Privacy Act of 1974; System of Records, 25282-25284 [2015-10060]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 80, Number 85 (Monday, May 4, 2015)]
[Notices]
[Pages 25282-25284]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-10060]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2014-OS-0067]


Privacy Act of 1974; System of Records

AGENCY: National Geospatial-Intelligence Agency, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The National Geospatial-Intelligence Agency is establishing a 
new system of records in its inventory of record systems subject to the 
Privacy Act of 1974, as amended. The system is

[[Page 25283]]

entitled ``NGA-010, National Geospatial-Intelligence Agency Security 
Financial Disclosure Reporting Records System''. This system will allow 
NGA to collect and use employee financial disclosure information to 
facilitate a variety of NGA's mission-related duties.

DATES: Comments will be accepted on or before June 3, 2015. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Kenneth James, Acting Branch Chief, 
National Geospatial-Intelligence Agency (NGA), Financial Disclosure 
Program Manager, 7500 GEOINT Drive, Springfield, VA 22150 or by calling 
571-557-0110.

SUPPLEMENTARY INFORMATION: The National Geospatial-Intelligence Agency 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at the Defense Privacy and Civil Liberties Web site at https://dpcld.defense.gov/.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on Insert Date, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: April 27, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NGA-010

System name:
    National Geospatial-Intelligence Agency Security Financial 
Disclosure Reporting Records System.

System location:
    Records are maintained at National Geospatial-Intelligence Agency 
(NGA) Headquarters in Washington, DC metro facilities.

Categories of individuals covered by the system:
    Current and former NGA employees, military personnel, contractors, 
and external applicants who have been extended a conditional offer of 
employment employed by or assigned to NGA facilities.

Categories of records in the system:
    Identifying information, such as name, date of birth, Social 
Security Number (SSN), address, marital status, telephone number and 
work email address, employee identification number, employee status, 
annual income, financial information, investment information, real 
estate, owned and leased asset information.
    The system also contains any records of the analysts' examination 
of the form and related materials, including any notations, memoranda, 
investigative notes and summaries or other observations.

Authority for maintenance of the system:
    50 U.S.C. 402a, Coordination of counterintelligence activities; 
E.O. 13467, Reforming Processes Related to Suitability for Government 
Employment, Fitness for Contractor Employees, and Eligibility for 
Access to Classified National Security Information; Public Law 103-359, 
Title VIII, Counterintelligence and Security Enhancements Act of 1994; 
E.O. 10865, Safeguarding Classified Information Within Industry; E.O. 
12333, United States Intelligence Activities; 5 CFR part 732; 5 CFR 
part 736; 32 CFR part 147; DCID 6/4; 5 U.S.C. 301 Departmental 
Regulations; DoDD 5105.60, National Geospatial-Intelligence Agency 
(NGA); 5 U.S.C. 7532 Suspension and Removal; E.O. 10450, Security 
Requirements for Government Employees; E.O. 12958, Classified National 
Security Information; E.O. 12968, Access to Classified Information; 
Section 1.350 U.S.C 401-413, National Security Act of 1947, as amended; 
DoD 5200.2-R, DoD Personnel Security Program; DCID 1/14, Personnel 
Security Standards and Procedures Governing Eligibility for Access to 
Sensitive Compartmented Information (SCI); and E.O. 9397 (SSN), as 
amended.

Purpose(s):
    NGA collects and uses employee financial disclosure information to 
facilitate a variety of NGA's mission-related duties, including 
activities related to personnel security, access controls, security 
clearances, and counterintelligence activities.

Routine uses of records maintained in the system, including categories 
of uses and the purposes for such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records may be 
specifically disclosed outside of the DoD as a routine use pursuant to 
5 U.S.C. a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of NGA's 
compilation of systems of records notices may apply to this system. The 
complete list of DoD Blanket Routine Uses can be found online at: 
https://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and electronic storage media.

