Privacy Act of 1974; System of Records, 68872-68873 [2014-27366]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 79, Number 223 (Wednesday, November 19, 2014)]
[Notices]
[Pages 68872-68873]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-27366]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2014-HA-0153]


Privacy Act of 1974; System of Records

AGENCY: Defense Health Agency, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Defense Health Agency proposes to alter an existing system 
of records, EDHA 11, entitled ``Defense Medical Human Resources System 
internet (DMHRSi)'' in its inventory of record systems subject to the 
Privacy Act of 1974, as amended. This system consolidates all of the 
human resources functions, including readiness, manpower, labor cost 
assignment, education, and training, for personnel across the DoD 
medical enterprise, thereby providing a single database source of 
instant query/access for all personnel types and the readiness posture 
of all DoD medical personnel. This system of records permits ready 
access to essential manpower, personnel, labor cost assignment, 
education and training, and personnel readiness information across the 
DoD medical enterprise.

DATES: Comments will be accepted on or before December 19, 2014. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Linda S. Thomas, Chief, Defense 
Health Agency Privacy and Civil Liberties Office, Defense Health 
Agency, Defense Health Headquarters, 7700 Arlington Boulevard, Suite 
5101, Falls Church, VA 22042-5101, or by phone at (703) 681-7500.

SUPPLEMENTARY INFORMATION: The Defense Health Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or at the 
Defense Privacy and Civil Liberties Office Web site at https://dpclo.defense.gov/. The proposed system report, as required by 5 U.S.C. 
552a(r) of the Privacy Act of 1974, as amended, was submitted on 
November 12, 2014, to the House Committee on Oversight and Government 
Reform, the Senate Committee on Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

    Dated: November 14, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
EDHA 11

System name:
    Defense Medical Human Resources System internet (DMHRSi) (November 
18, 2013, 78 FR 69076).
    Changes
* * * * *

System location:
    Delete entry and replace with ``Defense Health Agency, Defense 
Health Headquarters, 7700 Arlington Boulevard, Suite 5101, Falls 
Church, VA 22042-5101.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Active Duty Military, Reserve, 
National Guard, civilian employees who are assigned to or are part of 
the Military Health System or the DHA, and includes non-appropriated 
fund employees and foreign nationals, DoD contractors, and 
volunteers.''

Categories of records in the system:
    Delete entry and replace with ``Individual's name, gender, work 
address and telephone number, DoD ID Number and/or Social Security 
Number (SSN), work assignment, National Provider Identifier, medical 
training information including class names and class dates, and 
personnel readiness documentation that includes immunization and other 
health information required to determine an individual's fitness to 
perform their duties.''

Authority for maintenance of the system:
    Delete entry and replace with ``5 U.S.C. 301, Departmental 
Regulations; 10 U.S.C. 136, Under Secretary of Defense for Personnel 
and Readiness; E.O. 12656, Assignment of Emergency Preparedness 
Responsibilities; DoD Directive 5136.01, Assistant Secretary of Defense 
for Health Affairs (ASD(HA)); DoDI 1322.24, Medical Readiness Training; 
DoD 6010.13-M, Medical Expense Performance Reporting System for Fixed 
Military Medical Treatment Facilities Manual; and E.O. 9397 (SSN), as 
amended.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the

[[Page 68873]]

Privacy Act of 1974, as amended, these records may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD Blanket Routine Uses may apply to this system of records.''
* * * * *

Safeguards:
    Delete entry and replace with ``Systems are maintained in a 
controlled area accessible only to authorized personnel with a valid 
requirement and authorization to enter. Physical entry is restricted by 
the use of locks, passwords which are changed periodically, and 
administrative procedures.
    Users must have a Common Access Control card and an active user 
account in DMHRSi in order to access. Access to personal information is 
restricted to those who require the data in the performance of their 
official duties. All personnel whose official duties require access to 
the information are trained in the proper safeguarding and use of the 
information.''
* * * * *

System manager(s) and address:
    Delete entry and replace with ``Chief/Deputy Program Manager, 
Resources Division, Defense Health Services Systems, Defense Health 
Agency, Defense Health Headquarters, 7700 Arlington Boulevard, Suite 
5101, Falls Church, VA 22042-5101.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to Chief, Freedom of 
Information Act (FOIA) Service Center, Defense Health Agency Privacy 
and Civil Liberties Office, 7700 Arlington Boulevard, Suite 5101, Falls 
Church, VA 22042-5101.
    Written requests should contain the individual's full name, SSN 
and/or DoD ID Number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system of records should 
address written inquiries to the Chief, FOIA Service Center, Defense 
Health Agency Privacy and Civil Liberties Office, 7700 Arlington 
Boulevard, Suite 5101, Falls Church, VA 22042-5101.
    Written requests for information should include the individual's 
full name, SSN and/or DoD ID number.''

Contesting record procedures:
    Delete entry and replace with ``The Office of the Secretary of 
Defense (OSD) rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81, 32 CFR Part 311, or may be obtained from 
the system manager.''
* * * * *
[FR Doc. 2014-27366 Filed 11-18-14; 8:45 am]
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