Privacy Act of 1974; Department of Homeland Security/U.S. Immigration and Customs Enforcement-013 Alien Health Records System of Records, 239-244 [2014-30854]

Agencies

• DEPARTMENT OF HOMELAND SECURITY
• Office of the Secretary

[Federal Register Volume 80, Number 2 (Monday, January 5, 2015)]
[Notices]
[Pages 239-244]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-30854]


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DEPARTMENT OF HOMELAND SECURITY

Office of the Secretary

[Docket No. DHS-2014-0065]


Privacy Act of 1974; Department of Homeland Security/U.S. 
Immigration and Customs Enforcement--013 Alien Health Records System of 
Records

AGENCY: Privacy Office, Department of Homeland Security.

ACTION: Notice of Privacy Act System of Records.

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SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
Homeland Security proposes to update and rename a Department of 
Homeland Security/U.S. Immigration and Customs Enforcement system of 
records notice now titled, ``Department of Homeland Security/U.S. 
Immigration and Customs Enforcement--013 Alien Health Records System of 
Records.'' This system maintains records that document the health 
screening, examination, and treatment of aliens arrested by the 
Department of Homeland Security and detained by U.S. Immigration and 
Customs Enforcement for civil immigration purposes in facilities where 
care is provided by the ICE Health Service Corps. With the publication 
of this updated system of records, several changes are being made: (1) 
New categories of records have been added; (2) new routine uses have 
been added to allow the Department of Homeland Security to share 
information from the system; and (3) additional information has been 
added to clarify the process regarding notification of and access to 
records. This updated system will be included in the Department of 
Homeland Security's inventory of record systems.

DATES: Submit comments on or before February 4, 2015. This updated 
system will be effective February 4, 2015.

ADDRESSES: You may submit comments, identified by docket number DHS-
2014-0065 by one of the following methods:
     Federal e-Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Fax: 202-343-4010.
     Mail: Karen L. Neuman, Chief Privacy Officer, Privacy 
Office, Department of Homeland Security, Washington, DC 20528.
    Instructions: All submissions received must include the agency name 
and docket number for this notice. All comments received will be posted 
without change to https://www.regulations.gov, including any personal 
information provided.
    Docket: For access to the docket to read background documents or 
comments received, please visit https://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: For general questions, please contact 
Lyn Rahilly (202-732-3300), Privacy Officer, U.S. Immigration and 
Customs Enforcement. For privacy questions, please contact Karen L. 
Neuman (202-343-1717), Chief Privacy Officer, Privacy Office, U.S. 
Department of Homeland Security, Washington, DC 20528.

SUPPLEMENTARY INFORMATION:

I. Background

    In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the 
Department of Homeland Security (DHS)/U.S. Immigration and Customs 
Enforcement (ICE) proposes to update and rename a current DHS system of 
records titled, ``DHS/ICE-013 Alien Health Records System of Records.''
    DHS is updating and renaming the DHS/ICE-013 Alien Health Records 
System of Records to add new categories of records and routine uses, to 
provide additional information regarding the retention of records about 
minors, and to clarify the process regarding individual notification of 
and access to records. This system of records was previously titled 
DHS/ICE-013 Alien Medical Records System of Records. This system of 
records is maintained by the ICE Health Service Corps (IHSC), a 
division within ICE's Enforcement and Removal Operations (ERO) office. 
(Note: IHSC was previously named the Division of Immigration Health 
Services (DIHS).) This system of records maintains medical, mental 
health, and dental records that document the medical screening, 
examination, diagnosis, and treatment of aliens whom ICE detains for 
civil immigration purposes in facilities where medical care is provided 
by IHSC. It also maintains information about prisoners of the U.S. 
Marshals Service (USMS) who are housed in a detention facility operated 
by or on behalf of ICE pursuant to an agreement between the USMS and 
ICE, and where medical care is provided by IHSC. IHSC provides 
necessary and appropriate medical, mental health, and dental care to 
ICE detainees. IHSC medical staff may also procure consultation, 
diagnostic, treatment, or procedural services IHSC deems necessary and 
appropriate from external health care providers in facilities outside 
of IHSC. Medical information is typically shared with other health care 
providers to ensure a detainee's continuity of care. For individuals 
with infectious diseases of public health significance, their 
information may be shared with public health officials in order to 
prevent exposure to or transmission of the disease.
    New categories of records have been added to the DHS/ICE-013 Alien 
Health Records System of Records to provide a more complete list of the 
types of records in the system. These include: payment authorizations 
for care provided to detainees by external healthcare providers and 
healthcare facilities; evaluation records, including records related to 
mental health evaluations; records related to medical grievances filed 
by detainees; and detainees' medical or healthcare records received 
from external healthcare providers. Additionally, new routine uses have 
been added to allow ICE to share information from the system of 
records. Below is a summary of the new routine uses and their 
corresponding letter:
    U. To courts, magistrates, administrative tribunals, opposing 
counsel, parties, and witnesses, in the

