Implementation of the Privacy Act of 1974, as Amended; Republication and Alteration to System of Records-moveLINQS (mLINQS) Previously the Integrated Automated Travel System (IATS), 44852-44854 [2014-18274]
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44852
Federal Register / Vol. 79, No. 148 / Friday, August 1, 2014 / Notices
of the administrative actions taken by
HUD’s Mortgagee Review Board (Board)
against FHA-approved mortgagees
during the period from October 1, 2012,
to September 19, 2013, and the reasons
for these actions. The notice is
published as required by Section
202(c)(5) of the National Housing Act.
As part of the notice, HUD included a
list of lenders that had failed to meet the
requirements for annual recertification
and whose FHA approvals had been
withdrawn. HUD has determined,
however, that it erroneously listed two
lenders as withdrawn when, in fact,
each of the two lenders had appealed
the Board’s notice of withdrawal prior
to the date upon which a withdrawal
would take effect and resolved the
matter. One of the lenders demonstrated
that it had been in compliance prior to
HUD’s issuance of the Notice of
Violation. The other lender resolved the
annual recertification issues and paid a
civil money penalty. HUD is publishing
today’s notice, therefore, to correct its
July 16, 2014, notice.
FOR FURTHER INFORMATION CONTACT:
Nancy A. Murray, Secretary to the
Mortgagee Review Board, 451 Seventh
Street SW., Room B–133/3150,
Washington, DC 20410–8000; telephone
(202) 708–2224 (this is not a toll-free
number). Persons with hearing or
speech impairments may access this
number through TTY by calling the tollfree Federal Information Service at (800)
877–8339.
SUPPLEMENTARY INFORMATION:
tkelley on DSK3SPTVN1PROD with NOTICES
I. Background
Section 202(c)(5) of the National
Housing Act (12 U.S.C. 1708(c)(5))
requires that HUD ‘‘publish in the
Federal Register a description of and
the cause for administrative action
against a (HUD-approved) mortgagee.’’
Pursuant to this requirement, HUD
published on July 16, 2014, at 78 FR
41586, a notice advising the public of
actions taken by the Board from October
1, 2012, to September 19, 2013. As part
of its July 16, 2014, notice, HUD
included a list, beginning at page 41589,
of lenders that had failed to meet the
requirements for annual recertification
and whose FHA approvals had been
withdrawn. HUD has determined,
however, that it erroneously included
two lenders whose FHA approvals have
not been withdrawn. One lender,
Acceptance Capital Mortgage
Corporation, of Spokane, Washington,
appealed the Board’s notice of
administrative action/proposed
withdrawal and settled the matter with
HUD by resolving the annual
recertification issues and paying a civil
VerDate Mar<15>2010
22:09 Jul 31, 2014
Jkt 232001
money penalty. The other lender,
Funding, Incorporated, of Houston,
Texas, demonstrated that it had satisfied
the annual recertification requirements
prior to issuance of the Notice of
Violation. As a result, these lenders are
in compliance with HUD’s annual
recertification requirements and have
not had their FHA approvals
withdrawn.
II. Correction
Based upon the information above,
HUD’s July 16, 2014, notice is corrected
by removing Funding Incorporated (at
78 FR 41590) from the list entirely and
stating that Funding Incorporated did
not violate HUD’s annual recertification
requirements and has not had its FHA
approval withdrawn, and by stating the
following with respect to Acceptance
Capital Mortgage Corporation:
1. Acceptance Capital Mortgage Corp.,
Spokane, WA [Docket No. 13–1468–
MRT]
Action: The Board entered into a
settlement agreement with Acceptance
Capital Mortgage Corp., Spokane, WA,
[Docket No. 13–1468–MRT] that
required the lender to pay a $7,500 civil
money penalty, without admitting fault
or liability.
Cause: The Board took this action
based upon allegations that Acceptance
Capital Mortgage Corp. had failed to
comply with the Department’s annual
recertification requirements.
