Privacy Act of 1974; System of Records, 38524-38526 [2014-15784]
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38524
Federal Register / Vol. 79, No. 130 / Tuesday, July 8, 2014 / Notices
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD–2014–OS–0101]
Privacy Act of 1974; System of
Records
Office of the Secretary of
Defense, DoD.
ACTION: Notice to alter a System of
Records.
AGENCY:
The Office of the Secretary of
Defense proposes to alter a system of
records, DHRA 06 DoD, entitled
‘‘Defense Sexual Assault Incident
Database,’’ in its inventory of record
systems subject to the Privacy Act of
1974, as amended. This system will be
used to centralize case-level sexual
assault data involving a member of the
Armed Forces, in a manner consistent
with DoD regulations for unrestricted
and restricted reporting, including
information, if available, about the
nature of the assault (e.g., incident date
and location, type of offense), the
victim, the alleged perpetrator,
investigative information, case
outcomes in connection with the
assault, and other information necessary
to fulfill reporting requirements.
Records may also be used as a
management tool for statistical analysis,
tracking, reporting, evaluating program
effectiveness and conducting research.
The system includes the capability for
entering records and interfacing data;
generating various level reports and
queries; and conducting case and
business management.
DATES: Comments will be accepted on or
before August 7, 2014. This proposed
action will be effective the date
following the end of the comment
period unless comments are received
which result in a contrary
determination.
SUMMARY:
You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management
System Office, 4800 Mark Center Drive,
East Tower, 2nd Floor, Suite 02G09,
Alexandria, VA 22350–3100.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
tkelley on DSK3SPTVN1PROD with NOTICES
ADDRESSES:
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Jkt 232001
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms.
Cindy Allard, Chief, OSD/JS Privacy
Office, Freedom of Information
Directorate, Washington Headquarters
Service, 1155 Defense Pentagon,
Washington, DC 20301–1155, or by
phone at (571) 372–0461.
SUPPLEMENTARY INFORMATION: The Office
of the Secretary of Defense notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address in FOR FURTHER INFORMATION
CONTACT or at the Defense Privacy and
Civil Liberties Office Web site at
https://dpclo.defense.gov/.
The proposed system report, as
required by U.S.C. 552a(r) of the Privacy
Act of 1974, as amended, was submitted
on June 27, 2014, to the House
Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I to OMB Circular No. A–
130, ‘‘Federal Agency Responsibilities
for Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: July 1, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
DHRA 06 DoD
SYSTEM NAME:
Defense Sexual Assault Incident
Database (November 19, 2012, 77 FR
69442).
CHANGES:
*
*
*
*
*
SYSTEM LOCATION:
DELETE ENTRY AND REPLACE WITH
LOCATION:
‘‘PRIMARY
Washington Headquarters Services
(WHS), Enterprise Information
Technology Support Directorate, WHSSupported Organizations Division, 2521
South Clark Street, Suite 640, Arlington,
VA 22209–2328.
SECONDARY LOCATIONS:
The Department of the Army,
Automated Criminal Investigation/
Intelligence System, Russell Knox
Building, 27130 Telegraph Road,
Quantico, VA 22134–2253.
The Department of the Navy,
Consolidated Law Enforcement
Operations Center, Naval Criminal
Investigative Service, Russell Knox
PO 00000
Frm 00043
Fmt 4703
Sfmt 4703
Building, 27130 Telegraph Road,
Quantico, VA 22134–2253.
The Department of the Air Force,
Investigative Information Management
System, Headquarters United States Air
Force, Air Force Office of Special
Investigations, Russell Knox Building,
27130 Telegraph Road, Quantico, VA
22134–2253.
Decentralized locations include the
Services staff and field operating
agencies, major commands,
installations, and activities. Official
mailing addresses are published as an
appendix to each Services compilation
of systems of records notices.’’
