Privacy Act of 1974; System of Records, 49764-49766 [2014-19934]
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49764
Federal Register / Vol. 79, No. 163 / Friday, August 22, 2014 / Notices
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, as amended, the
records contained herein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses that
appear at the beginning of the Office of
the Secretary of Defense (OSD)
compilation of systems of records
notices may apply to this system.’’
*
*
*
*
*
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Applicant records are destroyed three
years after superseded or when no
longer needed.
Employee records are destroyed three
years after separation from the agency or
all appeals are concluded whichever is
later.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Assistant Director, Labor and
Management Employee Relations
Division, Human Resources Directorate,
Washington Headquarters Services,
4800 Mark Center Drive, Alexandria, VA
20350–3200.’’
NOTIFICATION PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking to determine
whether this system of records contains
information about themselves should
address written inquiries to Assistant
Director, Labor and Management
Employee Relations Division, Human
Resources Directorate, Washington
Headquarters Services, 4800 Mark
Center Drive, Alexandria, VA 20350–
3200.
Signed, written requests must contain
individual’s name and address.’’
tkelley on DSK3SPTVN1PROD with NOTICES
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking to access records
about themselves contained in this
system of records should address
written inquiries to the Office of the
Secretary of Defense/Joint Staff Freedom
of Information Act Requester Service
Center, Office of Freedom of
Information; 1155 Defense Pentagon,
Washington DC 20301–1155.
Signed, written requests must contain
the name and number of this System of
Records Notice, the individual’s name
and address.’’
CONTESTING RECORD PROCEDURES:
Delete entry and replace with ‘‘The
OSD rules for accessing records, for
contesting contents and appealing
initial agency determinations are
published in Office of the Secretary of
VerDate Mar<15>2010
16:23 Aug 21, 2014
Jkt 232001
Defense Administrative Instruction 81;
32 CFR part 311; or may be obtained
from the system manager.’’
*
*
*
*
*
[FR Doc. 2014–19932 Filed 8–21–14; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD–2014–OS–0123]
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense, DoD.
ACTION: Notice to add a New System of
Records.
AGENCY:
The Office of the Secretary of
Defense proposes to add a new system
of records, DHRA 14 DoD, entitled
‘‘Commercial Travel Information
Management System’’ to its inventory of
record systems subject to the Privacy
Act of 1974, as amended.
This system establishes a repository of
DoD travel records consisting of travel
booked within the Defense Travel
System as well as through commercial
travel vendors in order to satisfy
reporting requirements; identify and
notify travelers in potential distress due
to natural or man-made disaster; assist
in the planning, budgeting, and
allocation of resources for future DoD
travel; conduct oversight operations;
analyze travel, budgetary, or other
trends; detect fraud and abuse; and
respond to authorized internal and
external requests for data relating to
DoD official travel and travel related
services, including premium class
travel.
To provide Web site registered guests
an online customer support site for
submitting inquiries regarding
commercial travel within the DoD,
including assistance with DTS.
DATES: Comments will be accepted on or
before September 22, 2014. This
proposed action will be effective the day
following the end of the comment
period unless comments are received
which result in a contrary
determination.
SUMMARY:
You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, 4800 Mark Center Drive,
East Tower, 2nd Floor, Suite 02G09,
Alexandria, VA 22350–3100.
ADDRESSES:
PO 00000
Frm 00011
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Sfmt 4703
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms.
Cindy Allard, Chief, OSD/JS Privacy
Office, Freedom of Information
Directorate, Washington Headquarters
Service, 1155 Defense Pentagon,
Washington, DC 20301–1155, or by
phone at (571) 372–0461.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address in FOR FURTHER INFORMATION
CONTACT or at https://dpclo.defense
.gov/.
The proposed system report, as
required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on July 10, 2014, to the House
Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: August 19, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
DHRA 14 DoD
SYSTEM NAME:
Commercial Travel Information
Management System.
SYSTEM LOCATION:
Network Enterprise Center, 1422
Sultan Road, Fort Detrick, MD 21702–
9200.
Defense Enterprise Computing Center,
8705 Industrial Boulevard, Building
3900, Tinker AFB, OK 73145–3352.
Back-up: Defense Travel Management
Office, 4800 Mark Center Drive,
Alexandria, VA 22350–9000.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DoD civilian personnel; active,
former, and retired military members;
Reserve and National Guard personnel;
E:\FR\FM\22AUN1.SGM
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Federal Register / Vol. 79, No. 163 / Friday, August 22, 2014 / Notices
military academy nominees, applicants,
and cadets; foreign national civilian
personnel in receipt of DoD issued
invitational travel orders; dependents of
DoD sponsors who are accompanying
the DoD sponsor on travel; and all other
individuals in receipt of DoD travel
orders. Registered Web site guests
submitting inquiries regarding DoD
commercial travel.