[[Page 240]]

course of immigration, civil, or criminal proceedings (including 
discovery, presentation of evidence, and settlement negotiations) and 
when DHS determines that use of such records is relevant and necessary 
to the litigation before a court or adjudicative body;
    V. To an attorney or representative (as defined in 8 CFR 1.2, 
292.1, 1001.1(f) or 1292.1) who is acting on behalf of an individual 
covered by this system of records in connection with any proceeding 
before United States Citizenship and Immigration Services (USCIS), ICE, 
or U.S. Customs and Border Protection (CBP), or the Department of 
Justice's Executive Office for Immigration Review;
    W. To international, foreign, intergovernmental, and multinational 
government agencies, authorities, and organizations in accordance with 
law and formal or informal international arrangements;
    X. To a coroner for purposes of identifying a deceased individual 
(whether or not such individual is deceased as a result of a crime), 
performance of an autopsy, or identifying cause of death;
    Y. To the Department of Health and Human Services (HHS), the 
Centers for Disease Control and Prevention (CDC), or to any state or 
local health authorities, to ensure that all health issues potentially 
affecting public health and safety in the United States are adequately 
addressed;
    Z. To a former employee of DHS for purposes of responding to an 
official inquiry or facilitating communications with a former employee 
that may be relevant for personnel-related or other official purposes;
    AA. To the Department of State when it seeks information to 
consider or provide an informed response to a foreign government 
inquiring about an alien or an enforcement operation with transnational 
implications;
    BB. To federal, state, local, tribal, territorial, or foreign 
government agencies or entities or multinational government agencies 
when DHS desires to exchange relevant data for the purpose of 
developing, testing, or implementing new software or technology related 
to this system of records;
    CC. To federal, state, local, tribal, territorial, or foreign 
government agencies, medical personnel, or other individuals when DHS 
desires to use de-identified data for training or other similar 
purposes; and
    DD. To medical and mental health professionals for the purpose of 
assessing an individual's mental competency before the Department of 
Justice's Executive Office for Immigration Review.
    Additionally, the section describing the retention of records has 
been updated to include the retention period for records about minors. 
Medical records about a minor will be retained until the minor has 
reached the age of 27 years in order to comply with state laws 
regarding the retention of medical records related to minors. The 
records will then be destroyed.
    Information has also been added to clarify the process regarding 
notification of and access to records. In addition to submitting a 
request for records under the Freedom of Information Act (FOIA), 
individuals currently detained in IHSC-staffed facilities may request 
access to their records by submitting a written request to a staff 
member in the facility's health care unit. Individuals may submit the 
request using a DHS Form G-639, Freedom of Information/Privacy Act 
Request or by otherwise requesting a copy of their medical records in 
writing. Although outside the scope of this SORN, there is no set 
procedure for how detainees access their medical records in a facility 
where IHSC does not provide care. Each facility has its own process and 
individuals seeking copies of their records should contact the chief 
administrative officer of the facility for guidance.
    Finally, it is important to note that ICE IHSC is not subject to 
the provisions of the Health Insurance Portability and Accountability 
Act of 1996 (HIPAA) regulation, ``Standards for Privacy of Individually 
Identifiable Health Information'' (Privacy Rule), 45 CFR parts 160 and 
164. ICE IHSC does not meet the statutory definition of a covered plan 
under HIPAA, 42 U.S.C. 1320d(5), and is specifically excluded from the 
application of HIPAA as a ``government funded program whose principal 
activity is the direct provision of healthcare to persons,'' 45 CFR 
160.103 (definition of a health plan). Because ICE IHSC is not a 
covered entity, the restrictions proscribed by the HIPAA Privacy Rule 
are not applicable.