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with ‘‘Active
duty Army, Navy, Marine Corps and Air
Force members; active duty Reserve
members and National Guard members
covered by title 10 or title 32 (hereafter
‘service members’); service members
who were victims of a sexual assault
prior to enlistment or commissioning;
military dependents age 18 and older;
DoD civilians; DoD contractors; other
government civilians; U.S. civilians; and
foreign military members who may be
lawfully admitted into the U.S. or
foreign military members who are not
covered under the Privacy Act who may
be victims and/or alleged perpetrators in
a sexual assault involving a member of
the Armed Forces.’’
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with ‘‘Victim
information, in unrestricted reports,
includes last, first, and middle name,
Defense Sexual Assault Incident
Database (DSAID) control number (i.e.,
system generated unique control
number), identification type (e.g., DoD
Identification (DoD ID) number, Social
Security Number (SSN), passport, U.S.
Permanent Residence Card, foreign
identification), identification number
for identification provided, birth date,
victim contact information (e.g. phone
number, mailing address, email
address), age at the time of incident,
gender, race, ethnicity, and victim type
(e.g., military, DoD civilian/contractor,
other government civilian, U.S. civilian,
foreign national/military, unknown),
affiliation, grade/rank, status (e.g.,
Active Duty, Reserve, National Guard),
location, relationship to subject, and
name of victim’s commander.
Alleged perpetrator information, in
unrestricted reports, includes last, first,
and middle name, identification type
(e.g., DoD ID number, SSN, passport,
U.S. Permanent Residence Card, or
foreign identification), identification
number for identification provided,
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Federal Register / Vol. 79, No. 130 / Tuesday, July 8, 2014 / Notices
birth date, age at the time of incident,
gender, race, ethnicity, subject type
(e.g., military, DoD civilian/contractor,
other government civilian, U.S. civilian,
foreign national/military, unknown),
affiliation, grade/rank, status (e.g.,
Active Duty Reserve, National Guard)
and location.
However, if a victim of a sexual
assault involving a member of the
Armed Forces makes a restricted report
(report that does not initiate
investigation) of sexual assault, no
personal identifying information for the
victim and/or alleged perpetrator is
maintained in DSAID. Any personal
information collected is stored and
maintained locally.
Other data collected, for unrestricted
reports, to support case and business
management includes the date and type
of report; tracking information on
Sexual Assault Forensic Examinations
performed, expedited transfers and
civilian/military protective orders, and
referrals to appropriate resources;
information on line of duty
determinations; victim safety
information; case management meeting
information; and information on
memoranda of understanding.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
tkelley on DSK3SPTVN1PROD with NOTICES
Delete entry and replace with ‘‘10
U.S.C. 113 note, Department of Defense
Policy and Procedures on Prevention
and Response to Sexual Assaults
Involving Members of the Armed
Forces; 10 U.S.C. 136, Under Secretary
of Defense for Personnel and Readiness;
10 U.S.C. 3013, Secretary of the Army;
10 U.S.C. 5013, Secretary of the Navy;
10 U.S.C. 8013, Secretary of the Air
Force; 32 U.S.C. 102, National Guard;
DoD Directive 6495.01, Sexual Assault
Prevention and Response (SAPR)
Program; DoD Instruction 6495.02,
Sexual Assault Prevention and
Response (SAPR) Program Procedures;
Army Regulation 600–20, Chapter 8,
Army Command Policy (Sexual Assault
Prevention and Response Program);
Secretary of the Navy Instruction
1752.4B, Sexual Assault Prevention and
Response; Marine Corps Order 1752.5B,
Sexual Assault Prevention and
Response (SAPR) Program; Air Force
Instruction 36–6001, Sexual Assault
Prevention and Response (SAPR)
Program; and E.O. 9397 (SSN), as
amended.’’
information, if available, about the
nature of the assault (e.g., incident date
and location, type of offense), the
victim, the alleged perpetrator,
investigative information, case
outcomes in connection with the
assault, and other information necessary
to fulfill reporting requirements.
Records may also be used as a
management tool for statistical analysis,
tracking, reporting, evaluation program
effectiveness and conducting research.
