Privacy Act of 1974; System of Records, 19290-19292 [2015-08170]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 80, Number 69 (Friday, April 10, 2015)]
[Notices]
[Pages 19290-19292]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2015-08170]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2015-OS-0029]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records, DPR 30 DoD, entitled ``Department of Defense 
Readiness Reporting System (DRRS) Records'' in its inventory of record 
systems subject to the Privacy Act of 1974, as amended.
    The Defense Readiness Reporting System (DRRS) provides the means to 
manage and report the readiness of the Department of Defense and its 
subordinate Components to execute the National Military Strategy as 
assigned by the Secretary of Defense in the Defense Planning Guidance, 
Contingency Planning Guidance, Theater Security Cooperation Guidance, 
and the Unified Command Plan. DRRS builds upon the processes and 
readiness assessment tools used in the Department of Defense to 
establish a capabilities-based, adaptive, near real-time readiness 
reporting system.
    All DoD components will use the DRRS information to identify 
critical readiness deficiencies, develop strategies for rectifying 
these deficiencies, and ensure they are addressed in appropriate 
program/budget planning or other DoD management systems. DRRS will 
permit commanders to obtain pertinent readiness data on personnel 
assigned/attached to their units.''

DATES: Comments will be accepted on or before May 11, 2015. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, Regulatory 
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in the FOR FURTHER INFORMATION 
CONTACT section or at the Defense Privacy and Civil Liberties Division 
Web site at https://dpcld.defense.gov/.
    The proposed system report, as required by U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 1, 2015, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).


[[Page 19291]]


    Dated: April 6, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DPR 30 DoD

System name:
    Department of Defense Readiness Reporting System (DRRS) Records 
(March 18, 2010, 75 FR 13091).
* * * * *
    Changes:

System location:
    Delete entry and replace with ``Defense Readiness Reporting System 
Implementation Office, Office of the Secretary of Defense, Office of 
the Under Secretary of Defense for Personnel and Readiness, 4800 Mark 
Center Drive, Alexandria, VA 22350-1400.''

Categories of individuals covered by the system:
    Delete entry and replace with ``All active duty, National Guard, 
and Reserve military service members of the Air Force, Navy, Army, and 
Marine Corps, including DoD Civilian Expeditionary Workforce 
personnel.''

Categories of records in the system:
    Delete entry and replace with ``Name, date of birth, gender, Social 
Security Number (SSN), rank/grade, duty status, skill specialty, 
deployability, related reason codes for readiness posture, unit of 
assignment, security clearance, occupational skill codes, and 
linguistic capabilities.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 117, Readiness Reporting 
System: Establishment; Reporting to Congressional Committees; 10 U.S.C. 
113, Secretary of Defense; DoD Directive 5149.02, Senior Readiness 
Oversight Council (SROC); DoD Directive 7730.65, Department of Defense 
Readiness Reporting System (DRRS); and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``The Defense Readiness Reporting 
System (DRRS) provides the means to manage and report the readiness of 
the Department of Defense and its subordinate Components to execute the 
National Military Strategy as assigned by the Secretary of Defense in 
the Defense Planning Guidance, Contingency Planning Guidance, Theater 
Security Cooperation Guidance, and the Unified Command Plan. DRRS 
builds upon the processes and readiness assessment tools used in the 
Department of Defense to establish a capabilities-based, adaptive, near 
real-time readiness reporting system.
    All DoD components will use the DRRS information to identify 
critical readiness deficiencies, develop strategies for rectifying 
these deficiencies, and ensure they are addressed in appropriate 
program/budget planning or other DoD management systems. DRRS will 
permit commanders to obtain pertinent readiness data on personnel 
assigned/attached to their units.''
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained herein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:

Law Enforcement Routine Use:
    If a system of records maintained by a DoD Component to carry out 
its functions indicates a violation or potential violation of law, 
whether civil, criminal, or regulatory in nature, and whether arising 
by general statute or by regulation, rule, or order issued pursuant 
thereto, the relevant records in the system of records may be referred, 
as a routine use, to the agency concerned, whether federal, state, 
local, or foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, rule, regulation, or order issued pursuant thereto.

