Privacy Act of 1974; Department of Homeland Security U.S. Citizenship and Immigration Services-011 E-Verify Program System of Records, 46852-46857 [2014-18701]

Agencies

• DEPARTMENT OF HOMELAND SECURITY
• Office of the Secretary

[Federal Register Volume 79, Number 154 (Monday, August 11, 2014)]
[Notices]
[Pages 46852-46857]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-18701]


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DEPARTMENT OF HOMELAND SECURITY

Office of the Secretary

[Docket No. DHS-2014-0040]


Privacy Act of 1974; Department of Homeland Security U.S. 
Citizenship and Immigration Services--011 E-Verify Program System of 
Records

AGENCY: Privacy Office, Department of Homeland Security.

ACTION: Notice of Privacy Act System of Records.

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SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
Homeland Security proposes to update and reissue a current Department 
of Homeland Security system of records titled, ``Department of Homeland 
Security/U.S. Citizenship and Immigration Services--011 E-Verify 
Program System of Records.'' The U.S. Citizenship and Immigration 
Services E-Verify program allows employers to electronically verify the 
employment authorization of newly hired employees. To provide 
individuals the ability to learn about their work authorization status 
information, the U.S. Citizenship and Immigration Services also 
operates a free service called Self-Check. The U.S. Citizenship and 
Immigration Services is launching enhanced features to the Self Check 
service that permits individuals who successfully complete a Self Check 
identification process the opportunity to establish a myE-Verify 
account. The information collected to register and maintain a myE-
Verify account is covered by the ``Department of Homeland Security/
ALL--037 E-Authentication System of Records''

[[Page 46853]]

published elsewhere in the Federal Register. U.S. Citizenship and 
Immigration Services is updating this System of Records Notice to 
include the operational data previously covered by ``Department of 
Homeland Security U.S. Citizenship and Immigration Services--013 Self 
Check System of Records,'' which is being consolidated into DHS/ALL--
037 E-Authentication System of Records and this System of Records 
Notice. The Self Check query, query results, and Self Lock transaction 
history will now be maintained by this updated System of Records 
Notice. The initial launch of myE-Verify will allow access to a feature 
called ``Self Lock,'' which enables an account holder to prevent the 
use of his or her Social Security number in E-Verify and Self Check. 
Additional myE-Verify account features such as Case History, Case 
Tracker, and Document Expiration Reminders will be made available in 
future releases. The Department of Homeland Security is updating this 
Privacy Act System of Records Notice for the E-Verify Program in order 
to provide notice that E-Verify is updating the ``Category of 
Individuals,'' ``Category of Records,'' ``Purpose(s),'' and ``Record 
Source Categories'' to account for additional information necessary to 
operate myE-Verify account features. E-Verify is updating the 
``Category of Individuals'' to include individuals that successfully 
use the E-Verify Self Check service to check employment eligibility, 
which was previously covered by the E-Verify Self Check System of 
Records, and individuals who have locked their Social Security number 
in E-Verify. E-Verify is also updating the ``Category of Records'' to 
include Self Check query information, which was previously covered by 
the E-Verify Self Check System of Records Notice, and Social Security 
number lock information. E-Verify is updating the ``Purpose(s)'' to 
include providing employment authorization information to individuals 
seeking to check employment eligibility under the Immigration and 
Naturalization Act. This system will also enable individuals to access 
features concerning the use of their personally identifiable 
information in E-Verify and Self Check, such as the ability to lock 
their Social Security number to prevent its use in E-Verify and Self 
Check.
    This updated system will be included in the Department of Homeland 
Security's inventory of record systems.

DATES: Submit comments on or before September 10, 2014. This updated 
system will be effective September 10, 2014.

