Privacy Act; Notice of Amended System of Records-Single Family Housing Enterprise Data Warehouse, 12516-12519 [2015-05278]

Download as PDF mstockstill on DSK4VPTVN1PROD with NOTICES 12516 Federal Register / Vol. 80, No. 45 / Monday, March 9, 2015 / Notices (iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 U.S.C. 1001. 11. Complaints, Proceedings, or Testimony by Employees. No laborer or mechanic to whom the wage, salary, or other labor standards provisions of this Addendum are applicable shall be discharged or in any other manner discriminated against by the Contractor or any subcontractor because such employee has filed any complaint or instituted or caused to be instituted any proceeding or has testified or is about to testify in any proceeding under or relating to the labor standards applicable under this Addendum to his employer. (b) Contract Work Hours and Safety Standards Act. The provisions of this paragraph (b) are applicable only where the amount of the prime contract exceeds $100,000. As used in this paragraph, the terms ‘‘laborers’’ and ‘‘mechanics’’ include watchmen and guards. (1) Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. (2) Violation; Liability for Unpaid Wages; Liquidated Damages. In the event of any violation of the clause set forth in subparagraph (1) of this paragraph, the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in subparagraph (1) of this paragraph, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in subparagraph (1) of this paragraph. (3) Withholding for Unpaid Wages and Liquidated Damages. HUD or its designee shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any monies payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other Federallyassisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause VerDate Sep<11>2014 18:04 Mar 06, 2015 Jkt 235001 set forth in subparagraph (2) of this paragraph. (4) Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in subparagraphs (1) through (4) of this paragraph and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in subparagraphs (1) through (4) of this paragraph. (c) Health and Safety. The provisions of this paragraph (c) are applicable only where the amount of the prime contract exceeds $100,000. (1) No laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous to his or her health and safety as determined under construction safety and health standards promulgated by the Secretary of Labor by regulation. (2) The contractor shall comply with all regulations issued by the Secretary of Labor pursuant to 29 CFR part 1926, and failure to comply may result in imposition of sanctions pursuant to the Contract Work Hours and Safety Standards Act, 40 U.S.C. 3701 et seq. (3) The contractor shall include the provisions of this paragraph in every subcontract so that such provisions will be binding on each subcontractor. The contractor shall take such action with respect to any subcontract as the Secretary of Housing and Urban Development or the Secretary of Labor shall direct as a means of enforcing such provisions. 2. WAGE AND CLAIMS ADJUSTMENTS The owner shall be responsible for the correction of all violations under section 1 of this Addendum, including violations committed by other contractors. In cases where there is evidence of underpayment of salaries or wages to any laborers or mechanics (including apprentices and trainees) by the owner or other contractor or a failure by the owner or other contractor to submit payrolls and related reports, the owner shall be required to place an amount in escrow, as determined by HUD sufficient to pay persons employed on the work covered by the Addendum the difference between the salaries or wages actually paid such employees for the total number of hours worked and the full amount of wages required under this Addendum, as well as an amount determined by HUD to be sufficient to satisfy any liability of the owner or other contractor for liquidated damages pursuant to section 1 of this Addendum. The amounts withheld may be disbursed by HUD for and on account of the owner or other contractor to the respective employees to whom they are due, and to the Federal Government in satisfaction of liquidated damages under section 1. 3. EVIDENCE OF UNIT(S) COMPLETION; ESCROW (a) The owner shall evidence the completion of the unit(s) by furnishing the PHA a certification of compliance with the provisions of sections 1 and 2 of this PO 00000 Frm 00095 Fmt 4703 Sfmt 4703 Addendum, and that to the best of the owner’s knowledge and belief there are no claims of underpayment to laborers or mechanics in alleged violation of these provisions of the Addendum. In the event there are any such pending claims to the knowledge of the owner, the PHA, or HUD, the owner will place a sufficient amount in escrow, as directed by the PHA or HUD, to assure such payments. (b) The escrows required under this section and section 2 of this Addendum shall be paid to HUD, as escrowee, or to an escrowee designated by HUD, and the conditions and manner of releasing and approving such escrows shall be approved by HUD. [FR Doc. 2015–05462 Filed 3–6–15; 8:45 am] BILLING CODE 4210–67–P DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT [Docket No. FR–5843–N–03] Privacy