Privacy Act of 1974; Department of Homeland Security/United States Coast Guard-012 Request for Remission of Indebtedness System of Records, 64823-64825 [2014-25913]
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Federal Register / Vol. 79, No. 211 / Friday, October 31, 2014 / Notices
than one component maintains Privacy
Act records concerning him or her, the
individual may submit the request to
the Chief Privacy Officer and Chief
Freedom of Information Act Officer,
Department of Homeland Security, 245
Murray Drive SW., Building 410, Mail
Stop 0655, Washington, DC 20528.
When seeking records about yourself
from this system of records or any other
Departmental system of records, your
request must conform with the Privacy
Act regulations set forth in 6 CFR Part
5. You must first verify your identity,
meaning that you must provide your full
name, current address, and date and
place of birth. You must sign your
request, and your signature must either
be notarized or submitted under 28
U.S.C. 1746, a law that permits
statements to be made under penalty of
perjury as a substitute for notarization.
While no specific form is required, you
may obtain forms for this purpose from
the Chief Privacy Officer and Chief
Freedom of Information Act Officer,
https://www.dhs.gov/foia, or by calling
1–866–431–0486. In addition, you
should:
• Explain why you believe the
Department would have information on
you;
• Identify which component(s) of the
Department you believe may have the
information about you;
• Specify when you believe the
records would have been created; and
• Provide any other information that
will help the FOIA staff determine
which DHS component agency may
have responsive records;
If your request is seeking records
pertaining to another living individual,
you must include a statement from that
individual certifying his/her agreement
for you to access his/her records.
Without the above information, the
component(s) may not be able to
conduct an effective search, and your
request may be denied due to lack of
specificity or lack of compliance with
applicable regulations.
RECORD ACCESS PROCEDURES:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
asabaliauskas on DSK5VPTVN1PROD with NOTICES
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Records are obtained from individual
record subjects, previous employees,
employment agencies, civilian and
military investigative reports, and
general correspondence.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
VerDate Sep<11>2014
18:51 Oct 30, 2014
Jkt 235001
Dated: October 17, 2014.
Karen L. Neuman
Chief Privacy Officer, Department of
Homeland Security.
[FR Doc. 2014–25907 Filed 10–30–14; 8:45 am]
BILLING CODE 9110–04–P
DEPARTMENT OF HOMELAND
SECURITY
Office of the Secretary
[Docket No. DHS–2014–0054]
Privacy Act of 1974; Department of
Homeland Security/United States
Coast Guard–012 Request for
Remission of Indebtedness System of
Records
Privacy Office, Department of
Homeland Security.
ACTION: Notice of Privacy Act System of
Records.
AGENCY:
In accordance with the
Privacy Act of 1974, the Department of
Homeland Security proposes to update
and reissue a current Department of
Homeland Security system of records
titled, ‘‘Department of Homeland
Security/United States Coast Guard
Request for Remission of Indebtedness
System of Records.’’ This system of
records allows the Department of
Homeland Security/United States Coast
Guard to collect and preserve the
records regarding the remission of
indebtedness. As a result of the biennial
review of this system, the system
manager and address category has been
updated. Additionally, this notice
includes non-substantive changes to
simplify the formatting and text of the
previously published notice. This
updated system will be included in the
Department of Homeland Security’s
inventory of record systems.
DATES: Submit comments on or before
December 1, 2014. This updated system
will be effective December 1, 2014.
ADDRESSES: You may submit comments,
identified by docket number DHS–
2014–0054 by one of the following
methods:
• Federal e-Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Fax: 202–343–4010.
• Mail: Karen L. Neuman, Chief
Privacy Officer, Privacy Office,
Department of Homeland Security,
Washington, DC 20528.
Instructions: All submissions received
must include the agency name and
docket number for this rulemaking. All
comments received will be posted
without change to https://
SUMMARY:
PO 00000
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Fmt 4703
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64823
www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to
read background documents or
comments received, please visit https://
www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: For
general questions, please contact:
Marilyn Scott-Perez (202–475–3515),
Privacy Officer, Commandant (CG–61),
United States Coast Guard, Mail Stop
7710, Washington, DC 20593. For
privacy questions, please contact: Karen
L. Neuman, (202) 343–1717, Chief
Privacy Officer, Privacy Office,
Department of Homeland Security,
Washington, DC 20528.
