Privacy Act of 1974; System of Records, 78411-78412 [2014-30364]
Download as PDF
Federal Register / Vol. 79, No. 249 / Tuesday, December 30, 2014 / Notices
Dated: December 19, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
[FR Doc. 2014–30245 Filed 12–29–14; 8:45 am]
BILLING CODE 5001–06–P
Ms.
Cindy Allard, Chief, OSD/JS Privacy
Office, Freedom of Information
Directorate, Washington Headquarters
Service, 1155 Defense Pentagon,
Washington, DC 20301–1155, or by
phone at (571) 372–0461.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address in FOR FURTHER INFORMATION
CONTACT or at the Defense Privacy and
Civil Liberties Office Web site at https://
dpcld.defense.gov/.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on December 16, 2014, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
FOR FURTHER INFORMATION CONTACT:
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD–2014–OS–0159]
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense, DoD.
ACTION: Notice to alter a System of
Records.
AGENCY:
The Office of the Secretary of
Defense proposes to alter a system of
records, DPR 40 DoD, entitled
‘‘Wounded Warrior Care and Recovery
Transition Coordination Program
System Solution’’ in its inventory of
record systems subject to the Privacy
Act of 1974, as amended.
This system is used to improve the
timeliness, efficacy, and transparency of
the care, management, and transition of
recovering Service Members or eligible
family members and caregivers
receiving support (as defined in DoD
Instruction 1300.24). Contact
information is used by case managers to
facilitate the uniformity and
effectiveness of care and/or transition
from active duty to temporary or
permanent retirement for eligible
individuals. These records are also used
as a management tool for statistical
analysis, tracking, reporting, evaluating
program effectiveness and conducting
research.
SUMMARY:
Dated: December 22, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
DPR 40 DoD
Comments will be accepted on or
before January 29, 2015. This proposed
action will be effective the date
following the end of the comment
period unless comments are received
which result in a contrary
determination.
SYSTEM NAME:
You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, 4800 Mark Center Drive,
East Tower, 2nd Floor, Suite 02G09,
Alexandria, VA 22350–3100.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
*
DATES:
mstockstill on DSK4VPTVN1PROD with NOTICES
ADDRESSES:
VerDate Sep<11>2014
21:42 Dec 29, 2014
Jkt 235001
Wounded Warrior Care and Recovery
Transition Coordination Program
System Solution (September 27, 2010,
75 FR 59236).
CHANGES:
*
*
*
*
SYSTEM NAME:
Delete entry and replace with
‘‘Recovery Coordination Program
Support Solution.’’
SYSTEM LOCATION:
Delete entry and replace with
‘‘Defense Information Systems Agency
(DISA), Defense Enterprise Computing
Center (DECC), Mechanicsburg Building
308, Naval Support Activity (NSA),
5450 Carlisle Pike, Mechanicsburg, PA
17050–0975.’’
PO 00000
Frm 00031
Fmt 4703
Sfmt 4703
78411
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with
‘‘Recovering Service members (RSMs)
who have been wounded, injured or
have an illness, and their spouses,
dependents, and caregivers. RSMs may
be undergoing medical treatment,
recuperation or therapy; or may be
assigned to a temporary disability
retired or permanent disability retired
list pending Military Department
disability evaluation system
proceedings.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ‘‘Name;
rank/grade; Social Security Number
(SSN) and truncated SSN; Department
of Defense identification number (DoD
ID); date of birth; current address; home
telephone number; Service, component,
service separation information
including Permanent Duty Retirement
List (PDRL), Temporary Duty
Retirement List (TDRL), medical
separation, limited injury and illnessspecific medical information, and other
personnel management data specifically
awards, Military Occupational Specialty
(MOS), time in service, education
information, end active obligated
service date, demobilization date,
separation date, retirement date,
temporary disability retirement list date,
permanent disability retirement; and
spouse, dependents and/or primary
caregiver name, address, and telephone
number (home, cell and/or work).’’
*
*
*
*
*
PURPOSE(S):
Delete entry and replace with ‘‘To
improve the timeliness, efficacy, and
transparency of the care, management,
and transition of recovering Service
Members or eligible family members
and caregivers receiving support (as
defined in DoD Instruction 1300.24).