Dated: July 28, 2014.
Biniam Geber,
General Deputy Assistant Secretary for
Housing—Federal Housing Commissioner.
[FR Doc. 2014–18268 Filed 7–31–14; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–5763–N–06]
Implementation of the Privacy Act of
1974, as Amended; Republication and
Alteration to System of Records—
moveLINQS (mLINQS) Previously the
Integrated Automated Travel System
(IATS)
Office of the Chief Information
Officer, HUD.
ACTION: Re-establish and amended
system of records.
AGENCY:
Pursuant to the Privacy Act of
1974 (U.S.C. 552a (e)(4)), as amended,
and Office of Management and Budget
(OMB), Circular No. A–130, notice is
hereby given that the Department of
Housing and Urban Development
(HUD), Office of the Chief Financial
SUMMARY:
PO 00000
Frm 00115
Fmt 4703
Sfmt 4703
Officer (OCFO) proposes to re-establish
coverage and provide a name update for
a system of records removed from its
repository (March 26, 2014, at 79 FR
16805), entitled ‘‘Integrated Automated
Travel System (IATS).’’ This system was
unintentionally removed from the
Department’s repository and subsequent
notice is being filed to re-establish
coverage for the system of records, and
rename the system ‘‘mLINQS.’’
Additional alterations made of the
system include new and revised routine
uses, and various other alterations, some
of which are updates to the categories of
records in the system, the authority for
maintenance of the system, and the
retention and disposal captions. Major
changes are summarized in the
introductory portion of the
‘‘Supplementary Information’’ caption.
Moreover, mLINQS is a web-based
application utilized by the Department
to generate documents associated with
permanent Change of Station moves for
employees that have been approved for
relocation entitlements, and to manage
and track relocation obligations and
payments for employee moves. This
notification supersedes the above
mentioned notice requirements set forth
by HUD’s system of records publication
(March 26, 2014 at 79 FR 16805).
DATES: Effective Date: The proposed
modification will be effective
immediately, with the exception of the
new and revised routine uses, categories
of records, and the authority for
maintenance of the system, which will
become effective 30 days after
publication of this notice, on September
2, 2014, unless comments are received
that would result in a contrary
determination.
Comments Due Date: September 2,
2014.
ADDRESSES: Interested persons are
invited to submit comments regarding
this notice to the Rules Docket Clerk,
Office of the General Counsel,
Department of Housing and Urban
Development, 451 Seventh Street SW.,
Room 10276, Washington, DC 20410–
0500. Communication should refer to
the above docket number and title. A
copy of each communication submitted
will be available for public inspection
and copying between 8:00 a.m. and 5:00
p.m. weekdays at the above address.
FOR FURTHER INFORMATION CONTACT:
Donna Robinson-Staton, Chief Privacy
Officer, 451 Seventh Street SW.,
Washington, DC 20410 (Attention:
Capitol View Building, 4th Floor),
telephone number: (202) 402–8073. [The
above telephone number is not a toll
free number.] A telecommunications
device for hearing- and speech-impaired
E:\FR\FM\01AUN1.SGM
01AUN1
tkelley on DSK3SPTVN1PROD with NOTICES
Federal Register / Vol. 79, No. 148 / Friday, August 1, 2014 / Notices
persons (TTY) is available by calling the
Federal Information Relay Service’s tollfree telephone number (800) 877–8339.
