Privacy Act; System of Records: Official Gift Records and Gift Donor Vetting Records, State-80, 30525-30526 [2015-12910]
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Federal Register / Vol. 80, No. 102 / Thursday, May 28, 2015 / Notices
This approval order is based on all of
the Exchange’s representations,
including those set forth above and in
the Notice, Amendment Nos. 1 and 2 to
the proposed rule change, and the
Exchange’s description of the Fund. The
Commission notes that the Fund and the
Shares must comply with the
requirements of NYSE Arca Equities
Rule 8.600 to be initially and
continuously listed and traded on the
Exchange.
For the foregoing reasons, the
Commission finds that the proposed
rule change, as modified by Amendment
Nos. 1 and 2 thereto, is consistent with
Section 6(b)(5) of the Act 44 and the
rules and regulations thereunder
applicable to a national securities
exchange.
IV. Conclusion
It is therefore ordered, pursuant to
Section 19(b)(2) of the Exchange Act,45
that the proposed rule change (SR–
NYSEArca–2014–100), as modified by
Amendment Nos. 1 and 2 thereto, be,
and it hereby is, approved.
For the Commission, by the Division of
Trading and Markets, pursuant to delegated
authority.46
Robert W. Errett,
Deputy Secretary.
[FR Doc. 2015–12829 Filed 5–27–15; 8:45 am]
BILLING CODE 8011–01–P
DEPARTMENT OF STATE
John
Hackett, Acting Director; Office of
Information Programs and Services, A/
GIS/IPS; Department of State, SA–2; 515
22nd Street NW., Washington, DC
20522–8100, or at Privacy@state.gov.
SUPPLEMENTARY INFORMATION: The
Department of State proposes that the
new system will be named ‘‘Official Gift
Records and Gift Donor Vetting
Records.’’ Official Gift Records consist
of an accounting of all donations
received on behalf of the Department of
State for the purposes of: (a)
Maintaining an historical record, (b)
properly allocating donations given for
a particular purpose, (c) determining
future solicitation and gift acceptance,
and (d) providing donors with
acknowledgment letters for tax
purposes.
Gift Donor Vetting Records are
maintained for the purpose of: (a)
Maintaining an historical record, and (b)
keeping an accounting of the due
diligence vetting conducted on
individuals to determine the potential
for conflicts of interest with respect to
gifts and potential gifts to, and potential
partnerships with, the Department of
State.
The Department’s report was filed
with the Office of Management and
Budget. The new system description,
‘‘Official Gift Records and Gift Donor
Vetting Records, State-80,’’ will read as
set forth below.
FOR FURTHER INFORMATION CONTACT:
[Public Notice 9152]
Joyce A. Barr,
Assistant Secretary for Administration, U.S.
Department of State.
Privacy Act; System of Records:
Official Gift Records and Gift Donor
Vetting Records, State-80
STATE-80
Notice is hereby given that
the Department of State proposes to
create a system of records, Official Gift
Records and Gift Donor Vetting Records,
State-80, pursuant to the provisions of
the Privacy Act of 1974, as amended (5
U.S.C. 552a) and Office of Management
and Budget Circular No. A–130,
Appendix I.
DATES: This system of records will be
effective on July 7, 2015, unless we
receive comments that will result in a
contrary determination.
ADDRESSES: Any persons interested in
commenting on the new system of
records may do so by writing to the
Director; Office of Information Programs
and Services, A/GIS/IPS; Department of
State, SA–2; 515 22nd Street NW.,
Washington, DC 20522–8100.
SUMMARY:
asabaliauskas on DSK5VPTVN1PROD with NOTICES
SYSTEM NAME:
44 15
U.S.C. 78f(b)(5).
U.S.C. 78s(b)(2).
46 17 CFR 200.30–3(a)(12).
45 15
VerDate Sep<11>2014
18:18 May 27, 2015
Jkt 235001
Official Gift Records and Gift Donor
Vetting Records.
SYSTEM CLASSIFICATION:
Unclassified and Classified.
SYSTEM LOCATION:
Department of State, 2201 C Street
NW., Washington, DC 20520. Abroad at
U.S. embassies, U.S. consulates general,
and U.S. consulates; U.S. missions;
Department of State annexes; various
field and regional offices throughout the
United States.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who have donated gifts,
who are being solicited to donate gifts,
and who are otherwise being vetted in
connection with potential gifts to, or
partnerships with, the Department of
State (defined for the purposes of this
System of Records Notice to include its
subsidiary divisions including U.S.