ADDRESSES: You may submit comments, identified by docket number DHS-
2014-0040 by one of the following methods:
     Federal e-Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Fax: (202) 343-4010.
     Mail: Karen Neuman, Chief Privacy Officer, Privacy Office, 
Department of Homeland Security, Washington, DC 20528.
    Instructions: All submissions received must include the agency name 
and docket number for this rulemaking. All comments received will be 
posted without change to https://www.regulations.gov, including any 
personal information provided.
    Docket: For access to the docket to read background documents or 
comments received, please visit https://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: For general questions, please contact: 
Donald K. Hawkins, (202) 272-8030, Privacy Officer, U.S. Citizenship 
and Immigration Services, 20 Massachusetts Avenue NW., 5th Floor, 
Washington, DC 20529. For privacy questions, please contact: Karen 
Neuman, (202) 343-1717, Chief Privacy Officer, Privacy Office, 
Department of Homeland Security, Washington, DC 20528.

SUPPLEMENTARY INFORMATION:

I. Background

    In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the 
Department of Homeland Security (DHS) U.S. Citizenship and Immigration 
Services (USCIS) proposes to update and reissue a current DHS system of 
records titled, ``DHS/USCIS-011 E-Verify Program System of Records.'' 
The USCIS E-Verify Program allows employers to confirm employment 
eligibility of newly hired employees.
    To provide individuals the ability to learn about their work 
authorization status information, USCIS operates a free service called 
Self-Check. USCIS is launching enhanced features to the Self Check 
service that permit individuals who successfully complete a Self Check 
case to establish a myE-Verify account. The information collected to 
register and maintain a myE-Verify account, including information 
collected for E-authentication purposes, is covered by the ``DHS/ALL-
037 E-Authentication System of Records'' published elsewhere in the 
Federal Register. DHS/ALL-037 E-Authentication System of Records and 
this System of Records Notice consolidate the previously issued 
``Department of Homeland Security U.S. Citizenship and Immigration 
Services-013 Self Check System of Records.'' As a result of this 
consolidation, by this notice, DHS intends to remove DHS/USCIS-013 from 
its inventory of systems of records.
    The initial launch of myE-Verify will allow access to a feature 
called ``Self Lock,'' which will enable an account holder to prevent 
the use of his or her Social Security number (SSN) in E-Verify and Self 
Check. Additional myE-Verify account features such as Case History, 
Case Tracker, and Document Expiration Reminders will be made available 
in future releases. DHS is updating this Privacy Act System of Records 
Notice for the E-Verify Program to provide notice that E-Verify is 
updating the ``Category of Individuals,'' ``Category of Records,'' 
``Purpose(s),'' and ``Record Source Categories'' to account for the 
additional information collection necessary to operate myE-Verify 
account features. E-Verify is updating the ``Category of Individuals'' 
to include (1) individuals that successfully use the E-Verify Self 
Check service to check employment eligibility, which was previously 
covered by the E-Verify Self Check System of Records, and (2) 
individuals who have locked their SSN in E-Verify. E-Verify is also 
updating the ``Category of Records'' to include (1) Self Check query 
information, which was previously covered by the E-Verify Self Check 
System of Records Notice, and (2) SSN lock information. E-Verify is 
updating ``Purpose(s)'' to include providing employment authorization 
information to individuals seeking to check employment eligibility 
under the Immigration and Naturalization Act. This system will also 
enable individuals to access features concerning the use of their 
personally identifiable information in E-Verify and Self Check such as 
the ability to lock their SSN to prevent its use in E-Verify and Self 
Check.
    This updated system will be included in DHS's inventory of record 
systems.

II. Privacy Act

    The Privacy Act embodies fair information practice principles in a 
statutory framework governing the means by which Federal Government 
agencies collect, maintain, use, and disseminate individuals' records. 
The Privacy Act applies to information that is maintained in a ``system 
of records.'' A ``system of records'' is a group of any records under 
the control of an agency from which information is retrieved by the 
name of an individual or by some identifying number, symbol, or other 
identifying particular assigned to the individual. In the Privacy Act, 
an individual is defined to encompass U.S.