II. Privacy Act

    The Privacy Act embodies fair information principles in a statutory 
framework governing the means by which the United States Government 
collects, maintains, uses, and disseminates individuals' records. The 
Privacy Act applies to information that is maintained in a ``system of 
records.'' A ``system of records'' is a group of any records under the 
control of an agency for which information is retrieved by the name of 
an individual or by some identifying number, symbol, or other 
identifying particular assigned to the individual. In the Privacy Act, 
an individual is defined to encompass United States citizens and lawful 
permanent residents. As a matter of policy, DHS extends administrative 
Privacy Act protections to all individuals where systems of records 
maintain information on U.S. citizens, lawful permanent residents, and 
visitors. Individuals may request access to their own records that are 
maintained in a system of records in the possession or under the 
control of DHS by complying with DHS Privacy Act regulations, 6 CFR 
part 5.
    The Privacy Act requires each agency to publish in the Federal 
Register a description denoting the type and character of each system 
of records that the agency maintains, and the routine uses that are 
contained in each system in order to make agency record keeping 
practices transparent, to notify individuals regarding the uses to 
which their records are put, and to assist individuals to more easily 
find such files within the agency. Below is the description of the DHS/
ICE--013 Alien Health Records System of Records.
    In accordance with 5 U.S.C. 552a(r), DHS has provided a report of 
this system of records to the Office of Management and Budget and to 
Congress.
SYSTEM OF RECORDS
    Department of Homeland Security (DHS)/U.S. Immigration and Customs 
Enforcement (ICE)--013

System name:
    Alien Health Records System

Security classification:
    Unclassified and for official use only.

System location:
    Records are maintained in the ICE electronic health records (eHR) 
system and at detention facilities where care is provided by the 
Enforcement and Removal Operations ICE Health Service Corps (IHSC). 
IHSC provides care to aliens in all Service Processing Centers, which 
are ICE-operated facilities; at most contract detention facilities, 
which are owned and operated by a private company with which ICE 
contracts for detention services; and in some Intergovernmental Service 
Agreement (IGSA) facilities. IGSAs are facilities operated by a city, 
county, or state government and ICE contracts with them for detention 
services, leases bed space, or both from them. Records are also 
maintained at ICE Headquarters in Washington, DC, and at ICE field 
offices.

[[Page 241]]

Categories of individuals covered by the system:
    Two categories of individuals are covered by this system. The first 
category is aliens detained by ICE for civil immigration purposes. 
These aliens have been booked into a detention facility where medical 
care is provided by IHSC. The second category is prisoners in the 
custody of the U.S. Marshals Service (USMS) who are being detained in 
facilities operated by or on behalf of ICE pursuant to an agreement 
between the USMS and ICE and who also receive medical care from IHSC. 
Hereafter, the term ``in ICE custody'' will be used to refer to both 
the aliens detained by ICE who receive medical care from IHSC and the 
USMS prisoners being housed in IHSC-staffed detention facilities.

