Privacy Act of 1974; System of Records, 78381-78384 [2014-30289]

Download as PDF 78381 Notices Federal Register Vol. 79, No. 249 Tuesday, December 30, 2014 This section of the FEDERAL REGISTER contains documents other than rules or proposed rules that are applicable to the public. Notices of hearings and investigations, committee meetings, agency decisions and rulings, delegations of authority, filing of petitions and applications and agency statements of organization and functions are examples of documents appearing in this section. Pursuant to the Federal Advisory Committee Act, notice is hereby given of a meeting of the Advisory Committee on Voluntary Foreign Aid (ACVFA). Date: Wednesday, January 7, 2015. Time: 2:00 p.m.–4:00 p.m. Location: Ronald Reagan Building, 1300 Pennsylvania Avenue, Washington, DC 20004. Purpose The Advisory Committee on Voluntary Foreign Aid (ACVFA) brings together USAID and private voluntary organizations (PVO) officials, representatives from universities, international nongovernment organizations (NGOs), U.S. businesses, and government, multilateral, and private organizations to foster understanding, communication, and cooperation in the area of foreign aid. mstockstill on DSK4VPTVN1PROD with NOTICES Agenda USAID Administrator Rajiv Shah will make opening remarks, followed by panel discussions among ACVFA members and USAID leadership on the Post-2014 and Financing for Development agendas. The full meeting agenda will be forthcoming on the ACVFA Web site at http:// www.usaid.gov/who-we-are/ organization/advisory-committee. Assurance Division, 1300 Pennsylvania Avenue NW., Washington, DC 20523; or via email at privacy@usaid.gov. SUPPLEMENTARY INFORMATION: USAID has recently conducted a review of system of records notices and has determined that the notice for the system of records USAID–19 Travel and Transportation Records must be altered in order to reflect the current status of the system of records. USAID–19 is republished in full with all alterations, below. Dated: November 20, 2014. William Morgan, Chief Privacy Officer, United States Agency for International Development. USAID–19 Pursuant to the Privacy Act, 5 U.S.C. 552a, the United States Agency for International Development (USAID) is issuing public notice for an altered system of records entitled, ‘‘USAID–19 Travel and Transportation Records’’ last published at [42 FR 47382 (Sept. 20, 1977)]. This action is necessary to meet the requirements of the Privacy Act, 5 U.S.C. 522a(e)(4), to publish in the Federal Register notice of the existence and character of record systems maintained by the agency. DATES: In accordance with 5 U.S.C. 522a(e)(4) and (11), the public is given a 30-day period in which to comment. Therefore, any comments must be received on or before January 29, 2015. Unless comments are received that would require a revision, this altered system of records will become effective on January 29, 2015. ADDRESSES: You may submit comments: SYSTEM NAME: Electronic • Federal eRulemaking Portal: http:// www.regulations.gov. Follow the instructions on the Web site for submitting comments. • Email: privacy@usaid.gov. This system encompasses all individuals 1) whose travel is paid for by USAID; 2) whose the transportation of effects is paid for by USAID; and 3) who are USAID personnel and who travel on USAID business with United States diplomatic passports. Paper • Fax: (703) 666–5670. • Mail: Chief Privacy Officer, United States Agency for International Development, 1300 Pennsylvania Avenue NW., Washington, DC 20523. FOR FURTHER INFORMATION CONTACT: The USAID Privacy Office at United States Agency for International Development, Bureau for Management, Office of the Chief Information Officer, Information CATEGORIES OF RECORDS IN THE SYSTEM: This system consists of records created for the purposes of providing travel and the transportation of household goods for employees of USAID and its Missions around the world, as well as travel to interviews for certain applicants for employment with USAID. Records include name; social security number; advance amount, date issued, and amount outstanding; travel SUMMARY: SUMMARY: Jkt 235001 BILLING CODE P United States Agency for International Development. ACTION: Altered system of records. United States Agency for International Development. ACTION: Notice of meeting. 21:42 Dec 29, 2014 [FR Doc. 2014–30291 Filed 12–29–14; 8:45 am] AGENCY: AGENCY: VerDate Sep<11>2014 Dated: December 16, 2014. Jayne Thomisee, Executive Director & Policy Advisor, U.S. Agency for International Development. Privacy Act of 1974; System of Records Notice of January 7 Advisory Committee on Voluntary Foreign Aid Meeting The meeting is free and open to the public. Persons wishing to attend should register online at http://ow.ly/ wlC6G. Jayne Thomisee, 202–712–5506. AGENCY FOR INTERNATIONAL DEVELOPMENT AGENCY FOR INTERNATIONAL DEVELOPMENT Stakeholders FOR FURTHER INFORMATION CONTACT: PO 00000 Frm 00001 Fmt 4703 Sfmt 4703 Travel and Transportation Records. SYSTEM LOCATION: United States Agency for International Development (USAID), 1300 Pennsylvania Avenue NW., Washington, DC 20523; Carlson Wagonlit facilities at several locations