[[Page 46854]]

citizens and lawful permanent residents. As a matter of policy, DHS 
extends administrative Privacy Act protections to all individuals when 
systems of records maintain information on U.S. citizens, lawful 
permanent residents, and visitors.
    Below is the description of the DHS/USCIS-011 E-Verify Program 
System of Records.
    In accordance with 5 U.S.C. 552a(r), DHS has provided a report of 
this system of records to the Office of Management and Budget and to 
Congress.
System of Records
    Department of Homeland Security (DHS)/U.S. Citizenship and 
Immigration Services (USCIS)-011.

System name:
    DHS/USCIS-011 E-Verify Program.

Security classification:
    Unclassified, for official use only.

System location:
    Records are maintained at USCIS Headquarters in Washington, DC, 
field offices, and at the DHS Stennis Data Center (DC1).

Categories of individuals covered by the system:
    Categories of individuals covered by the E-Verify program include: 
Employees, both U.S. Citizens and non-U.S. Citizens, whose employers 
have submitted to E-Verify their identification and contact 
information; employers that enroll in E-Verify; designated agents who 
enroll in E-Verify; individuals employed or retained by employers or 
designated agents who have accounts to use E-Verify; individuals who 
contact E-Verify with information on the use of E-Verify; individuals 
who provide their names and contact information to E-Verify for 
notification or contact purposes; individuals seeking to check 
employment eligibility under the Immigration and Naturalization Act 
(INA); and individuals who have created a myE-Verify account and locked 
their SSNs in E-Verify to prevent them from being used in E-Verify and 
Self Check.

Categories of records in the system:
    A. Information about the employee to be verified:
     Name (last, first, middle initial, other names used, if 
any);
     Date of Birth;
     SSN;
     Contact information such as email address and telephone 
number;
     Date of Hire;
     Claimed Citizenship Status;
     Acceptable Form I-9 document type;
     Expiration Date of Acceptable Form I-9 Document;
     State or jurisdiction of issuance of identity document 
when that document is a driver's license, driver's permit, or state-
issued identification (ID) card;
     Passport Number and Country of Issuance;
     Driver's license number, driver's permit number, or state-
issued ID number if issued by a state or jurisdiction participating in 
the Records and Information from Departments of Motor Vehicles for E-
Verify (RIDE) program and when a Memorandum of Agreement (MOA) exists 
between the state or jurisdiction and DHS USCIS to verify the 
information about the document;
     Receipt Number;
     Visa Number;
     A-Number;
     I-94 Number;
     Employment Authorization Document (Form I-766) Number; and
     Permanent Residence Card (Form I-551) Number Photographs, 
if required by secondary verification.
    B. Disposition data from the employer. The following codes are 
entered by the employer based on what the employer does as a result of 
the employment verification information (the most up-to-date 
disposition codes can be found in the E-Verify Employer Manual 
available at https://www.dhs.gov/E-Verify):
     The employee continues to work for the employer after 
receiving an Employment Authorized result: Employer selects this option 
based on receiving an Employment Authorized response from E-Verify;
     The employee continues to work for the employer after 
receiving a Final Non-confirmation (FNC) result: Employer selects this 
option based on the employee getting an FNC despite the employee 
contesting the Tentative Non-confirmation (TNC) and the employer 
retains the employee;
     The employee continues to work for the employer after 
receiving a No Show result: Employer selects this option based on the 
employee getting a TNC but the employee did not try to resolve the 
issue with the Social Security Administration (SSA) or DHS and the 
employer retains the employee;
     The employee continues to work for the employer after 
choosing not to contest a TNC: Employer selects this option when the 
employee does not contest the TNC but the employer retains the 
employee;
     The employee was terminated by the employer for receiving 
a FNC result: Employer selects this option when employee receives FNC 
and is terminated;
     The employee was terminated by the employer for receiving 
a No Show result: Employer selects this option when employee did not 
take an action to resolve and is terminated;
     The employee was terminated by the employer for choosing 
not to contest a TNC: Employer selects this option when employee does 
not contest the TNC and is terminated;
     The employee voluntarily quit working for the employer: 
Employer selects this option when employee voluntarily quits job 
without regard to E-Verify;
     The employee was terminated by the employer for reasons 
other than E-Verify: Employer selects this option when employee is 
terminated for reasons other than E-Verify;
     The case is invalid because another case with the same 
data already exists: Employer selects this option when the employer ran 
an invalid query because the information had already been submitted; 
and
     The case is invalid because the data entered is incorrect: 
Employer selects this option when the employer ran an invalid query 
because the information was incorrect.
     Information related to the expiration of the three day 
hire rule;
     Whether an individual is awaiting a SSN;
     Technical Problems;
     Audit Revealed New Hire Was Not Run;
     Federal Contractor With E-Verify Clause Verifying Existing 
Employees;
     Other.
    C. Information about the Enrollee, Employer, or Designated Agent:
     Company Name;
     Street Address;
     Employer Identification Number;
     North American Industry Classification System (NAICS) 
Code;
     Number of Employees;
     Number of Sites;
     Parent Company or Corporate Company;
     Name of Company Point of Contact;
     Phone Number;
     Fax Number; and
     EMail Address.
    D. Information about the Individual Employer User of E-Verify: 
(e.g., Human Resource employee conducting E-Verify queries):
     Last Name;
     First Name;
     Middle Initial;
     Phone Number;
     Fax Number;
     Email Address; and