SUPPLEMENTARY INFORMATION: This
system of records is maintained by
HUD’s Office of the Chief Financial
Officer and includes HUD employees’
personally identifiable information that
is retrieved by a name or unique
identifier. Alteration to this system of
records include: The addition of new
and updated routine uses that authorize
the Department to disclosure records to
contractors and providers of service to
assist in accomplishing Departmental
activities related to travel relocation
functions; updates to the entities’
locations responsible for preserving
records within the system, and the
rationales for the period of times and
destruction methods for proper
disposition of records within the
system; and updates to the agency’s
authority to maintain the system. Hence,
this system of records encompasses
programs and services of the
Department’s data collection and
management practices. Publication of
this notice allows HUD to satisfy its
reporting requirement and keep an upto-date accounting of its system of
records publications. The re-established
and altered system will incorporate
Federal privacy requirements and HUD
policy requirements. The Privacy Act
provides certain safeguards for an
individual against an invasion of
personal privacy by requiring Federal
agencies to protect records contained in
an agency system of records from
unauthorized disclosure, by ensuring
that information is current and collected
only for its intended use, and by
providing adequate safeguards to
prevent misuse of such information.
Additionally, this demonstrates the
Department’s focus on industry best
practices in protecting the personal
privacy of the individuals covered by
this system notification. This notice
states the name and location of the
record system, the authority for and
manner of its operations, the categories
of individuals that it covers, the type of
records that it contains, the sources of
the information for the records, the
routine uses made of the records, and
the type of exemptions in place for the
records. In addition, this notice includes
the business address of the HUD
officials who will inform interested
persons of the procedures whereby they
may gain access to and/or request
amendments to records pertaining to
them.
This publication does meet the
threshold requirements for a new
system and a report was submitted to
VerDate Mar<15>2010
22:09 Jul 31, 2014
Jkt 232001
the Office of Management and Budget
(OMB), the Senate Committee on
Homeland Security and Governmental
Affairs, and the House Committee on
Government Reform as instructed by
Paragraph 4c of Appendix l to OMB
Circular No. A–130, ‘‘Federal Agencies
Responsibilities for Maintaining
Records About Individuals,’’ July 25,
1994 (59 FR 37914).
Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42
U.S.C. 3535(d).
Dated: July 28, 2014.
Rafael C. Diaz,
Chief Information Officer.
SYSTEM OF RECORDS NO.: CFO/FY.05
SYSTEM NAME:
mLINQS.
SYSTEM LOCATION:
Records are located in the HUD CFO
Regional Office, 801 Cherry Street, Fort
Worth, TX 76102. Backup, recovery, and
archived digital media is stored by
Amazon Web Services.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Records cover current and former
HUD employees and HUD employees’
spouses and children.
CATEGORIES OF RECORDS IN THE SYSTEM:
Employee Information: Name, Social
Security Number, Tax Identification
Number, Home Address (prior/new),
Phone Numbers (work, home, cell),
Title, Salary Information (grade/rank),
Retirement Plan, W–2 Tax Information,
Employee Email Address. Family
Information: Names of Family Members
(spouse/children), Birth Dates of Family
Members (spouse, children), Salary
Information of Spouse (if available).
This information is entered based on a
questionnaire that the employee
submits. The Social Security Number is
pulled from HUDCAPS.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sec. 113 of the Budget and
Accounting Act of 1951 (31 U.S.C. 66a);
The Chief Financial Officers Act of 1990
(31 U.S.C. Sec. 501, et. seq.); Executive
Order 9397, as amended by Executive
Order 13478.
PURPOSE(S):
The purpose of the system of records
is to process and manage official HUD
relocation obligations and payments, to
maintain records on current HUD
employees who are relocating to another
office location within HUD and have
been approved for relocation
entitlements, and to record relocation
disbursements in order to compute and
record taxes and W–2s.
PO 00000
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Sfmt 4703
44853
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Information from this system may also
be disclosed as a routine use to:
1. IRS and the SSA to generate
quarterly 941’s and annual W–2’s to
fulfill HUD’s statutory reporting of wage
and income reporting requirements to
IRS and SSA.
2. GSA in the form of invoices to
enable the GSA to perform post audit of
the invoices paid by HUD directly to the
Household Good Shippers.