Categories of records in the system:
    Categories of records in this system include:
     Individual's name and aliases;
     Date of birth;
     Alien Registration Number (A-Number);
     USMS or Federal Bureau of Prisons Registration Number (if 
applicable);
     Phone numbers;
     Email addresses;
     Addresses;
     Country of Origin and Country of Citizenship;
     Nationality;
     Gender/Sex;
     Languages spoken;
     Medical history (self and family to establish medical 
history);
     Current medical conditions and diagnoses;
     Symptoms reported, including dates;
     Medical examination records and medical notes;
     Medical and mental health records and treatment plans;
     Dental history and records, including x-rays, treatment, 
and procedure records;
     Diagnostic data, such as tests ordered and test results;
     Problem list which contains the diagnoses and medical 
symptoms or problems as determined by a medical practitioner or 
reported by the person;
     Records concerning the diagnosis and treatment of diseases 
or conditions that present a public health threat, including 
information about exposure of other individuals and reports to public 
health authorities;
     Correspondence related to an individual's medical, dental, 
and mental health care;
     External healthcare provider records (emergency room, 
hospitalizations, specialized care, records of previous medical care or 
testing) including medical or healthcare records received from other 
correctional systems or ICE detention facilities not staffed by IHSC;
     Payment authorizations for care provided by external 
healthcare providers and healthcare facilities;
     Evaluation records, including records related to mental 
competency evaluations;
     Prescription and over-the-counter drug records;
     Records related to medical grievances filed by individuals 
in ICE custody;
     Information about medical devices used by individuals such 
as hearing aids and pacemakers;
     Information about special needs and accommodations for an 
individual with disabilities, such as requiring a cane, wheelchair, 
special shoes, or needing to sleep on a bottom bunk;
     Physician or other medical/dental provider's name and 
credentials such as medical doctor, registered nurse, and Doctor of 
Dental Science;
     Refusal forms;
     Informed consent forms; and
     Legal documents, such as death certificates, do-not-
resuscitate orders, or advance directives (e.g., living wills).

Authority for maintenance of the system:
    5 U.S.C. 301; 44 U.S.C. 3101; 8 U.S.C. 1103, 1222 and 1231; 42 
U.S.C. 249.

Purpose(s):
    The purpose of this system is to document and facilitate the 
provision of medical, dental, and mental health care to individuals in 
ICE custody in facilities where care is provided by IHSC. The system 
also supports the collection, maintenance, and sharing of medical 
information for these individuals in the interest of public health 
especially in the event of a public health emergency, such as an 
epidemic or pandemic.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DHS as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    A. To the Department of Justice (DOJ), including U.S. Attorney 
Offices, or other federal agency conducting litigation or in 
proceedings before any court, adjudicative or administrative body, when 
it is relevant or necessary to the litigation and one of the following 
is a party to the litigation or has an interest in such litigation:
    1. DHS or any component thereof;
    2. Any employee or former employee of DHS in his/her official 
capacity;
    3. Any employee or former employee of DHS in his/her individual 
capacity where DOJ or DHS has agreed to represent the employee; or
    4. The United States or any agency thereof.
    B. To a congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains.
    C. To the National Archives and Records Administration (NARA) or 
General Services Administration pursuant to records management 
inspections being conducted under the authority of 44 U.S.C. 2904 and 
2906.
    D. To an agency or organization for the purpose of performing audit 
or oversight operations as authorized by law, but only such information 
as is necessary and relevant to such audit or oversight function.
    E. To appropriate agencies, entities, and persons when:
    1. DHS suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised;
    2. DHS has determined that as a result of the suspected or 
confirmed compromise, there is a risk of identity theft or fraud, harm 
to economic or property interests, harm to an individual, or harm to 
the security or integrity of this system or other systems or programs 
(whether maintained by DHS or another agency or entity) that rely upon 
the compromised information; and
    3. The disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with DHS' efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.
    F. To contractors and their agents, grantees, experts, consultants, 
and others performing or working on a contract, service, grant, 
cooperative agreement, or other assignment for DHS, when necessary to 
accomplish an agency function related to this system of records. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to DHS officers and employees.
    G. Where a record, either on its face or in conjunction with other 
information, indicates a violation or