SUPPLEMENTARY INFORMATION:
I. Background
In accordance with the Privacy Act of
1974, 5 U.S.C. 552a, the Department of
Homeland Security (DHS) United States
Coast Guard proposes to update and
reissue a current DHS system of records
titled, ‘‘DHS/United States Coast Guard012 Request for Remission of
Indebtedness System of Records.’’ The
collection and maintenance of this
information will assist DHS/USCG in
meeting its statutory obligation to
address requests of remission of
indebtedness for active duty enlisted
USCG personnel. The DHS/USCG–012
Request for Remission of Indebtedness
System of Records will allow the
Department of Homeland Security/
United States Coast Guard to collect and
preserve the records regarding the
remission of indebtedness. As a result of
a biennial review of the system, the
system manager and address category
has been updated to reflect the new
office symbol and mailstop.
Consistent with DHS’s informationsharing mission, information stored in
the DHS/USCG–012 Request for
Remission of Indebtedness System of
Records may be shared with other DHS
components that have a need to know
the information to carry out their
national security, law enforcement,
immigration, intelligence, or other
homeland security functions. In
addition, information may be shared
with appropriate federal, state, local,
tribal, territorial, foreign, or
international government agencies
consistent with the routine uses set
forth in this system of records notice.
This updated system will be included in
DHS’s inventory of record systems.
II. Privacy Act
The Privacy Act embodies fair
information practice principles in a
statutory framework governing the
means by which Federal Government
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Federal Register / Vol. 79, No. 211 / Friday, October 31, 2014 / Notices
agencies collect, maintain, use, and
disseminate individuals’ records. The
Privacy Act applies to information that
is maintained in a ‘‘system of records.’’
A ‘‘system of records’’ is a group of any
records under the control of an agency
from which information is retrieved by
the name of an individual or by some
identifying number, symbol, or other
identifying particular assigned to the
individual. In the Privacy Act, an
individual is defined to encompass U.S.
citizens and lawful permanent
residents. As a matter of policy, DHS
extends administrative Privacy Act
protections to all individuals when
systems of records maintain information
on U.S. citizens, lawful permanent
residents, and visitors.
Below is the description of the DHS/
USCG–012 Request for Remission of
Indebtedness System of Records.
In accordance with 5 U.S.C. 552a(r),
DHS has provided a report of this
system of records to the Office of
Management and Budget and to
Congress.
SYSTEM OF RECORDS
DEPARTMENT OF HOMELAND SECURITY
(DHS)/USCG–012
SYSTEM NAME:
DHS/USCG–012 Request for
Remission of Indebtedness System of
Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
USCG maintains records at the United
States Coast Guard Headquarters in
Washington, DC and field offices. Direct
Access is the information technology
(IT) system in which records associated
with this function are maintained.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Active duty enlisted USCG personnel.
asabaliauskas on DSK5VPTVN1PROD with NOTICES
CATEGORIES OF RECORDS IN THE SYSTEM:
• Individual’s name;
• employee ID number (EMPLID);
• command name, and command
address;
• Individual’s Leave and Earning
Statement (LES), including home
address;
• Correspondence submitted to the
USCG, such as leave and earning
statements, letters or notices of
indebtedness, financial worksheets,
travel orders, or other documents
related to the cause for indebtedness;
• Requests for endorsements;
• Correspondence submitted by the
enlisted member, as appropriate;
• Research material on the
individual’s file;
VerDate Sep<11>2014
18:51 Oct 30, 2014
Jkt 235001
• Paneling action;
• Commandant’s decision.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Departmental Regulations, 5 U.S.C.
301; the Federal Records Act, 44 U.S.C.
3101; 14 U.S.C. 461, 632.