across the United States including Plymouth, NJ, Tulsa, OK, Chicago, IL, Phoenix, AZ, Omaha, NE, and Dallas, TX, and Austin, TX; U.S. Department of State, 2201 C Street NW., Washington, DC 20520; Global Financial Service Center (GFSC-DoS) 1969 Dyess Avenue, Building A, computer Room 2A228, Charleston, SC 29405; U.S. Department of State COOP Beltsville (BIMC), 8101 Odell Road, Floor/Room—173, Beltsville, MD 20705; and other USAID offices in the United States and throughout the world. CATEGORIES OF INDIVIDUALS IN THE SYSTEM: E:\FR\FM\30DEN1.SGM 30DEN1 78382 Federal Register / Vol. 79, No. 249 / Tuesday, December 30, 2014 / Notices authorizations and related payment vouchers; correspondence; itineraries; passport numbers; government bills of lading; government transportation requests; card files pertaining to passports, travel and shipment of effects; export/import permits; baggage declarations; customs declarations; passports and records of applications for visas; travel advance requests; arrival and departure notices; record of clearances prior to departure from the United States or posts abroad; packing lists and information on meetings abroad. AUTHORITY FOR MAINTENANCE OF SYSTEM OF RECORDS: 5 U.S.C. 301, Departmental Regulations; 5 U.S.C. Ch. 57, Travel, Transportation, and Subsistence; 22 U.S.C. Ch. 32, Foreign Assistance, Subchapter I, International Development; 22 U.S.C. 4081, Travel and Related Expenses. PURPOSE(S): Records in this system may be used: (1) To manage the centralized USAID relocation and travel of USAID employees and their dependents; (2) To facilitate move requests of USAID employees and their dependents; (3) To manage worldwide logistics services and integrated support for the transportation of the effects of USAID employees and their dependents; (4) To ensure fiscal accountability in transporting the effects of USAID employees and their dependents; (5) To facilitate passport issuance and compliance; and (6) To assist in substantiating a claim for missing or damaged household effects. mstockstill on DSK4VPTVN1PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USE: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b), all or a portion of the records contained in this system of records may be disclosed outside USAID as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: (1) To the U.S. Department of the Treasury for the purposes of payment of claims. (2) To commercial travel, transportation and shipping companies and agents for the purposes of making travel and transportation arrangements. (3) To U.S. Dispatch Agents for the purposes of arranging shipment and clearance of effects. (4) To the General Services Administration and the Office of Management and Budget for the purposes of periodic reporting required by statute regulations, and/or Executive VerDate Sep<11>2014 21:42 Dec 29, 2014 Jkt 235001 order. Information provided is in the form of listings, reports, and records of all transportation and travel related transactions, including refunds and adjustments, by the contractor, to enable audits of transportation and travel related charges to the Government. (5) To a court, magistrate, or other administrative body in the course of presenting evidence, including disclosures to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal proceedings, when USAID is a party to the proceeding or has a significant interest in the proceeding, to the extent that the information is determined to be relevant and necessary. (6) To the Department of Justice or other appropriate United States Government Agency when the records are arguably relevant to a proceeding in a court or other tribunal in which USAID or a USAID official in his or her official capacity is a party or has an interest, or when the litigation is likely to affect USAID. (7) In the event of an indication of a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by statute or particular program pursuant thereto, to the appropriate agency, whether federal, state, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto. (8) To the Department of State and its posts abroad for the purpose of transmission of information between organizational units of USAID, or for purposes related to the responsibilities of the Department of State in conducting United States foreign policy or protecting United States citizens, such as the assignment of employees to positions abroad, the reporting of accidents abroad, ensuring fiscal accountability in transporting the effects personnel stationed at embassies, evacuation of employees and dependents, and other purposes for which officers and employees of the Department of State have a need for the records in the performance of their duties. (9) To a foreign government or international agency in response to its request for information to facilitate the conduct of U.S. relations with that government or agency through the issuance of such documents as visas, country clearances, identification cards, drivers’ licenses, diplomatic lists, licenses to import or export personal effects, and other official documents PO 00000 Frm 00002 Fmt 4703 Sfmt 4703 and permits routinely required in connection with the official service or