The system includes the capability for
entering records and interfacing data;
generating various level reports and
queries; and conducting case and
business management.
At the DoD level, only de-identified
data is used to respond to mandated
reporting requirements. Identified
closed case information and deidentified, aggregate open case
information may also be used as a
management tool for statistical analysis,
tracking, reporting, evaluating program
effectiveness and conducting research.
In accordance with DoD policy, at the
Military Service level, information
regarding unrestricted reports should
only be released to personnel with an
official need to know or as authorized
by law; proper release of restricted
reporting information should also be
limited to those with an official need to
know or as authorized by law.’’
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, as amended, the
records contained herein may be
disclosed outside the DoD as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
The DoD Blanket Routine Uses set
forth at the beginning of Office of the
Secretary of Defense (OSD) systems of
records notices may apply to this
system.’’
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Delete entry and replace with ‘‘Paper
file folders and electronic storage
media.’’
*
*
*
*
*
PURPOSE(S):
SAFEGUARDS:
Delete entry and replace with ‘‘To
centralize case-level sexual assault data
involving a member of the Armed
Forces, in a manner consistent with DoD
regulations for unrestricted and
restricted reporting, including
Delete entry and replace with
‘‘Records are maintained in a controlled
facility. Physical entry is restricted by
the use of guards, identification badges,
key cards, and locks. Access to case files
in the system is role-based and requires
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PO 00000
Frm 00044
Fmt 4703
Sfmt 4703
38525
the use of a Common Access Card (CAC)
and password. Access roles and
permission lists for SARCs and
authorized Military Service legal
officers are granted by Military Service
Sexual Assault Prevention and
Response program managers through the
assignment of appropriate user roles.
Periodic security audits are also
conducted. Technical safeguards
include firewalls, passwords,
encryption of data, and use of virtual
private network. Access is further
restricted to authorized users with a .mil
email address and a CAC.’’
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Records are cut off at the end of the
fiscal year and destroyed fifty years after
cut off.’’
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with ‘‘Sexual
Assault Prevention and Response Office,
ATTN: Defense Sexual Assault Incident
Database Program Manager, 4800 Mark
Center Drive, Alexandria, VA 22350–
8000.’’
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to the
appropriate Service office listed below:
The Department of the Army, Human
Resources Policy Directorate (HRPD),
Sexual Harassment/Assault Response
and Prevention (SHARP), 2530 Crystal
Drive, 6th Floor, Arlington, VA 22202–
3938.
The Department of the Navy, ATTN:
Sexual Assault Prevention and
Response Program Manager, 716 Sicard
Street SE., Suite 1000, Washington Navy
Yard, DC 20374–5140.
Headquarters United States Air Force/
A1S, ATTN: Sexual Assault Prevention
and Response Program Manager, 1040
Air Force Pentagon, Washington, DC
20330–1040.
The National Guard Bureau, Sexual
Assault Prevention and Response Office,
ATTN: Sexual Assault Prevention and
Response Program Manager, 111 South
George Mason Drive, AH2, Arlington,
VA 22204–1373.
Signed, written requests should
contain the name, identification number
and type of identification, and indicate
whether the individual is a victim or
alleged perpetrator.’’
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to records
about themselves contained in this
E:\FR\FM\08JYN1.SGM
08JYN1
38526
Federal Register / Vol. 79, No. 130 / Tuesday, July 8, 2014 / Notices
system of records should address
written inquiries to the following as
appropriate:
The Department of the Army, HRPD,
Sexual Harassment/Assault Response
and Prevention (SHARP), 2530 Crystal
Drive, 6th Floor, Arlington, VA 22202–
3938.
The Department of the Navy, ATTN:
Sexual Assault Prevention and
Response Program Manager, 716 Sicard
Street SE., Suite 1000, Washington Navy
Yard, DC 20374–5140.
Headquarters United States Air Force/
A1S, ATTN: Sexual Assault Prevention
and Response Program Manager, 1040
Air Force Pentagon, Washington, DC
20330–1040.