3. An authorized appeal or grievance
examiner, formal complaints examiner,
equal employment opportunity
investigator, arbitrator, or other duly
authorized official engaged in
investigation or settlement of a
grievance, complaint, or appeal filed by
an employee to whom the information
pertains. If HUD denies claims, HUD
employees can appeal to the GSA
Civilian Board of Contract Appeals.
4. Officials of labor organizations
recognized under 5 U.S.C. Chapter 71
when relevant and necessary to their
duties of exclusive representation
concerning personnel policies,
practices, and matters affecting working
conditions.
5. A relocation travel services
provider for billing and refund
purposes.
6. A carrier or an insurer for
settlement of an employee claim for loss
of or damage to personal property
incident to service under 31 U.S.C.
3721, or to a party involved in a tort
claim against the Federal government
resulting from an accident involving a
traveler.
7. HUD contractors who have been
engaged to assist the agency in the
performance of a contract service, grant,
cooperative agreement with HUD, when
necessary to accomplish an agency
function or other activity related to this
system of records considered relevant to
accomplishing an agency function.
8. Amazon Web Services for backup,
recovery, and archived digital media
storage.
9. Appropriate agencies, entities, and
persons when: (a) HUD suspects or has
confirmed that the security or
confidentiality of information in a
system of records has been
compromised; (b) HUD has determined
that as a result of the suspected or
confirmed compromise there is a risk of
harm to economic or property interests,
identity theft or fraud, or harm to the
security or integrity of systems or
programs (whether maintained by HUD
or another agency or entity) that rely
upon the compromised information; and
(c) the disclosure made to such
E:\FR\FM\01AUN1.SGM
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44854
Federal Register / Vol. 79, No. 148 / Friday, August 1, 2014 / Notices
agencies, entities, and persons is
reasonably necessary to assist in
connection with HUD’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm for purposes of
facilitating responses and remediation
efforts in the event of a data breach.
10. Appropriate agencies, entities, and
persons to the extent such disclosures
are compatible with the purpose for
which the records in this system were
collected, as set forth by Appendix I 1—
HUD’s Library of Routine Uses
published in the Federal Register on
(July 17, 2012 at 77 FR 41996).
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Each individual relocatee has a folder
with hard copies of these documents
which are stored in secure cabinets in
the file room under lock and key.
Electronic files are stored on a server.
Electronic file records are retrieved by
name and social security number.
SAFEGUARDS:
All HUD employees have undergone
background investigations. HUD
buildings are guarded and monitored by
security personnel, cameras, ID checks,
and other physical security measures.
Access to electronic records is restricted
to authorized personnel or contractors
whose responsibilities require access by
Contractor ID or HUD ID and password.
Hard copy files are stored in secure
cabinets in the file room under lock and
key. Additionally, users must also sign
a Rules of Behavior form certifying they
agree to comply with the requirements
before they are granted access to the
system.
tkelley on DSK3SPTVN1PROD with NOTICES
RETENTION AND DISPOSAL:
Retention and disposal is in
accordance with Records Disposition
Schedule 21, HUD Handbook 2225.6.
Records are destroyed or deleted when
no longer necessary for agency business
in accord with applicable federal
standards or in no less than seven years
after last action in accord with
limitations on civil actions by or against
the U.S. Government (28 U.S.C. 2401
and 2415). Paper based records are
destroyed by shredding or burning.
Electronic Backup and Recovery digital
media will be destroyed or otherwise
rendered irrecoverable per NIST SP
800–88 ‘‘Guidelines for Media
1 https://portal.hud.gov/hudportal/documents/
huddoc?id=append1.pdf.
22:09 Jul 31, 2014
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Chief Financial Officer for
Systems, Office of the Chief Financial
Officer, Department of Housing and
Urban Development, 451 Seventh Street
SW., Room 3100, Washington, DC
20410.
NOTIFICATION AND RECORD ACCESS
PROCEDURES:
For information, assistance, or
inquiries about the existence of records
contact the Chief Privacy Officer,
Department of Housing and Urban
Development, 451 Seventh Street SW.,
Room 4156, Washington, DC 20410.
