Species Act of 1973 12. Executive Order 11990, Protection of Wetlands 13. Executive Order 13112, Invasive Species 14. Executive Order 13186, Migratory Birds 15. Fish and Wildlife Coordination Act of 1934, as amended 16. Migratory Bird Treaty Act 17. Water Bank Act Wetlands Mitigation Banks, ISTEA 1991, Sections 1006– 1007 18. Wildflowers, Surface Transportation and Uniform Relocation Act of 1987 Section 130 E:\FR\FM\14JYN1.SGM 14JYN1

Agencies

[Federal Register Volume 80, Number 134 (Tuesday, July 14, 2015)]
[Notices]
[Pages 41137-41139]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-17226]


-----------------------------------------------------------------------

DEPARTMENT OF STATE

[Public Notice: 9190]


Privacy Act; System of Records: Records Maintained by the Office 
of Civil Rights, State-09

SUMMARY: Notice is hereby given that the Department of State proposes 
to amend an existing system of records, Records Maintained by the 
Office of Civil Rights, State-09, pursuant to the provisions of the 
Privacy Act of 1974, as amended (5 U.S.C. 552a) and Office of 
Management and Budget Circular No. A-130, Appendix I.

DATES: This system of records will be effective on August 24, 2015, 
unless we receive comments that will result in a contrary 
determination.

ADDRESSES: Any persons interested in commenting on the amended system 
of records may do so by submitting comments by writing to the Director; 
Office of Information Programs and Services, A/GIS/IPS; Department of 
State, SA-2; 515 22nd Street; Washington, DC 20522-8001.

FOR FURTHER INFORMATION CONTACT: John Hackett, Acting Director; Office 
of Information Programs and Services, A/GIS/IPS; Department of State, 
SA-2; 515 22nd Street NW; Washington, DC 20522-8100, or at 
Privacy@state.gov.

[[Page 41138]]


SUPPLEMENTARY INFORMATION: The Department of State proposes that the 
current system amend its name from ``Equal Employment Opportunity 
Records'' (previously published at 75 FR 70342) to ``Records Maintained 
by the Office of Civil Rights''. The purpose of this system is to 
contain records for the investigation, processing and resolution of 
informal and formal complaints of discrimination filed against the 
Department of State in accordance with 29 CFR part 1614 and the 
Department's internal procedures for addressing Equal Employment 
Opportunity (EEO) complaints; for the investigation, processing and 
resolution of complaints of discrimination under 42 U.S.C. 2000d; and 
for the investigation, processing and resolution of complaints under 20 
U.S.C. 1681, 29 U.S.C. 794 and 794d, 42 U.S.C. 6101, and 36 CFR chapter 
XI.
    The proposed system will include modifications to the following 
sections: Title, Categories of Individuals Covered by the System, 
Authority for Maintenance of the System, Purposes, Routine Uses, 
Safeguards, and System Exempted From Certain Provisions of the Act as 
well as other administrative updates.
    The Department's report was filed with the Office of Management and 
Budget. The amended system description, ``Records Maintained by the 
Office of Civil Rights, State-09,'' will read as set forth below.

Joyce A. Barr,
Assistant Secretary for Administration, U.S. Department of State.
STATE-09

SYSTEM NAME:
    Records Maintained by the Office of Civil Rights.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Department of State, 2201 C Street NW., Washington, DC 20520.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees and applicants for employment who have filed formal or 
informal complaints that allege discrimination; employees and members 
of the public who have filed a complaint under Title VI of the Civil 
Rights Act of 1964 (42 U.S.C. 2000d et seq.), Title IX of the 
Educational Amendments of 1972 as amended (20 U.S.C. 1681), Title VII 
of the Civil Rights Act of 1964 (42 U.S.C. 2000e), Sections 504 or 508 
of the Rehabilitation Act of 1973 (29 U.S.C. 794 and 794d), the Equal 
Pay Act of 1963 (29 U.S.C. 206(d)), the Age Discrimination in 
Employment Act of 1967 (29 U.S.C. 621), the Genetic Information 
Nondiscrimination Act of 2008 (42 U.S.C. chapter 21F), Executive Order 
11478, as amended, or the Age Discrimination Act of 1975 (42 U.S.C. 
chapter 76).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Investigative reports; employment applications; biographic 
information to include race, color, national origin, sex, sexual 
orientation, religion, age, disability, genetic information; and 
employment histories.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    20 U.S.C. 1681; 29 U.S.C. 794 and 794d; 42 U.S.C. 2000d et seq.; 29 
U.S.C. 206(d); 42 U.S.C. 2000e et seq.; Executive Order 11478, as 
amended; 42 U.S.C. chapter 21F; 29 U.S.C. 621; and 42 U.S.C. chapter 
76.