The National Guard Bureau, Sexual
Assault Prevention and Response Office,
ATTN: Sexual Assault Prevention and
Response Program Manager, 111 South
George Mason Drive, AH2, Arlington,
VA 22204–1373.
Signed, written requests should
contain the name, identification number
and type of identification, indicate
whether the individual is a victim or
alleged perpetrator, and the number of
this system of records notice.’’
*
*
*
*
*
RECORD SOURCE CATEGORIES:
Delete entry and replace with
‘‘Individual, SARCs, Military Service
Legal Officers (i.e. attorneys provided
access to the system), Automated
Criminal Investigation/Intelligence
System (Army), Consolidated Law
Enforcement Operations Center (Navy),
and Investigative Information
Management System (Air Force).’’
*
*
*
*
*
[FR Doc. 2014–15784 Filed 7–7–14; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Department of the Army; Corps of
Engineers
Inland Waterways Users Board
Meeting Notice
Department of the Army, U.S.
Army Corps of Engineers, DoD.
ACTION: Notice of open Federal advisory
committee meeting.
AGENCY:
The Department of the Army
is publishing this notice to announce
the following Federal advisory
committee meeting of the U.S. Army
Corps of Engineers, Inland Waterways
Users Board (Board). This meeting is
open to the public. For additional
information about the Board, please
visit the committee’s Web site at https://
www.iwr.usace.army.mil/Missions/
tkelley on DSK3SPTVN1PROD with NOTICES
SUMMARY:
VerDate Mar<15>2010
16:48 Jul 07, 2014
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Navigation/
InlandWaterwaysUsersBoard.aspx.
DATES: The Army Corps of Engineers,
Inland Waterways Users Board will
meet from 9:00 a.m. to 1:00 p.m. on
August 14, 2014. Public registration will
begin at 8:30 a.m.
ADDRESSES: The Board meeting will be
conducted at the Marcus Whitman
Hotel, 6 West Rose Street, Walla Walla,
WA 99362, at 509–525–2200 and 866–
826–9422, or https://
www.marcuswhitmanhotel.com/.
FOR FURTHER INFORMATION CONTACT: Ms.
Mindy M. Simmons, the Designated
Federal Officer (DFO) for the committee,
in writing at Headquarters, U.S. Army
Corps of Engineers, ATTN: CECW–IP,
441 G Street NW., Washington, DC
20314–1000; by telephone at 202–761–
1934; and by email at
Mindy.M.Simmons@usace.army.mil. In
the alternative, contact Mr. Mark R.
Pointon, the Alternate Designated
Federal Officer (ADFO), in writing at the
Institute for Water Resources, U.S. Army
Corps of Engineers, ATTN: CEIWR–GM,
7701 Telegraph Road, Casey Building,
Alexandria, Virginia 22315–3868; by
telephone at 703–428–6438; and by
email at Mark.Pointon@usace.army.mil.
SUPPLEMENTARY INFORMATION: The
committee meeting is being held under
the provisions of the Federal Advisory
Committee Act of 1972 (5 U.S.C.,
Appendix, as amended), the
Government in the Sunshine Act of
1976 (5 U.S.C. 552b, as amended), and
41 CFR 102–3.150.
Purpose of the Meeting: The Board is
chartered to provide independent
advice and recommendations to the
Secretary of the Army on construction
and rehabilitation project investments
on the commercial navigation features
of the inland waterways system of the
United States. At this meeting, the
Board will receive briefings and
presentations regarding the investments,
projects and status of the inland
waterways system of the United States
and conduct discussions and
deliberations on those matters. The
Board is interested in written and verbal
comments from the public relevant to
these purposes.
Proposed Agenda: At this meeting the
agenda will include the status of
funding for inland navigation projects
and studies, the status of the Inland
Waterways Trust Fund, the USACE
Navigation Budget, Implications of the
Water Resources Reform Development
Act of 2014, status of the Olmsted Locks
and Dam Project, status and path
forward for the Locks and Dams 2, 3,
and 4 Monongahela River Project, an
update on the Inland Marine
PO 00000
Frm 00045
Fmt 4703
Sfmt 4703
Transportation System (IMTS)
Investment Program (Capital Projects
Business Model) Revisions, Total Risk
Exposure Approach to Infrastructure
Management, and a discussion of the
Board’s 2014 Annual Report.