PO 00000
Frm 00095
Fmt 4703
Sfmt 4703
30525
embassies, U.S. consulates general, U.S.
consulates, U.S. missions, Department
of State annexes, or various field and
regional offices throughout the United
States); and individuals who are points
of contact for corporations or
foundations that donate gifts to the
Department of State.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system include
information about gifts to the
Department of State (‘‘official gifts’’),
including gift donor and recipient
information and information about
individuals who are points of contact
for corporate or foundation donors.
Such information includes but is not
limited to:
(a) Information about the donor or
point of contact including name and
title, address, and relevant business
affiliations;
(b) Information about gifts and
recipients including descriptions of gifts
and decorations; the dollar value of
gifts; the recipient bureau, region, post
or office; the purpose of the donation as
expressed by the donor and/or the
soliciting office; the authority under
which the gift was received; the date of
receipt; type of gift (cash or in-kind);
date of check deposit; deposit number;
appropriation type (conditional or
unconditional); copies of checks
donated; copies of donor letters; copies
of acknowledgment letters; and
(c) Vetting records, which include (1)
identifying information about
individual gift donors or potential gift
donors or potential partners that is used
to conduct and narrow due diligence
research including the individual’s full
name, date of birth, last known
residence, Web site if any, affiliation if
any, and other identifying information
used to conduct vetting; and (2)
information obtained as a result of due
diligence searches, including but not
limited to criminal history information,
financial history information including
bankruptcies, information regarding
judgments, liens, and global sanctions,
and any other information relevant to
the determination as to whether there is
a conflict of interest.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
22 U.S.C. 2621, 22 U.S.C. 2625,
Foreign Service Buildings Act of 1926,
Sec. 9, as amended (22 U.S.C. 300),
State Department Basic Authorities Act
of 1956, Sec. 25, as amended (22 U.S.C.
2697), Foreign Assistance Act of 1961,
Sec. 695(d), as amended (22 U.S.C.
2395(d)), Migration and Refugee
Assistance Act of 1962, Sec. 3(a)(2), as
amended (22 U.S.C. 2602), Foreign Gifts
and Decorations Act, as amended (5
E:\FR\FM\28MYN1.SGM
28MYN1
30526
Federal Register / Vol. 80, No. 102 / Thursday, May 28, 2015 / Notices
U.S.C. 7342 and 22 CFR part 3)
Acceptance of travel and related
expense from non-Federal Sources (31
U.S.C. 1353) Mutual Educational and
Cultural Exchange Act of 1961
(Fulbright-Hays), Sec. 105(f) and Sec.
108A, as amended (22 U.S.C. 2455(f)
and 22 U.S.C. 2458(a)) 41 CFR parts 301
and 41 CFR part 304.
PURPOSE:
Official Gift Records consist of an
accounting of all donations received on
behalf of the Department of State for the
purposes of: (a) Maintaining an
historical record, (b) properly allocating
donations given for a particular
purpose, (c) determining future
solicitation and gift acceptance, and (d)
providing donors with acknowledgment
letters for tax purposes.
Gift Donor Vetting Records are
maintained for the purpose of: (a)
Maintaining an historical record, and (b)
keeping an accounting of the due
diligence vetting conducted on
individuals to determine the potential
for conflicts of interest with respect to
gifts and potential gifts to, and potential
partnerships with, the Department of
State.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Information in this system can be
shared with federal, state, and local tax
authorities in connection with tax and
bankruptcy matters and other lawful
purposes.
The Department of State publishes
periodically in the Federal Register its
Prefatory Statement of Routine Uses
which applies to all of its Privacy Act
System of Records. These standard
routine uses apply to Official Gift
Records and Gift Donor Vetting Records,
State-80.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic and hard copy media.
asabaliauskas on DSK5VPTVN1PROD with NOTICES
RETRIEVABILITY:
By an individual name; individual
address; date of birth; individual Web
site; donor country; recipient bureau,
region, post or office; purpose; dollar
value; date/fiscal year of receipt or
deposit; corporation, foundation, or
entity name; gift type (cash or in-kind);
authority under which gift was received;
deposit number; appropriation type.
