Privacy Act of 1974; System of Records, 35631-35633 [2015-15261]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army

[Federal Register Volume 80, Number 119 (Monday, June 22, 2015)]
[Notices]
[Pages 35631-35633]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-15261]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2015-0022]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The Department of the Army proposes to add a new system of 
records, A0215-1b OAA, entitled ``Army Executive Dining Facility ARDEF 
Accounting System (AAS)'' to provide accounting management functions 
for the Army Executive Dining Facility (ARDEF). ARDEF managers will 
utilize the ARDEF Accounting System (AAS) to provide members an 
automatic payment option for services using the member's credit card 
account number. The ASS generates a monthly statement for member's 
review.

DATES: Comments will be accepted on or before July 22, 2015. This 
proposed action will be effective on the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://

[[Page 35632]]

www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22325-3905 or by calling (703) 428-7499.

SUPPLEMENTARY INFORMATION: The Department of the Army's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a(r)), as amended, have been published in the Federal Register and 
are available from the address in FOR FURTHER INFORMATION CONTACT or 
from the Defense Privacy and Civil Liberties Division Web site at 
https://dpcld.defense.gov/.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, as amended, were submitted on May 18, 2015, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).

    Dated: June 17, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0215-1b OAA

System name:
    Army Executive Dining Facility ARDEF Accounting System (AAS)

System location:
    Headquarters Department of the Army (HQDA) Office of the 
Administrative Assistant, Army Executive Dining Facility, 114 Army 
Pentagon, Washington, DC 20310-1114.

Categories of individuals covered by the system:
    Military Flag Officers and civilian Senior Executive Service 
employees.

Categories of records in the system:
    Name, billing address, credit card account number and expiration 
date, and email address.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; DoD Instruction 5000.24, 
Pentagon Executive Dining Facilities (EDFs); DoD Directive 1015.10, 
Military Morale, Welfare, and Recreation (MWR) Programs; Army 
Regulation 215-1, Military Morale, Welfare, and Recreation Programs and 
Non-appropriated Fund Instrumentalities.

Purpose(s):
    To provide accounting management functions for the Army Executive 
Dining Facility (ARDEF). ARDEF managers will utilize the ARDEF 
Accounting System (AAS) to provide members an automatic payment option 
for services using the member's credit card account number. The ASS 
generates a monthly statement for member's review.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the Army 
compilation of system of records notices may apply to this system. The 
complete list of DoD blanket routine uses can be found online at: 
https://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media and paper records.

Retrievability:
    By individual's name.

Safeguards:
    Access to computerized data is restricted to authorized and 
approved person(s) properly screened and cleared for need-to-know 
basis. Desktops and database server reside on the DOD HQDA Network with 
no remote access. They are located in a secured facility that employs 
physical restrictions and safeguards such as security guards, 
identification badges, key cards, and locks. Access to computerized 
data is restricted by use of common access cards (CACs) and is 
accessible only by users with an authorized account.

Retention and disposal:
    Records are retained only for the length of duty assigned to the 
position. Once the military member makes a permanent change of station 
or a civilian is no longer an employee of a Pentagon agency, the paper 
records are destroyed by burning. The electronic records are deleted 
immediately upon member departure from the position.

System manager(s) and address:
    HQDA Office of the Administrative Assistant, Manager, Army 
Executive Dining Facility, 114 Army Pentagon, Washington DC 20310-1114.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, HQDA Office of the Administrative Assistant, Army 
Executive Dining Facility, 114 Army Pentagon, Washington, DC 20310-
1114.
    Individual should provide their full name and signature. In 
addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).'

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Director, HQDA Office of the Administrative Assistant, Army Executive 
Dining Facility, 114 Army Pentagon, Washington, DC 20310-1114.
    Individual should provide their full name and signature. In 
addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).'

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and

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appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual.

Exemptions claimed for the system:
    None.

[FR Doc. 2015-15261 Filed 6-19-15; 8:45 am]
BILLING CODE 5001-06-P