Privacy Act of 1974, as Amended, 31095-31096 [2015-13165]

Agencies

• Office of the Comptroller of the Currency
• DEPARTMENT OF THE TREASURY

[Federal Register Volume 80, Number 104 (Monday, June 1, 2015)]
[Notices]
[Pages 31095-31096]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-13165]


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DEPARTMENT OF THE TREASURY

Office of the Comptroller of the Currency


Privacy Act of 1974, as Amended

AGENCY: Office of the Comptroller of the Currency, Treasury.

ACTION: Notice of proposed new Privacy Act system of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Office of the Comptroller of the 
Currency (OCC) gives notice of a proposed new system of records 
entitled ``Treasury/CC .800--Office of Inspector General Investigations 
System.''

DATES: Comments must be received no later than July 1, 2015. This new 
system of records will be effective July 6, 2015 unless the OCC 
receives comments that would result in a contrary determination.

ADDRESSES: Because paper mail in the Washington, DC area and at the OCC 
is subject to delay, commenters are encouraged to submit comments by 
email, if possible. Please use the title ``Notice of Proposed New 
Privacy Act System of Records'' to facilitate the organization and 
distribution of the comments. You may submit comments by any of the 
following methods:
     Email: regs.comments@occ.treas.gov.
     Mail: Legislative and Regulatory Activities Division, 
Office of the Comptroller of the Currency, 400 7th Street SW., Suite 
3E-218, Mail Stop 9W-11, Washington, DC 20219.
     Hand Delivery/Courier: 400 7th Street SW., Suite 3E-218, 
Mail Stop 9W-11, Washington, DC 20219.
     Fax: (571) 465-4326.
    Instructions: You must include ``OCC'' as the agency name and the 
docket number in your comment. In general, OCC will enter all comments 
received into the docket without change, including any business or 
personal information that you provide such as name and address 
information, email addresses, or phone numbers. Comments received, 
including attachments and other supporting materials, are part of the 
public record and subject to public disclosure. Do not enclose any 
information in your comment or supporting materials that you consider 
confidential or inappropriate for public disclosure.
    You may review comments and other related materials that pertain to 
this notice by appearing personally to inspect and photocopy comments 
at the OCC, 400 7th Street SW., Washington, DC. For security reasons, 
the OCC requires that visitors make an appointment to inspect comments. 
You may do so by calling (202) 649-6700. Upon arrival, visitors will be 
required to present valid government-issued photo identification and to 
submit to security screening in order to inspect and photocopy 
comments.

FOR FURTHER INFORMATION CONTACT: Kristin Merritt, Special Counsel, 
Administrative and Internal Law, Office of the Comptroller of the 
Currency, 400 7th Street SW., Washington, DC 20219. Phone: (202) 649-
5585 (not a toll-free number).

SUPPLEMENTARY INFORMATION: By this notice, the OCC announces its intent 
to maintain a new Privacy Act system of records in its Office of 
Enterprise Governance and the Ombudsman.
    A proposed rule exempting the proposed system of records from 
certain provisions of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2) 
will be published separately in the Federal Register.
    As required by 5 U.S.C. 552a(r), a report of a new system of 
records has been provided to the Committee on Oversight and Government 
Reform of the House of Representatives, the Committee on Homeland 
Security and Governmental Affairs of the Senate, and the Office of 
Management and Budget.
    The system of records entitled ``Treasury/CC .800--Office of 
Inspector General Investigations System'' is published in its entirety 
below.

Helen Goff Foster,
Deputy Assistant Secretary for Privacy, Transparency, and Records.
Treasury/CC .800

System name:
    Office of Inspector General Investigations System

System location:
    OCC Headquarters, Office of Enterprise Governance and the 
Ombudsman, 400 7th Street SW., Washington, DC.

Categories of individuals covered by the system:
    (1) Current and former OCC employees who are being investigated by 
the Treasury Office of the Inspector General;
    (2) Current and former OCC contractors who are being investigated 
by the Treasury Office of the Inspector General (OIG); and
    (3) Current and former directors, officers, employees, 
shareholders, and independent contractors of financial institutions who 
are being investigated by the OIG.

Categories of records in the system:
    Referrals regarding potential or alleged violations of laws, rules 
or regulations; names of targets, complainants, managers, Enterprise 
Governance staff and other government employees who may be named in 
referral or investigative documents; documents regarding resolutions 
and remedial action in connection with referrals; other supporting 
documentation, including bank-related information, investigative 
documentation, and correspondence related to investigations.

Authority for maintenance of the system:
    5 U.S.C. App. 3; 12 U.S.C. 1, as amended; 31 CFR 0.207.