CATEGORIES OF RECORDS IN THE SYSTEM:
For DoD travelers, information from
commercial travel booking systems and
the Defense Travel System (DTS): Name,
Social Security Number (SSN),
truncated SSN, gender, date of birth,
email address, Service/Agency,
organizational information, mailing
address, home address, home, business,
and cellular phone numbers, emergency
contact information, duty station
information, title/rank, civilian/military
status information, travel preferences,
frequent flyer information, passport
information, DoD ID number, financial
information to include government and/
or personal charge card account
numbers and expiration information,
government travel charge card
transactions, personal checking and/or
savings account numbers, government
accounting code/budget information,
specific trip information to include
travel itineraries (includes dates of
travel) and reservations, trip record
number, trip cost estimates, travel
vouchers, travel-related receipts, travel
document status information, travel
budget information, commitment of
travel funds, records of actual payment
of travel funds and supporting
documentation.
For foreign national civilians on
invitational travel orders: Foreign
Identification (ID) Number or Individual
Taxpayer ID Number, name, date of
birth, and passport information.
For dependents who are
accompanying the DoD sponsor on
travel: Name, date of birth, and passport
information.
For registered Web site guests: Name,
phone number, email address; if
affiliated with DoD, duty station, rank,
DoD ID number; if desiring travel alerts,
cellular phone number and cellular
phone provider; if requiring assistance
with DTS, last four of the SSN.
tkelley on DSK3SPTVN1PROD with NOTICES
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Chapter 57, Travel,
Transportation, and Subsistence; 10
U.S.C. 135, Under Secretary of Defense
(Comptroller); 10 U.S.C. 136, Under
Secretary of Defense for Personnel and
Readiness; 37 U.S.C. 463, Programs of
Compliance, Electronic Processing of
Travel Claims; DoD Directive 4500.09E,
VerDate Mar<15>2010
16:23 Aug 21, 2014
Jkt 232001
Transportation and Traffic Management;
DoD Directive 5100.87, Department of
Defense Human Resources Activity
(DoDHRA); DoD Instruction 5154.31,
Commercial Travel Management; DoD
Financial Management Regulation
7000.14–R, Vol. 9, Travel Policy; DoD
4500.9–R, Defense Transportation
Regulation (DTR), Parts I–V; 41 C.F.R.
300–304, Federal Travel Regulation
System; The Joint Federal Travel
Regulation (Vol. 1) (Uniformed Service
Members); The Joint Travel Regulation
(Vol. 2) (Department of Defense Civilian
Personnel); and E.O. 9397 (SSN), as
amended.
PURPOSE(S):
To establish a repository of DoD travel
records consisting of travel booked
within DTS as well as through
commercial travel vendors in order to
satisfy reporting requirements; identify
and notify travelers in potential distress
due to natural or man-made disaster;
assist in the planning, budgeting, and
allocation of resources for future DoD
travel; conduct oversight operations;
analyze travel, budgetary, or other
trends; detect fraud and abuse; and
respond to authorized internal and
external requests for data relating to
DoD official travel and travel related
services, including premium class
travel.
To provide Web site registered guests
an online customer support site for
submitting inquiries regarding
commercial travel within the DoD,
including assistance with DTS.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as
amended, the records contained herein
may specifically be disclosed outside
the DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses set
forth at the beginning of the Office of
the Secretary of Defense (OSD)
compilation of systems of records
notices may apply to this system.
Policies and practices for storing,
retrieving, accessing, retaining, and
disposing of records in the system:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
Name, email address, passport
number, SSN, and/or DoD ID number.
SAFEGUARDS:
Records are stored on secure military
installations. Physical controls include
PO 00000
Frm 00012
Fmt 4703
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49765
use of visitor registers and identification
badges, electronic key card access, and
closed-circuit television monitoring.
Technical controls including intrusion
detection systems, secure socket layer
encryption, firewalls, and virtual private
networks protect the data in transit and
at rest. Physical and electronic access is
limited to individuals who are properly
screened and cleared on a need-to-know
basis in the performance of their official
duties. Usernames and passwords,
Common Access Cards (CACs), and DoD
Public Key Infrastructure (PKI), in
addition to role-based access controls
are used to control access to the systems
data. Procedures are in place to deter
and detect browsing and unauthorized
access including periodic security
audits and monitoring of users’ security
practices. Backups are stored on
encrypted media and secured off-site.