travel abroad of the individual and his or her dependents. (10) To Shipping Contractors limited information is provided, such as delivery address and telephone number, for the purposes of providing shipping services. (11) To Federal agencies with which USAID has entered into an agreement to provide services to assist USAID in carrying out its functions under the Foreign Assistance Act of 1961, as amended. Such disclosures would be for the purpose of transmission of information between organizational units of USAID; of providing to the original employing agency information concerning the services of its employee while under the supervision of USAID, including performance evaluations, reports of conduct, awards and commendations, and information normally obtained in the course of personnel administration and employee supervision; or of providing other information directly related to the purposes of the inter-agency agreement as set forth therein, and necessary and relevant to its implementation. (12) To appropriate officials and employees of a federal agency or entity when the information is relevant to a decision concerning the hiring, appointment, or retention of an employee; the assignment, detail or deployment of an employee; the issuance, renewal, suspension, or revocation of a security clearance; the execution of a security or suitability investigation; the letting of a contract; or the issuance of a grant or benefit. (13) To the National Archives and Records Administration for the purposes of records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906. (14) To a former employee of USAID for purposes of responding to an official inquiry by a federal, state, or local government entity or professional licensing authority, in accordance with applicable agency regulations; or facilitating communications with a former employee that may be necessary for personnel-related or other official purposes where the agency requires information and/or consultation assistance from the former employee regarding a matter within that person’s former area of responsibility. (15) To appropriate agencies, entities, and persons when (1) USAID suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) USAID has determined that as a result of the E:\FR\FM\30DEN1.SGM 30DEN1 Federal Register / Vol. 79, No. 249 / Tuesday, December 30, 2014 / Notices suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the USAID or another Agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USAID’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. Records in this system are stored on paper and/or electronic form; and are maintained in locked cabinets and/or user-authenticated, password-protected systems. Records that contain national security information and are classified are stored in accordance with applicable executive orders, statutes, and agency implementing regulations. RETRIEVABILITY: Records are retrieved by the names of the individuals about whom they are maintained. mstockstill on DSK4VPTVN1PROD with NOTICES SAFEGUARDS: Information in this system is safeguarded in accordance with applicable laws, rules and policies, including the agency’s automated directive system. In general, records are maintained in buildings with restricted access. The required use of password protection identification features and other system protection methods also restrict access. Paper records and Sensitive But Unclassified records are kept in an approved security container at the USAID Washington headquarters, and at the relevant locations where USAID has a program. The electronic records are stored in the End to End Travel Solutions (E2E) system, the Integrated Logistics Management System (ILMS), and the Phoenix Financial Management System, which are safeguarded in accordance with applicable laws, rules, and policies, including USAID’s automated systems security and access policies. Access to the records is restricted to the individual for their own information and to those authorized USAID personnel and authorized contractors who have an official need to access the records in the performance of their official duties. Jkt 235001 SYSTEM MANAGER(S) AND ADDRESS: Chief, Travel and Transportation Division, Management Services Office, Bureau for Management, United States Agency for International Development, 1300 Pennsylvania Avenue NW., Washington, DC 20523–2120. NOTIFICATION PROCEDURE: RECORDS ACCESS PROCEDURES: STORAGE: 21:42 Dec 29, 2014 Records are retained and disposed of in accordance with disposition schedules approved by USAID and the National Archives and Records Administration. Same as Record Access Procedures. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: VerDate Sep<11>2014 RETENTION AND DISPOSAL: Under the Privacy Act, individuals may request access to records about themselves. If an agency or a person, who is not the individual who is the subject of the records, requests access to records about an individual, the written consent of the individual who is the subject of the records is required. Requesters may submit requests for records under the Privacy Act: 1) by mail to the USAID FOIA Office, Bureau for Management, Office of Management Services, Information and Records Division, 1300 Pennsylvania Avenue NW., Room 2.07C—RRB, Washington, DC 20523–2701; 2) via Facsimile to 202–216–3070; 3) via email to foia@ usaid.gov; 4) on the USAID Web site at www.usaid.gov/foia-requests; or 5) in person during regular business hours at USAID, 1300 Pennsylvania Avenue NW., Washington, DC 20523–2701, or at USAID overseas missions. Requesters using 1 through 4 may provide a written statement or may complete and submit USAID Form 507– 1, Freedom of Information/Privacy Act Record Request Form, which can be obtained: a) On the USAID Web site at www.usaid.gov/foia -requests; b) by email request to foia@usaid.gov; or c) by writing to the USAID FOIA Office, Bureau for Management, Office of Management Services, Information and Records Division, 1300 Pennsylvania Avenue NW., Room 2.07C—RRB, Washington, DC 20523–2701, and provide information that is necessary to identify the records, including the following: Requester’s full name; present mailing address; home telephone; work telephone; name of subject, if other than requester; requester relationship to subject; description of type of information or specific records; and purpose of requesting information. Requesters should provide the system of record identification name and number, if known; and, to facilitate the retrieval of PO 00000 Frm 00003 Fmt 4703 Sfmt 4703 78383 records contained in those systems of records which are retrieved by Social Security Numbers, the Social Security Number of the individual to whom the record pertains. In addition, requesters using 1 through 4 must include proof of identity information by providing copies of two (2) source documents that must be notarized by a valid (un-expired) notary public. Acceptable proof-of-identity source documents include: an unexpired United States passport; Social Security Card (both sides); unexpired United States Government employee identity card; unexpired driver’s license or identification card issued by a state or United States possession, provided that it contain a photograph; certificate of United States citizenship; certificate of naturalization; card showing permanent residence in the United States; United States alien registration receipt card with photograph; United States military card or draft record; or United States military dependent’s identification card. Requesters using 1 through 4 must also provide a signed and notarized statement that they are the person named in the request; that they understand that any falsification of their statement is punishable under the provision of 18 U.S.C. 1001 by a fine, or by imprisonment of not more than five years or, if the offense involves international or domestic terrorism (as defined in section 2331), imprisonment of not more than eight years, or both; and that requesting or obtaining records under false pretenses is punishable under the provisions of 5 U.S.C. 552a(i)(3) as a misdemeanor and by a fine of not more than $5,000. Requesters using 5 must provide such personal identification as is reasonable under the circumstances to verify the requester’s identity, including the following: an unexpired United States passport; Social Security Card; unexpired United States Government employee identity card; unexpired driver’s license or identification card issued by a state or United States possession, provided that it contain a photograph; certificate of United States citizenship; certificate of naturalization; card showing permanent residence in the United States; United States alien registration receipt card with photograph; United States military card or draft record; or United States military dependent’s identification card. CONTESTING RECORDS PROCEDURES: Individuals seeking to contest or amend records maintained on himself or herself must clearly and concisely state that information is being contested, and E:\FR\FM\30DEN1.SGM 30DEN1 78384 Federal Register / Vol. 79, No. 249 / Tuesday, December 30, 2014 / Notices the proposed amendment to the information sought. Requests to amend a record must follow the Record Access Procedures above. RECORDS SOURCE CATEGORIES: Sources of records include individuals whose travel and transportation of effects are paid by USAID and its Missions; and USAID officials and employees involved in the travel and transportation of household goods. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 2014–30289 Filed 12–29–14; 8:45 am] BILLING CODE 6116–02–P DEPARTMENT OF AGRICULTURE Animal and Plant Health Inspection Service [Docket No. APHIS–2014–0103] Notice of Request for Extension of Approval of an Information Collection; Importation of Tomatoes From the Souss-Massa-Draa Region of Morocco Animal and Plant Health Inspection Service, USDA. ACTION: Extension of approval of an information collection; comment request. AGENCY: In accordance with the Paperwork Reduction Act of 1995, this notice announces the Animal and Plant Health Inspection Service’s intention to request an extension of approval of an information collection associated with the regulations for the importation of tomatoes from the Souss-Massa-Draa region of Morocco. DATES: We will consider all comments that we receive on or before March 2, 