Act; Notice of Amended System of Records—Single Family Housing Enterprise Data Warehouse Office of the Chief Information Officer, HUD. ACTION: Notice amendment. AGENCY: HUD is proposing to revise information published in the Federal Register about one of its system of records, the Single Family Housing Enterprise Data Warehouse (SFHEDW). The revision implemented under this republication, reflects current corrective and administrative changes to the system of records purpose, location, authority, and records retention captions. This update refines previously published details in a clear and cohesive format. This republication does not meet the threshold criteria established by the Office of Management and Budget (OMB) for a modified system of records report. A more detailed description of the present systems status is republished under this notice. This notice deletes and supersedes prior notice published in the Federal Register at 76 FR 66950 on October 28, 2011. The scope and functional purpose in place for this system remain unchanged. DATES: Effective Date: This action is effective immediately upon publication of this notice in the Federal Register. ADDRESSES: Interested persons are invited to submit comments regarding this notice to the Rules Docket Clerk, Office of the General Counsel, Department of Housing and Urban Development, 451 Seventh Street SW., Room 10276, Washington, DC 20410– 0500. Communication should refer to the above docket number and title. A copy of each communication submitted SUMMARY: E:\FR\FM\09MRN1.SGM 09MRN1 mstockstill on DSK4VPTVN1PROD with NOTICES Federal Register / Vol. 80, No. 45 / Monday, March 9, 2015 / Notices will be available for public inspection and copying between 8:00 a.m. and 5:00 p.m. weekdays at the above address. FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Chief Privacy Officer, 451 Seventh Street SW., Washington, DC 20410 (Attention: Capitol View Building, 4th Floor), telephone number: (202) 402–8073. [The above telephone number is not a toll free number.] A telecommunications device for hearing- and speech-impaired persons (TTY) is available by calling the Federal Information Relay Service’s tollfree telephone number (800) 877–8339. SUPPLEMENTARY INFORMATION: This system of records is maintained by HUD’s Office of Single Family Housing, and includes users of HUD’s information technology personally identifiable information that is retrieved by a name or unique identifier. The system encompasses programs and services of the Department’s data collection and management practices. Publication of this notice allows HUD to satisfy its reporting requirement and keep an up-to-date accounting of its system of records publication. The system proposal will incorporate Federal privacy requirements and HUD policy requirements. The Privacy Act provides certain safeguards for an individual against an invasion of personal privacy by requiring Federal agencies to protect records contained in an agency system of records from unauthorized disclosure, by ensuring that information is current and collected only for its intended use, and by providing adequate safeguards to prevent misuse of such information. Additionally, this notice demonstrates the Department’s focus on industry best practices in protecting the personal privacy of the individuals covered by this system notification. This notice states the name and location of the record system, the authority for and manner of its operations, the categories of individuals that it covers, the type of records that it contains, the sources of the information for those records, the routine uses made of the records and the type of exemption in place for the records. In addition, this notice includes the business address of the HUD officials who will inform interested persons of the procedures whereby they may gain access to and/or request amendments to records pertaining to them. This publication does not meet the threshold requirements established by the Office of Management and Budget (OMB) for filing a report to OMB, the Senate Committee on Homeland Security and Governmental Affairs, and VerDate Sep<11>2014 18:04 Mar 06, 2015 Jkt 235001 the House Committee on Government Reform as instructed by Paragraph 4c of Appendix l to OMB Circular No. A–130, ‘‘Federal Agencies Responsibilities for Maintaining Records About Individuals,’’ July 25, 1994 (59 FR 37914). Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42 U.S.C. 3535(d). Dated: February 27, 2015. Rafael C. Diaz, Chief Information Officer. SYSTEM OF RECORDS NO.: HSNG.SF/HUP.01 SYSTEM NAME: Single Family Housing Enterprise Data Warehouse (SFHEDW)—D64A. SYSTEM LOCATION: The HUD Data Center, which houses SFHEDW, is located at the Hewlett Packard (HP) Facility at 2020 Union Carbide Drive, South Charleston, West Virginia 25303–2734. Additionally, HUD Headquarter staff and staff throughout the United States will have access to SFHEDW through HUD’s standard telecommunications network from desktop workstations. Internal and external hosted locations are as follows: HUD headquarters building, 451 Seventh Street SW., Washington, DC 20410; and Field Offices and Home Ownership Centers 1 where Privacy Act records may be maintained or accessed. The records management storage and archival facility for SFHEDW is located at the Atlanta Federal Records Center, 4712 Southpark Boulevard, Ellenwood, Georgia 30294. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who have obtained a mortgage insured under HUD/FHA’s single family mortgage insurance programs, individuals who have assumed such a mortgage, and individuals involved in appraising or underwriting the mortgage. The category of individuals contained within this system includes, but are not limited to: mortgagors, appraisers, and employees of lenders, HUD and other parties involved with the transaction. CATEGORIES OF RECORDS IN THE SYSTEM: AUTOMATED FILES CONTAIN THE FOLLOWING CATEGORIES OF RECORDS: Mortgagors: Name, addresses, date of birth, social security number, and racial/ethnic background (if disclosed) which are supplied by lenders through Automated Underwriting Systems 1 https://portal.hud.gov/hudportal/documents/ huddoc?id=append2.pdf PO 00000 Frm 00096 Fmt 4703 Sfmt 4703 12517 during the mortgage application and underwriting process. Parties Involved with Transaction: Name, addresses, and identifying numbers which are supplied by the lender or the individual. Mortgage Details: Data regarding current and former FHA insured mortgages which includes underwriting data, such as: Loan-to-value ratios and expense ratios; original terms, such as: mortgage amount, interest rate, term in months; status of the mortgage insurance; and history of payment defaults, if any. This information is provided by the lender at the time of closing, and also maintained by the loan servicer. HUD Employees: Names and identification of all HUD employees who have access to the system records. Also, identification information is stored for employees who work with mortgage applications through FHA Connection. Note: Certain records contained in this system, which pertain to individuals, contain principally proprietary information concerning sole proprietorships, which may reflect personal information; however, only the records reflecting personal information are subject to the Privacy Act. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The system is maintained in accordance with Section 203, National Housing Act, Public Law 73–479; and 42 U.S.C. 3543, titled ‘‘Preventing fraud and abuse in Department of Housing and Urban Development programs’’ enacted as part of the Housing and Community Development Act of 1987, which permits the collection of Social Security Numbers. PURPOSE(S): The SFHEDW is an ongoing, fully operational data warehouse that is the key source for HUD employees and contractors who require access to Single Family data. Users of SFHEDW have assigned roles, including a ‘‘need-toknow’’ standard access to the system’s information. SFHEDW is an integrated data warehouse that contains critical Single Family business data from twenty (20) originating source systems, mostly from FHA Single Family automated systems. The system allows queries for reporting to support oversight activities, market and economic assessment, public and stakeholder communication, planning and performance evaluation, policies and guidelines promulgation, monitoring and enforcement. E:\FR\FM\09MRN1.SGM 09MRN1 12518 Federal Register / Vol. 80, No. 45 / Monday, March 9, 2015 / Notices mstockstill on DSK4VPTVN1PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES. certain cases be applicable to SFHEDW/ D64A. In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, other routine uses include: 1. To the Federal Bureau of Investigations (FBI), for investigations of possible fraud revealed during the underwriting, insuring or monitoring process. 2. To the Department of Justice, for prosecutions of fraud revealed in underwriting, insuring or monitoring. 3. To the General Accounting Office (GAO), for audit purposes. 4. To contractors, grantees, experts, consultants, and the agents thereof, and others performing or working on a contract, service, grant, cooperative agreement with HUD, when necessary to accomplish an agency function related to its system of records, limited to only those data elements considered relevant to accomplishing an agency function. Individuals provided information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to HUD officers and employees. 5. To contractors, experts, consultants with whom HUD has a contract, service agreement or other assignment of the Department, when necessary to utilize relevant data for purposes of testing new technology and systems designed to enhance program operations and performance. 