[[Page 242]]

potential violation of law, rule, regulation, or order, which includes 
criminal, civil, or regulatory violations, and such disclosure is 
proper and consistent with the official duties of the person making the 
disclosure, a disclosure may be made to the appropriate federal, state, 
local, tribal, territorial, international, or foreign law enforcement 
agencies or other appropriate authorities charged with investigating or 
prosecuting a violation or enforcing or implementing such law, rule, 
regulation, or order.
    H. To hospitals, physicians, medical laboratories and testing 
facilities, and other medical service providers, for the purpose of 
diagnosing and treating medical conditions or arranging the care of 
individuals in ICE custody and of individuals released or about to be 
released from ICE custody including, but not limited to, released under 
an order of supervision, on their own recognizance, on bond, on parole, 
or in an alternative to detention program.
    I. To prospective claimants and their attorneys for the purpose of 
negotiating the settlement of an actual or prospective claim against 
DHS or its current or former employees, in advance of the initiation of 
formal litigation or proceedings.
    J. To immediate family members and attorneys or other agents acting 
on behalf of an alien to assist those individuals in determining the 
current medical condition of an alien in ICE custody provided they can 
present adequate verification of a familial or agency relationship with 
the alien.
    K. To federal, state, local, tribal, territorial, or foreign 
governmental agencies; multilateral governmental organizations; or 
other public health entities, for the purposes of protecting the vital 
interests of a record subject or other persons, including to assist 
such agencies or organizations during an epidemiological investigation, 
in facilitating continuity of care, preventing exposure to or 
transmission of a communicable or quarantinable disease of public 
health significance, or to combat other significant public health 
threats.
    L. To hospitals, physicians, and other healthcare providers for the 
purpose of protecting the health and safety of individuals who may have 
been exposed to a contagion or biohazard, or to assist such persons or 
organizations in preventing exposure to or transmission of a 
communicable or quarantinable disease or to combat other significant 
public health threats.
    M. To individuals for the purpose of determining if they have had 
contact in a custodial setting with a person known or suspected to have 
a communicable or quarantinable disease and to identify and protect the 
health and safety of others who may have been exposed.
    N. To the U.S. Marshals Service (USMS) concerning USMS prisoners 
that are or will be held in detention facilities operated by or on 
behalf of ICE, and to federal, state, local, tribal, or territorial law 
enforcement or correctional agencies concerning an individual in ICE 
custody that is to be transferred to such agency's custody, in order to 
coordinate the transportation, custody, and care of these individuals.
    O. To third parties to facilitate placement, or release of an 
individual (e.g., at a group home, homeless shelter, with a family 
member, etc.) who has been released from DHS custody or whose case is 
being considered or prepared for release from DHS custody, but only 
such information that is relevant and necessary to arrange housing, 
continuing medical care, or other social services for the individual.
    P. To a domestic government agency or other appropriate healthcare 
authority for the purpose of providing information about an individual 
who has been released from DHS custody or whose case is being 
considered or prepared for release from DHS custody who, due to a 
condition such as mental illness, may pose a health or safety risk to 
himself/herself or to the community. DHS will only disclose health 
information about the individual that is relevant to the health or 
safety risk they may pose or the means to mitigate that risk (e.g., the 
alien's need to remain on certain medication for a serious mental 
health condition).
    Q. To foreign governments for the purpose of coordinating and 
conducting the removal or return of aliens from the United States to 
other nations when disclosure of information about the alien's health 
is necessary or advisable to safeguard the public health, to facilitate 
transportation of the alien, to obtain travel documents for the alien, 
to ensure continuity of medical care for the alien, or is otherwise 
required by international agreement or law. Disclosure of medical 
information may occur after the alien's removal when it is necessary or 
advisable to assist the foreign government with the alien's ongoing 
medical care.
    R. To the Federal Bureau of Prisons and other government agencies 
for the purpose of providing health information about an alien when 
custody of the alien is being transferred from DHS to the other agency. 
This will include the transfer of information about unaccompanied minor 
children to the U.S. Department of Health and Human Services.
    S. To state, local, tribal or territorial agencies or other 
appropriate authority for the purpose of reporting vital statistics 
(e.g., births, deaths).
    T. To a public or professional licensing organization when such 
information indicates, either by itself or in combination with other 
information, a violation or potential violation of professional 
standards, or reflects on the moral, educational, or professional 
qualifications of a healthcare provider who is licensed or is seeking 
to become licensed.
    U. To courts, magistrates, administrative tribunals, opposing 
counsel, parties, and witnesses, in the course of immigration, civil, 
or criminal proceedings (including discovery, presentation of evidence, 
and settlement negotiations) and when DHS determines that use of such 
records is relevant and necessary to the litigation before a court or 
adjudicative body when any of the following is a party to or have an 
interest in the litigation:
    1. DHS or any component thereof;
    2. Any employee of DHS in his/her official capacity;
    3. Any employee of DHS in his/her individual capacity where the 
government has agreed to represent the employee; or
    4. The United States, where DHS determines that litigation is 
likely to affect DHS or any of its components.
    V. To an attorney or representative (as defined in 8 CFR 1.2, 
292.1, 1001.1(f), or 1292.1) who is acting on behalf of an individual 
covered by this system of records in connection with any proceeding 
before USCIS, ICE, or CBP or the Department of Justice's Executive 
Office for Immigration Review.
    W. To international, foreign, intergovernmental, and multinational 
government agencies, authorities, and organizations in accordance with 
law and formal or informal international arrangements.
    X. To a coroner for purposes of identifying a deceased individual 
(whether or not such individual is deceased as a result of a crime) 
performance of an autopsy, or identifying cause of death.
    Y. Consistent with the requirements of the Immigration and 
Nationality Act, to the Department of Health and Human Services (HHS), 
the Centers for Disease Control and Prevention (CDC), or to any state 
or local health authorities, to ensure that all health issues 
potentially affecting public health and safety in the United States are 
being or have been, adequately addressed.