RETENTION AND DISPOSAL:
Maintained for six years and then
destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Director, Defense Travel
Management Office, 4800 Mark Center
Drive, Alexandria, VA 22350–9000.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the Deputy
Director, Defense Travel Management
Office, 4800 Mark Center Drive,
Alexandria, VA 22350–9000.
Signed, written requests should
contain full name and SSN (or passport
number if a foreign national). Web site
registered guests should provide full
name and email address.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records
about themselves contained in this
system of records should address
written requests to the OSD/Joint Staff
Freedom of Information Act Requester
Service Center, Office of Freedom of
Information, 1155 Defense Pentagon,
Washington, DC 20301–1155.
Signed, written requests should
contain the name and number of this
system of records notice. DoD travelers
should provide their full name and SSN;
foreign travelers should provide full
name and passport number; Web site
registered guests should provide full
name and email address.
CONTESTING RECORD PROCEDURES:
The OSD rules for accessing records,
for contesting contents, and appealing
initial agency determinations are
contained in OSD Administrative
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49766
Federal Register / Vol. 79, No. 163 / Friday, August 22, 2014 / Notices
Instruction 81; 32 CFR part 311; or may
be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individual, existing DoD system
(DTS), commercial systems (Global
Distribution System, Citi).
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2014–19934 Filed 8–21–14; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Department of the Air Force
[Docket ID: USAF–2014–0026]
Privacy Act of 1974; System of
Records
AGENCY:
Department of the Air Force,
DoD.
Notice to alter a System of
Records.
ACTION:
The Department of the Air
Force proposes to alter a system of
records notice, F044 AF SG I, entitled
‘‘Civilian Employee Drug Testing
Records’’ in its existing inventory of
records systems subject to the Privacy
Act of 1974, as amended. This system
maintains a record on Air Force military
and civilian personnel to track the
identification, notification, testing, and
retesting for drug usage.
DATES: Comments will be accepted on or
before September 22, 2014. This
proposed action will be effective the day
following the end of the comment
period unless comments are received
which result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, 4800 Mark Center Drive
East Tower, 2nd Floor, Suite 02G09,
Alexandria, VA 22350–3100.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Mr.
Charles J. Shedrick, Department of the
tkelley on DSK3SPTVN1PROD with NOTICES
SUMMARY:
VerDate Mar<15>2010
16:23 Aug 21, 2014
Jkt 232001
Air Force Privacy Office, Air Force
Privacy Act Office, Office of Warfighting
Integration and Chief Information
Officer, ATTN: SAF/CIO A6, 1800 Air
Force Pentagon, Washington, DC 20330–
1800, or by phone at (571)256–2515.
SUPPLEMENTARY INFORMATION: The
Department of the Air Force’s notices
for systems of records subject to the
Privacy Act of 1974 (5 U.S.C. 552a), as
amended, have been published in the
Federal Register and are available from
the address in FOR FURTHER INFORMATION
CONTACT or at the Defense Privacy and
Civil Liberties Web site at https://
dpclo.defense.gov/. The proposed
systems reports, as required by 5 U.S.C.
552a(r) of the Privacy Act, as amended
were submitted on July 30, 2014 to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’’ dated
February 8, 1996, (February 20, 1996, 61
FR 6427).
Dated: August 19, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
F044 AF SG I
SYSTEM NAME:
Civilian Employee Drug Testing
Records (June 11, 1997, 62 FR 31793).
CHANGES:
*
*
*
*
records relating to the type and quality
of testing performed; documentary
evidence submitted by employee or
applicant in rebuttal of test results;
reports of medical findings regarding
test results; disciplinary/adverse action
records to include notification of
proposed action and documentary
evidence submitted in support thereof,
employee’s response and documentary
evidence submitted in support thereof,
and management’s action; referrals to
counseling/rehabilitation services; and
records regarding employee’s consent
for release of information concerning
counseling/rehabilitation progress.’’
AUTHORITY FOR THE MAINTENANCE OF THE
SYSTEM:
Delete entry and replace with ‘‘5
U.S.C. 7301, Presidential Regulations;
10 U.S.C. 8013, Secretary of the Air
Force: Powers and Duties, delegation by;
DoD Directive 1010.9, DoD Civilian
Employee Drug-Free Workplace
Program; E.O. 12564, Drug-free Federal
Workplace; AFI 44–120, Military Drug
Demand Reduction Program, and E.O.
9397 (SSN), as amended.’’
