Privacy Act of 1974; System of Records, 49761-49763 [2014-19935]
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Federal Register / Vol. 79, No. 163 / Friday, August 22, 2014 / Notices
Defense Services Proposed to be Sold:
See Attached Annex
(viii) Date Report Delivered to
Congress: 11 Aug 14
* As defined in Section 47(6) of the
Arms Export Control Act.
Transmittal No. 13–50
POLICY JUSTIFICATION
(vii) Sensitivity of Technology
1. The AIM–120C–7 Advanced
Medium Range Air-to-Air Missile
(AMRAAM) is a Beyond Visual Range
weapon designed to engage an enemy
well before the pilot can see it. It
improves the aerial capabilities of U.S.
and allied aircraft to meet the threat of
enemy air-to-air weapons. The AIM–
120C–7 AMRAAM hardware, including
the missile guidance section, is
classified Confidential. The AMRAAM
is an active radar-guided missile
comprised of four sections: propulsion,
control/electronics, fragmentation
warhead, and guidance contained in a
lightweight aluminum structure. The
AMRAAM major components and
subsystems range from Unclassified to
Secret; and technical data and other
documentation are classified up to
Secret.
2. If a technologically advanced
adversary were to obtain knowledge of
the specific hardware and software
elements, the information could be used
to develop countermeasures that might
reduce weapon system effectiveness or
be used in the development of a system
with similar or advanced capabilities.
Notice of Proposed Issuance of Letter of
Offer Pursuant to Section 36(b)(1) of the
Arms Export Control Act
Annex Item No. vii
tkelley on DSK3SPTVN1PROD with NOTICES
Turkey—AIM–120C–7 AMRAAM
Missiles
The Government of Turkey has
requested a possible sale of 145 AIM–
120C–7 Advanced Medium Range Airto-Air Missiles (AMRAAM), 10 missile
guidance sections, and 40 LAU–129
launchers, containers, support
equipment, spare and repair parts,
integration activities, publications and
technical documentation, test
equipment, personnel training and
training equipment, U.S. Government
and contractor logistics, engineering and
technical support, and other related
elements or logistics and program
support. The estimated cost is $320
million.
Turkey is a partner of the United
States in ensuring peace and stability in
the region. It is vital to the U.S. national
interest to assist our NATO ally in
developing and maintaining a strong
and ready self-defense. This proposed
sale is consistent with those objectives.
The Turkish Air Force (TAF) intends
to obtain these missiles to modernize its
inventory, which will support its own
air defense needs and improve its
interoperability with the U.S. and other
NATO allies. These missiles will be
used on the TAF’s F–16 aircraft (and
eventually their F–35 aircraft) and will
maintain the TAF’s air-to-air capability
to defend its extensive coastline and
borders against future threats. Turkey
will have no difficulty absorbing these
additional missiles into its armed forces.
The proposed sale of this equipment
and support will not alter the basic
military balance in the region.
The principal contractor will be
Raytheon Corporation in Tucson,
Arizona. There are no known offset
agreements proposed in connection
with this potential sale.
Implementation of this proposed sale
will require multiple trips to Turkey
involving U.S. Government and
contractor representatives for technical
reviews/support, program management,
and training. U.S. contractor
representatives will be required in
Turkey for integration, testing, and
training. The number and duration are
unknown and will be determined
during contract negotiations.
There will be no adverse impact on
U.S. defense readiness as a result of this
proposed sale.
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[FR Doc. 2014–19892 Filed 8–21–14; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
[Docket ID: DoD–2014–OS–0124]
Privacy Act of 1974; System of
Records
Defense Health Agency, DoD.
Notice to add a new System of
Records.
AGENCY:
ACTION:
The Defense Health Agency
proposes to add a new system of
records, EDHA 01, entitled ‘‘Freedom of
Information Act/Privacy Act Requests
and Administrative Appeal Records’’ to
its inventory of record systems subject
to the Privacy Act of 1974, as amended.