Availability of Materials for the
Meeting. A copy of the agenda or any
updates to the agenda for the August 14,
2014, meeting. The final version will be
provided at the meeting. All materials
will be posted to the Web site after the
meeting.
Public Accessibility to the Meeting:
Pursuant to 5 U.S.C. 552b, as amended,
and 41 CFR 102–3.140 through 102–3.1
65, and subject to the availability of
space, this meeting is open to the
public. Registration of members of the
public who wish to attend the meeting
will begin at 8:30 a.m. on the day of the
meeting. Seating is limited and is on a
first-to-arrive basis. Attendees will be
asked to provide their name, title,
affiliation, and contact information to
include email address and daytime
telephone number at registration. Any
interested person may attend the
meeting, file written comments or
statements with the committee, or make
verbal comments from the floor during
the public meeting, at the times, and in
the manner, permitted by the
committee, as set forth below.
Special Accommodations: The
meeting venue is fully handicap
accessible, with wheelchair access.
Individuals requiring special
accommodations to access the public
meeting or seeking additional
information about public access
procedures, should contact Ms.
Simmons, the committee DFO, or Mr.
Pointon, the ADFO, at the email
addresses or telephone numbers listed
in the FOR FURTHER INFORMATION
CONTACT section, at least five (5)
business days prior to the meeting so
that appropriate arrangements can be
made.
Written Comments or Statements:
Pursuant to 41 CFR 102–3.105(j) and
102–3.140 and section 10(a)(3) of the
Federal Advisory Committee Act, the
public or interested organizations may
submit written comments or statements
to the Board about its mission and/or
the topics to be addressed in this public
meeting. Written comments or
statements should be submitted to Ms.
Simmons, the committee DFO, or Mr.
Pointon, the committee ADFO, via
electronic mail, the preferred mode of
submission, at the addresses listed in
the FOR FURTHER INFORMATION CONTACT
section in the following formats: Adobe
Acrobat or Microsoft Word. The
comment or statement must include the
author’s name, title, affiliation, address,
E:\FR\FM\08JYN1.SGM
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]]>Agencies
[Federal Register Volume 79, Number 130 (Tuesday, July 8, 2014)]
[Notices]
[Pages 38524-38526]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-15784]
[[Page 38524]]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID: DoD-2014-OS-0101]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary of Defense, DoD.
ACTION: Notice to alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense proposes to alter a
system of records, DHRA 06 DoD, entitled ``Defense Sexual Assault
Incident Database,'' in its inventory of record systems subject to the
Privacy Act of 1974, as amended. This system will be used to centralize
case-level sexual assault data involving a member of the Armed Forces,
in a manner consistent with DoD regulations for unrestricted and
restricted reporting, including information, if available, about the
nature of the assault (e.g., incident date and location, type of
offense), the victim, the alleged perpetrator, investigative
information, case outcomes in connection with the assault, and other
information necessary to fulfill reporting requirements. Records may
also be used as a management tool for statistical analysis, tracking,
reporting, evaluating program effectiveness and conducting research.
The system includes the capability for entering records and interfacing
data; generating various level reports and queries; and conducting case
and business management.
DATES: Comments will be accepted on or before August 7, 2014. This
proposed action will be effective the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Federal Docket Management System Office, 4800 Mark Center
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS
Privacy Office, Freedom of Information Directorate, Washington
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155,
or by phone at (571) 372-0461.
SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense
notices for systems of records subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended, have been published in the Federal Register
and are available from the address in FOR FURTHER INFORMATION CONTACT
or at the Defense Privacy and Civil Liberties Office Web site at https://dpclo.defense.gov/.