Retrievability:
    Records may be retrieved by name, employee identification number or 
SSN.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable NGA automated 
systems security and access policies. Strict controls have been imposed 
to minimize the risk of compromising the information that is being 
stored. Access to the computer system containing the records in this 
system is strictly limited to those individuals who have a need to know 
for the performance of their official duties and who have appropriate 
clearances or permissions. Some of the technical controls include 
limited, role based access as well as profiles based access to limit 
users to only data that is needed for the performance of their official 
duties. The system is located in a secure data center and operated by 
Federal personnel and contractors.

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Retention and disposal:
    Disposition pending (until the National Archives and Records 
Administration approve the retention and disposition of these records, 
treat as permanent).

System manager(s) and address:
    Security and Installations Directorate, Personnel Security 
Division, Security Financial Disclosure Branch, National Geospatial-
Intelligence Agency, 7500 GEOINT Drive, Springfield, VA 22150-7500.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the National Geospatial-Intelligence Agency (NGA), 
Freedom of Information Act/Privacy Act Office, 7500 GEOINT Drive, 
Springfield, VA 22150-7500.
    The request envelope and letter should both be clearly marked 
``Privacy Act Inquiry.''
    The written request must contain your full name, current address, 
and date and place of birth. Also include an explanation of why you 
believe NGA would have information on you and specify when you believe 
the records would have been created.
    You must sign your request and your signature must either be 
notarized or an unsworn declaration made in accordance with 28 U.S.C. 
1746, in the following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). Signature)'.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system of records should address written inquiries to 
the National Geospatial-Intelligence Agency (NGA), Freedom of 
Information Act/Privacy Act Office, 7500 GEOINT Drive, Springfield, VA 
22150-7500.
    The request envelope and letter should both be clearly marked 
``Privacy Act Inquiry.''
    The written request must contain your full name, current address, 
and date and place of birth. Also include an explanation of why you 
believe NGA would have information on you and specify when you believe 
the records would have been created.
    You must sign your request and your signature must either be 
notarized or an unsworn declaration made in accordance with 28 U.S.C. 
1746, in the following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state).under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). Signature)'.

Contesting records procedures:
    Individuals contesting the accuracy of records contained in this 
system of records about themselves should address written inquiries to 
the National Geospatial-Intelligence Agency (NGA), Freedom of 
Information Act/Privacy Act Office, 7500 Geoint Drive, Springfield, VA 
22150-7500.
    The request envelope and letter should both be clearly marked 
``Privacy Act Inquiry.''
    The written request must contain your full name, current address, 
and date and place of birth. Also include an explanation of why you 
believe NGA would have information on you and specify when you believe 
the records would have been created.
    You must sign your request and your signature must either be 
notarized or an unsworn declaration made in accordance with 28 U.S.C. 
1746, in the following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). Signature)'.

Record source categories:
    Information originates from the individual completing the security 
disclosure form. The system also contains records originating from the 
security specialist reviewing the financial submission, including any 
notations, memoranda, investigative notes and summaries or other 
observations made by the NGA specialist who reviews the file for trend 
analysis and/or anomalies.

Exemptions claimed for the system:
    Investigatory material compiled for law enforcement purposes, other 
than material within the scope of subsection 5 U.S.C. 552a(j)(2), may 
be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of the information, the individual will be 
provided access only to the information they submitted however 
exemption applies to the extent that disclosure would reveal the 
identity of a confidential source. The NGA specialist case notes will 
be kept separate from the individual's data submission. Those case 
notes will contain investigative case leads and summaries, sensitive 
processes, evidence gathered from external sources and potential 
referrals to law enforcement agencies. Note: When claimed, this 
exemption allows limited protection of investigative reports maintained 
in a system of records used in personnel or administrative actions.
    Investigative material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 552a(b)(1), (2), and (3), (c) 
and (e) published in 32 CFR part 320. For additional information, 
contact the system manager.

[FR Doc. 2015-10060 Filed 5-1-15; 8:45 am]
 BILLING CODE 5001-06-P