PURPOSE(S):
The purpose of this system is to aid
USCG in determining whether an active
duty enlisted member is eligible to have
the indebtedness to the U.S.
Government forgiven, or a portion of the
indebtedness forgiven pursuant to 14
U.S.C. 461, based on the best interests
of the individual and the Government.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside DHS as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
A. To the Department of Justice (DOJ),
including Offices of the U.S. Attorney,
or other federal agency conducting
litigation or in proceedings before any
court, adjudicative, or administrative
body, when it is relevant or necessary to
the litigation and one of the following
is a party to the litigation or has an
interest in such litigation:
1. DHS or any component thereof;
2. Any employee or former employee
of DHS in his/her official capacity;
3. Any employee or former employee
of DHS in his/her individual capacity
when DOJ or DHS has agreed to
represent the employee; or
4. The United States or any agency
thereof.
B. To a congressional office from the
record of an individual in response to
an inquiry from that congressional office
made at the request of the individual to
whom the record pertains.
C. To the National Archives and
Records Administration (NARA) or
General Services Administration
pursuant to records management
inspections being conducted under the
authority of 44 U.S.C. 2904 and 2906.
D. To an agency or organization for
the purpose of performing audit or
oversight operations as authorized by
law, but only such information as is
necessary and relevant to such audit or
oversight function.
E. To appropriate agencies, entities,
and persons when:
1. DHS suspects or has confirmed that
the security or confidentiality of
information in the system of records has
been compromised;
PO 00000
Frm 00084
Fmt 4703
Sfmt 4703
2. DHS has determined that as a result
of the suspected or confirmed
compromise, there is a risk of identity
theft or fraud, harm to economic or
property interests, harm to an
individual, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by
DHS or another agency or entity) that
rely upon the compromised
information; and
3. The disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with DHS’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm.
F. To contractors and their agents,
grantees, experts, consultants, and
others performing or working on a
contract, service, grant, cooperative
agreement, or other assignment for DHS,
when necessary to accomplish an
agency function related to this system of
records. Individuals provided
information under this routine use are
subject to the same Privacy Act
requirements and limitations on
disclosure as are applicable to DHS
officers and employees.
G. To an appropriate federal, state,
tribal, local, international, or foreign law
enforcement agency or other appropriate
authority charged with investigating or
prosecuting a violation or enforcing or
implementing a law, rule, regulation, or
order, when a record, either on its face
or in conjunction with other
information, indicates a violation or
potential violation of law, which
includes criminal, civil, or regulatory
violations and such disclosure is proper
and consistent with the official duties of
the person making the disclosure.
H. To the news media and the public,
with the approval of the Chief Privacy
Officer in consultation with counsel,
when there exists a legitimate public
interest in the disclosure of the
information or when disclosure is
necessary to preserve confidence in the
integrity of DHS or is necessary to
demonstrate the accountability of DHS’s
officers, employees, or individuals
covered by the system, except to the
extent it is determined that release of
the specific information in the context
of a particular case would constitute an
unwarranted invasion of personal
privacy.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
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Federal Register / Vol. 79, No. 211 / Friday, October 31, 2014 / Notices
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
USCG stores records in this system
electronically or on paper in secure
facilities in a locked drawer behind a
locked door. The records may be stored
on magnetic disc, tape, digital media.
RETRIEVABILITY:
USCG retrieves records alphabetically
by name.
SAFEGUARDS:
USCG safeguards records in this
system in accordance with applicable
rules and policies, including all
applicable DHS automated systems
security and access policies. DHS
imposes strict controls to minimize the
risk of compromising the information
that is being stored. Access to the
computer system containing the records
in this system is limited to those
individuals who have a need to know
the information for the performance of
their official duties and who have
appropriate clearances or permissions.
RETENTION AND DISPOSAL:
Records are retained for five years
past the date of the final adjudication.
SYSTEM MANAGER AND ADDRESS:
Commandant (CG–12), United States
Coast Guard, Mail Stop 7907,
Washington, DC 20593–0001.
asabaliauskas on DSK5VPTVN1PROD with NOTICES
NOTIFICATION PROCEDURE:
Individuals seeking notification of
and access to any record contained in
this system of records, or seeking to
contest its content, may submit a
request in writing to the Commandant
(CG–611), United States Coast Guard,
Mail Stop 7710, Washington, DC 20593.