[[Page 46855]]

     User ID.
    E. Employment Eligibility Information created by E-Verify:
     Case Verification Number; and
     Verification Information System Response (the most up-to-
date codes can be found in the E-Verify Employer Manual available at 
https://www.dhs.gov/E-Verify):
     Employment Authorized,
     DHS Verification in Process,
     SSA TNC,
     DHS TNC,
     Employee Referred to SSA,
     Employee Referred to DHS,
     SSA Case in Continuance (In rare cases SSA needs more than 
10 federal government workdays to confirm employment eligibility),
     DHS Case in Continuance (In rare cases DHS needs more than 
10 federal government workdays to confirm employment eligibility),
     SSA FNC,
     DHS FNC,
     DHS No Show,
     Case Incomplete,
     Photo Matching Required,
     Review and Update Employee Data, and
     Error: Close Case and Resubmit.
    F. Information from state Motor Vehicle Agencies (MVA) used to 
verify the information from a driver's license, permit, or state issued 
ID card if the state has established a MOA with DHS USCIS to allow 
verification of this information. The categories of records from MVAs 
may include:
     Last Name;
     First Name;
     State or Jurisdiction of Issuance;
     Document Type;
     Document Number;
     Date of Birth;
     Status Text;
     Status Description Text; and
     Expiration Date.
    G. Information from federal databases used to verify employment 
eligibility may contain some or all of the following information about 
the individual being verified:
     Last Name;
     First Name;
     Middle Name;
     Other Names Used (e.g., Maiden Name);
     Date of Birth;
     Age;
     Country of Birth;
     Country of Citizenship;
     Alien Number;
     SSN;
     Citizenship Number;
     Receipt Number;
     Address;
     Previous Address;
     Phone Number;
     Nationality;
     Gender;
     Photograph;
     Date Entered United States;
     Class of Admission;
     File Control Office Code;
     Form I-94 Number;
     Provision of Law Cited for Employment Authorization;
     Office Code Where the Authorization Was Granted;
     Date Employment Authorization Decision Issued;
     Date Employment Authorization Begins;
     Date Employment Authorization Expires;
     Date Employment Authorization Denied;
     Confirmation of Employment Eligibility;
     TNC of Employment Eligibility and Justification;
     FNC of Employment Eligibility;
     Status of Department of Justice Executive Office 
Immigration Review System (EOIR) Information, if in Proceedings;
     Date Alien's Status Changed;
     Class of Admission Code;
     Date Admitted Until;
     Port of Entry;
     Departure Date;
     Visa Number;
     Passport Number;
     Passport Information including Country of Issuance (COI);
     Passport Card Number;
     Form Number, for example Form I-551 (Lawful Permanent 
Resident card) or Form I-766 (Employment Authorization Document);
     Expiration Date;
     Employment Authorization Card Information;
     Lawful Permanent Resident Card Information;
     Petitioner Internal Revenue Service Number;
     Class of Admission;
     Valid To Date;
     Student Status;
     Visa Code;
     Status Code;
     Status Change Date;
     Port of Entry Code;
     Non-Citizen Entry Date;
     Program End Date;
     Naturalization Certificate Number;
     Naturalization Date and Place;
     Naturalization Information and Certificate;
     Naturalization Verification (Citizenship Certificate 
Identification ID);
     Naturalization Verification (Citizenship Naturalization 
Date/Time);
     Immigration Status (Immigration Status Code);
     Federal Bureau of Investigation Number;
     Admission Number;
     Petitioner Firm Name;
     Petitioner Tax Number;
     Date of Admission;
     Marital Status;
     Marriage Date and Place;
     Marriage Information and Certificate;
     Visa Control Number;
     Visa Foil Number;
     Class of Admission;
     Case History;
     Alerts;
     Case Summary Comments;
     Case Category;
     Date of Encounter;
     Encounter Information;
     Case Actions & Decisions;
     Bonds;
     Current Status;
     Asylum Applicant Receipt Date;
     Airline and Flight Number;
     Country of Residence;
     City Where Boarded;
     City Where Visa was Issued;
     Date Visa Issued;
     Address While in United States;
     File Number; and
     File Location.
    H. Information from individuals that successfully complete an E-
Verify query using Self Check:
     Name (last, first, middle initial, and other names used, 
if any);
     Date of Birth;
     SSN; and
     Document(s) type, associated number, and associated 
expiration date that demonstrates work authorization. These may include 
U.S. Passport, employment authorization document, I-495 Lawful 
Permanent Resident card, or other documents and associated numbers a 
listed as acceptable Form I-9 verification documents.
    I. Information from individuals that establish a lock on their SSN 
through myE-Verify accounts:
     Name (last, first);
     SSN;
     Date of Birth;
     Lock Receipt Number;
     Lock Date and Expiration Date;
     Email Address; and
     Self-Generated Security Questions and Answers.