[[Page 243]]

    Z. To a former employee of DHS for purposes of responding to an 
official inquiry by federal, state, local, tribal, or territorial 
government agencies or professional licensing authorities; or 
facilitating communications with a former employee that may be relevant 
and necessary for personnel-related or other official purposes when DHS 
requires information or consultation assistance from the former 
employee regarding a matter within that person's former area of 
responsibility.
    AA. To the Department of State when it seeks information to 
consider or provide an informed response to a request for information 
from a foreign, international, or intergovernmental agency, authority, 
or organization about an alien or an enforcement operation with 
transnational implications.
    BB. To federal, state, local, tribal, territorial, or foreign 
government agencies or entities or multinational government agencies 
when DHS desires to exchange relevant data for the purpose of 
developing, testing, or implementing new software or technology whose 
purpose is related to this system of records.
    CC. To federal, state, local, tribal, territorial, or foreign 
government agencies, medical personnel, or other individuals when DHS 
desires to use de-identified data for illustrative or informative 
purposes in training, in presentations, or for other similar purposes.
    DD. To medical and mental health professionals for the purpose of 
assessing an individual's mental competency before the Department of 
Justice's Executive Office for Immigration Review.
    EE. To the news media and the public, with the approval of the 
Chief Privacy Officer in consultation with counsel, when there exists a 
legitimate public interest in the disclosure of the information or when 
disclosure is necessary to preserve confidence in the integrity of DHS 
or is necessary to demonstrate the accountability of DHS's officers, 
employees, or individuals covered by the system, except to the extent 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities behind a locked door. Electronic records are stored 
on magnetic disc, tape, digital media, and CD-ROM.

Retrievability:
    Records may be retrieved by name, Alien Registration Number (A-
Number), Subject ID, or USMS/Federal Bureau of Prisons Registration 
Number.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable DHS automated 
systems security and access policies. Strict controls have been imposed 
to minimize the risk of compromising the information that is being 
stored. Access to the computer systems containing the records in this 
system is limited to those individuals who have a need to know the 
information for the performance of their official duties and who have 
appropriate clearances or permissions.

