Privacy Act of 1974; System of Records, 64581-64582 [2014-25806]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 79, Number 210 (Thursday, October 30, 2014)]
[Notices]
[Pages 64581-64582]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-25806]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2014-OS-0127]


Privacy Act of 1974; System of Records

AGENCY: Defense Information Systems Agency, DoD.

ACTION: Notice to add a new System of Records.

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SUMMARY: The Defense Information Systems Agency proposes to add a new 
system of records, K890.23, entitled ``DISA Inspector General 
Investigative Tracker (DIGit)'' to its existing inventory of record 
systems subject to the Privacy Act of 1974, as amended. This system is 
used to manage investigations, to produce statistical reports, and to 
control various aspects of the investigative process.

DATES: Comments will be accepted on or before December 1, 2014. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Jeanette Weathers-Jenkins, DISA 
Privacy Officer, Chief Information Office, 6916 Cooper Avenue, Fort 
Meade, MD 20755-7901, or by phone at (301)225-8158.

SUPPLEMENTARY INFORMATION: The Defense Information Systems Agency 
notices for system of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or from the Defense Privacy and Civil Liberties Office Web site https://dpclo.defense.gov/.
    The proposed system report, as required by 5 U.S.C 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 30, 2014, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I of OMB Circular No. 
A-130, Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: October 27, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
K890.23

System name:
    DISA Inspector General Investigative Tracker (DIGit).

System location:
    Primary location: Defense Information Systems Agency, 6910 Cooper 
Ave, Ft. Meade, MD 20755-7901.
    Decentralized location: Defense Information Systems Agency Regional 
Inspector General, DITCO-Scott, Building 3600, 2300 East Drive, Scott 
Air Force Base, IL 62225-5406.

Categories of individuals covered by the system:
    Individuals covered include any person or activity which is or has 
been the complainant, witness, suspect, or subject of an IG 
investigation. This includes DoD employees, members of the military and 
contractors or non-DoD civilians who have registered a complaint.

Categories of records in the system:
    Individual's name, DoD ID Number, Social Security Number (SSN), 
other ID numbers, case number, gender, race/ethnicity, birth date, home 
address, office address, home phone number, office phone numbers, 
personal and business email address, place of birth, marital status, 
employment information, law enforcement data, records of investigations 
to include reports of investigation, information reports and case 
summaries, which are being or have been conducted by the Inspector 
General (IG).

Authority for maintenance of the system:
    Inspector General Act of 1978, (Pub. L. 452), as amended; DoD 
Directive 5106.1, Inspector General of the Department of Defense; DoDI 
7050.01, Defense Hotline Program; DISA 100-45-1, Office of the 
Inspector General of the Defense Information Systems Agency; and E.O. 
9397 (SSN), as amended.

Purpose(s):
    The system is used to manage investigations, to produce statistical 
reports, and to control various aspects of the investigative process. 
The records in this system are used for suitability, loyalty, 
eligibility, and general trustworthiness of individuals for access or 
continued access to classified information and suitability for access 
to government facilities or industrial firms engaged in government 
projects/contracts; contractor responsibility and suspension/debarment 
determinations; suitability for awards or similar benefits; use in 
current law enforcement investigation or program of any type; use in 
judicial or adjudicative proceedings including litigation or in 
accordance with a court order; to identify offenders, to provide facts 
and evidence upon which to base prosecution, to provide information to 
other investigative elements of the Department of Defense having 
jurisdiction over the substance of the allegations or a related 
investigative interest in criminal law enforcement investigations 
including statutory violations, counter-intelligence, counter-espionage 
and counter-terrorist activities and other security matters; to effect 
corrective administrative action and to recover money and property 
which has been wrongfully used or misappropriated; to make decisions

[[Page 64582]]

affecting personnel actions concerning members of the Armed Forces and 
or Federal employees; and to respond to other complaint investigations 
and congressional inquiries as appropriate.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, these records contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the U.S. Secret Service in conjunction with the protection of 
persons under its jurisdiction.
    To other Federal, State, local, or tribal agencies having 
jurisdiction over the substance of the allegations or a related 
investigative interest in criminal law enforcement investigations, 
including statutory violations, counter-intelligence, counter-espionage 
and counter-terrorist activities and other security matters.
    To other Federal Inspector General offices, the President's Council 
on Integrity and Efficiency, and/or other Federal law enforcement 
agencies for the purpose of coordinating and conducting administrative 
inquiries and civil and criminal investigations, or when responding to 
such offices, Council, and agencies in connection with the 
investigation of potential violations of law, rule, and/or regulation.
    To other Federal Inspector General offices, the President's Council 
on Integrity and Efficiency, and/or the Department of Justice for 
purposes of conducting external reviews to ensure that adequate 
internal safeguards and management procedures continue to exist within 
the Office of the Inspector General of the Department of Defense.
    The DoD Blanket Routine Uses set forth at the beginning of the 
DISA's compilation of systems of records notices may apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media and paper records.

Retrievability:
    By individual's name or case number.

Safeguards:
    Computerized records maintained in a controlled area are accessible 
only to authorized personnel. Records are maintained in a controlled 
facility. Physical entry is restricted by the use of locks, guards, and 
is accessible only to authorized personnel. Physical and electronic 
access is restricted to designated individuals having a need therefore 
in the performance of official duties and who are properly screened and 
cleared for need-to-know. Electronic data system is password protected 
and will include data encryption of some fields. Access to computerized 
data is restricted by Common Access Card (CAC).

Retention and disposal:
    Electronic records are retained indefinitely for statistical 
purposes. Paper records for administrative investigations are archived 
5 years after cases are closed. Paper records for criminal 
investigations are archived 20 years after cases are closed.

System manager(s) and address:
    Chief, Investigations Division, DISA IG, 6910 Cooper Ave, Ft. 
Meade, MD 20755-7901.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Defense Information Systems Agency, ATTN: Headquarters FOIA 
Requester Service Center, P.O. Box 549, Ft Meade, MD 20755-0549.
    Request should contain the individual's full name, SSN or DoD ID 
Number, current address for reply, and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Defense 
Information Systems Agency, ATTN: Headquarters FOIA Requester Service 
Center, P.O. Box 549, Ft Meade, MD 20755-0549.
    Requests should contain the individual's full name, SSN or DoD ID 
Number, current address for reply, telephone number, and signature and 
provide a reasonable description of what they are seeking.

Contesting record procedures:
    Individuals seeking to contest contents and to appeal initial 
agency determinations should address written inquiries to Defense 
Information Systems Agency, ATTN: Headquarters FOIA Requester Service 
Center, P.O. Box 549, Ft Meade, MD 20755-0549.

Record source categories:
    Subjects and suspects of IG investigations. Interviews of 
witnesses, victims, and complainants. All types of records and 
information maintained by all levels of government, private industry, 
and non-profit organizations reviewed during the course of the 
investigation or furnished to the IG. Any other type of record deemed 
necessary to complete the IG investigation.

Exemptions claimed for the system:
    Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) 
if the information is compiled and maintained by a component of the 
agency which performs as its principle function any activity pertaining 
to the enforcement of criminal laws.
    Investigatory material compiled for law enforcement purposes may be 
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of such information, the individual will be 
provided access to such information except to the extent that 
disclosure would reveal the identity of a confidential source.
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 316. For additional information 
contact the system manager.

[FR Doc. 2014-25806 Filed 10-29-14; 8:45 am]
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