Authority for maintenance of the system:
    Authority for having a system for verification of employment 
eligibility is found in the Illegal Immigration Reform and Immigrant 
Responsibility Act of 1996 (IIRIRA), Public Law 104-208, Sec. Sec.  
401-405 (Sept. 30, 1996), codified at 8 U.S.C. 1324a note.

Purpose(s):
    This system provides employment authorization information to 
employers

[[Page 46856]]

participating in E-Verify and to individuals seeking to check 
employment eligibility under the INA. This system will also enable 
individuals to access features concerning the use of their personally 
identifiable information in E-Verify and Self Check such as the ability 
to lock their SSN to prevent its use in E-Verify and Self Check. It may 
also be used to support monitoring and compliance activities for 
obtaining information in order to prevent the commission of fraud, 
discrimination, or other misuse or abuse of the E-Verify system, 
including violation of privacy laws or other illegal activity related 
to misuse of E-Verify, including:
     Investigating duplicate or incomplete enrollments by 
employers;
     Inappropriate enrollments by individuals posing as 
employers;
     Verifications that are not performed within the required 
time limits; and
     Cases referred by and between E-Verify and the Department 
of Justice Office of Special Counsel for Immigration-Related Unfair 
Employment Practices, or other law enforcement entities.
    Additionally, the information in E-Verify may be used for program 
management and analysis, program outreach, customer service, and 
preventing or deterring further use of stolen identities in E-Verify.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DHS, 
except as limited by statute, as a routine use pursuant to 5 U.S.C. 
552a(b)(3). Any disclosure of information must be made consistent with 
the official duties of the person making the disclosure. The routine 
uses are as follows:
    A. To the Department of Justice (DOJ), including Offices of the 
U.S. Attorneys, or other federal agencies conducting litigation or in 
proceedings before any court, adjudicative, or administrative body, 
when it is relevant or necessary to the litigation and one of the 
following is a party to the litigation or has an interest in such 
litigation:
    1. DHS or any component thereof;
    2. any employee of DHS in his/her official capacity;
    3. any employee of DHS in his/her individual capacity when DOJ or 
DHS has agreed to represent the employee; or
    4. the U.S. or any agency thereof.
    B. To a congressional office from the record of an individual in 
response to an inquiry from that congressional office made at the 
request of the individual to whom the record pertains.
    C. To the National Archives and Records Administration (NARA) or 
General Services Administration pursuant to records management 
inspections being conducted under the authority of 44 U.S.C. 2904 and 
2906.
    D. To an agency or organization for the purpose of performing audit 
or oversight operations as authorized by law, but only such information 
as is necessary and relevant to such audit or oversight function.
    E. To appropriate agencies, entities, and persons when:
    1. DHS suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised;
    2. DHS has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by DHS or another agency or entity) or harm to the 
individual that rely upon the compromised information; and
    3. The disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with DHS's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.
    F. To contractors and their agents, grantees, experts, consultants, 
and others performing or working on a contract, service, grant, 