6. To appropriate agencies, entities, and persons when: (a) HUD suspects or has confirmed that the security or confidentiality of information in a system of records has been compromised; (b) HUD has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of systems or programs (whether maintained by HUD or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with HUD’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm for purposes of facilitating responses and remediation efforts in the event of a data breach. See also HUD’s privacy Web site, Appendix I,2 for additional discretionary routine uses that may in POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM 2 https://portal.hud.gov/hudportal/documents/ huddoc?id=append1.pdf VerDate Sep<11>2014 18:04 Mar 06, 2015 Jkt 235001 STORAGE: Records are stored on magnetic tape/ disc/drum. There are no paper records stored by this system. RETRIEVABILITY: Records are retrieved by name, social security number or other identification number, case number, property address, or any other type of stored data. There are no paper records retrieved by this system. SAFEGUARDS: Electronic records are maintained in secured areas, and access is limited to authorized personnel. There are no paper records maintained requiring safeguarding by this system. RETENTION AND DISPOSAL: Electronic records of cases established are retained indefinitely. Records maintained by SFHEDW are copies of records compiled from the originating source systems. For this reason, records within SFHEDW can be maintained until no longer needed for administrative, legal, audit, or other operational purposes. The Records Retention Schedule for SFHEDW is listed in the General Records Schedule (GRS) 20.4/20.5. SYSTEM MANAGER(S) AND ADDRESS: Director, Office of Single Family Program Development, HUP, Department of Housing and Urban Development, 451 Seventh Street SW., Washington, DC 20410. Notification and Record access procedures: For information, assistance, or inquiries about the existence of records, contact the Chief Privacy Officer, Department of Housing and Urban Development, 451 Seventh Street SW., Room 4156, Washington, DC 20410 (Attention: Capitol View Building, 4th Floor), telephone number: (202) 402–8073. Verification of your identity must include original signature and be notarized. Written request must include the full name, date of birth, current address, telephone number, and a valid government issued ID of the individual making the request. CONTESTING RECORD PROCEDURES: The Department’s rules for contesting contents of records and appealing initial denials appear in 24 CFR part 16. Additional assistance may be obtained by contacting: U.S. Department of Housing and Urban Development, Chief PO 00000 Frm 00097 Fmt 4703 Sfmt 4703 Privacy Officer, 451 Seventh Street SW., Washington, DC 20410, or the HUD Departmental Privacy Appeals Officers, Office of General Counsel, Department of Housing and Urban Development, 451 Seventh Street SW., Washington, DC 20410. RECORD SOURCE CATEGORIES: Mortgagors, appraisers, mortgagee staff, underwriters, and HUD employees provide data to the originating source systems. The originating source systems then pass select data onto SFHEDW. The originating source systems that provide data to SFHEDW are as follows: Active System Interfaces: 1. A43—Single Family Insurance System (SFIS). 2. A43C—Single Family Insurance Claims System (CLAIMS). 3. A80R—Single Family Premium Collections System—Upfront (SFPCS–U). 4. A80S—Single Family Acquired Assets Management System (SAMS). 5. F17—Computerized Home Underwriting Mortgage System (CHUMS). 6. F42D—Single Family Default Monitoring System (SFDMS). 7. F72—Title I Insurance and Claims System (TIIS). 8. HMDA data from Federal Reserve Board (FRB). 9. F71A—Generic Debt Management System (GDEBT). 10. A15—Geocoding Service Center (GSC). 11. A80H—Single Family Mortgage Asset Recover Technology System (SMART). 12. P271—Home Equity Reverse Mortgage Information Technology (HERMIT). 13. P013—FHA Subsidiary Ledger (FHA–SL). 14. P269—Ginnie Mae’s Reporting and Feedback System (RFS). 15. P238—Ginnie Mae’s Portfolio Analysis Database System/ Corporate Watch (GPADS/CW) 16. P278—Lender Electronic Assessment Portal (LEAP). Archival Data From Retired Systems: 1. A80N—Single Family Mortgage Notes System (SFMNS)—System replaced by A80H Single Family Mortgage Asset Recover Technology System (SMART). 2. F12—Home Equity Conversion Mortgage (HECM)—System replaced by P271 Home Equity Reverse Mortgage Information Technology (HERMIT). 3. F42—Consolidated Single Family Statistical System (CSFSS). E:\FR\FM\09MRN1.SGM 09MRN1 Federal Register / Vol. 80, No. 45 / Monday, March 9, 2015 / Notices 4. F42H—Home Mortgage Disclosure Act System (HMDA)—System replaced by data from the Federal Reserve Board (FRB). 5. F51—Institution Master File (IMF)— System replaced by P278 Lender Electronic Assessment Portal (LEAP). Copies of available documents submitted to OMB may be obtained from Ms. Pollard. SUPPLEMENTARY INFORMATION: This notice informs the public that HUD is seeking approval from OMB for the information collection described in Section A. SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: A. Overview of Information Collection Title of Information Collection: Consolidated Plan & Annual Performance Report. OMB Approval Number: 2506–0117. Type of Request: Extension. Agency Form Number: N/A. Description of the need for the information and proposed use: The Departments collection of this information is in compliance with statutory provisions of the Cranston Gonzalez National Affordable Housing Act of 1990 that requires participating jurisdictions to submit a Comprehensive Housing Affordability Strategy (section 105(b)); the 1974 Housing and Community Development Act, as amended, that requires states and localities to submit a Community Development