PURPOSE(S):
    For the investigation, information collected is used for the 
processing and resolution of informal and formal complaints of 
discrimination filed against the Department of State in accordance with 
29 CFR part 1614 and the Department's internal procedures for 
addressing Equal Employment Opportunity (EEO) complaints; and for the 
investigation, processing and resolution of complaints of 
discrimination under 42 U.S.C. 2000d and complaints under 20 U.S.C. 
1681, 29 U.S.C. 794 and 794d, 42 U.S.C. 6101, 29 U.S.C. 621, and 36 CFR 
chapter XI.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Records from this system will be disclosed to the U.S. Equal 
Employment Opportunity Commission and other federal agencies for 
purposes of investigating, processing, adjudicating, resolving and 
litigating complaints involving more than one agency, or in situations 
where the Department of State has requested that another federal agency 
provide investigative support for a complaint.
    The Department of State periodically publishes in the Federal 
Register its standard routine uses that apply to all of its Privacy Act 
systems of records. These notices appear in the form of a Prefatory 
Statement. These standard routine uses apply to the Records Maintained 
by the Office of Civil Rights, State-09.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Hard copy and electronic.

RETRIEVABILITY:
    By individual name and Employee Identification Number (EID).

SAFEGUARDS:
    All users are given cyber security awareness training which covers 
the procedures for handling Sensitive but Unclassified information, 
including personally identifiable information (PII). Annual refresher 
training is mandatory. In addition, all Foreign Service and Civil 
Service employees and those Locally Employed Staff who handle PII are 
required to take the Foreign Service Institute distance learning course 
instructing employees on privacy and security requirements, including 
the rules of behavior for handling PII and the potential consequences 
if it is handled improperly. Before being granted access to Records 
Maintained by the Office of Civil Rights, a user must first be granted 
access to the Department of State computer system.
    Remote access to the Department of State network from non-
Department owned systems is authorized only to unclassified systems and 
only through a Department-approved access program. Remote access to the 
network is configured with the Office of Management and Budget 
Memorandum M-07-16 security requirements, which include but are not 
limited to two-factor authentication and time out function.
    All Department of State employees and contractors with authorized 
access have undergone a thorough background security investigation. 
Access to the Department of State, its annexes and posts abroad is 
controlled by security guards and admission is limited to those 
individuals possessing a valid identification card or individuals under 
proper escort. All paper records containing personal information are 
maintained in secured file cabinets in restricted areas, access to 
which is limited to authorized personnel only. Access to computerized 
files is password-protected and under the direct supervision of the 
system manager. The system manager has the capability of printing audit 
trails of access from the computer media, thereby permitting regular 
and ad hoc monitoring of computer usage. When it is determined that a 
user no longer needs access, the user account is disabled.

[[Page 41139]]

RETENTION AND DISPOSAL:
    Records are retired or destroyed in accordance with published 
records disposition schedules of the Department of State and as 
approved by the National Archives and Records Administration (NARA). 
More specific information may be obtained by writing the Director, 
Office of Information Programs and Services, Department of State, SA-2, 
515 22nd Street NW., Washington, DC 20522-8001.

SYSTEM MANAGER AND ADDRESS:
    Director, Office of Civil Rights, Room 7428, Department of State, 
2201 C Street NW., Washington, DC 20520.

NOTIFICATION PROCEDURES:
    Individuals who have cause to believe that the Office of Civil 
Rights might have records pertaining to them should write to the 
Director, Office of Information Programs and Services, Department of 
State, SA-2, 515 22nd Street NW., Washington, DC 20522-8001. The 
individual must specify that he/she wishes the Records Maintained by 
the Office of Civil Rights to be checked. At a minimum, the individual 
must include: Name; date and place of birth; current mailing address 
and zip code; signature; and the approximate date upon which the 
individual filed a formal or informal complaint alleging discrimination 
or requested other services from the Office of Civil Rights.

RECORD ACCESS AND AMENDMENT PROCEDURES:
    Individuals who wish to gain access to or amend records pertaining 
to themselves should write to the Director, Office of Information 
Programs and Services (address above).

CONTESTING RECORD PROCEDURES:
    (See above).

RECORD SOURCE CATEGORIES:
    The individual; supervisors of the individual; EEO counselors; EEO 
personnel; and other employees or individuals having knowledge of the 
facts involved in the complaint.

SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT:
    Certain records contained within this system of records are 
exempted from 5 U.S.C. 552a(k)(5) and (k)(6). See 22 CFR part 171.

[FR Doc. 2015-17226 Filed 7-13-15; 8:45 am]
 BILLING CODE 4710-10-P