SAFEGUARDS:
All users are given cyber security
awareness training which covers the
procedures for handling Sensitive But
VerDate Sep<11>2014
18:18 May 27, 2015
Jkt 235001
Unclassified (SBU) information,
including personally identifiable
information (PII). Annual refresher
training is mandatory. In addition, all
Foreign Service and Civil Service
employees and those Locally Engaged
Staff who handle PII are required to take
the Foreign Service Institute distance
learning course, PA 459, instructing
employees on privacy and security
requirements, including the rules of
behavior for handling PII and the
potential consequences if it is handled
improperly. Before being granted access
to Official Gift Records and Gift Donor
Vetting Records, a user must first be
granted access to the Department of
State computer system.
Remote access to the Department of
State network from non-Department
owned systems is authorized only to
unclassified systems and only through a
Department approved access program.
Remote access to the network is
configured with the Office of
Management and Budget Memorandum
M–07–16 security requirements which
include but are not limited to two-factor
authentication and time out function.
All Department of State employees
and contractors with authorized access
have undergone a thorough background
security investigation. Access to the
Department of State, its annexes and
posts abroad is controlled by security
guards and admission is limited to those
individuals possessing a valid
identification card or individuals under
proper escort. All paper records
containing personal information are
maintained in secured file cabinets in
restricted areas, access to which is
limited to authorized personnel only.
Access to computerized files is
password-protected and under the
direct supervision of the system
manager. The system manager has the
capability of printing audit trails of
access from the computer media,
thereby permitting regular and ad hoc
monitoring of computer usage. When it
is determined that a user no longer
needs access, the user account is
disabled.
RETENTION AND DISPOSAL:
Records are retired and destroyed in
accordance with published Department
of State Records Disposition Schedules
as approved by the National Archives
and Records Administration (NARA).
More specific information may be
obtained by writing to the following
address: Director, Office of Information
Programs and Services, A/GIS/IPS; SA–
2, Department of State; 515 22nd Street
NW., Washington, DC 20522–8100.
PO 00000
Frm 00096
Fmt 4703
Sfmt 9990
SYSTEM MANAGER(S) AND ADDRESS:
Gift Fund Director, Office of
Emergencies in the Diplomatic and
Consular Service, Department of State,
2201 C Street NW., Washington, DC
20520.
Vetting Unit, Secretary’s Office of
Global Partnerships, Department of
State, 2201 C Street NW., Washington,
DC 20520.
Director and Curator, Diplomatic
Reception Rooms, Department of State,
2201 C Street NW., Washington, DC
20520.
NOTIFICATION PROCEDURE:
Individuals who have cause to believe
that the Official Gift Records and Gift
Donor Vetting Records System may
contain records pertaining to him or her
should write to the following address:
Director, Office of Information Programs
and Services, A/GIS/IPS; SA–2
Department of State; 515 22nd Street
NW., Washington, DC 20522–8100.
The individual must specify that the
Official Gift Records and Gift Donor
Vetting Records System should be
checked. At a minimum, the individual
must include the following: Name, date
and place of birth, current mailing
address and zip code, signature, and any
other information helpful in identifying
the record.
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access
to or amend records pertaining to
themselves should write to the Director;
Office of Information Programs and
Services (address above).
CONTESTING RECORD PROCEDURES:
(See above).
RECORD SOURCE CATEGORIES:
These records contain information
collected directly from: The individual
who is the subject of these records;
employers and public references; other
officials in the Department of State;
other government agencies; foreign
governments; federal and public
searchable databases; and other public
and professional institutions possessing
relevant information.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
[FR Doc. 2015–12910 Filed 5–27–15; 8:45 am]
BILLING CODE 4710–36–P
E:\FR\FM\28MYN1.SGM
28MYN1
]]>Agencies
[Federal Register Volume 80, Number 102 (Thursday, May 28, 2015)]
[Notices]
[Pages 30525-30526]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-12910]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF STATE
[Public Notice 9152]
Privacy Act; System of Records: Official Gift Records and Gift
Donor Vetting Records, State-80
SUMMARY: Notice is hereby given that the Department of State proposes
to create a system of records, Official Gift Records and Gift Donor
Vetting Records, State-80, pursuant to the provisions of the Privacy
Act of 1974, as amended (5 U.S.C. 552a) and Office of Management and
Budget Circular No. A-130, Appendix I.
DATES: This system of records will be effective on July 7, 2015, unless
we receive comments that will result in a contrary determination.
ADDRESSES: Any persons interested in commenting on the new system of
records may do so by writing to the Director; Office of Information
Programs and Services, A/GIS/IPS; Department of State, SA-2; 515 22nd
Street NW., Washington, DC 20522-8100.