Verification of your identity must
include original signature and be
notarized with two proofs of identity.
Written request must include the full
name, date of birth, current address, and
telephone number of the individual
making the request.
CONTESTING RECORD PROCEDURES:
RETRIEVABILITY:
VerDate Mar<15>2010
Sanitization’’ (September 2006). This
complies with all federal regulations.
Jkt 232001
The Department’s rules for contesting
contents of records and appealing initial
denials appear in 24 CFR Part 16.
Additional assistance may be obtained
by contacting: U.S. Department of
Housing and Urban Development, Chief
Privacy Officer, 451 Seventh Street SW.,
Washington, DC 20410 or the HUD
Departmental Privacy Appeals Officers,
Office of General Counsel, Department
of Housing and Urban Development,
451 Seventh Street SW., Washington,
DC 20410.
RECORD SOURCE CATEGORIES:
Information in this system of records
is provided by the subject of the record,
the documents created from this
information to facilitate the relocation,
household goods carriers, and document
information from HUDCAPS.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
[FR Doc. 2014–18274 Filed 7–31–14; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–5763–N–07]
Privacy Act; Notification of Amended
Privacy Act System of Records,
Privacy Act Request and Appeals Files
Office of the Chief Information
Officer, HUD.
ACTION: Notification of amended system
of records.
AGENCY:
PO 00000
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Fmt 4703
Sfmt 4703
Pursuant to the Privacy Act of
1974 (U.S.C. 552a(e)(4)), as amended,
and Office of Management and Budget
(OMB), Circular No. A–130, notice is
hereby given that the Department of
Housing and Urban Development
(HUD), Office of the Chief Information
Officer (OCIO) has amended one of its
system of records entitled the ‘‘Privacy
Act Request and Appeals Files’’,
previously known as ‘‘HUD/Dept-52,
Privacy Act Record Files’’. Additionally,
the amended notices serve to convey
information established under the
previously published system of records
in a more clear and cohesive format.
The amended system of records will be
included in the Department of Housing
and Urban Development’s inventory of
systems of records and will replace the
HUD/Dept-52, Privacy Act Record Files
system of records reported under HUD’s
Library of Routine Uses, published in
the Federal Register on (July 17, 2012
at 77 FR 41996). The changes under this
notice are non-substantive and thus do
not meet the threshold requirements for
filing a report to OMB and Congress.
DATES: Effective Date: This action shall
be effective immediately August 1,
2014.
ADDRESSES: Interested persons are
invited to submit comments regarding
this notice to the Rules Docket Clerk,
Office of the General Counsel,
Department of Housing and Urban
Development, 451 Seventh Street SW.,
Room 10276, Washington, DC 20410–
0500. Communication should refer to
the above docket number and title. A
copy of each communication submitted
will be available for public inspection
and copying between 8:00 a.m. and 5:00
p.m. weekdays at the above address.
FOR FURTHER INFORMATION CONTACT:
Donna Robinson-Staton, Chief Privacy
Officer, 451 Seventh Street SW.,
Washington, DC 20410 (Attention:
Capitol View Building, 4th Floor),
telephone number: (202) 402–8073. [The
above telephone number is not a toll
free number.] A telecommunications
device for hearing- and speech-impaired
persons (TTY) is available by calling the
Federal Information Relay Service’s tollfree telephone number (800) 877–8339.
SUPPLEMENTARY INFORMATION: This
system of records is maintained by
HUD’s Office of the Chief Information
Officer, and includes personally
identifiable information submitted by
individuals requesting access or
amendment to records maintained by
the Department. The system
encompasses programs and services in
place for the Department’s data
collection and management practices.