If an individual believes more than one
component maintains Privacy Act
records concerning him or her, the
individual may submit the request to
the Chief Privacy Officer and Chief
Freedom of Information Act Officer
(FOIA), Department of Homeland
Security, 245 Murray Drive SW.,
Building 410, STOP–0655, Washington,
DC 20528.
When seeking records about yourself
from this system of records or any other
Departmental system of records, your
request must conform with the Privacy
Act regulations set forth in 6 CFR Part
5. You must first verify your identity,
meaning that you must provide your full
name, current address, and date and
place of birth. You must sign your
request, and your signature must either
be notarized or submitted under 28
U.S.C. 1746, a law that permits
VerDate Sep<11>2014
18:51 Oct 30, 2014
Jkt 235001
statements to be made under penalty of
perjury as a substitute for notarization.
While no specific form is required, you
may obtain forms for this purpose from
the Chief Privacy Officer and Chief
Freedom of Information Act Officer,
https://www.dhs.gov/foia or 1–866–431–
0486. In addition, you should:
• Explain why you believe the
Department would have information on
you;
• Identify which component(s) of the
Department you believe may have the
information about you;
• Specify when you believe the
records would have been created; and
• Provide any other information that
will help the FOIA staff determine
which DHS component agency may
have responsive records; and
If your request is seeking records
pertaining to another living individual,
you must include a statement from that
individual certifying his/her agreement
for you to access his/her records.
Without the above information, the
component(s) may not be able to
conduct an effective search, and your
request may be denied due to lack of
specificity or lack of compliance with
applicable regulations.
RECORD ACCESS PROCEDURES:
See ‘‘Notification procedure’’ above.
CONTESTING RECORD PROCEDURES:
See ‘‘Notification procedure’’ above.
RECORD SOURCE CATEGORIES:
Individuals covered by this system of
records and Coast Guard Officials.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Dated: October 17, 2014.
Karen L. Neuman
Chief Privacy Officer, Department of
Homeland Security.
[FR Doc. 2014–25913 Filed 10–30–14; 8:45 am]
BILLING CODE 9110–04–P
DEPARTMENT OF HOMELAND
SECURITY
U.S. Customs and Border Protection
[1651–0002]
Agency Information Collection
Activities: General Declaration
U.S. Customs and Border
Protection, Department of Homeland
Security.
ACTION: 60-Day notice and request for
comments; extension of an existing
collection of information.
AGENCY:
U.S. Customs and Border
Protection (CBP) of the Department of
SUMMARY:
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Frm 00085
Fmt 4703
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64825
Homeland Security will be submitting
the following information collection
request to the Office of Management and
Budget (OMB) for review and approval
in accordance with the Paperwork
Reduction Act: General Declaration
(CBP Form 7507). CBP is proposing that
this information collection be extended
with no change to the burden hours or
to the information collected. This
document is published to obtain
comments from the public and affected
agencies.
DATES: Written comments should be
received on or before December 30, 2014
to be assured of consideration.
ADDRESSES: Direct all written comments
to U.S. Customs and Border Protection,
Attn: Tracey Denning, Regulations and
Rulings, Office of International Trade,
90 K Street NE., 10th Floor, Washington,
DC 20229–1177.
FOR FURTHER INFORMATION CONTACT:
Requests for additional information
should be directed to Tracey Denning,
U.S. Customs and Border Protection,
Regulations and Rulings, Office of
International Trade, 90 K Street NE.,
10th Floor, Washington, DC 20229–
1177, at 202–325–0265.