This system will be used to process
access requests and administrative
appeals under FOIA; to process access
and amendment requests and
administrative appeals under the
Privacy Act; for litigation regarding
agency action on such requests and
administrative appeals; and to assist the
DHA in carrying out any other
SUMMARY:
PO 00000
Frm 00008
Fmt 4703
Sfmt 4703
responsibility under FOIA or the
Privacy Act.
Comments will be accepted on or
before September 22, 2014. This
proposed action will be effective the day
following the end of the comment
period unless comments are received
which result in a contrary
determination.
DATES:
You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, 4800 Mark Center Drive,
East Tower, 2nd Floor, Suite 02G09,
Alexandria, VA 22350–3100.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
ADDRESSES:
Ms.
Linda S. Thomas, Chief, Defense Health
Agency Privacy and Civil Liberties
Office, 7700 Arlington Boulevard, Suite
5101, Falls Church, VA 22042–5101, or
by phone at (703) 681–7500.
FOR FURTHER INFORMATION CONTACT:
The
Defense Health Agency notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address in FOR FURTHER INFORMATION
CONTACT or at the Defense Privacy and
Civil Liberties Office Web site at https://
dpclo.defense.gov/.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on (July 28, 2014), to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
SUPPLEMENTARY INFORMATION:
Office of the Secretary
49761
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49762
Federal Register / Vol. 79, No. 163 / Friday, August 22, 2014 / Notices
Dated: August 19, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
EDHA 01
SYSTEM NAME:
Freedom of Information Act/Privacy
Act Requests and Administrative
Appeal Records
SYSTEM LOCATION:
Defense Health Agency Privacy and
Civil Liberties Office, 7700 Arlington
Boulevard, Suite 5101, Falls Church, VA
22042–5101.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who submitted a request
or administrative appeal under the
Freedom of Information Act(FOIA) or
the Privacy Act of 1974, as amended
(Privacy Act), to the Defense Health
Agency (DHA); individuals whose FOIA
or Privacy Act request or administrative
appeal was referred to DHA from
another agency; individuals who are the
subject of a DHA FOIA or Privacy Act
request or administrative appeal; and
attorneys representing an individual in
connection with a DHA FOIA or Privacy
Act request or administrative appeal.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual’s name, address, contact
phone number, fax number, job title,
email, case number, FOIA tracking
number, Social Security Number (SSN)
and/or Department of Defense
Identification Number (DoD ID
Number).
FOIA or Privacy Act request or
administrative appeal: records regarding
the request or appeal, including
responses, correspondence, supporting
documentation; and, in some instances,
copies of the requested records or
records subject to the administrative
appeal.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; 5 U.S.C. 552, Freedom of
Information Act; 5 U.S.C. 552a, Privacy
Act of 1974, as amended; and E.O. 9397
(SSN), as amended.
tkelley on DSK3SPTVN1PROD with NOTICES
PURPOSE(S):
To process access requests and
administrative appeals under FOIA; to
process access and amendment requests
and administrative appeals under the
Privacy Act; for litigation regarding
agency action on such requests and
administrative appeals; and to assist the
DHA in carrying out any other
responsibility under FOIA or the
Privacy Act.
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16:23 Aug 21, 2014
Jkt 232001
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as
amended, records in this system of
records may specifically be disclosed
outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
To other federal, state, and local
agencies when it is necessary to
coordinate responses or denials.
The DoD Blanket Routine Uses may
also apply to this system of records.
Note 1: This system of records may contain
individually identifiable health information.
The DoD Health Information Privacy
Regulation (DoD 6025.18–R) or any successor
DoD issuances issued pursuant to the Health
Insurance Portability and Accountability Act
of 1996 (HIPAA) and 45 CFR Parts 160 and
164, Health and Human Services, General
Administrative Requirements and Security &
Privacy, respectively, applies to most such
health information. DoD 6025.18–R or a
successor issuance may place additional
procedural requirements on the uses and
disclosures of such information beyond those
found in the Privacy Act of 1974, as
amended, or mentioned in this system of
records notice.