Publication of this notice allows HUD to
SUMMARY:
E:\FR\FM\01AUN1.SGM
01AUN1
]]>Agencies
[Federal Register Volume 79, Number 148 (Friday, August 1, 2014)]
[Notices]
[Pages 44852-44854]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-18274]
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-5763-N-06]
Implementation of the Privacy Act of 1974, as Amended;
Republication and Alteration to System of Records--moveLINQS (mLINQS)
Previously the Integrated Automated Travel System (IATS)
AGENCY: Office of the Chief Information Officer, HUD.
ACTION: Re-establish and amended system of records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the Privacy Act of 1974 (U.S.C. 552a (e)(4)), as
amended, and Office of Management and Budget (OMB), Circular No. A-130,
notice is hereby given that the Department of Housing and Urban
Development (HUD), Office of the Chief Financial Officer (OCFO)
proposes to re-establish coverage and provide a name update for a
system of records removed from its repository (March 26, 2014, at 79 FR
16805), entitled ``Integrated Automated Travel System (IATS).'' This
system was unintentionally removed from the Department's repository and
subsequent notice is being filed to re-establish coverage for the
system of records, and rename the system ``mLINQS.'' Additional
alterations made of the system include new and revised routine uses,
and various other alterations, some of which are updates to the
categories of records in the system, the authority for maintenance of
the system, and the retention and disposal captions. Major changes are
summarized in the introductory portion of the ``Supplementary
Information'' caption. Moreover, mLINQS is a web-based application
utilized by the Department to generate documents associated with
permanent Change of Station moves for employees that have been approved
for relocation entitlements, and to manage and track relocation
obligations and payments for employee moves. This notification
supersedes the above mentioned notice requirements set forth by HUD's
system of records publication (March 26, 2014 at 79 FR 16805).
DATES: Effective Date: The proposed modification will be effective
immediately, with the exception of the new and revised routine uses,
categories of records, and the authority for maintenance of the system,
which will become effective 30 days after publication of this notice,
on September 2, 2014, unless comments are received that would result in
a contrary determination.
Comments Due Date: September 2, 2014.
ADDRESSES: Interested persons are invited to submit comments regarding
this notice to the Rules Docket Clerk, Office of the General Counsel,
Department of Housing and Urban Development, 451 Seventh Street SW.,
Room 10276, Washington, DC 20410-0500. Communication should refer to
the above docket number and title. A copy of each communication
submitted will be available for public inspection and copying between
8:00 a.m. and 5:00 p.m. weekdays at the above address.
FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Chief Privacy
Officer, 451 Seventh Street SW., Washington, DC 20410 (Attention:
Capitol View Building, 4th Floor), telephone number: (202) 402-8073.
[The above telephone number is not a toll free number.] A
telecommunications device for hearing- and speech-impaired
[[Page 44853]]
persons (TTY) is available by calling the Federal Information Relay
Service's toll-free telephone number (800) 877-8339.
SUPPLEMENTARY INFORMATION: This system of records is maintained by
HUD's Office of the Chief Financial Officer and includes HUD employees'
personally identifiable information that is retrieved by a name or
unique identifier. Alteration to this system of records include: The
addition of new and updated routine uses that authorize the Department
to disclosure records to contractors and providers of service to assist
in accomplishing Departmental activities related to travel relocation
functions; updates to the entities' locations responsible for
preserving records within the system, and the rationales for the period
of times and destruction methods for proper disposition of records
within the system; and updates to the agency's authority to maintain
the system. Hence, this system of records encompasses programs and
services of the Department's data collection and management practices.