2015. SUMMARY: You may submit comments by either of the following methods: • Federal eRulemaking Portal: Go to http://www.regulations.gov/ #!docketDetail;D=APHIS-2014-0103. • Postal Mail/Commercial Delivery: Send your comment to Docket No. APHIS–2014–0103, Regulatory Analysis and Development, PPD, APHIS, Station 3A–03.8, 4700 River Road Unit 118, Riverdale, MD 20737–1238. Supporting documents and any comments we receive on this docket may be viewed at http:// www.regulations.gov/ #!docketDetail;D=APHIS-2014-0103 or in our reading room, which is located in Room 1141 of the USDA South Building, 14th Street and Independence Avenue SW., Washington, DC. Normal mstockstill on DSK4VPTVN1PROD with NOTICES ADDRESSES: VerDate Sep<11>2014 21:42 Dec 29, 2014 Jkt 235001 reading room hours are 8 a.m. to 4:30 p.m., Monday through Friday, except holidays. To be sure someone is there to help you, please call (202) 799–7039 before coming. FOR FURTHER INFORMATION CONTACT: For information on the regulations for the importation of tomatoes from the SoussMassa-Draa region of Morocco, contact Mr. Dennis Martin, Trade Director, PIM, PPQ, APHIS, 4700 River Road Unit 140, Riverdale, MD 20737; (301) 851–2033. For copies of more detailed information on the information collection, contact Ms. Kimberly Hardy, APHIS’ Information Collection Coordinator, at (301) 851–2727. SUPPLEMENTARY INFORMATION: Title: Importation of Tomatoes From the Souss-Massa-Draa Region of Morocco. OMB Control Number: 0579–0345. Type of Request: Extension of approval of an information collection. Abstract: Under the Plant Protection Act (PPA, 7 U.S.C. 7701 et seq.), the Secretary of Agriculture is authorized to prohibit or restrict the importation, entry, or interstate movement of plants, plant products, and other articles to prevent the introduction of plant pests into the United States or their dissemination within the United States. As authorized by the PPA, the Animal and Plant Health Inspection Service regulates the importation of certain fruits and vegetables in accordance with the regulations contained in ‘‘Subpart– Fruits and Vegetables’’ (7 CFR 319.56 through 319.56–71). The regulations in § 319.56–28(g) allow tomatoes from the Souss-MassaDraa region of Morocco to be imported into the United States subject to certain conditions that will protect the tomatoes from infestation by the Mediterranean fruit fly (Medfly). Among other things, the regulations include requirements for pest-exclusionary structures, fruit fly trapping for production sites, and pestexclusionary packing procedures. In addition, the tomatoes must be pink at the time of packing. Allowing tomatoes to be imported in accordance with the regulations necessitates the use of certain information collection activities, including a phytosanitary certificate with a declaration, production site registration, and maintenance of records of trap placement, trap maintenance, and any Medfly captures. We are asking the Office of Management and Budget (OMB) to approve our use of these information collection activities for an additional 3 years. The purpose of this notice is to solicit comments from the public (as well as PO 00000 Frm 00004 Fmt 4703 Sfmt 4703 affected agencies) concerning our information collection. These comments will help us: (1) Evaluate whether the collection of information is necessary for the proper performance of the functions of the Agency, including whether the information will have practical utility; (2) Evaluate the accuracy of our estimate of the burden of the collection of information, including the validity of the methodology and assumptions used; (3) Enhance the quality, utility, and clarity of the information to be collected; and (4) Minimize the burden of the collection of information on those who are to respond, through use, as appropriate, of automated, electronic, mechanical, and other collection technologies; e.g., permitting electronic submission of responses. Estimate of burden: The public reporting burden for this collection of information is estimated to average 1 hour per response. Respondents: Importers, exporters, growers of tomatoes, and the national plant protection organization of Morocco. Estimated annual number of respondents: 11. Estimated annual number of responses per respondent: 36. Estimated annual number of responses: 398. Estimated total annual burden on respondents: 395 hours. (Due to averaging, the total annual burden hours may not equal the product of the annual number of responses multiplied by the reporting burden per response.) All responses to this notice will be summarized and included in the request for OMB approval. All comments will also become a matter of public record. Done in Washington, DC, this 22nd day of December 2014 . Kevin Shea, Administrator, Animal and Plant Health Inspection Service. [FR Doc. 2014–30499 Filed 12–29–14; 8:45 am] BILLING CODE 3410–34–P DEPARTMENT OF AGRICULTURE Animal and Plant Health Inspection Service [Docket No. APHIS–2014–0091] Notice of Request for Extension of Approval of an Information Collection; Emergency Management Response System Animal and Plant Health Inspection Service, USDA. AGENCY: E:\FR\FM\30DEN1.SGM 30DEN1