The proposed system report, as required by U.S.C. 552a(r) of the
Privacy Act of 1974, as amended, was submitted on June 27, 2014, to the
House Committee on Oversight and Government Reform, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, ``Federal Agency Responsibilities for Maintaining Records About
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: July 1, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHRA 06 DoD
System name:
Defense Sexual Assault Incident Database (November 19, 2012, 77 FR
69442).
Changes:
* * * * *
System location:
Delete entry and replace with ``Primary location:
Washington Headquarters Services (WHS), Enterprise Information
Technology Support Directorate, WHS-Supported Organizations Division,
2521 South Clark Street, Suite 640, Arlington, VA 22209-2328.
Secondary locations:
The Department of the Army, Automated Criminal Investigation/
Intelligence System, Russell Knox Building, 27130 Telegraph Road,
Quantico, VA 22134-2253.
The Department of the Navy, Consolidated Law Enforcement Operations
Center, Naval Criminal Investigative Service, Russell Knox Building,
27130 Telegraph Road, Quantico, VA 22134-2253.
The Department of the Air Force, Investigative Information
Management System, Headquarters United States Air Force, Air Force
Office of Special Investigations, Russell Knox Building, 27130
Telegraph Road, Quantico, VA 22134-2253.
Decentralized locations include the Services staff and field
operating agencies, major commands, installations, and activities.
Official mailing addresses are published as an appendix to each
Services compilation of systems of records notices.''
Categories of individuals covered by the system:
Delete entry and replace with ``Active duty Army, Navy, Marine
Corps and Air Force members; active duty Reserve members and National
Guard members covered by title 10 or title 32 (hereafter `service
members'); service members who were victims of a sexual assault prior
to enlistment or commissioning; military dependents age 18 and older;
DoD civilians; DoD contractors; other government civilians; U.S.
civilians; and foreign military members who may be lawfully admitted
into the U.S. or foreign military members who are not covered under the
Privacy Act who may be victims and/or alleged perpetrators in a sexual
assault involving a member of the Armed Forces.''
Categories of records in the system:
Delete entry and replace with ``Victim information, in unrestricted
reports, includes last, first, and middle name, Defense Sexual Assault
Incident Database (DSAID) control number (i.e., system generated unique
control number), identification type (e.g., DoD Identification (DoD ID)
number, Social Security Number (SSN), passport, U.S. Permanent
Residence Card, foreign identification), identification number for
identification provided, birth date, victim contact information (e.g.
phone number, mailing address, email address), age at the time of
incident, gender, race, ethnicity, and victim type (e.g., military, DoD
civilian/contractor, other government civilian, U.S. civilian, foreign
national/military, unknown), affiliation, grade/rank, status (e.g.,
Active Duty, Reserve, National Guard), location, relationship to
subject, and name of victim's commander.
Alleged perpetrator information, in unrestricted reports, includes
last, first, and middle name, identification type (e.g., DoD ID number,
SSN, passport, U.S. Permanent Residence Card, or foreign
identification), identification number for identification provided,
[[Page 38525]]
birth date, age at the time of incident, gender, race, ethnicity,
subject type (e.g., military, DoD civilian/contractor, other government
civilian, U.S. civilian, foreign national/military, unknown),
affiliation, grade/rank, status (e.g., Active Duty Reserve, National
Guard) and location.
However, if a victim of a sexual assault involving a member of the
Armed Forces makes a restricted report (report that does not initiate
investigation) of sexual assault, no personal identifying information
for the victim and/or alleged perpetrator is maintained in DSAID. Any
personal information collected is stored and maintained locally.
Other data collected, for unrestricted reports, to support case and
business management includes the date and type of report; tracking
information on Sexual Assault Forensic Examinations performed,
expedited transfers and civilian/military protective orders, and
referrals to appropriate resources; information on line of duty
determinations; victim safety information; case management meeting
information; and information on memoranda of understanding.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 113 note, Department of
Defense Policy and Procedures on Prevention and Response to Sexual
Assaults Involving Members of the Armed Forces; 10 U.S.C. 136, Under
Secretary of Defense for Personnel and Readiness; 10 U.S.C. 3013,
Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C.