PURPOSE(S):
Delete entry and replace with ‘‘To
maintain a record on individuals who
are identified as having a positive drug
test from a random or command
directed urinalysis. These records will
be used for identifying, tracking,
notifying, and retesting of those
individuals.’’
*
*
*
*
*
STORAGE:
Delete entry and replace with
‘‘Electronic storage media.’’
*
SYSTEM NAME:
RETRIEVABILITY:
Delete entry and replace with ‘‘Air
Force Drug Testing Program.’’
*
*
*
*
*
Delete entry and replace with ‘‘Name,
SSN and/or DoD ID number.’’
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with ‘‘Air
Force active duty, reserve, national
guard and civilian personnel who are
required to participate in the Air Force
drug screening program.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ‘‘Name,
Social Security Number (SSN) and/or
Department of Defense Identification
number (DoD ID number) Selfidentification records; requests for
testing submitted by employees,
supervisors, and commanders; testing
notification; documentary evidence in
support of testing decision; chain of
custody records regarding testing
samples; reports of testing results;
PO 00000
Frm 00013
Fmt 4703
Sfmt 4703
SAFEGUARDS:
Delete entry and replace with
‘‘Records are accessed by person(s)
responsible for servicing the record
system in performance of their official
duties and by authorized personnel who
are properly screened and cleared for
need-to-know. Records are only
accessed by authorized personnel with
Common Access Card (CAC) and needto-know.’’
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Electronic records are destroyed after
five years. Electronic records are
destroyed by erasing, deleting, or
overwriting.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Headquarters, Air Force Drug Testing
E:\FR\FM\22AUN1.SGM
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]]>Agencies
[Federal Register Volume 79, Number 163 (Friday, August 22, 2014)]
[Notices]
[Pages 49764-49766]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-19934]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2014-OS-0123]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to add a New System of Records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense proposes to add a new
system of records, DHRA 14 DoD, entitled ``Commercial Travel
Information Management System'' to its inventory of record systems
subject to the Privacy Act of 1974, as amended.
This system establishes a repository of DoD travel records
consisting of travel booked within the Defense Travel System as well as
through commercial travel vendors in order to satisfy reporting
requirements; identify and notify travelers in potential distress due
to natural or man-made disaster; assist in the planning, budgeting, and
allocation of resources for future DoD travel; conduct oversight
operations; analyze travel, budgetary, or other trends; detect fraud
and abuse; and respond to authorized internal and external requests for
data relating to DoD official travel and travel related services,
including premium class travel.
To provide Web site registered guests an online customer support
site for submitting inquiries regarding commercial travel within the
DoD, including assistance with DTS.
DATES: Comments will be accepted on or before September 22, 2014. This
proposed action will be effective the day following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS
Privacy Office, Freedom of Information Directorate, Washington
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155,
or by phone at (571) 372-0461.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION CONTACT
or at https://dpclo.defense.gov/.
The proposed system report, as required by 5 U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on July 10, 2014, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: August 19, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHRA 14 DoD
System name:
Commercial Travel Information Management System.
System location:
Network Enterprise Center, 1422 Sultan Road, Fort Detrick, MD
21702-9200.
Defense Enterprise Computing Center, 8705 Industrial Boulevard,
Building 3900, Tinker AFB, OK 73145-3352.
Back-up: Defense Travel Management Office, 4800 Mark Center Drive,
Alexandria, VA 22350-9000.
Categories of individuals covered by the system:
DoD civilian personnel; active, former, and retired military
members; Reserve and National Guard personnel;
[[Page 49765]]
military academy nominees, applicants, and cadets; foreign national
civilian personnel in receipt of DoD issued invitational travel orders;
dependents of DoD sponsors who are accompanying the DoD sponsor on
travel; and all other individuals in receipt of DoD travel orders.
Registered Web site guests submitting inquiries regarding DoD
commercial travel.
Categories of records in the system:
For DoD travelers, information from commercial travel booking
systems and the Defense Travel System (DTS): Name, Social Security
Number (SSN), truncated SSN, gender, date of birth, email address,
Service/Agency, organizational information, mailing address, home
address, home, business, and cellular phone numbers, emergency contact
information, duty station information, title/rank, civilian/military
status information, travel preferences, frequent flyer information,
passport information, DoD ID number, financial information to include
government and/or personal charge card account numbers and expiration
information, government travel charge card transactions, personal
checking and/or savings account numbers, government accounting code/
budget information, specific trip information to include travel
itineraries (includes dates of travel) and reservations, trip record
number, trip cost estimates, travel vouchers, travel-related receipts,
travel document status information, travel budget information,
commitment of travel funds, records of actual payment of travel funds
and supporting documentation.