Plan (section 104(b)(4) and section 104(m)); and statutory provisions of these Acts that requires states and localities to submit applications and reports for these formula grant programs. The information is needed to provide HUD with preliminary assessment as to the statutory and regulatory eligibility of proposed grantee projects for informing citizens of intended uses of program funds. Members of the Affected Public: States and local governments participating in the Community Development Block Grant Program (CDBG), the Home investment Partnership Program (HOME), the Emergency Solutions Grants Program (ESG) or the Housing Opportunities for Persons with AIDS/ HIV Program (HOPWA). Estimated Number of Respondents: 1,197 localities and 50 states. Estimated Number of Responses: 2,394 localities, 100 states *. Average Hours Per Response: 210 localities, 610 states. Total Estimated Burdens: 393,327 **. None. [FR Doc. 2015–05278 Filed 3–6–15; 8:45 am] BILLING CODE 4210–67–P DEPARTMENT OF HOUSING AND URBAN DEVELPOMENT [Docket No. FR–5832–N–03] 60-Day Notice of Proposed Information Collection: Consolidated Plan, Annual Action Plan & Annual Performance Report Office of Community Planning and Development, HUD. ACTION: Notice. AGENCY: HUD is seeking approval from the Office of Management and Budget (OMB) for the information collection described below. In accordance with the Paperwork Reduction Act, HUD is requesting comment from all interested parties on the proposed collection of information. The purpose of this notice is to allow for 60 days of public comment. DATES: Comments Due Date: May 8, 2015. ADDRESSES: Interested persons are invited to submit comments regarding this proposal. Comments should refer to the proposal by name and/or OMB Control Number and should be sent to Colette Pollard, Reports Management Officer, QDAM, Department of Housing and Urban Development, 451 7th Street SW., Room 4176, Washington, DC 20410–5000; telephone 202–402–3400 (this is not a toll-free number) or email at Colette.Pollard@hud.gov for a copy of the proposed forms or other available information. Persons with hearing or speech impairments may access this number through TTY by calling the tollfree Federal Relay Service at (800) 877– 8339. FOR FURTHER INFORMATION CONTACT: Meg Barclay, Office of Block Grant Assistance, Department of Housing and Urban Development, 451 7th Street SW., Washington, DC 20410, telephone (202) 402–3669. This is not a toll-free number. Persons with hearing or speech impairments may access this number through TTY by calling the toll-free Federal Relay Service at (800) 877–8339. mstockstill on DSK4VPTVN1PROD with NOTICES SUMMARY: VerDate Sep<11>2014 18:04 Mar 06, 2015 Jkt 235001 * Includes combined Consolidated Plan and Annual Action Plan and separate performance report. ** includes hours for 100 localities to submit abbreviated plans. B. Solicitation of Public Comment This notice is soliciting comments from members of the public and affected parties concerning the collection of information described in section A on the following: PO 00000 Frm 00098 Fmt 4703 Sfmt 4703 12519 (1) Whether the proposed collection of information is necessary for the proper performance of the functions of the agency, including whether the information will have practical utility; (2) The accuracy of the agency’s estimate of the burden of the proposed collection of information; (3) Ways to enhance the quality, utility, and clarity of the information to be collected; and (4) Ways to minimize the burden of the collection of information on those who are to respond; including through the use of appropriate automated collection techniques or other forms of information technology, e.g., permitting electronic submission of responses. HUD encourages interested parties to submit comment in response to these questions. Authority: Section 3507 of the Paperwork Reduction Act of 1995, 44 U.S.C. chapter 35. Dated: March 3, 2015. Clifford Taffet, General Deputy Assistant Secretary for Community Planning and Development. [FR Doc. 2015–05464 Filed 3–6–15; 8:45 am] BILLING CODE 4210–67–P DEPARTMENT OF THE INTERIOR National Park Service [NPS–WASO–D–COS–POL–17739; PPWODIREP0][PPMPSPD1Y.YM0000] Notice of May 6–7, 2015, Meeting of the National Park System Advisory Board National Park Service, Interior. Meeting notice. AGENCY: ACTION: Notice is hereby given in accordance with the Federal Advisory Committee Act, 5 U.S.C. Appendix 1– 16, and Part 65 of title 36 of the Code of Federal Regulations that the National Park System Advisory Board will meet May 6–7, 2015, in Pensacola Beach, Florida. The agenda will include the review of proposed actions regarding the National Historic Landmarks (NHL) Program. Interested parties are encouraged to submit written comments and recommendations that will be presented to the Board. Interested parties also may attend the board meeting and upon request may address the Board concerning an area’s national significance. DATES: Comments. Written comments regarding any proposed National Historic Landmarks matter listed in this notice will be accepted by the National Park Service until May 8, 2015. Meeting. The Board will meet on May 6–7, 2015. SUMMARY: E:\FR\FM\09MRN1.SGM 09MRN1