Note 2: Except as provided under 42 U.S.C.
290dd-2, records of identity, diagnosis,
prognosis or treatment information of any
patient maintained in connection with the
performance of any program or activity
relating to substance abuse education,
prevention, training, treatment,
rehabilitation, or research which is
conducted, regulated, or directly or indirectly
assisted by any department or agency of the
United States, will be treated as confidential
and disclosed only for the purposes and
under the circumstances expressly
authorized under 42 U.S.C. 290dd-2.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records and/or electronic
storage media.
RETRIEVABILITY:
By the name of requesters and
appellants; the case numbers assigned to
requests and administrative appeals; the
name of individuals who are the subject
of a request or administrative appeal;
and the name of attorneys representing
a requester, appellant, or subject of a
request or administrative appeal.
SAFEGUARDS:
Physical security: Records are
maintained in access-controlled
facilities. Physical entry is restricted by
use of locks, guards, and administrative
procedures to officials that require
PO 00000
Frm 00009
Fmt 4703
Sfmt 4703
access to perform their official duties
consistent with the purpose of the
collection of the information. All
personnel whose official duties require
access to the information are trained in
the proper safeguarding and use of the
information.
Technical security: The system
provides two-factor authentication
including Common Access Card (CAC)
and user ID/passwords. The records in
electronic format are maintained on a
secure system and, within DHA,
transmitted only through a secure
network. Records in electronic format
transmitted outside DHA’s secure
network are encrypted in transit. Access
to personal information in electronic
format is restricted to those who require
the data in the performance of their
official duties.
RETENTION AND DISPOSAL:
Privacy Act Request/Action Records:
a. Correspondence and supporting
documents granting access to all the
requested records: Destroy 2 years after
date of reply. b. Responses to requests
for nonexistent records, requesters who
provide inadequate descriptions and to
those who fail to pay agency
reproduction fees: Destroy 2 years after
date of reply. c. Responses denying
access to all or part of the records
requested: Destroy 5 years after date of
reply.
FOIA Request/Action Records:
Destroy 2 years after date of reply if all
records subject to the request were
released; destroy 6 years after date of
reply if records subject to the request
were denied in full, or in part, or if not
released for any other reason.
SYSTEM MANAGER(S) AND ADDRESS:
Chief, FOIA Service Center, Defense
Health Agency Privacy and Civil
Liberties Office, 7700 Arlington
Boulevard, Suite 5101, Falls Church, VA
22042–5101.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
Chief, FOIA Service Center, Defense
Health Agency Privacy and Civil
Liberties Office, 7700 Arlington
Boulevard, Suite 5101, Falls Church, VA
22042–5101.
Written inquiries should contain the
subject individual’s full name, current
address, telephone number, FOIA
tracking number, if known, and
signature.
If requesting information about a
minor or legally incompetent person,
the request must be made by the
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49763
Federal Register / Vol. 79, No. 163 / Friday, August 22, 2014 / Notices
custodial parent, legal guardian, or party
acting in loco parentis of such
individual. Written proof of that status
may be required before the existence of
any information will be confirmed.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained
in this system of records should address
written inquiries to the Chief, FOIA
Service Center, Defense Health Agency
Privacy and Civil Liberties Office, 7700
Arlington Boulevard, Suite 5101, Falls
Church, VA 22042–5101.
Written inquiries should contain the
subject individual’s full name, current
address, telephone number, a
description of the records sought, FOIA
tracking number, if known, and
signature.
If requesting records about a minor or
legally incompetent person, the request
must be made by the custodial parent,
legal guardian, or party acting in loco
parentis of such individual. Written
proof of that status may be required
before any records will be provided.
CONTESTING RECORD PROCEDURES:
The Office of the Secretary of Defense
(OSD) rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in OSD Administrative
Instruction 81, 32 CFR Part 311, or may
be obtained from the DHA Privacy and
Civil Liberties Office.