Publication of this notice allows HUD to satisfy its reporting
requirement and keep an up-to-date accounting of its system of records
publications. The re-established and altered system will incorporate
Federal privacy requirements and HUD policy requirements. The Privacy
Act provides certain safeguards for an individual against an invasion
of personal privacy by requiring Federal agencies to protect records
contained in an agency system of records from unauthorized disclosure,
by ensuring that information is current and collected only for its
intended use, and by providing adequate safeguards to prevent misuse of
such information. Additionally, this demonstrates the Department's
focus on industry best practices in protecting the personal privacy of
the individuals covered by this system notification. This notice states
the name and location of the record system, the authority for and
manner of its operations, the categories of individuals that it covers,
the type of records that it contains, the sources of the information
for the records, the routine uses made of the records, and the type of
exemptions in place for the records. In addition, this notice includes
the business address of the HUD officials who will inform interested
persons of the procedures whereby they may gain access to and/or
request amendments to records pertaining to them.
This publication does meet the threshold requirements for a new
system and a report was submitted to the Office of Management and
Budget (OMB), the Senate Committee on Homeland Security and
Governmental Affairs, and the House Committee on Government Reform as
instructed by Paragraph 4c of Appendix l to OMB Circular No. A-130,
``Federal Agencies Responsibilities for Maintaining Records About
Individuals,'' July 25, 1994 (59 FR 37914).
Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42 U.S.C. 3535(d).
Dated: July 28, 2014.
Rafael C. Diaz,
Chief Information Officer.
SYSTEM OF RECORDS NO.: CFO/FY.05
SYSTEM NAME:
mLINQS.
SYSTEM LOCATION:
Records are located in the HUD CFO Regional Office, 801 Cherry
Street, Fort Worth, TX 76102. Backup, recovery, and archived digital
media is stored by Amazon Web Services.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Records cover current and former HUD employees and HUD employees'
spouses and children.
CATEGORIES OF RECORDS IN THE SYSTEM:
Employee Information: Name, Social Security Number, Tax
Identification Number, Home Address (prior/new), Phone Numbers (work,
home, cell), Title, Salary Information (grade/rank), Retirement Plan,
W-2 Tax Information, Employee Email Address. Family Information: Names
of Family Members (spouse/children), Birth Dates of Family Members
(spouse, children), Salary Information of Spouse (if available). This
information is entered based on a questionnaire that the employee
submits. The Social Security Number is pulled from HUDCAPS.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sec. 113 of the Budget and Accounting Act of 1951 (31 U.S.C. 66a);
The Chief Financial Officers Act of 1990 (31 U.S.C. Sec. 501, et.
seq.); Executive Order 9397, as amended by Executive Order 13478.
PURPOSE(S):
The purpose of the system of records is to process and manage
official HUD relocation obligations and payments, to maintain records
on current HUD employees who are relocating to another office location
within HUD and have been approved for relocation entitlements, and to
record relocation disbursements in order to compute and record taxes
and W-2s.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information from this system may also be disclosed as a routine use
to:
1. IRS and the SSA to generate quarterly 941's and annual W-2's to
fulfill HUD's statutory reporting of wage and income reporting
requirements to IRS and SSA.
2. GSA in the form of invoices to enable the GSA to perform post
audit of the invoices paid by HUD directly to the Household Good
Shippers.
3. An authorized appeal or grievance examiner, formal complaints
examiner, equal employment opportunity investigator, arbitrator, or
other duly authorized official engaged in investigation or settlement
of a grievance, complaint, or appeal filed by an employee to whom the
information pertains. If HUD denies claims, HUD employees can appeal to
the GSA Civilian Board of Contract Appeals.
4. Officials of labor organizations recognized under 5 U.S.C.
Chapter 71 when relevant and necessary to their duties of exclusive
representation concerning personnel policies, practices, and matters
affecting working conditions.
5. A relocation travel services provider for billing and refund
purposes.
6. A carrier or an insurer for settlement of an employee claim for
loss of or damage to personal property incident to service under 31
U.S.C. 3721, or to a party involved in a tort claim against the Federal
government resulting from an accident involving a traveler.
7. HUD contractors who have been engaged to assist the agency in
the performance of a contract service, grant, cooperative agreement
with HUD, when necessary to accomplish an agency function or other
activity related to this system of records considered relevant to
accomplishing an agency function.