Agencies

[Federal Register Volume 80, Number 45 (Monday, March 9, 2015)]
[Notices]
[Pages 12516-12519]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2015-05278]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-5843-N-03]


Privacy Act; Notice of Amended System of Records--Single Family 
Housing Enterprise Data Warehouse

AGENCY: Office of the Chief Information Officer, HUD.

ACTION: Notice amendment.

-----------------------------------------------------------------------

SUMMARY: HUD is proposing to revise information published in the 
Federal Register about one of its system of records, the Single Family 
Housing Enterprise Data Warehouse (SFHEDW). The revision implemented 
under this republication, reflects current corrective and 
administrative changes to the system of records purpose, location, 
authority, and records retention captions. This update refines 
previously published details in a clear and cohesive format. This 
republication does not meet the threshold criteria established by the 
Office of Management and Budget (OMB) for a modified system of records 
report. A more detailed description of the present systems status is 
republished under this notice. This notice deletes and supersedes prior 
notice published in the Federal Register at 76 FR 66950 on October 28, 
2011. The scope and functional purpose in place for this system remain 
unchanged.

DATES: Effective Date: This action is effective immediately upon 
publication of this notice in the Federal Register.

ADDRESSES: Interested persons are invited to submit comments regarding 
this notice to the Rules Docket Clerk, Office of the General Counsel, 
Department of Housing and Urban Development, 451 Seventh Street SW., 
Room 10276, Washington, DC 20410-0500. Communication should refer to 
the above docket number and title. A copy of each communication 
submitted

[[Page 12517]]

will be available for public inspection and copying between 8:00 a.m. 
and 5:00 p.m. weekdays at the above address.

FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Chief Privacy 
Officer, 451 Seventh Street SW., Washington, DC 20410 (Attention: 
Capitol View Building, 4th Floor), telephone number: (202) 402-8073. 
[The above telephone number is not a toll free number.] A 
telecommunications device for hearing- and speech-impaired persons 
(TTY) is available by calling the Federal Information Relay Service's 
toll-free telephone number (800) 877-8339.

SUPPLEMENTARY INFORMATION: This system of records is maintained by 
HUD's Office of Single Family Housing, and includes users of HUD's 
information technology personally identifiable information that is 
retrieved by a name or unique identifier. The system encompasses 
programs and services of the Department's data collection and 
management practices. Publication of this notice allows HUD to satisfy 
its reporting requirement and keep an up-to-date accounting of its 
system of records publication. The system proposal will incorporate 
Federal privacy requirements and HUD policy requirements. The Privacy 
Act provides certain safeguards for an individual against an invasion 
of personal privacy by requiring Federal agencies to protect records 
contained in an agency system of records from unauthorized disclosure, 
by ensuring that information is current and collected only for its 
intended use, and by providing adequate safeguards to prevent misuse of 
such information. Additionally, this notice demonstrates the 
Department's focus on industry best practices in protecting the 
personal privacy of the individuals covered by this system 
notification. This notice states the name and location of the record 
system, the authority for and manner of its operations, the categories 
of individuals that it covers, the type of records that it contains, 
the sources of the information for those records, the routine uses made 
of the records and the type of exemption in place for the records. In 
addition, this notice includes the business address of the HUD 
officials who will inform interested persons of the procedures whereby 
they may gain access to and/or request amendments to records pertaining 
to them.
    This publication does not meet the threshold requirements 
established by the Office of Management and Budget (OMB) for filing a 
report to OMB, the Senate Committee on Homeland Security and 
Governmental Affairs, and the House Committee on Government Reform as 
instructed by Paragraph 4c of Appendix l to OMB Circular No. A-130, 
``Federal Agencies Responsibilities for Maintaining Records About 
Individuals,'' July 25, 1994 (59 FR 37914).

    Authority:  5 U.S.C. 552a; 88 Stat. 1896; 42 U.S.C. 3535(d).

    Dated: February 27, 2015.
Rafael C. Diaz,
Chief Information Officer.
SYSTEM OF RECORDS NO.:
    HSNG.SF/HUP.01

SYSTEM NAME:
    Single Family Housing Enterprise Data Warehouse (SFHEDW)--D64A.