RECORD SOURCE CATEGORIES:
Data is provided by the record subject;
staff and computer software when
handling FOIA/Privacy Act requests and
administrative appeals; individuals who
file requests and administrative appeals
pursuant to FOIA and the Privacy Act;
agency records searched in the process
of responding to FOIA and Privacy Act
requests and appeals; and other agencies
that refer FOIA or Privacy Act requests
or administrative appeals to DHA or
consult with DHA regarding the
handling of particular requests.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2014–19935 Filed 8–21–14; 8:45 am]
BILLING CODE 5001–06–P
tkelley on DSK3SPTVN1PROD with NOTICES
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD–2014–OS–0122]
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense, DoD.
AGENCY:
VerDate Mar<15>2010
16:23 Aug 21, 2014
Jkt 232001
Notice to alter a System of
Records.
ACTION:
The Office of the Secretary of
Defense proposes to alter a system of
records, DWHS P49, entitled
‘‘Reasonable Accommodation Program
Records’’ in its inventory of record
systems subject to the Privacy Act of
1974, as amended. This system is used
to document requests for reasonable
accommodation(s) (regardless of type of
accommodation) and the outcome of
such requests for employees of
Washington Headquarters Services/
Human Resources Directorate serviced
components with known physical and
mental impairments and applicants for
employment with Washington
Headquarters Services/Human
Resources Directorate serviced
components.
SUMMARY:
Comments will be accepted on or
before September 22, 2014. This
proposed action will be effective the
date following the end of the comment
period unless comments are received
which result in a contrary
determination.
DATES:
You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov.
Follow the instructions for submitting
comments.
* Mail: Federal Docket Management
System Office, 4800 Mark Center Drive,
East Tower, 2nd Floor, Suite 02G09,
Alexandria, VA 22350–3100.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
ADDRESSES:
Ms.
Cindy Allard, Chief, OSD/JS Privacy
Office, Freedom of Information
Directorate, Washington Headquarters
Service, 1155 Defense Pentagon,
Washington, DC 20301–1155, or by
phone at (571) 372–0461.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address in FOR FURTHER INFORMATION
CONTACT or at the Defense Privacy and
FOR FURTHER INFORMATION CONTACT:
PO 00000
Frm 00010
Fmt 4703
Sfmt 4703
Civil Liberties Office Web site at
https://dpclo.defense.gov/.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on July 16, 2014, to the House
Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: August 19, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
DWHS P49
SYSTEM NAME:
Reasonable Accommodation Program
Records (December 9, 2011, 76 FR
76956).
CHANGES:
*
*
*
*
*
SYSTEM LOCATION:
Delete entry and replace with
‘‘Human Resources Directorate, Labor
and Management Employee Relations
Division, 4800 Mark Center Drive,
Alexandria, VA 20350–3200.’’
*
*
*
*
*
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘29
U.S.C. 791, Employment of Individuals
with Disabilities; 42 U.S.C. Chapter 126,
Equal Opportunity for Individuals with
Disabilities; 29 CFR Part 1630,
Regulations to Implement the Equal
Employment Provisions of the
Americans with Disabilities Act; E.O.
13163, Increasing the Opportunities for
Individuals with Disabilities to be
Employed in the Federal Government;
E.O. 13164, Requiring Federal Agencies
to Establish Procedures to Facilitate the
Provision of Reasonable
Accommodation; DoD Directive 1020.1,
Nondiscrimination on the Basis of
Handicap in Programs and Activities
Assisted or Conducted by the
Department of Defense; and Director of
Administration and Management
Administrative Instruction 114,
Reasonable Accommodation Program
for Individuals with Disabilities.’’