FOR FURTHER INFORMATION CONTACT: John Hackett, Acting Director; Office
of Information Programs and Services, A/GIS/IPS; Department of State,
SA-2; 515 22nd Street NW., Washington, DC 20522-8100, or at
Privacy@state.gov.
SUPPLEMENTARY INFORMATION: The Department of State proposes that the
new system will be named ``Official Gift Records and Gift Donor Vetting
Records.'' Official Gift Records consist of an accounting of all
donations received on behalf of the Department of State for the
purposes of: (a) Maintaining an historical record, (b) properly
allocating donations given for a particular purpose, (c) determining
future solicitation and gift acceptance, and (d) providing donors with
acknowledgment letters for tax purposes.
Gift Donor Vetting Records are maintained for the purpose of: (a)
Maintaining an historical record, and (b) keeping an accounting of the
due diligence vetting conducted on individuals to determine the
potential for conflicts of interest with respect to gifts and potential
gifts to, and potential partnerships with, the Department of State.
The Department's report was filed with the Office of Management and
Budget. The new system description, ``Official Gift Records and Gift
Donor Vetting Records, State-80,'' will read as set forth below.
Joyce A. Barr,
Assistant Secretary for Administration, U.S. Department of State.
STATE-80
SYSTEM NAME:
Official Gift Records and Gift Donor Vetting Records.
SYSTEM CLASSIFICATION:
Unclassified and Classified.
SYSTEM LOCATION:
Department of State, 2201 C Street NW., Washington, DC 20520.
Abroad at U.S. embassies, U.S. consulates general, and U.S. consulates;
U.S. missions; Department of State annexes; various field and regional
offices throughout the United States.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have donated gifts, who are being solicited to
donate gifts, and who are otherwise being vetted in connection with
potential gifts to, or partnerships with, the Department of State
(defined for the purposes of this System of Records Notice to include
its subsidiary divisions including U.S. embassies, U.S. consulates
general, U.S. consulates, U.S. missions, Department of State annexes,
or various field and regional offices throughout the United States);
and individuals who are points of contact for corporations or
foundations that donate gifts to the Department of State.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system include information about gifts to the
Department of State (``official gifts''), including gift donor and
recipient information and information about individuals who are points
of contact for corporate or foundation donors. Such information
includes but is not limited to:
(a) Information about the donor or point of contact including name
and title, address, and relevant business affiliations;
(b) Information about gifts and recipients including descriptions
of gifts and decorations; the dollar value of gifts; the recipient
bureau, region, post or office; the purpose of the donation as
expressed by the donor and/or the soliciting office; the authority
under which the gift was received; the date of receipt; type of gift
(cash or in-kind); date of check deposit; deposit number; appropriation
type (conditional or unconditional); copies of checks donated; copies
of donor letters; copies of acknowledgment letters; and
(c) Vetting records, which include (1) identifying information
about individual gift donors or potential gift donors or potential
partners that is used to conduct and narrow due diligence research
including the individual's full name, date of birth, last known
residence, Web site if any, affiliation if any, and other identifying
information used to conduct vetting; and (2) information obtained as a
result of due diligence searches, including but not limited to criminal
history information, financial history information including
bankruptcies, information regarding judgments, liens, and global
sanctions, and any other information relevant to the determination as
to whether there is a conflict of interest.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
22 U.S.C. 2621, 22 U.S.C. 2625, Foreign Service Buildings Act of
1926, Sec. 9, as amended (22 U.S.C. 300), State Department Basic
Authorities Act of 1956, Sec. 25, as amended (22 U.S.C. 2697), Foreign
Assistance Act of 1961, Sec. 695(d), as amended (22 U.S.C. 2395(d)),
Migration and Refugee Assistance Act of 1962, Sec. 3(a)(2), as amended
(22 U.S.C. 2602), Foreign Gifts and Decorations Act, as amended (5
[[Page 30526]]
U.S.C. 7342 and 22 CFR part 3) Acceptance of travel and related expense
from non-Federal Sources (31 U.S.C. 1353) Mutual Educational and
Cultural Exchange Act of 1961 (Fulbright-Hays), Sec. 105(f) and Sec.
108A, as amended (22 U.S.C. 2455(f) and 22 U.S.C. 2458(a)) 41 CFR parts
301 and 41 CFR part 304.
PURPOSE:
Official Gift Records consist of an accounting of all donations
received on behalf of the Department of State for the purposes of: (a)
Maintaining an historical record, (b) properly allocating donations
given for a particular purpose, (c) determining future solicitation and
gift acceptance, and (d) providing donors with acknowledgment letters
for tax purposes.