Agencies

[Federal Register Volume 79, Number 249 (Tuesday, December 30, 2014)]
[Notices]
[Pages 78381-78384]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-30289]


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AGENCY FOR INTERNATIONAL DEVELOPMENT


Privacy Act of 1974; System of Records

AGENCY: United States Agency for International Development.

ACTION: Altered system of records.

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SUMMARY: Pursuant to the Privacy Act, 5 U.S.C. 552a, the United States 
Agency for International Development (USAID) is issuing public notice 
for an altered system of records entitled, ``USAID-19 Travel and 
Transportation Records'' last published at [42 FR 47382 (Sept. 20, 
1977)]. This action is necessary to meet the requirements of the 
Privacy Act, 5 U.S.C. 522a(e)(4), to publish in the Federal Register 
notice of the existence and character of record systems maintained by 
the agency.

DATES: In accordance with 5 U.S.C. 522a(e)(4) and (11), the public is 
given a 30-day period in which to comment. Therefore, any comments must 
be received on or before January 29, 2015. Unless comments are received 
that would require a revision, this altered system of records will 
become effective on January 29, 2015.

ADDRESSES: You may submit comments:

Electronic

     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions on the Web site for submitting comments.
     Email: privacy@usaid.gov.

Paper

     Fax: (703) 666-5670.
     Mail: Chief Privacy Officer, United States Agency for 
International Development, 1300 Pennsylvania Avenue NW., Washington, DC 
20523.

FOR FURTHER INFORMATION CONTACT: The USAID Privacy Office at United 
States Agency for International Development, Bureau for Management, 
Office of the Chief Information Officer, Information Assurance 
Division, 1300 Pennsylvania Avenue NW., Washington, DC 20523; or via 
email at privacy@usaid.gov.

SUPPLEMENTARY INFORMATION: USAID has recently conducted a review of 
system of records notices and has determined that the notice for the 
system of records USAID-19 Travel and Transportation Records must be 
altered in order to reflect the current status of the system of 
records. USAID-19 is republished in full with all alterations, below.

    Dated: November 20, 2014.
William Morgan,
Chief Privacy Officer, United States Agency for International 
Development.
USAID-19

SYSTEM NAME:
    Travel and Transportation Records.

SYSTEM LOCATION:
    United States Agency for International Development (USAID), 1300 
Pennsylvania Avenue NW., Washington, DC 20523; Carlson Wagonlit 
facilities at several locations across the United States including 
Plymouth, NJ, Tulsa, OK, Chicago, IL, Phoenix, AZ, Omaha, NE, and 
Dallas, TX, and Austin, TX; U.S. Department of State, 2201 C Street 
NW., Washington, DC 20520; Global Financial Service Center (GFSC-DoS) 
1969 Dyess Avenue, Building A, computer Room 2A228, Charleston, SC 
29405; U.S. Department of State COOP Beltsville (BIMC), 8101 Odell 
Road, Floor/Room--173, Beltsville, MD 20705; and other USAID offices in 
the United States and throughout the world.

CATEGORIES OF INDIVIDUALS IN THE SYSTEM:
    This system encompasses all individuals 1) whose travel is paid for 
by USAID; 2) whose the transportation of effects is paid for by USAID; 
and 3) who are USAID personnel and who travel on USAID business with 
United States diplomatic passports.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system consists of records created for the purposes of 
providing travel and the transportation of household goods for 
employees of USAID and its Missions around the world, as well as travel 
to interviews for certain applicants for employment with USAID. Records 
include name; social security number; advance amount, date issued, and 
amount outstanding; travel

[[Page 78382]]

authorizations and related payment vouchers; correspondence; 
itineraries; passport numbers; government bills of lading; government 
transportation requests; card files pertaining to passports, travel and 
shipment of effects; export/import permits; baggage declarations; 
customs declarations; passports and records of applications for visas; 
travel advance requests; arrival and departure notices; record of 
clearances prior to departure from the United States or posts abroad; 
packing lists and information on meetings abroad.

AUTHORITY FOR MAINTENANCE OF SYSTEM OF RECORDS:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. Ch. 57, Travel, 
Transportation, and Subsistence; 22 U.S.C. Ch. 32, Foreign Assistance, 
Subchapter I, International Development; 22 U.S.C. 4081, Travel and 
Related Expenses.