Contact information is used by case
managers to facilitate the uniformity
and effectiveness of care and/or
transition from active duty to temporary
or permanent retirement for eligible
individuals. These records are also used
as a management tool for statistical
analysis, tracking, reporting, evaluating
program effectiveness and conducting
research.’’
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, as amended, these
records may specifically be disclosed
outside the DoD as a routine use
E:\FR\FM\30DEN1.SGM
30DEN1
78412
Federal Register / Vol. 79, No. 249 / Tuesday, December 30, 2014 / Notices
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
Service member records are shared
with the Department of Veterans Affairs
(VA) as a checklist upon completion of
the program with the DoD.
LAW ENFORCEMENT ROUTINE USE:
If a system of records maintained by
a DoD Component to carry out its
functions indicates a violation or
potential violation of law, whether civil,
criminal, or regulatory in nature, and
whether arising by general statute or by
regulation, rule, or order issued
pursuant thereto, the relevant records in
the system of records may be referred,
as a routine use, to the agency
concerned, whether federal, state, local,
or foreign, charged with the
responsibility of investigating or
prosecuting such violation or charged
with enforcing or implementing the
statute, rule, regulation, or order issued
pursuant thereto.
CONGRESSIONAL INQUIRIES DISCLOSURE ROUTINE
USE:
Disclosure from a system of records
maintained by a DoD Component may
be made to a congressional office from
the record of an individual in response
to an inquiry from the congressional
office made at the request of that
individual.
DISCLOSURE TO THE DEPARTMENT OF JUSTICE
FOR LITIGATION ROUTINE USE:
A record from a system of records
maintained by a DoD Component may
be disclosed as a routine use to any
component of the Department of Justice
for the purpose of representing the
Department of Defense, or any officer,
employee or member of the Department
in pending or potential litigation to
which the record is pertinent.
DISCLOSURE OF INFORMATION TO THE NATIONAL
ARCHIVES AND RECORDS ADMINISTRATION
ROUTINE USE:
A record from a system of records
maintained by a DoD Component may
be disclosed as a routine use to the
National Archives and Records
Administration for the purpose of
records management inspections
conducted under authority of 44 U.S.C.
2904 and 2906.
mstockstill on DSK4VPTVN1PROD with NOTICES
DATA BREACH REMEDIATION PURPOSES ROUTINE
USE:
A record from a system of records
maintained by a Component may be
disclosed to appropriate agencies,
entities, and persons when (1) The
Component suspects or has confirmed
that the security or confidentiality of the
information in the system of records has
been compromised; (2) the Component
VerDate Sep<11>2014
21:42 Dec 29, 2014
Jkt 235001
has determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Component or another agency or entity)
that rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Components
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the
Principal Deputy for Care Coordination,
Office of Warrior Care Policy, Office of
the Secretary of Defense, OUSD (P&R)
WCP, 200 Stovall Street, Alexandria, VA
22332–0800.
Signed, written requests must contain
the individual’s full name, mailing
address and SSN.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with ‘‘Last
name, SSN, DoD ID number, Service,
component.’’
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Office of the Secretary
of Defense/Joint Staff Freedom of
Information Act Requester Service
Center, 1155 Defense Pentagon,
Washington DC 20301–1155.
Signed, written requests must include
the name and number of this system of
record notice, the Service member’s full
name and SSN.’’
SAFEGUARDS:
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ‘‘The
servers are maintained at a military
installation with 24-hour guards and
maintained in a locked facility. The
servers and terminals are located in
restricted areas accessible only to
authorized persons that are properly
screened, cleared and trained. A system
administrator grants specific access
privileges and users are authenticated.
Access requires valid Common Access
Card (CAC)-based certificates and PIN.
Records are maintained in a secure,
password protected electronic system
that utilizes security hardware and
software that includes multiple
firewalls, active intruder detection,
encryption at rest and in transit,
external certificates, DoD public key
infrastructure certificates and role-based
access controls.’’
Delete entry and replace with ‘‘The
Office of the Secretary of Defense (OSD)
rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in OSD Administrative
Instruction 81, 32 CFR part 311; or may
be obtained from the system manager.’’
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Delete entry and replace with
‘‘Electronic storage media.’’
RETRIEVABILITY:
RECORD SOURCE CATEGORIES:
Delete entry and replace with
‘‘Service members, Defense Enrollment
Eligibility Reporting System (DEERS),
Operational Data Store Enterprise
(ODSE) system, Total Force Data
Warehouse, and Defense Casualty
Information Processing System
(DCIPS).’’