SUPPLEMENTARY INFORMATION: CBP
invites the general public and other
Federal agencies to comment on
proposed and/or continuing information
collections pursuant to the Paperwork
Reduction Act of 1995 (Pub. L. 104–13;
44 U.S.C. 3507). The comments should
address: (a) Whether the collection of
information is necessary for the proper
performance of the functions of the
agency, including whether the
information shall have practical utility;
(b) the accuracy of the agency’s
estimates of the burden of the collection
of information; (c) ways to enhance the
quality, utility, and clarity of the
information to be collected; (d) ways to
minimize the burden including the use
of automated collection techniques or
the use of other forms of information
technology; and (e) the annual cost
burden to respondents or record keepers
from the collection of information (total
capital/startup costs and operations and
maintenance costs). The comments that
are submitted will be summarized and
included in the CBP request for OMB
approval. All comments will become a
matter of public record. In this
document, CBP is soliciting comments
concerning the following information
collection:
Title: General Declaration (Outward/
Inward) Agriculture, Customs,
Immigration, and Public Health.
OMB Number: 1651–0002.
Form Number: Form 7507.
E:\FR\FM\31OCN1.SGM
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]]>Agencies
[Federal Register Volume 79, Number 211 (Friday, October 31, 2014)]
[Notices]
[Pages 64823-64825]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-25913]
-----------------------------------------------------------------------
DEPARTMENT OF HOMELAND SECURITY
Office of the Secretary
[Docket No. DHS-2014-0054]
Privacy Act of 1974; Department of Homeland Security/United
States Coast Guard-012 Request for Remission of Indebtedness System of
Records
AGENCY: Privacy Office, Department of Homeland Security.
ACTION: Notice of Privacy Act System of Records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, the Department of
Homeland Security proposes to update and reissue a current Department
of Homeland Security system of records titled, ``Department of Homeland
Security/United States Coast Guard Request for Remission of
Indebtedness System of Records.'' This system of records allows the
Department of Homeland Security/United States Coast Guard to collect
and preserve the records regarding the remission of indebtedness. As a
result of the biennial review of this system, the system manager and
address category has been updated. Additionally, this notice includes
non-substantive changes to simplify the formatting and text of the
previously published notice. This updated system will be included in
the Department of Homeland Security's inventory of record systems.
DATES: Submit comments on or before December 1, 2014. This updated
system will be effective December 1, 2014.
ADDRESSES: You may submit comments, identified by docket number DHS-
2014-0054 by one of the following methods:
Federal e-Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Fax: 202-343-4010.
Mail: Karen L. Neuman, Chief Privacy Officer, Privacy
Office, Department of Homeland Security, Washington, DC 20528.
Instructions: All submissions received must include the agency name
and docket number for this rulemaking. All comments received will be
posted without change to https://www.regulations.gov, including any
personal information provided.
Docket: For access to the docket to read background documents or
comments received, please visit https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: For general questions, please contact:
Marilyn Scott-Perez (202-475-3515), Privacy Officer, Commandant (CG-
61), United States Coast Guard, Mail Stop 7710, Washington, DC 20593.
For privacy questions, please contact: Karen L. Neuman, (202) 343-1717,
Chief Privacy Officer, Privacy Office, Department of Homeland Security,
Washington, DC 20528.
SUPPLEMENTARY INFORMATION:
I. Background
In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the
Department of Homeland Security (DHS) United States Coast Guard
proposes to update and reissue a current DHS system of records titled,
``DHS/United States Coast Guard-012 Request for Remission of
Indebtedness System of Records.'' The collection and maintenance of
this information will assist DHS/USCG in meeting its statutory
obligation to address requests of remission of indebtedness for active
duty enlisted USCG personnel. The DHS/USCG-012 Request for Remission of
Indebtedness System of Records will allow the Department of Homeland
Security/United States Coast Guard to collect and preserve the records
regarding the remission of indebtedness. As a result of a biennial
review of the system, the system manager and address category has been
updated to reflect the new office symbol and mailstop.
Consistent with DHS's information-sharing mission, information
stored in the DHS/USCG-012 Request for Remission of Indebtedness System
of Records may be shared with other DHS components that have a need to
know the information to carry out their national security, law
enforcement, immigration, intelligence, or other homeland security
functions. In addition, information may be shared with appropriate
federal, state, local, tribal, territorial, foreign, or international
government agencies consistent with the routine uses set forth in this
system of records notice. This updated system will be included in DHS's
inventory of record systems.