cooperative agreement, or other assignment for DHS, when necessary to 
accomplish an agency function related to this system of records. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to DHS officers and employees.
    G. To an appropriate federal, state, tribal, local, international, 
or foreign law enforcement agency or other appropriate authority 
charged with investigating or prosecuting a violation or enforcing or 
implementing a law, rule, regulation, or order, when a record, either 
on its face or in conjunction with other information, indicates a 
violation or potential violation of the E-Verify program, which 
includes potential fraud, discrimination, or employment based identity 
theft and such disclosure is proper and consistent with the official 
duties of the person making the disclosure.
    H. To employers participating in the E-Verify program in order to 
verify the employment eligibility of their employees working in the 
United States.
    I. To the American Association of Motor Vehicle Administrators 
Network and participating MVAs for the purpose of validating 
information for a driver's license, permit, or identification card 
issued by the Motor Vehicle Agency of states or jurisdictions who have 
signed a Memorandum of Agreement with DHS under the RIDE program.
    J. To the DOJ, Civil Rights Division, for the purpose of responding 
to matters within the DOJ's jurisdiction of the E-Verify program, 
especially with respect to discrimination.
    K. To the news media and the public, with the approval of the Chief 
Privacy Officer in consultation with counsel, when there exists a 
legitimate public interest in the disclosure of the information or when 
disclosure is necessary to preserve confidence in the integrity of DHS, 
or is necessary to demonstrate the accountability of DHS's officers, 
employees, or individuals covered by the system, except to the extent 
the Chief Privacy Officer determines that release of the specific 
information in the context of a particular case would constitute an 
unwarranted invasion of personal privacy.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door. The records 
are stored on magnetic disc, tape, digital media, and CD-ROM.

Retrievability:
    Records may be retrieved by name, verification case number, Alien 
Number, I-94 Number, Receipt Number, Passport (U.S. or Foreign) Number 
and COI, Driver's License, Permit, or State-Issued Identification Card 
Number, or SSN of the employee, employee user, or by the submitting 
company name.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable DHS automated 
systems security and access policies. Strict controls have been imposed 
to minimize the risk of compromising the information that is being 
stored. Access to the computer system containing the

[[Page 46857]]

records in this system is limited to those individuals who have a need 
to know the information for the performance of their official duties 
and who have appropriate clearances or permissions.

Retention and disposal:
    NARA approved the retention and disposal schedule, N1-566-08-007, 
which covers E-Verify records. E-Verify stores and retains records 
collected in the process of enrolling in E-Verify and in verifying 
employment eligibility for ten (10) years from the date of the 
completion of the last transaction, unless the records are part of an 
ongoing investigation in which case they may be retained until 
completion of the investigation. This period is based on the statute of 
limitations for most types of misuse or fraud possible using E-Verify 
(under 18 U.S.C. Sec.  3291, the statute of limitations for false 
statements or misuse regarding passports, citizenship, or 
naturalization documents).