PURPOSE(S):
    Records in this system may be used: (1) To manage the centralized 
USAID relocation and travel of USAID employees and their dependents; 
(2) To facilitate move requests of USAID employees and their 
dependents; (3) To manage worldwide logistics services and integrated 
support for the transportation of the effects of USAID employees and 
their dependents; (4) To ensure fiscal accountability in transporting 
the effects of USAID employees and their dependents; (5) To facilitate 
passport issuance and compliance; and (6) To assist in substantiating a 
claim for missing or damaged household effects.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USE:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b), all or a portion of the records contained in this system of 
records may be disclosed outside USAID as a routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    (1) To the U.S. Department of the Treasury for the purposes of 
payment of claims.
    (2) To commercial travel, transportation and shipping companies and 
agents for the purposes of making travel and transportation 
arrangements.
    (3) To U.S. Dispatch Agents for the purposes of arranging shipment 
and clearance of effects.
    (4) To the General Services Administration and the Office of 
Management and Budget for the purposes of periodic reporting required 
by statute regulations, and/or Executive order. Information provided is 
in the form of listings, reports, and records of all transportation and 
travel related transactions, including refunds and adjustments, by the 
contractor, to enable audits of transportation and travel related 
charges to the Government.
    (5) To a court, magistrate, or other administrative body in the 
course of presenting evidence, including disclosures to counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal proceedings, when USAID is 
a party to the proceeding or has a significant interest in the 
proceeding, to the extent that the information is determined to be 
relevant and necessary.
    (6) To the Department of Justice or other appropriate United States 
Government Agency when the records are arguably relevant to a 
proceeding in a court or other tribunal in which USAID or a USAID 
official in his or her official capacity is a party or has an interest, 
or when the litigation is likely to affect USAID.
    (7) In the event of an indication of a violation or potential 
violation of law, whether civil, criminal or regulatory in nature, and 
whether arising by statute or particular program pursuant thereto, to 
the appropriate agency, whether federal, state, local or foreign, 
charged with the responsibility of investigating or prosecuting such 
violation or charged with enforcing or implementing the statute, or 
rule, regulation, or order issued pursuant thereto.
    (8) To the Department of State and its posts abroad for the purpose 
of transmission of information between organizational units of USAID, 
or for purposes related to the responsibilities of the Department of 
State in conducting United States foreign policy or protecting United 
States citizens, such as the assignment of employees to positions 
abroad, the reporting of accidents abroad, ensuring fiscal 
accountability in transporting the effects personnel stationed at 
embassies, evacuation of employees and dependents, and other purposes 
for which officers and employees of the Department of State have a need 
for the records in the performance of their duties.
    (9) To a foreign government or international agency in response to 
its request for information to facilitate the conduct of U.S. relations 
with that government or agency through the issuance of such documents 
as visas, country clearances, identification cards, drivers' licenses, 
diplomatic lists, licenses to import or export personal effects, and 
other official documents and permits routinely required in connection 
with the official service or travel abroad of the individual and his or 
her dependents.
    (10) To Shipping Contractors limited information is provided, such 
as delivery address and telephone number, for the purposes of providing 
shipping services.
    (11) To Federal agencies with which USAID has entered into an 
agreement to provide services to assist USAID in carrying out its 
functions under the Foreign Assistance Act of 1961, as amended. Such 
disclosures would be for the purpose of transmission of information 
between organizational units of USAID; of providing to the original 
employing agency information concerning the services of its employee 
while under the supervision of USAID, including performance 
evaluations, reports of conduct, awards and commendations, and 
information normally obtained in the course of personnel administration 
and employee supervision; or of providing other information directly 
related to the purposes of the inter-agency agreement as set forth 
therein, and necessary and relevant to its implementation.
    (12) To appropriate officials and employees of a federal agency or 
entity when the information is relevant to a decision concerning the 
hiring, appointment, or retention of an employee; the assignment, 
detail or deployment of an employee; the issuance, renewal, suspension, 
or revocation of a security clearance; the execution of a security or 
suitability investigation; the letting of a contract; or the issuance 
of a grant or benefit.
    (13) To the National Archives and Records Administration for the 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906.
    (14) To a former employee of USAID for purposes of responding to an 
official inquiry by a federal, state, or local government entity or 
professional licensing authority, in accordance with applicable agency 
regulations; or facilitating communications with a former employee that 
may be necessary for personnel-related or other official purposes where 
the agency requires information and/or consultation assistance from the 
former employee regarding a matter within that person's former area of 
responsibility.
    (15) To appropriate agencies, entities, and persons when (1) USAID 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) USAID 
has determined that as a result of the

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suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the USAID or another Agency or entity) that rely upon the 
compromised information; and (3) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with USAID's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records in this system are stored on paper and/or electronic form; 
and are maintained in locked cabinets and/or user-authenticated, 
password-protected systems. Records that contain national security 
information and are classified are stored in accordance with applicable 
executive orders, statutes, and agency implementing regulations.

RETRIEVABILITY:
    Records are retrieved by the names of the individuals about whom 
they are maintained.

SAFEGUARDS:
    Information in this system is safeguarded in accordance with 
applicable laws, rules and policies, including the agency's automated 
directive system. In general, records are maintained in buildings with 
restricted access. The required use of password protection 
identification features and other system protection methods also 
restrict access. Paper records and Sensitive But Unclassified records 
are kept in an approved security container at the USAID Washington 
headquarters, and at the relevant locations where USAID has a program. 
The electronic records are stored in the End to End Travel Solutions 
(E2E) system, the Integrated Logistics Management System (ILMS), and 
the Phoenix Financial Management System, which are safeguarded in 
accordance with applicable laws, rules, and policies, including USAID's 
automated systems security and access policies. Access to the records 
is restricted to the individual for their own information and to those 
authorized USAID personnel and authorized contractors who have an 
official need to access the records in the performance of their 
official duties.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with disposition 
schedules approved by USAID and the National Archives and Records 
Administration.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Travel and Transportation Division, Management Services 
Office, Bureau for Management, United States Agency for International 
Development, 1300 Pennsylvania Avenue NW., Washington, DC 20523-2120.