Retention and disposal:
    ICE is in the process of developing a records retention schedule 
for the various records associated with the records described in this 
notice. ICE anticipates that:
    (1) Medical records for an adult will be retained for ten (10) 
years after an individual has been released from ICE custody and then 
shall be destroyed;
    (2) annual data on detainees who have died in ICE custody that has 
been transferred to the Bureau of Justice Statistics (BJS) and annual 
reports regarding infectious diseases will be retained for ten (10) 
years and then destroyed;
    (3) various statistical reports will be retained permanently by 
NARA; and
    (4) monthly and annual statistical reports, including those 
regarding workload operations, will be destroyed when no longer needed 
for business purposes.

System Manager and address:
    Assistant Director, ICE Health Service Corps, Enforcement and 
Removal Operations, U.S. Immigration and Customs Enforcement, 500 12th 
Street SW., Washington, DC 20536.

Notification procedure:
    Individuals seeking notification of and access to any record 
contained in this system of records, or seeking to contest its content, 
may submit a request in writing to the U.S. Immigration and Customs 
Enforcement Freedom of Information Act (FOIA) Officer, whose contact 
information can be found at https://www.dhs.gov/foia under ``FOIA 
Contact Information.'' If an individual believes more than one 
component maintains Privacy Act records concerning him or her, the 
individual may submit the request to the Chief Privacy Officer and 
Chief Freedom of Information Act Officer, Department of Homeland 
Security, 245 Murray Drive SW., Building 410, STOP-0655, Washington, DC 
20528-0655.
    When seeking records about yourself from this system of records or 
any other Departmental system of records, your request must conform 
with the Privacy Act regulations set forth in 6 CFR part 5. You must 
first verify your identity, meaning that you must provide your full 
name, current address, and date and place of birth. You must sign your 
request, and your signature must either be notarized or submitted under 
28 U.S.C. 1746, a law that permits statements to be made under penalty 
of perjury as a substitute for notarization. While no specific form is 
required, you may obtain forms for this purpose from the Chief Privacy 
Officer and Chief Freedom of Information Act Officer, https://www.dhs.gov or 1-866-431-0486. In addition you should provide the 
following:
     An explanation of why you believe the Department would 
have information on you;
     Identify which component(s) of the Department you believe 
may have the information about you;
     Specify when you believe the records would have been 
created;
     Provide any other information that will help the FOIA 
staff determine which DHS component agency may have responsive records; 
and
     If your request is seeking records pertaining to another 
living individual, you must include a statement from that individual 
certifying his/her agreement for you to access his/her records.
    Without this bulleted information, the component(s) may not be able 
to conduct an effective search, and your request may be denied due to 
lack of specificity or lack of compliance with applicable regulations.
    In addition to submitting a request to the ICE or DHS FOIA Officer, 
individuals currently detained in IHSC-staffed facilities may request 
access to their records by submitting a written request to a staff 
member in the facility's health care unit. Individuals may submit the 
request using a Form G-639, Freedom of Information/Privacy Act

[[Page 244]]

Request form or otherwise requesting a copy of their medical records in 
writing. Although outside the scope of this SORN, the following has 
been inserted for clarification purposes only. There is no set 
procedure for how individuals detained in a facility where IHSC does 
not provide care request access to their records. Each facility has its 
own process and individuals seeking copies of their records should 
contact the chief administrative officer of the facility for guidance.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Information may be obtained from the individual, immediate family 
members, physicians, nurses, dentists, medical laboratories and testing 
facilities, hospitals, other medical and dental care providers, other 
law enforcement or custodial agencies, other detention facilities, and 
public health agencies.

Exemptions claimed for the system:
    None.

    Dated: December 11, 2014.
Karen L. Neuman,
Chief Privacy Officer, Department of Homeland Security.
[FR Doc. 2014-30854 Filed 1-2-15; 8:45 am]
BILLING CODE 9111-28-P