System Manager and address:
    Chief, Verification Division, USCIS, Washington, DC 20528.

Notification procedure:
    Individuals seeking notification of and access to any record 
contained in this system of records, or seeking to contest its content, 
may submit a request in writing to the USCIS, Freedom of Information 
Act (FOIA) Officer, whose contact information can be found at https://www.dhs.gov/foia under ``FOIA Contact Information.'' If an individual 
believes more than one component maintains Privacy Act records 
concerning himself or herself, the individual may submit the request to 
the Chief Privacy Officer and Chief Freedom of Information Act Officer, 
Department of Homeland Security, 245 Murray Drive SW., Building 410, 
STOP-0655, Washington, DC 20528.
    When seeking records about yourself from this system of records or 
any other Departmental system of records, your request must conform 
with the Privacy Act regulations set forth in 6 CFR Part 5, Subpart B. 
You must first verify your identity, meaning that you must provide your 
full name, current address, and date and place of birth. You must sign 
your request, and your signature must either be notarized or submitted 
under 28 U.S.C. Sec.  1746, a law that permits statements to be made 
under penalty of perjury as a substitute for notarization. While no 
specific form is required, you may obtain forms for this purpose from 
the Chief Privacy Officer and Chief Freedom of Information Act Officer, 
https://www.dhs.gov or 1-866-431-0486. In addition you should:
     Explain why you believe the Department would have 
information on you;
     Identify which component(s) of the Department you believe 
may have the information about you;
     Specify when you believe the records would have been 
created; and
     Provide any other information that will help the FOIA 
staff determine which DHS component agency may have responsive records.
    If your request is seeking records pertaining to another living 
individual, you must include a statement from that individual 
certifying his/her agreement for you to access his/her records. Without 
the above information the component(s) may not be able to conduct an 
effective search, and your request may be denied due to lack of 
specificity or lack of compliance with applicable regulations.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Records are obtained from several sources including:
    (A) Information collected from employers about their employees 
relating to employment eligibility verification;
    (B) Information collected from E-Verify users used to provide 
account access and monitoring;
    (C) Information collected from Federal and state databases listed 
below:
     SSA Numident System,
     Customs and Border Protection (CBP) Arrival and Departure 
Information System (ADIS),
     CBP Nonimmigrant Information System (NIIS) and Border 
Crossing Information (BCI),
     Immigration Customs and Enforcement (ICE) Student and 
Exchange Visitor Identification System (SEVIS),
     ICE ENFORCE Integrated Database (EID) Enforcement Alien 
Removal, Module (EARM) Alien Number,
     USCIS Aliens Change of Address System (AR-11),
     USCIS Central Index System (CIS),
     USCIS Customer Profile Management System (CPMS),
     USCIS Computer-Linked Application Information Management 
System Version 3 (CLAIMS 3),
     USCIS Computer-Linked Application Information Management 
System Version 4 (CLAIMS 4),
     USCIS Citizenship and Immigration Services Centralized 
Operational Repository (CISCOR),
     USCIS National File Tracking System (NFTS),
     USCIS Microfilm Digitization Application System (MiDAS),
     USCIS Marriage Fraud Amendment System (MFAS),
     USCIS Enterprise Document Management System (EDMS),
     USCIS Refugees, Asylum, and Parole System (RAPS),
     Department of State Consular Consolidated Database (CCD),
     DOJ EOIR Case Access System,
     State Motor Vehicle Administrations, if participating in 
the E-Verify RIDE initiative,
    (D) Information created by E-Verify, and
    (E) Information from individuals seeking to check employment 
eligibility and access to features concerning the use of their 
information in E-Verify and Self Check.

Exemptions claimed for the system:
    None.

    Dated: July 31, 2014.
Karen L. Neuman,
Chief Privacy Officer, Department of Homeland Security.
[FR Doc. 2014-18701 Filed 8-8-14; 8:45 am]
BILLING CODE 9111-97-P