SYSTEM LOCATION:
    The HUD Data Center, which houses SFHEDW, is located at the Hewlett 
Packard (HP) Facility at 2020 Union Carbide Drive, South Charleston, 
West Virginia 25303-2734. Additionally, HUD Headquarter staff and staff 
throughout the United States will have access to SFHEDW through HUD's 
standard telecommunications network from desktop workstations. Internal 
and external hosted locations are as follows: HUD headquarters 
building, 451 Seventh Street SW., Washington, DC 20410; and Field 
Offices and Home Ownership Centers \1\ where Privacy Act records may be 
maintained or accessed. The records management storage and archival 
facility for SFHEDW is located at the Atlanta Federal Records Center, 
4712 Southpark Boulevard, Ellenwood, Georgia 30294.
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    \1\ https://portal.hud.gov/hudportal/documents/huddoc?id=append2.pdf
---------------------------------------------------------------------------

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have obtained a mortgage insured under HUD/FHA's 
single family mortgage insurance programs, individuals who have assumed 
such a mortgage, and individuals involved in appraising or underwriting 
the mortgage. The category of individuals contained within this system 
includes, but are not limited to: mortgagors, appraisers, and employees 
of lenders, HUD and other parties involved with the transaction.

CATEGORIES OF RECORDS IN THE SYSTEM: AUTOMATED FILES CONTAIN THE 
FOLLOWING CATEGORIES OF RECORDS:
    Mortgagors: Name, addresses, date of birth, social security number, 
and racial/ethnic background (if disclosed) which are supplied by 
lenders through Automated Underwriting Systems during the mortgage 
application and underwriting process.
    Parties Involved with Transaction: Name, addresses, and identifying 
numbers which are supplied by the lender or the individual.
    Mortgage Details: Data regarding current and former FHA insured 
mortgages which includes underwriting data, such as: Loan-to-value 
ratios and expense ratios; original terms, such as: mortgage amount, 
interest rate, term in months; status of the mortgage insurance; and 
history of payment defaults, if any. This information is provided by 
the lender at the time of closing, and also maintained by the loan 
servicer.
    HUD Employees: Names and identification of all HUD employees who 
have access to the system records. Also, identification information is 
stored for employees who work with mortgage applications through FHA 
Connection.

    Note:  Certain records contained in this system, which pertain 
to individuals, contain principally proprietary information 
concerning sole proprietorships, which may reflect personal 
information; however, only the records reflecting personal 
information are subject to the Privacy Act.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The system is maintained in accordance with Section 203, National 
Housing Act, Public Law 73-479; and 42 U.S.C. 3543, titled ``Preventing 
fraud and abuse in Department of Housing and Urban Development 
programs'' enacted as part of the Housing and Community Development Act 
of 1987, which permits the collection of Social Security Numbers.

PURPOSE(S):
    The SFHEDW is an ongoing, fully operational data warehouse that is 
the key source for HUD employees and contractors who require access to 
Single Family data. Users of SFHEDW have assigned roles, including a 
``need-to-know'' standard access to the system's information. SFHEDW is 
an integrated data warehouse that contains critical Single Family 
business data from twenty (20) originating source systems, mostly from 
FHA Single Family automated systems. The system allows queries for 
reporting to support oversight activities, market and economic 
assessment, public and stakeholder communication, planning and 
performance evaluation, policies and guidelines promulgation, 
monitoring and enforcement.

[[Page 12518]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, other routine uses include:
    1. To the Federal Bureau of Investigations (FBI), for 
investigations of possible fraud revealed during the underwriting, 
insuring or monitoring process.
    2. To the Department of Justice, for prosecutions of fraud revealed 
in underwriting, insuring or monitoring.
    3. To the General Accounting Office (GAO), for audit purposes.
    4. To contractors, grantees, experts, consultants, and the agents 
thereof, and others performing or working on a contract, service, 
grant, cooperative agreement with HUD, when necessary to accomplish an 
agency function related to its system of records, limited to only those 
data elements considered relevant to accomplishing an agency function. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to HUD officers and employees.
    5. To contractors, experts, consultants with whom HUD has a 
contract, service agreement or other assignment of the Department, when 
necessary to utilize relevant data for purposes of testing new 
technology and systems designed to enhance program operations and 
performance.
    6. To appropriate agencies, entities, and persons when: (a) HUD 
suspects or has confirmed that the security or confidentiality of 
information in a system of records has been compromised; (b) HUD has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of systems or 
programs (whether maintained by HUD or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with HUD's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm for 
purposes of facilitating responses and remediation efforts in the event 
of a data breach.
    See also HUD's privacy Web site, Appendix I,\2\ for additional 
discretionary routine uses that may in certain cases be applicable to 
SFHEDW/D64A.
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    \2\ https://portal.hud.gov/hudportal/documents/huddoc?id=append1.pdf
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POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM
STORAGE:
    Records are stored on magnetic tape/disc/drum. There are no paper 
records stored by this system.