*
*
*
*
*
[FR Doc. 2014–30364 Filed 12–29–14; 8:45 am]
BILLING CODE 5001–06–P
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Disposition pending (until the National
Archives and Records Administration
approves the retention and disposal
schedule, records will be treated as
permanent).’’
SYSTEM MANAGER(S) AND ADDRESS:
Frm 00032
Fmt 4703
Sfmt 4703
Office of the Secretary
[Docket ID DoD–2014–OS–0160]
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense, DoD.
ACTION: Notice to add a new System of
Records.
AGENCY:
Delete entry and replace with
‘‘Principal Deputy for Care
Coordination, Office of Warrior Care
Policy, Office of the Secretary of
Defense, OUSD (P&R) WCP, 200 Stovall
Street, Alexandria, VA 22332–0800.’’
PO 00000
DEPARTMENT OF DEFENSE
The Office of the Secretary of
Defense proposes to add a new system
SUMMARY:
E:\FR\FM\30DEN1.SGM
30DEN1
Agencies
[Federal Register Volume 79, Number 249 (Tuesday, December 30, 2014)]
[Notices]
[Pages 78411-78412]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-30364]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD-2014-OS-0159]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense proposes to alter a
system of records, DPR 40 DoD, entitled ``Wounded Warrior Care and
Recovery Transition Coordination Program System Solution'' in its
inventory of record systems subject to the Privacy Act of 1974, as
amended.
This system is used to improve the timeliness, efficacy, and
transparency of the care, management, and transition of recovering
Service Members or eligible family members and caregivers receiving
support (as defined in DoD Instruction 1300.24). Contact information is
used by case managers to facilitate the uniformity and effectiveness of
care and/or transition from active duty to temporary or permanent
retirement for eligible individuals. These records are also used as a
management tool for statistical analysis, tracking, reporting,
evaluating program effectiveness and conducting research.
DATES: Comments will be accepted on or before January 29, 2015. This
proposed action will be effective the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS
Privacy Office, Freedom of Information Directorate, Washington
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155,
or by phone at (571) 372-0461.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION CONTACT
or at the Defense Privacy and Civil Liberties Office Web site at https://dpcld.defense.gov/.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on December 16, 2014, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: December 22, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DPR 40 DoD
System name:
Wounded Warrior Care and Recovery Transition Coordination Program
System Solution (September 27, 2010, 75 FR 59236).
Changes:
* * * * *
System name:
Delete entry and replace with ``Recovery Coordination Program
Support Solution.''
System location:
Delete entry and replace with ``Defense Information Systems Agency
(DISA), Defense Enterprise Computing Center (DECC), Mechanicsburg
Building 308, Naval Support Activity (NSA), 5450 Carlisle Pike,
Mechanicsburg, PA 17050-0975.''
Categories of individuals covered by the system:
Delete entry and replace with ``Recovering Service members (RSMs)
who have been wounded, injured or have an illness, and their spouses,
dependents, and caregivers. RSMs may be undergoing medical treatment,
recuperation or therapy; or may be assigned to a temporary disability
retired or permanent disability retired list pending Military
Department disability evaluation system proceedings.''
Categories of records in the system:
Delete entry and replace with ``Name; rank/grade; Social Security
Number (SSN) and truncated SSN; Department of Defense identification
number (DoD ID); date of birth; current address; home telephone number;
Service, component, service separation information including Permanent
Duty Retirement List (PDRL), Temporary Duty Retirement List (TDRL),
medical separation, limited injury and illness-specific medical
information, and other personnel management data specifically awards,
Military Occupational Specialty (MOS), time in service, education
information, end active obligated service date, demobilization date,
separation date, retirement date, temporary disability retirement list
date, permanent disability retirement; and spouse, dependents and/or
primary caregiver name, address, and telephone number (home, cell and/
or work).''
* * * * *
Purpose(s):
Delete entry and replace with ``To improve the timeliness,
efficacy, and transparency of the care, management, and transition of
recovering Service Members or eligible family members and caregivers
receiving support (as defined in DoD Instruction 1300.24). Contact
information is used by case managers to facilitate the uniformity and
effectiveness of care and/or transition from active duty to temporary
or permanent retirement for eligible individuals. These records are
also used as a management tool for statistical analysis, tracking,
reporting, evaluating program effectiveness and conducting research.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
as amended, these records may specifically be disclosed outside the DoD
as a routine use
[[Page 78412]]
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Service member records are shared with the Department of Veterans
Affairs (VA) as a checklist upon completion of the program with the
DoD.