*
*
*
*
*
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
E:\FR\FM\22AUN1.SGM
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Agencies
[Federal Register Volume 79, Number 163 (Friday, August 22, 2014)]
[Notices]
[Pages 49761-49763]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-19935]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2014-OS-0124]
Privacy Act of 1974; System of Records
AGENCY: Defense Health Agency, DoD.
ACTION: Notice to add a new System of Records.
-----------------------------------------------------------------------
SUMMARY: The Defense Health Agency proposes to add a new system of
records, EDHA 01, entitled ``Freedom of Information Act/Privacy Act
Requests and Administrative Appeal Records'' to its inventory of record
systems subject to the Privacy Act of 1974, as amended. This system
will be used to process access requests and administrative appeals
under FOIA; to process access and amendment requests and administrative
appeals under the Privacy Act; for litigation regarding agency action
on such requests and administrative appeals; and to assist the DHA in
carrying out any other responsibility under FOIA or the Privacy Act.
DATES: Comments will be accepted on or before September 22, 2014. This
proposed action will be effective the day following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Linda S. Thomas, Chief, Defense
Health Agency Privacy and Civil Liberties Office, 7700 Arlington
Boulevard, Suite 5101, Falls Church, VA 22042-5101, or by phone at
(703) 681-7500.
SUPPLEMENTARY INFORMATION: The Defense Health Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT or at the
Defense Privacy and Civil Liberties Office Web site at https://dpclo.defense.gov/.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on (July 28, 2014), to
the House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
[[Page 49762]]
Dated: August 19, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
EDHA 01
System name:
Freedom of Information Act/Privacy Act Requests and Administrative
Appeal Records
System location:
Defense Health Agency Privacy and Civil Liberties Office, 7700
Arlington Boulevard, Suite 5101, Falls Church, VA 22042-5101.
Categories of individuals covered by the system:
Individuals who submitted a request or administrative appeal under
the Freedom of Information Act(FOIA) or the Privacy Act of 1974, as
amended (Privacy Act), to the Defense Health Agency (DHA); individuals
whose FOIA or Privacy Act request or administrative appeal was referred
to DHA from another agency; individuals who are the subject of a DHA
FOIA or Privacy Act request or administrative appeal; and attorneys
representing an individual in connection with a DHA FOIA or Privacy Act
request or administrative appeal.
Categories of records in the system:
Individual's name, address, contact phone number, fax number, job
title, email, case number, FOIA tracking number, Social Security Number
(SSN) and/or Department of Defense Identification Number (DoD ID
Number).
FOIA or Privacy Act request or administrative appeal: records
regarding the request or appeal, including responses, correspondence,
supporting documentation; and, in some instances, copies of the
requested records or records subject to the administrative appeal.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 552, Freedom of
Information Act; 5 U.S.C. 552a, Privacy Act of 1974, as amended; and
E.O. 9397 (SSN), as amended.
Purpose(s):
To process access requests and administrative appeals under FOIA;
to process access and amendment requests and administrative appeals
under the Privacy Act; for litigation regarding agency action on such
requests and administrative appeals; and to assist the DHA in carrying
out any other responsibility under FOIA or the Privacy Act.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, records in this system
of records may specifically be disclosed outside the DoD as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as follows:
To other federal, state, and local agencies when it is necessary to
coordinate responses or denials.
The DoD Blanket Routine Uses may also apply to this system of
records.
Note 1: This system of records may contain individually
identifiable health information. The DoD Health Information Privacy
Regulation (DoD 6025.18-R) or any successor DoD issuances issued
pursuant to the Health Insurance Portability and Accountability Act
of 1996 (HIPAA) and 45 CFR Parts 160 and 164, Health and Human
Services, General Administrative Requirements and Security &
Privacy, respectively, applies to most such health information. DoD
6025.18-R or a successor issuance may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974, as amended, or mentioned in
this system of records notice.
