Proposed Collection; Comment Request, 4907-4908 [2015-01657]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 80, Number 19 (Thursday, January 29, 2015)]
[Notices]
[Pages 4907-4908]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2015-01657]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2015-HA-0006]


Proposed Collection; Comment Request

AGENCY: Office of the Assistant Secretary of Defense for Health 
Affairs, DoD.

ACTION: Notice.

-----------------------------------------------------------------------

SUMMARY: In compliance with the Paperwork Reduction Act of 1995, the 
Office of the Assistant Secretary of Defense for Health Affairs 
announces a proposed public information collection and seeks public 
comment on the provisions thereof. Comments are invited on: (a) Whether 
the proposed collection of information is necessary for the proper 
performance of the functions of the agency, including whether the 
information shall have practical utility; (b) the accuracy of the 
agency's estimate of the burden of the proposed information collection; 
(c) ways to enhance the quality, utility, and clarity of the 
information to be collected; and (d) ways to minimize the burden of the 
information collection on respondents, including through the use of 
automated collection techniques or other forms of information 
technology.

DATES: Consideration will be given to all comments received by March 
30, 2015.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency 
name, docket number and title for this Federal Register document. The 
general policy for comments and other submissions from members of the 
public is to make these submissions available for public viewing on the 
Internet at https://www.regulations.gov as they are received without 
change, including any personal identifiers or contact information. Any 
associated form(s) for this collection may be located within this same 
electronic docket and downloaded for review/testing. Follow the 
instructions at https://www.regulations.gov for submitting comments. 
Please submit comments on any given form identified by docket number, 
form number, and title.

FOR FURTHER INFORMATION CONTACT: To request more information on this 
proposed information collection or to obtain a copy of the proposal and 
associated collection instruments, please write to the Office of the 
Assistant Secretary of Defense for Health Affairs (OASD), Falls Church, 
VA 22041-3206, or call (703) 681-0039.

SUPPLEMENTARY INFORMATION:
    Title; Associated Form; and OMB Number: Defense Medical Human 
Resources System internet (DMHRSi); OMB Control Number 0720-0041.
    Needs and Uses: DMHRSi is a Department of Defense software 
application that provides the Military Health System (MHS) with a 
comprehensive enterprise human resource system with capabilities to 
manage personnel, manpower, education & training, labor cost assignment 
and readiness functional areas. It has built-in safeguards to limit 
access and visibility of personal or sensitive information in 
accordance with the Privacy Act of 1974. The application accounts for 
everyone in the MHS--Active Duty, Reserves, National Guard, government 
civilian, contractors and volunteers assigned or borrowed--this also 
includes nonappropriated fund employees and foreign nationals.
    Affected Public: Federal Government, Individuals or households. 
Business or other For-Profit and Not-For-Profit Institutions.
    Annual Burden Hours: 10,625.
    Number of Respondents: 85,000.
    Responses per Respondent: 1.
    Average Burden per Response: 7.5 minutes.
    Frequency: Quarterly.
    The Defense Medical Human Resources System--internet--DMHRSi is a 
Department of Defense application that provides the MHS with a joint 
comprehensive enterprise human resource system with capabilities to 
manage human capital across the entire spectrum of medical facilities 
and person types--military, civilian, contractor, Reserve component and 
volunteer. DMHRSi not only provides visibility of all personnel working 
within MHS activities, it assists in the standardization/centralization 
of Joint medical HR information; accurate Joint data collection and 
reporting and standardized management and analysis. DMHRSi is deployed 
to all DHP funded activities and includes 170K MHS users, The system 
utilizes best practices in a commercial off the shelf application 
across five functional areas--Manpower management, Personnel 
management, Labor Cost Assignment, Education and Training management, 
and Medical Readiness. The Manpower management function provides a 
standard MHS information system to support efficient medical personnel 
distribution at the activity level to include: Education, training, 
provider and support staff assignment, and labor utilization and cost. 
Additionally, DMHRSi facilitates medical manpower requirements and 
authorization tracking and reporting at a Joint level in peacetime and 
wartime. The personnel management function provides personnel 
visibility and accountability across the MHS as well as the ability to 
match personnel assets to command needs and assign individuals to work 
centers. This includes Defense Health Program (DHP) and non-DHP 
personnel including, civilians, volunteers and contractor personnel. 
Additionally, staffing and scheduling supports duty assignments, labor 
utilization, and workload acuity measurement and reporting. It 
standardizes and streamlines business processes on a Joint level. For 
Labor Cost Assignment, DMHRSi provides the ability to assign the costs 
of the human capital assets to the appropriate health care delivery 
product line, education and training efforts, or mandated readiness 
activities as mandated by Medical Expense Performance Reporting System 
(MEPRS) guidelines. This joint tool replaces three distinct Service-
level MEPRS tools. The MHS has a more precise method of recording of 
labor hours and more accurate reporting of costs accrued and resource 
utilization thus, resulting in more timely and detailed data for 
executive information and decision making. For Education and Training, 
DMHRSi centralizes education and training data and resources and 
enables online registration and approval of courses supports MHS health 
care personnel education, training, and course management for 
individual development and maintenance of skills and command specific 
needs. The education and training features feeds into the Readiness 
requirements. For Readiness, DMHRSi supports individual personnel and 
unit readiness in documenting, monitoring, evaluating and reporting of 
ongoing person-specific and team/unit personnel training and 
certification to provide immediate readiness status for deployment to 
theater operations.
    The information in DMHRSi is sometimes personal or sensitive;

[[Page 4908]]

therefore, it contains built-in safeguards to limit access and 
visibility of this information. DMHRSi uses role-based security so a 
user sees only the information for which permission has been granted. 
It uses state-of-the-market 128-bit encryption security for our 
transactions. It is DIACAP certified having been subjected to and 
passed thorough security testing and evaluation by independent parties. 
It meets safeguards specified by the Privacy Act of 1974 in that it 
maintains a published Department of Defense (DoD) Privacy Impact 
Assessment and System of Record covering Active Duty Military, Reserve, 
National Guard, and government civilian employees, to include non-
appropriated fund employees and foreign nationals, DoD contractors, and 
volunteers. DMHRSi is hosted in a secure facility managed by the 
Defense Information Systems Agency. A detailed Privacy Act Statement 
appears prior to system access. As an HR system, DMHRSi will collect 
and store Social Security Numbers (SSN). Although DMHRSi issues each 
individual a distinctive employee number, collection of SSNs is 
required for successful continuity of operations within DoD and 
interoperability with federal organizations external to DoD. As the DoD 
and other federal organizations migrate from the use of the SSN as a 
primary means of identification in accordance with executive 
guidelines, DMHRSi will reduce usage. Protection of personally 
identifiable information (PII) is required by federal statues and 
policy and DoD guidelines and regulations. Future capabilities include 
an even greater reduction in access and full encryption of PII.

    Dated: January 26, 2015.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
[FR Doc. 2015-01657 Filed 1-28-15; 8:45 am]
BILLING CODE 5001-06-P