II. Privacy Act
The Privacy Act embodies fair information practice principles in a
statutory framework governing the means by which Federal Government
[[Page 64824]]
agencies collect, maintain, use, and disseminate individuals' records.
The Privacy Act applies to information that is maintained in a ``system
of records.'' A ``system of records'' is a group of any records under
the control of an agency from which information is retrieved by the
name of an individual or by some identifying number, symbol, or other
identifying particular assigned to the individual. In the Privacy Act,
an individual is defined to encompass U.S. citizens and lawful
permanent residents. As a matter of policy, DHS extends administrative
Privacy Act protections to all individuals when systems of records
maintain information on U.S. citizens, lawful permanent residents, and
visitors.
Below is the description of the DHS/USCG-012 Request for Remission
of Indebtedness System of Records.
In accordance with 5 U.S.C. 552a(r), DHS has provided a report of
this system of records to the Office of Management and Budget and to
Congress.
SYSTEM OF RECORDS
DEPARTMENT OF HOMELAND SECURITY (DHS)/USCG-012
System name:
DHS/USCG-012 Request for Remission of Indebtedness System of
Records.
Security classification:
Unclassified.
System location:
USCG maintains records at the United States Coast Guard
Headquarters in Washington, DC and field offices. Direct Access is the
information technology (IT) system in which records associated with
this function are maintained.
Categories of individuals covered by the system:
Active duty enlisted USCG personnel.
Categories of records in the system:
Individual's name;
employee ID number (EMPLID);
command name, and command address;
Individual's Leave and Earning Statement (LES), including
home address;
Correspondence submitted to the USCG, such as leave and
earning statements, letters or notices of indebtedness, financial
worksheets, travel orders, or other documents related to the cause for
indebtedness;
Requests for endorsements;
Correspondence submitted by the enlisted member, as
appropriate;
Research material on the individual's file;
Paneling action;
Commandant's decision.
Authority for maintenance of the system:
Departmental Regulations, 5 U.S.C. 301; the Federal Records Act, 44
U.S.C. 3101; 14 U.S.C. 461, 632.
Purpose(s):
The purpose of this system is to aid USCG in determining whether an
active duty enlisted member is eligible to have the indebtedness to the
U.S. Government forgiven, or a portion of the indebtedness forgiven
pursuant to 14 U.S.C. 461, based on the best interests of the
individual and the Government.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside DHS as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
A. To the Department of Justice (DOJ), including Offices of the
U.S. Attorney, or other federal agency conducting litigation or in
proceedings before any court, adjudicative, or administrative body,
when it is relevant or necessary to the litigation and one of the
following is a party to the litigation or has an interest in such
litigation:
1. DHS or any component thereof;
2. Any employee or former employee of DHS in his/her official
capacity;
3. Any employee or former employee of DHS in his/her individual
capacity when DOJ or DHS has agreed to represent the employee; or
4. The United States or any agency thereof.
B. To a congressional office from the record of an individual in
response to an inquiry from that congressional office made at the
request of the individual to whom the record pertains.
C. To the National Archives and Records Administration (NARA) or
General Services Administration pursuant to records management
inspections being conducted under the authority of 44 U.S.C. 2904 and
2906.
D. To an agency or organization for the purpose of performing audit
or oversight operations as authorized by law, but only such information
as is necessary and relevant to such audit or oversight function.
E. To appropriate agencies, entities, and persons when:
1. DHS suspects or has confirmed that the security or
confidentiality of information in the system of records has been
compromised;
2. DHS has determined that as a result of the suspected or
confirmed compromise, there is a risk of identity theft or fraud, harm
to economic or property interests, harm to an individual, or harm to
the security or integrity of this system or other systems or programs
(whether maintained by DHS or another agency or entity) that rely upon
the compromised information; and
3. The disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with DHS's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
F. To contractors and their agents, grantees, experts, consultants,
and others performing or working on a contract, service, grant,
cooperative agreement, or other assignment for DHS, when necessary to
accomplish an agency function related to this system of records.