Congressional Inquiries Disclosure Routine Use:
    Disclosure from a system of records maintained by a DoD Component 
may be made to a congressional office from the record of an individual 
in response to an inquiry from the congressional office made at the 
request of that individual.

Disclosure to the Department of Justice for Litigation Routine Use:
    A record from a system of records maintained by a DoD Component may 
be disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee or member of the Department in pending or 
potential litigation to which the record is pertinent.

Disclosure of Information to the National Archives and Records 
Administration Routine Use:
    A record from a system of records maintained by a DoD Component may 
be disclosed as a routine use to the National Archives and Records 
Administration for the purpose of records management inspections 
conducted under authority of 44 U.S.C. 2904 and 2906.

Data Breach Remediation Purposes Routine Use:
    A record from a system of records maintained by a Component may be 
disclosed to appropriate agencies, entities, and persons when (1) The 
Component suspects or has confirmed that the security or 
confidentiality of the information in the system of records has been 
compromised; (2) the Component has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Component or another agency or entity) that rely upon 
the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Components efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.''
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary, DoD/Joint Staff compilation of systems of 
records notices may apply to this system. The complete list of DoD 
blanket routine uses can be found at: https://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx
* * * * *

Retrievability:
    Delete entry and replace with ``Individual's name, unit of 
assignment, occupational skill codes, and linguistic capabilities.''

Safeguards:
    Delete entry and replace with ``Access is limited to authorized and 
appropriately cleared personnel as determined by the system manager. 
Access is limited to person(s) responsible for servicing the record in 
performance of their official duties, which are properly screened and 
cleared for need-to-know. System users cannot view Social Security 
Numbers (SSN). Records are maintained in a controlled facility. 
Physical entry is restricted by use of identification

[[Page 19292]]

badges, cipher locks, combination locks, security guards, and is 
accessible only to authorized or cleared personnel. All data is 
protected in accordance with appropriate procedures and processes and 
is further protected with additional encryption. Technical controls 
include passwords, intrusion detection system (IDS), encryption, 
firewall, virtual private network (VPN), and DoD Public Key 
Infrastructure Certificates. Administrative controls include periodic 
security audits, regular monitoring of users' security practices, 
methods to ensure only authorized personnel access to PII, encryption 
of backups containing sensitive data, backups are secured off-site.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Director, Defense Readiness 
Reporting System Implementation Office, Office of the Secretary of 
Defense, Office of the Under Secretary of Defense for Personnel and 
Readiness, 4800 Mark Center Drive, Alexandria, VA 22350-1400.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the local commander. For a complete list 
of mailing addresses, contact the system manager.
    Signed, written requests should include individual's full name and 
unit.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Office of the Secretary of Defense/Joint Staff 
Freedom of Information Act Requester Service Center, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    Signed, written requests should include the individual's full name 
and unit, and the name and number of this system of records notice.''
* * * * *

Record source categories:
    Delete entry and replace with ``Information is obtained from the 
Enlisted Personnel Management Information System (EPMIS), Officer 
Personnel Management Information System (OPMIS), Marine Corps Total 
Force System (MCTFS), Medical Readiness Reporting System (MRRS), 
Military Personnel Data System, Medical Readiness Reporting System--
Marine, Medical Readiness Reporting System--Navy, Defense Manpower Data 
System, Defense Readiness Reporting System Army, Defense Readiness 
Reporting System Marine Corps, Defense Readiness Reporting System Navy, 
Global Combat Support System Air Force, Manpower Programming and 
Execution System, Aeromedical Services Information Management System, 
Aerospace Expeditionary Force Reporting Tool, Electronic Joint Manpower 
and Personnel System, Medical Protection System, Military Personnel and 
Accounting System, Navy Readiness Reporting Enterprise, Defense 
Civilian Personnel Data System, Global Force Management Navy Org 
Server, Integrated Total Army Personnel Database, Global Status of 
Resources and Training System, Joint Training Information Management 
System, Aviation Resource Management System, Operational Data Store 
Enterprise/Marine Corps total Force System.''
* * * * *
[FR Doc. 2015-08170 Filed 4-9-15; 8:45 am]
 BILLING CODE 5001-06-P