Gift Donor Vetting Records are maintained for the purpose of: (a)
Maintaining an historical record, and (b) keeping an accounting of the
due diligence vetting conducted on individuals to determine the
potential for conflicts of interest with respect to gifts and potential
gifts to, and potential partnerships with, the Department of State.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information in this system can be shared with federal, state, and
local tax authorities in connection with tax and bankruptcy matters and
other lawful purposes.
The Department of State publishes periodically in the Federal
Register its Prefatory Statement of Routine Uses which applies to all
of its Privacy Act System of Records. These standard routine uses apply
to Official Gift Records and Gift Donor Vetting Records, State-80.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic and hard copy media.
RETRIEVABILITY:
By an individual name; individual address; date of birth;
individual Web site; donor country; recipient bureau, region, post or
office; purpose; dollar value; date/fiscal year of receipt or deposit;
corporation, foundation, or entity name; gift type (cash or in-kind);
authority under which gift was received; deposit number; appropriation
type.
SAFEGUARDS:
All users are given cyber security awareness training which covers
the procedures for handling Sensitive But Unclassified (SBU)
information, including personally identifiable information (PII).
Annual refresher training is mandatory. In addition, all Foreign
Service and Civil Service employees and those Locally Engaged Staff who
handle PII are required to take the Foreign Service Institute distance
learning course, PA 459, instructing employees on privacy and security
requirements, including the rules of behavior for handling PII and the
potential consequences if it is handled improperly. Before being
granted access to Official Gift Records and Gift Donor Vetting Records,
a user must first be granted access to the Department of State computer
system.
Remote access to the Department of State network from non-
Department owned systems is authorized only to unclassified systems and
only through a Department approved access program. Remote access to the
network is configured with the Office of Management and Budget
Memorandum M-07-16 security requirements which include but are not
limited to two-factor authentication and time out function.
All Department of State employees and contractors with authorized
access have undergone a thorough background security investigation.
Access to the Department of State, its annexes and posts abroad is
controlled by security guards and admission is limited to those
individuals possessing a valid identification card or individuals under
proper escort. All paper records containing personal information are
maintained in secured file cabinets in restricted areas, access to
which is limited to authorized personnel only. Access to computerized
files is password-protected and under the direct supervision of the
system manager. The system manager has the capability of printing audit
trails of access from the computer media, thereby permitting regular
and ad hoc monitoring of computer usage. When it is determined that a
user no longer needs access, the user account is disabled.
RETENTION AND DISPOSAL:
Records are retired and destroyed in accordance with published
Department of State Records Disposition Schedules as approved by the
National Archives and Records Administration (NARA). More specific
information may be obtained by writing to the following address:
Director, Office of Information Programs and Services, A/GIS/IPS; SA-2,
Department of State; 515 22nd Street NW., Washington, DC 20522-8100.
SYSTEM MANAGER(S) AND ADDRESS:
Gift Fund Director, Office of Emergencies in the Diplomatic and
Consular Service, Department of State, 2201 C Street NW., Washington,
DC 20520.
Vetting Unit, Secretary's Office of Global Partnerships, Department
of State, 2201 C Street NW., Washington, DC 20520.
Director and Curator, Diplomatic Reception Rooms, Department of
State, 2201 C Street NW., Washington, DC 20520.
NOTIFICATION PROCEDURE:
Individuals who have cause to believe that the Official Gift
Records and Gift Donor Vetting Records System may contain records
pertaining to him or her should write to the following address:
Director, Office of Information Programs and Services, A/GIS/IPS; SA-2
Department of State; 515 22nd Street NW., Washington, DC 20522-8100.
The individual must specify that the Official Gift Records and Gift
Donor Vetting Records System should be checked. At a minimum, the
individual must include the following: Name, date and place of birth,
current mailing address and zip code, signature, and any other
information helpful in identifying the record.
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access to or amend records pertaining
to themselves should write to the Director; Office of Information
Programs and Services (address above).
CONTESTING RECORD PROCEDURES:
(See above).
RECORD SOURCE CATEGORIES:
These records contain information collected directly from: The
individual who is the subject of these records; employers and public
references; other officials in the Department of State; other
government agencies; foreign governments; federal and public searchable
databases; and other public and professional institutions possessing
relevant information.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
[FR Doc. 2015-12910 Filed 5-27-15; 8:45 am]
BILLING CODE 4710-36-P