Purposes(s):
    This system of records is used by the OCC to monitor the OIG's 
referrals and investigations related to the OCC.

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    Records in this system may be disclosed to:
    (1) An OCC-regulated entity when the information is relevant to the 
entity's operations;
    (2) Third parties to the extent necessary to obtain information 
that is relevant to an investigation;
    (3) Appropriate governmental or self-regulatory organizations when 
the OCC determines that the records are relevant and necessary to the 
governmental or self-regulatory organization's regulation and 
supervision of financial service providers, including the review of the 
qualifications and fitness of individuals who are or propose to become 
responsible for the business operations of such providers;
    (4) An appropriate governmental, international, tribal, self-
regulatory, or professional organization if the information is relevant 
to a known or suspected violation of a law or licensing standard within 
that organization's jurisdiction;
    (5) A Federal, State, local, or tribal agency, or other public 
authority, which has requested information relevant or necessary to 
hiring or retaining an

[[Page 31096]]

employee, or issuing or continuing a contract, security clearance, 
license, grant, or other benefit;
    (6) The Department of Justice, a court, an adjudicative body, a 
party in litigation, or a witness if the OCC determines that the 
information is relevant and necessary to a proceeding in which the OCC, 
any OCC employee in his or her official capacity, any OCC employee in 
his or her individual capacity represented by the Department of Justice 
or the OCC, or the United States is a party or has an interest;
    (7) A congressional office when the information is relevant to an 
inquiry made at the request of the individual about whom the record is 
maintained;
    (8) A contractor or agent who needs to have access to this system 
of records to perform an assigned activity;
    (9) Third parties when mandated or authorized by statute; or
    (10) Appropriate agencies, entities, and persons when: (a) The OCC 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (b) the OCC 
has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the OCC or 
another agency or entity) that rely upon the compromised information; 
and (c) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the OCC's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic media.

Retrievability:
    Records may be retrieved by name; social security number; OIG 
tracking number; the date a referral is received, transmitted or 
closed; another personal identifier of person about whom a referral is 
made; or by OCC employee name or identification number for the employee 
assigned to a particular matter.

Safeguards:
    Paper records are maintained in locked file cabinets with access 
limited to those personnel whose official duties require access. Access 
to electronic systems is restricted to authorized personnel who are 
issued non-transferrable access codes and passwords.

Retention and disposal:
    Records will be retained for 7 years, and the office of Enterprise 
Governance and the Ombudsman will destroy records older than 7 years in 
accordance with OCC Records Retention Schedule item 1.2c (7-year 
project files), and continue to do so annually.

System manager(s) and address:
    Senior Deputy Comptroller for Enterprise Governance and the 
Ombudsman, 400 7th Street SW., Washington, DC 20219. Phone: (202) 649-
5530 (not a toll-free number).

Notification procedure:
    This system of records contains records that are exempt from the 
notification, access and contest requirements pursuant to 5 U.S.C. 
552a(k)(2). Individuals seeking notification and access to any non-
exempt record contained in this system of records, or seeking to 
contest its content, may inquire in writing in accordance with 
instructions appearing at 31 CFR, Part 1, subpart C, and appendix J to 
subpart C. Written inquiries should be addressed to Disclosure Officer, 
Communications Division, Office of the Comptroller of the Currency, 400 
7th Street SW., Washington, DC 20219.
    Identification requirements: An individual seeking notification 
through the mail must establish his or her identity by providing a 
signature and an address as well as one other identifier bearing the 
individual's name and signature (such as a photocopy of a driver's 
license or other official document). An individual seeking notification 
in person must establish his or her identity by providing proof in the 
form of a single official document bearing a photograph (such as a 
passport or identification badge) or two items of identification that 
bear both a name and a signature.
    Alternatively, identity may be established by providing a notarized 
statement, swearing or affirming to an individual's identify, and to 
the fact that the individual understands the penalties provided in 5 
U.S.C. 552a(i)(3) for requesting or obtaining information under false 
pretenses.
    Additional documentation establishing identity or qualification for 
notification may be required such as in an instance where a legal 
guardian or representative seeks notification on behalf of another 
individual.

Record access procedures:
    See ``Notification Procedure'' above.

Contesting records procedures:
    See ``Notification Procedure'' above.

Record source categories:
    Treasury and other Federal agency records, including referrals from 
the OCC to the OIG and referrals received from the OIG.

Exemptions claimed for the system:
    Some of the records in this system are exempt from sections 5 
U.S.C. 552a(c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), and, (f) of the 
Privacy Act pursuant to 5 U.S.C. 552a(k)(2). See 31 CFR 1.36.

[FR Doc. 2015-13165 Filed 5-29-15; 8:45 am]
BILLING CODE 4810-33-P