Individuals provided information under this routine use are subject to
the same Privacy Act requirements and limitations on disclosure as are
applicable to DHS officers and employees.
G. To an appropriate federal, state, tribal, local, international,
or foreign law enforcement agency or other appropriate authority
charged with investigating or prosecuting a violation or enforcing or
implementing a law, rule, regulation, or order, when a record, either
on its face or in conjunction with other information, indicates a
violation or potential violation of law, which includes criminal,
civil, or regulatory violations and such disclosure is proper and
consistent with the official duties of the person making the
disclosure.
H. To the news media and the public, with the approval of the Chief
Privacy Officer in consultation with counsel, when there exists a
legitimate public interest in the disclosure of the information or when
disclosure is necessary to preserve confidence in the integrity of DHS
or is necessary to demonstrate the accountability of DHS's officers,
employees, or individuals covered by the system, except to the extent
it is determined that release of the specific information in the
context of a particular case would constitute an unwarranted invasion
of personal privacy.
Disclosure to consumer reporting agencies:
None.
[[Page 64825]]
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
USCG stores records in this system electronically or on paper in
secure facilities in a locked drawer behind a locked door. The records
may be stored on magnetic disc, tape, digital media.
Retrievability:
USCG retrieves records alphabetically by name.
Safeguards:
USCG safeguards records in this system in accordance with
applicable rules and policies, including all applicable DHS automated
systems security and access policies. DHS imposes strict controls to
minimize the risk of compromising the information that is being stored.
Access to the computer system containing the records in this system is
limited to those individuals who have a need to know the information
for the performance of their official duties and who have appropriate
clearances or permissions.
Retention and disposal:
Records are retained for five years past the date of the final
adjudication.
System Manager and address:
Commandant (CG-12), United States Coast Guard, Mail Stop 7907,
Washington, DC 20593-0001.
Notification procedure:
Individuals seeking notification of and access to any record
contained in this system of records, or seeking to contest its content,
may submit a request in writing to the Commandant (CG-611), United
States Coast Guard, Mail Stop 7710, Washington, DC 20593. If an
individual believes more than one component maintains Privacy Act
records concerning him or her, the individual may submit the request to
the Chief Privacy Officer and Chief Freedom of Information Act Officer
(FOIA), Department of Homeland Security, 245 Murray Drive SW., Building
410, STOP-0655, Washington, DC 20528.
When seeking records about yourself from this system of records or
any other Departmental system of records, your request must conform
with the Privacy Act regulations set forth in 6 CFR Part 5. You must
first verify your identity, meaning that you must provide your full
name, current address, and date and place of birth. You must sign your
request, and your signature must either be notarized or submitted under
28 U.S.C. 1746, a law that permits statements to be made under penalty
of perjury as a substitute for notarization. While no specific form is
required, you may obtain forms for this purpose from the Chief Privacy
Officer and Chief Freedom of Information Act Officer, https://www.dhs.gov/foia or 1-866-431-0486. In addition, you should:
Explain why you believe the Department would have
information on you;
Identify which component(s) of the Department you believe
may have the information about you;
Specify when you believe the records would have been
created; and
Provide any other information that will help the FOIA
staff determine which DHS component agency may have responsive records;
and
If your request is seeking records pertaining to another living
individual, you must include a statement from that individual
certifying his/her agreement for you to access his/her records.
Without the above information, the component(s) may not be able to
conduct an effective search, and your request may be denied due to lack
of specificity or lack of compliance with applicable regulations.
Record access procedures:
See ``Notification procedure'' above.
Contesting record procedures:
See ``Notification procedure'' above.
Record source categories:
Individuals covered by this system of records and Coast Guard
Officials.
Exemptions claimed for the system:
None.
Dated: October 17, 2014.
Karen L. Neuman
Chief Privacy Officer, Department of Homeland Security.
[FR Doc. 2014-25913 Filed 10-30-14; 8:45 am]
BILLING CODE 9110-04-P