8. Amazon Web Services for backup, recovery, and archived digital
media storage.
9. Appropriate agencies, entities, and persons when: (a) HUD
suspects or has confirmed that the security or confidentiality of
information in a system of records has been compromised; (b) HUD has
determined that as a result of the suspected or confirmed compromise
there is a risk of harm to economic or property interests, identity
theft or fraud, or harm to the security or integrity of systems or
programs (whether maintained by HUD or another agency or entity) that
rely upon the compromised information; and (c) the disclosure made to
such
[[Page 44854]]
agencies, entities, and persons is reasonably necessary to assist in
connection with HUD's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm for purposes of
facilitating responses and remediation efforts in the event of a data
breach.
10. Appropriate agencies, entities, and persons to the extent such
disclosures are compatible with the purpose for which the records in
this system were collected, as set forth by Appendix I \1\--HUD's
Library of Routine Uses published in the Federal Register on (July 17,
2012 at 77 FR 41996).
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\1\ https://portal.hud.gov/hudportal/documents/huddoc?id=append1.pdf.
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POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Each individual relocatee has a folder with hard copies of these
documents which are stored in secure cabinets in the file room under
lock and key. Electronic files are stored on a server.
RETRIEVABILITY:
Electronic file records are retrieved by name and social security
number.
SAFEGUARDS:
All HUD employees have undergone background investigations. HUD
buildings are guarded and monitored by security personnel, cameras, ID
checks, and other physical security measures. Access to electronic
records is restricted to authorized personnel or contractors whose
responsibilities require access by Contractor ID or HUD ID and
password. Hard copy files are stored in secure cabinets in the file
room under lock and key. Additionally, users must also sign a Rules of
Behavior form certifying they agree to comply with the requirements
before they are granted access to the system.
RETENTION AND DISPOSAL:
Retention and disposal is in accordance with Records Disposition
Schedule 21, HUD Handbook 2225.6. Records are destroyed or deleted when
no longer necessary for agency business in accord with applicable
federal standards or in no less than seven years after last action in
accord with limitations on civil actions by or against the U.S.
Government (28 U.S.C. 2401 and 2415). Paper based records are destroyed
by shredding or burning. Electronic Backup and Recovery digital media
will be destroyed or otherwise rendered irrecoverable per NIST SP 800-
88 ``Guidelines for Media Sanitization'' (September 2006). This
complies with all federal regulations.
SYSTEM MANAGER(S) AND ADDRESS:
Assistant Chief Financial Officer for Systems, Office of the Chief
Financial Officer, Department of Housing and Urban Development, 451
Seventh Street SW., Room 3100, Washington, DC 20410.
NOTIFICATION AND RECORD ACCESS PROCEDURES:
For information, assistance, or inquiries about the existence of
records contact the Chief Privacy Officer, Department of Housing and
Urban Development, 451 Seventh Street SW., Room 4156, Washington, DC
20410. Verification of your identity must include original signature
and be notarized with two proofs of identity. Written request must
include the full name, date of birth, current address, and telephone
number of the individual making the request.
CONTESTING RECORD PROCEDURES:
The Department's rules for contesting contents of records and
appealing initial denials appear in 24 CFR Part 16. Additional
assistance may be obtained by contacting: U.S. Department of Housing
and Urban Development, Chief Privacy Officer, 451 Seventh Street SW.,
Washington, DC 20410 or the HUD Departmental Privacy Appeals Officers,
Office of General Counsel, Department of Housing and Urban Development,
451 Seventh Street SW., Washington, DC 20410.
RECORD SOURCE CATEGORIES:
Information in this system of records is provided by the subject of
the record, the documents created from this information to facilitate
the relocation, household goods carriers, and document information from
HUDCAPS.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
[FR Doc. 2014-18274 Filed 7-31-14; 8:45 am]
BILLING CODE 4210-67-P