For foreign national civilians on invitational travel orders:
Foreign Identification (ID) Number or Individual Taxpayer ID Number,
name, date of birth, and passport information.
For dependents who are accompanying the DoD sponsor on travel:
Name, date of birth, and passport information.
For registered Web site guests: Name, phone number, email address;
if affiliated with DoD, duty station, rank, DoD ID number; if desiring
travel alerts, cellular phone number and cellular phone provider; if
requiring assistance with DTS, last four of the SSN.
Authority for maintenance of the system:
5 U.S.C. Chapter 57, Travel, Transportation, and Subsistence; 10
U.S.C. 135, Under Secretary of Defense (Comptroller); 10 U.S.C. 136,
Under Secretary of Defense for Personnel and Readiness; 37 U.S.C. 463,
Programs of Compliance, Electronic Processing of Travel Claims; DoD
Directive 4500.09E, Transportation and Traffic Management; DoD
Directive 5100.87, Department of Defense Human Resources Activity
(DoDHRA); DoD Instruction 5154.31, Commercial Travel Management; DoD
Financial Management Regulation 7000.14-R, Vol. 9, Travel Policy; DoD
4500.9-R, Defense Transportation Regulation (DTR), Parts I-V; 41 C.F.R.
300-304, Federal Travel Regulation System; The Joint Federal Travel
Regulation (Vol. 1) (Uniformed Service Members); The Joint Travel
Regulation (Vol. 2) (Department of Defense Civilian Personnel); and
E.O. 9397 (SSN), as amended.
Purpose(s):
To establish a repository of DoD travel records consisting of
travel booked within DTS as well as through commercial travel vendors
in order to satisfy reporting requirements; identify and notify
travelers in potential distress due to natural or man-made disaster;
assist in the planning, budgeting, and allocation of resources for
future DoD travel; conduct oversight operations; analyze travel,
budgetary, or other trends; detect fraud and abuse; and respond to
authorized internal and external requests for data relating to DoD
official travel and travel related services, including premium class
travel.
To provide Web site registered guests an online customer support
site for submitting inquiries regarding commercial travel within the
DoD, including assistance with DTS.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, the records contained
herein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of the
Office of the Secretary of Defense (OSD) compilation of systems of
records notices may apply to this system.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Electronic storage media.
Retrievability:
Name, email address, passport number, SSN, and/or DoD ID number.
Safeguards:
Records are stored on secure military installations. Physical
controls include use of visitor registers and identification badges,
electronic key card access, and closed-circuit television monitoring.
Technical controls including intrusion detection systems, secure socket
layer encryption, firewalls, and virtual private networks protect the
data in transit and at rest. Physical and electronic access is limited
to individuals who are properly screened and cleared on a need-to-know
basis in the performance of their official duties. Usernames and
passwords, Common Access Cards (CACs), and DoD Public Key
Infrastructure (PKI), in addition to role-based access controls are
used to control access to the systems data. Procedures are in place to
deter and detect browsing and unauthorized access including periodic
security audits and monitoring of users' security practices. Backups
are stored on encrypted media and secured off-site.
Retention and disposal:
Maintained for six years and then destroyed.
System manager(s) and address:
Deputy Director, Defense Travel Management Office, 4800 Mark Center
Drive, Alexandria, VA 22350-9000.
Notification Procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Deputy Director, Defense Travel Management Office, 4800 Mark
Center Drive, Alexandria, VA 22350-9000.
Signed, written requests should contain full name and SSN (or
passport number if a foreign national). Web site registered guests
should provide full name and email address.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written requests to the OSD/Joint
Staff Freedom of Information Act Requester Service Center, Office of
Freedom of Information, 1155 Defense Pentagon, Washington, DC 20301-
1155.
Signed, written requests should contain the name and number of this
system of records notice. DoD travelers should provide their full name
and SSN; foreign travelers should provide full name and passport
number; Web site registered guests should provide full name and email
address.
Contesting record procedures:
The OSD rules for accessing records, for contesting contents, and
appealing initial agency determinations are contained in OSD
Administrative
[[Page 49766]]
Instruction 81; 32 CFR part 311; or may be obtained from the system
manager.
Record source categories:
Individual, existing DoD system (DTS), commercial systems (Global
Distribution System, Citi).
Exemptions claimed for the system:
None.
[FR Doc. 2014-19934 Filed 8-21-14; 8:45 am]
BILLING CODE 5001-06-P