Note 2: Except as provided under 42 U.S.C. 290dd-2, records of
identity, diagnosis, prognosis or treatment information of any
patient maintained in connection with the performance of any program
or activity relating to substance abuse education, prevention,
training, treatment, rehabilitation, or research which is conducted,
regulated, or directly or indirectly assisted by any department or
agency of the United States, will be treated as confidential and
disclosed only for the purposes and under the circumstances
expressly authorized under 42 U.S.C. 290dd-2.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records and/or electronic storage media.
Retrievability:
By the name of requesters and appellants; the case numbers assigned
to requests and administrative appeals; the name of individuals who are
the subject of a request or administrative appeal; and the name of
attorneys representing a requester, appellant, or subject of a request
or administrative appeal.
Safeguards:
Physical security: Records are maintained in access-controlled
facilities. Physical entry is restricted by use of locks, guards, and
administrative procedures to officials that require access to perform
their official duties consistent with the purpose of the collection of
the information. All personnel whose official duties require access to
the information are trained in the proper safeguarding and use of the
information.
Technical security: The system provides two-factor authentication
including Common Access Card (CAC) and user ID/passwords. The records
in electronic format are maintained on a secure system and, within DHA,
transmitted only through a secure network. Records in electronic format
transmitted outside DHA's secure network are encrypted in transit.
Access to personal information in electronic format is restricted to
those who require the data in the performance of their official duties.
Retention and disposal:
Privacy Act Request/Action Records: a. Correspondence and
supporting documents granting access to all the requested records:
Destroy 2 years after date of reply. b. Responses to requests for
nonexistent records, requesters who provide inadequate descriptions and
to those who fail to pay agency reproduction fees: Destroy 2 years
after date of reply. c. Responses denying access to all or part of the
records requested: Destroy 5 years after date of reply.
FOIA Request/Action Records: Destroy 2 years after date of reply if
all records subject to the request were released; destroy 6 years after
date of reply if records subject to the request were denied in full, or
in part, or if not released for any other reason.
System manager(s) and address:
Chief, FOIA Service Center, Defense Health Agency Privacy and Civil
Liberties Office, 7700 Arlington Boulevard, Suite 5101, Falls Church,
VA 22042-5101.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to the Chief, FOIA Service Center, Defense Health
Agency Privacy and Civil Liberties Office, 7700 Arlington Boulevard,
Suite 5101, Falls Church, VA 22042-5101.
Written inquiries should contain the subject individual's full
name, current address, telephone number, FOIA tracking number, if
known, and signature.
If requesting information about a minor or legally incompetent
person, the request must be made by the
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custodial parent, legal guardian, or party acting in loco parentis of
such individual. Written proof of that status may be required before
the existence of any information will be confirmed.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system of records should address written inquiries to
the Chief, FOIA Service Center, Defense Health Agency Privacy and Civil
Liberties Office, 7700 Arlington Boulevard, Suite 5101, Falls Church,
VA 22042-5101.
Written inquiries should contain the subject individual's full
name, current address, telephone number, a description of the records
sought, FOIA tracking number, if known, and signature.
If requesting records about a minor or legally incompetent person,
the request must be made by the custodial parent, legal guardian, or
party acting in loco parentis of such individual. Written proof of that
status may be required before any records will be provided.
Contesting record procedures:
The Office of the Secretary of Defense (OSD) rules for accessing
records, for contesting contents and appealing initial agency
determinations are published in OSD Administrative Instruction 81, 32
CFR Part 311, or may be obtained from the DHA Privacy and Civil
Liberties Office.
Record source categories:
Data is provided by the record subject; staff and computer software
when handling FOIA/Privacy Act requests and administrative appeals;
individuals who file requests and administrative appeals pursuant to
FOIA and the Privacy Act; agency records searched in the process of
responding to FOIA and Privacy Act requests and appeals; and other
agencies that refer FOIA or Privacy Act requests or administrative
appeals to DHA or consult with DHA regarding the handling of particular
requests.
Exemptions claimed for the system:
None.
[FR Doc. 2014-19935 Filed 8-21-14; 8:45 am]
BILLING CODE 5001-06-P