RETRIEVABILITY:
    Records are retrieved by name, social security number or other 
identification number, case number, property address, or any other type 
of stored data. There are no paper records retrieved by this system.

SAFEGUARDS:
    Electronic records are maintained in secured areas, and access is 
limited to authorized personnel. There are no paper records maintained 
requiring safeguarding by this system.

RETENTION AND DISPOSAL:
    Electronic records of cases established are retained indefinitely. 
Records maintained by SFHEDW are copies of records compiled from the 
originating source systems. For this reason, records within SFHEDW can 
be maintained until no longer needed for administrative, legal, audit, 
or other operational purposes. The Records Retention Schedule for 
SFHEDW is listed in the General Records Schedule (GRS) 20.4/20.5.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Single Family Program Development, HUP, 
Department of Housing and Urban Development, 451 Seventh Street SW., 
Washington, DC 20410. Notification and Record access procedures: For 
information, assistance, or inquiries about the existence of records, 
contact the Chief Privacy Officer, Department of Housing and Urban 
Development, 451 Seventh Street SW., Room 4156, Washington, DC 20410 
(Attention: Capitol View Building, 4th Floor), telephone number: (202) 
402-8073. Verification of your identity must include original signature 
and be notarized. Written request must include the full name, date of 
birth, current address, telephone number, and a valid government issued 
ID of the individual making the request.

CONTESTING RECORD PROCEDURES:
    The Department's rules for contesting contents of records and 
appealing initial denials appear in 24 CFR part 16. Additional 
assistance may be obtained by contacting: U.S. Department of Housing 
and Urban Development, Chief Privacy Officer, 451 Seventh Street SW., 
Washington, DC 20410, or the HUD Departmental Privacy Appeals Officers, 
Office of General Counsel, Department of Housing and Urban Development, 
451 Seventh Street SW., Washington, DC 20410.

RECORD SOURCE CATEGORIES:
    Mortgagors, appraisers, mortgagee staff, underwriters, and HUD 
employees provide data to the originating source systems. The 
originating source systems then pass select data onto SFHEDW. The 
originating source systems that provide data to SFHEDW are as follows:
Active System Interfaces:
1. A43--Single Family Insurance System (SFIS).
2. A43C--Single Family Insurance Claims System (CLAIMS).
3. A80R--Single Family Premium Collections System--Upfront (SFPCS-U).
4. A80S--Single Family Acquired Assets Management System (SAMS).
5. F17--Computerized Home Underwriting Mortgage System (CHUMS).
6. F42D--Single Family Default Monitoring System (SFDMS).
7. F72--Title I Insurance and Claims System (TIIS).
8. HMDA data from Federal Reserve Board (FRB).
9. F71A--Generic Debt Management System (GDEBT).
10. A15--Geocoding Service Center (GSC).
11. A80H--Single Family Mortgage Asset Recover Technology System 
(SMART).
12. P271--Home Equity Reverse Mortgage Information Technology (HERMIT).
13. P013--FHA Subsidiary Ledger (FHA-SL).
14. P269--Ginnie Mae's Reporting and Feedback System (RFS).
15. P238--Ginnie Mae's Portfolio Analysis Database System/Corporate 
Watch (GPADS/CW)
16. P278--Lender Electronic Assessment Portal (LEAP).
Archival Data From Retired Systems:
1. A80N--Single Family Mortgage Notes System (SFMNS)--System replaced 
by A80H Single Family Mortgage Asset Recover Technology System (SMART).
2. F12--Home Equity Conversion Mortgage (HECM)--System replaced by P271 
Home Equity Reverse Mortgage Information Technology (HERMIT).
3. F42--Consolidated Single Family Statistical System (CSFSS).

[[Page 12519]]

4. F42H--Home Mortgage Disclosure Act System (HMDA)--System replaced by 
data from the Federal Reserve Board (FRB).
5. F51--Institution Master File (IMF)--System replaced by P278 Lender 
Electronic Assessment Portal (LEAP).

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
[FR Doc. 2015-05278 Filed 3-6-15; 8:45 am]
 BILLING CODE 4210-67-P
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