Law Enforcement Routine Use:
If a system of records maintained by a DoD Component to carry out
its functions indicates a violation or potential violation of law,
whether civil, criminal, or regulatory in nature, and whether arising
by general statute or by regulation, rule, or order issued pursuant
thereto, the relevant records in the system of records may be referred,
as a routine use, to the agency concerned, whether federal, state,
local, or foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, rule, regulation, or order issued pursuant thereto.
Congressional Inquiries Disclosure Routine Use:
Disclosure from a system of records maintained by a DoD Component
may be made to a congressional office from the record of an individual
in response to an inquiry from the congressional office made at the
request of that individual.
Disclosure to the Department of Justice for Litigation Routine Use:
A record from a system of records maintained by a DoD Component may
be disclosed as a routine use to any component of the Department of
Justice for the purpose of representing the Department of Defense, or
any officer, employee or member of the Department in pending or
potential litigation to which the record is pertinent.
Disclosure of Information to the National Archives and Records
Administration Routine Use:
A record from a system of records maintained by a DoD Component may
be disclosed as a routine use to the National Archives and Records
Administration for the purpose of records management inspections
conducted under authority of 44 U.S.C. 2904 and 2906.
Data Breach Remediation Purposes Routine Use:
A record from a system of records maintained by a Component may be
disclosed to appropriate agencies, entities, and persons when (1) The
Component suspects or has confirmed that the security or
confidentiality of the information in the system of records has been
compromised; (2) the Component has determined that as a result of the
suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of this system or other systems or programs (whether
maintained by the Component or another agency or entity) that rely upon
the compromised information; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Components efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.''
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Delete entry and replace with ``Electronic storage media.''
Retrievability:
Delete entry and replace with ``Last name, SSN, DoD ID number,
Service, component.''
Safeguards:
Delete entry and replace with ``The servers are maintained at a
military installation with 24-hour guards and maintained in a locked
facility. The servers and terminals are located in restricted areas
accessible only to authorized persons that are properly screened,
cleared and trained. A system administrator grants specific access
privileges and users are authenticated. Access requires valid Common
Access Card (CAC)-based certificates and PIN. Records are maintained in
a secure, password protected electronic system that utilizes security
hardware and software that includes multiple firewalls, active intruder
detection, encryption at rest and in transit, external certificates,
DoD public key infrastructure certificates and role-based access
controls.''
Retention and disposal:
Delete entry and replace with ``Disposition pending (until the
National Archives and Records Administration approves the retention and
disposal schedule, records will be treated as permanent).''
System manager(s) and address:
Delete entry and replace with ``Principal Deputy for Care
Coordination, Office of Warrior Care Policy, Office of the Secretary of
Defense, OUSD (P&R) WCP, 200 Stovall Street, Alexandria, VA 22332-
0800.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Principal Deputy for Care
Coordination, Office of Warrior Care Policy, Office of the Secretary of
Defense, OUSD (P&R) WCP, 200 Stovall Street, Alexandria, VA 22332-0800.
Signed, written requests must contain the individual's full name,
mailing address and SSN.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Office of the Secretary of Defense/Joint Staff
Freedom of Information Act Requester Service Center, 1155 Defense
Pentagon, Washington DC 20301-1155.
Signed, written requests must include the name and number of this
system of record notice, the Service member's full name and SSN.''
Contesting record procedures:
Delete entry and replace with ``The Office of the Secretary of
Defense (OSD) rules for accessing records, for contesting contents and
appealing initial agency determinations are published in OSD
Administrative Instruction 81, 32 CFR part 311; or may be obtained from
the system manager.''
Record source categories:
Delete entry and replace with ``Service members, Defense Enrollment
Eligibility Reporting System (DEERS), Operational Data Store Enterprise
(ODSE) system, Total Force Data Warehouse, and Defense Casualty
Information Processing System (DCIPS).''
* * * * *
[FR Doc. 2014-30364 Filed 12-29-14; 8:45 am]
BILLING CODE 5001-06-P