NOTIFICATION PROCEDURE:
    Same as Record Access Procedures.

RECORDS ACCESS PROCEDURES:
    Under the Privacy Act, individuals may request access to records 
about themselves. If an agency or a person, who is not the individual 
who is the subject of the records, requests access to records about an 
individual, the written consent of the individual who is the subject of 
the records is required.
    Requesters may submit requests for records under the Privacy Act: 
1) by mail to the USAID FOIA Office, Bureau for Management, Office of 
Management Services, Information and Records Division, 1300 
Pennsylvania Avenue NW., Room 2.07C--RRB, Washington, DC 20523-2701; 2) 
via Facsimile to 202-216-3070; 3) via email to foia@usaid.gov; 4) on 
the USAID Web site at www.usaid.gov/foia-requests; or 5) in person 
during regular business hours at USAID, 1300 Pennsylvania Avenue NW., 
Washington, DC 20523-2701, or at USAID overseas missions.
    Requesters using 1 through 4 may provide a written statement or may 
complete and submit USAID Form 507-1, Freedom of Information/Privacy 
Act Record Request Form, which can be obtained: a) On the USAID Web 
site at www.usaid.gov/foia -requests; b) by email request to 
foia@usaid.gov; or c) by writing to the USAID FOIA Office, Bureau for 
Management, Office of Management Services, Information and Records 
Division, 1300 Pennsylvania Avenue NW., Room 2.07C--RRB, Washington, DC 
20523-2701, and provide information that is necessary to identify the 
records, including the following: Requester's full name; present 
mailing address; home telephone; work telephone; name of subject, if 
other than requester; requester relationship to subject; description of 
type of information or specific records; and purpose of requesting 
information. Requesters should provide the system of record 
identification name and number, if known; and, to facilitate the 
retrieval of records contained in those systems of records which are 
retrieved by Social Security Numbers, the Social Security Number of the 
individual to whom the record pertains.
    In addition, requesters using 1 through 4 must include proof of 
identity information by providing copies of two (2) source documents 
that must be notarized by a valid (un-expired) notary public. 
Acceptable proof-of-identity source documents include: an unexpired 
United States passport; Social Security Card (both sides); unexpired 
United States Government employee identity card; unexpired driver's 
license or identification card issued by a state or United States 
possession, provided that it contain a photograph; certificate of 
United States citizenship; certificate of naturalization; card showing 
permanent residence in the United States; United States alien 
registration receipt card with photograph; United States military card 
or draft record; or United States military dependent's identification 
card.
    Requesters using 1 through 4 must also provide a signed and 
notarized statement that they are the person named in the request; that 
they understand that any falsification of their statement is punishable 
under the provision of 18 U.S.C. 1001 by a fine, or by imprisonment of 
not more than five years or, if the offense involves international or 
domestic terrorism (as defined in section 2331), imprisonment of not 
more than eight years, or both; and that requesting or obtaining 
records under false pretenses is punishable under the provisions of 5 
U.S.C. 552a(i)(3) as a misdemeanor and by a fine of not more than 
$5,000.
    Requesters using 5 must provide such personal identification as is 
reasonable under the circumstances to verify the requester's identity, 
including the following: an unexpired United States passport; Social 
Security Card; unexpired United States Government employee identity 
card; unexpired driver's license or identification card issued by a 
state or United States possession, provided that it contain a 
photograph; certificate of United States citizenship; certificate of 
naturalization; card showing permanent residence in the United States; 
United States alien registration receipt card with photograph; United 
States military card or draft record; or United States military 
dependent's identification card.

CONTESTING RECORDS PROCEDURES:
    Individuals seeking to contest or amend records maintained on 
himself or herself must clearly and concisely state that information is 
being contested, and

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the proposed amendment to the information sought. Requests to amend a 
record must follow the Record Access Procedures above.

RECORDS SOURCE CATEGORIES:
    Sources of records include individuals whose travel and 
transportation of effects are paid by USAID and its Missions; and USAID 
officials and employees involved in the travel and transportation of 
household goods.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
[FR Doc. 2014-30289 Filed 12-29-14; 8:45 am]
BILLING CODE 6116-02-P