Privacy Act of 1974; System of Records, 40037-40039 [2015-16970]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 80, Number 133 (Monday, July 13, 2015)]
[Notices]
[Pages 40037-40039]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-16970]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2015-OS-0068]


Privacy Act of 1974; System of Records

AGENCY: National Guard Bureau, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The National Guard Bureau proposes to add a new system of 
records INGB 004, entitled ``Joint Services Support System (JSS).'' JSS 
will be a centralized, web-based portal that manages, for the Yellow 
Ribbon Reintegration Program (YRRP), the entire event life cycle--to 
include, planning, conducting and reporting, for events held 
nationwide, for Service members and their families. In addition to 
YRRP, JSS also aims to support program management activities/events for 
other currently participating programs, such as the Family Program, 
Employer Support Program, Financial Management Awareness Program, 
Sexual Assault Response and Prevention Program, Psychological Health 
Program and Warrior Support program, as well as future Guard and 
Reserve programs supporting the National Guard Bureau (NGB), Manpower 
and Personnel Directorate. JSS will also support the collection and 
storage of Civilian Employer Information (CE) from Service members to 
fulfill the Uniformed Services Employment and Reemployment Rights Act 
(USERRA) mandate.

DATES: Comments will be accepted on or before August 12, 2015. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Jennifer Nikolaisen, 111 South 
George Mason Drive, AH2, Arlington, VA

[[Page 40038]]

22204-1373 or telephone: (703) 601-6884.

SUPPLEMENTARY INFORMATION: The National Guard Bureau notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy and Civil Liberties Division Web site at https://dpcld.defense.gov/.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 15, 2015, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: July 7, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
INGB 004
System name:
    Joint Services Support System (JSS)

System location:
    Datacenter located at 801 Industrial Boulevard, Suite #200, 
Grapevine, Texas 76051-8635.

Categories of individuals covered by the system:
    Current and former members of the Federally Recognized Air and Army 
National Guards of the United States, current and former members of the 
United States Armed Forces, current and former members of the Reserve 
Components of the United States Armed Forces, family members of current 
and former members of the National Guard, Armed Forces, and Armed 
Forces Reserve, Department of Defense civilian employees and 
contractors, and volunteers.

Categories of records in the system:
    Service affiliation, name, DoD ID Number, date of birth, personal 
and business phone number, business email address, entitlement and 
eligibility information, activation and mobilization dates, unit name 
and address, employment information (type of employment, dates of 
employment), employer information (past and current employer name 
address and phone number).

Authority for maintenance of the system:
    10 U.S.C. 10502, Chief, National Guard Bureau; 38 U.S.C. 4301-4335, 
Employment and Reemployment Rights of Members of the Uniformed 
Services; 10 U.S.C. 10145, Ready Reserve: placement in; 10 U.S.C. 
12302, Ready Reserve; Public Law 110-181, Section 582, Yellow Ribbon 
Integration; 20 CFR part 1002, Regulations Under the Uniformed Services 
Employment and Reemployment Rights Act of 1994; DoD Instruction 
1342.28, DoD Yellow Ribbon Reintegration Program (YRRP); DoD Manual 
7730.54-M, Vol.2, Reserve Components Common Personnel Data System 
(RCCPDS): Personnel Reports, and DoD Manual 7730.54 Vol. 1, and Reserve 
Components Common Personnel Data System (RCCPDS): Reporting Procedures.

Purpose(s):
    The National Guard Bureau is proposing to add a new system of 
records that will be a centralized, web-based portal that manages, for 
the Yellow Ribbon Reintegration Program (YRRP), the entire event life 
cycle--to include, planning, conducting and reporting, for events held 
nationwide, for Service members and their families. In addition to 
YRRP, JSS also aims to support program management activities/events for 
other currently participating programs, such as the Family Program, 
Employer Support Program, Financial Management Awareness Program, 
Sexual Assault Response and Prevention Program, Psychological Health 
Program and Warrior Support program, as well as future Guard and 
Reserve programs supporting the National Guard Bureau (NGB), Manpower 
and Personnel Directorate. JSS will also support the collection and 
storage of Civilian Employer Information (CE) from Service members to 
fulfill the Uniformed Services Employment and Reemployment Rights Act 
(USERRA) mandate.
    Routine uses of records maintained in the system including 
categories of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
National Guard Bureau compilation of system of records notices may 
apply to this system. The complete list of DoD blanket routine uses can 
be found online at: https://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    By DoD ID Number, date of birth and last name, or by name only, 
depending on the category of individual.

Safeguards:
    Data center access is limited to only data center technicians and 
the center uses biometric scanning for controlled data center access. 
The data center also has security camera monitoring and 24-hour onsite 
staff providing additional protection against unauthorized entry. All 
employees are trained on documented information security and privacy 
procedures. Access to confidential information is restricted to 
authorized personnel only according to documented processes.
    Systems access is logged and tracked for auditing purposes. Secure 
document-destruction policies are in place for all sensitive 
information and change-management procedures are fully documented. In 
addition, there is an independently audited disaster recovery and 
business continuity of operations plan in place.

Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration approves retention and disposal schedule for the 
National Guard Bureau all records will be treated as permanent).

System manager(s) and address:
    National Guard Bureau (NGB), Manpower and Personnel Directorate 
(J1), 111 South George Mason Drive, Arlington Hall 2, Arlington, VA 
22204-1373.

Notification procedure:
    Individuals who wish to inquire whether this system of records 
contains information about themselves should address written inquiries 
to National Guard Bureau (NGB), Manpower and Personnel Directorate 
(J1), Joint Support Personnel System; 111 South George Mason Drive, 
Arlington Hall 2, Arlington, VA 22204-1373.
    Written requests must include the individual's DoD ID number or 
their name and date of birth, and full mailing address to receive a 
response.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in

[[Page 40039]]

accordance with 28 U.S.C. 1746, in the following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Record access procedures:
    Individuals seeking to access information about themselves in this 
system should address written inquiries to National Guard Bureau (NGB), 
Manpower and Personnel Directorate (J1), 111 South George Mason Drive, 
Arlington Hall 2, Arlington, VA 22204-1373
    Written requests must include the individual's DoD ID number or 
their name and date of birth, as well as full mailing address to 
receive a response.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Contesting records procedures:
    The National Guard Bureau rules for accessing records and for 
contesting contents and appealing initial agency determinations are 
published at 32 CFR part 329 or may be obtained from the system 
manager.

Record source categories:
    Information is collected directly from the individual when 
registering as a user or registering to attend an event or reporting 
their civilian employer information. Defense Manpower Data Center 
(DMDC) also provides additional information about Service members 
(only), to validate the information collected directly from the Defense 
Eligibility and Enrollment Reporting System (DEERS) and provide 
eligibility information to the programs providing the services.

Exemptions claimed for the system:
    None.
[FR Doc. 2015-16970 Filed 7-10-15; 8:45 am]
 BILLING CODE 5001-06-P