8013, Secretary of the Air Force; 32 U.S.C. 102, National Guard; DoD
Directive 6495.01, Sexual Assault Prevention and Response (SAPR)
Program; DoD Instruction 6495.02, Sexual Assault Prevention and
Response (SAPR) Program Procedures; Army Regulation 600-20, Chapter 8,
Army Command Policy (Sexual Assault Prevention and Response Program);
Secretary of the Navy Instruction 1752.4B, Sexual Assault Prevention
and Response; Marine Corps Order 1752.5B, Sexual Assault Prevention and
Response (SAPR) Program; Air Force Instruction 36-6001, Sexual Assault
Prevention and Response (SAPR) Program; and E.O. 9397 (SSN), as
amended.''
Purpose(s):
Delete entry and replace with ``To centralize case-level sexual
assault data involving a member of the Armed Forces, in a manner
consistent with DoD regulations for unrestricted and restricted
reporting, including information, if available, about the nature of the
assault (e.g., incident date and location, type of offense), the
victim, the alleged perpetrator, investigative information, case
outcomes in connection with the assault, and other information
necessary to fulfill reporting requirements. Records may also be used
as a management tool for statistical analysis, tracking, reporting,
evaluation program effectiveness and conducting research.
The system includes the capability for entering records and
interfacing data; generating various level reports and queries; and
conducting case and business management.
At the DoD level, only de-identified data is used to respond to
mandated reporting requirements. Identified closed case information and
de-identified, aggregate open case information may also be used as a
management tool for statistical analysis, tracking, reporting,
evaluating program effectiveness and conducting research. In accordance
with DoD policy, at the Military Service level, information regarding
unrestricted reports should only be released to personnel with an
official need to know or as authorized by law; proper release of
restricted reporting information should also be limited to those with
an official need to know or as authorized by law.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
as amended, the records contained herein may be disclosed outside the
DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of Office
of the Secretary of Defense (OSD) systems of records notices may apply
to this system.''
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Delete entry and replace with ``Paper file folders and electronic
storage media.''
* * * * *
Safeguards:
Delete entry and replace with ``Records are maintained in a
controlled facility. Physical entry is restricted by the use of guards,
identification badges, key cards, and locks. Access to case files in
the system is role-based and requires the use of a Common Access Card
(CAC) and password. Access roles and permission lists for SARCs and
authorized Military Service legal officers are granted by Military
Service Sexual Assault Prevention and Response program managers through
the assignment of appropriate user roles. Periodic security audits are
also conducted. Technical safeguards include firewalls, passwords,
encryption of data, and use of virtual private network. Access is
further restricted to authorized users with a .mil email address and a
CAC.''
Retention and disposal:
Delete entry and replace with ``Records are cut off at the end of
the fiscal year and destroyed fifty years after cut off.''
System manager(s) and address:
Delete entry and replace with ``Sexual Assault Prevention and
Response Office, ATTN: Defense Sexual Assault Incident Database Program
Manager, 4800 Mark Center Drive, Alexandria, VA 22350-8000.''
Notification procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system of
records should address written inquiries to the appropriate Service
office listed below:
The Department of the Army, Human Resources Policy Directorate
(HRPD), Sexual Harassment/Assault Response and Prevention (SHARP), 2530
Crystal Drive, 6th Floor, Arlington, VA 22202-3938.
The Department of the Navy, ATTN: Sexual Assault Prevention and
Response Program Manager, 716 Sicard Street SE., Suite 1000, Washington
Navy Yard, DC 20374-5140.
Headquarters United States Air Force/A1S, ATTN: Sexual Assault
Prevention and Response Program Manager, 1040 Air Force Pentagon,
Washington, DC 20330-1040.
The National Guard Bureau, Sexual Assault Prevention and Response
Office, ATTN: Sexual Assault Prevention and Response Program Manager,
111 South George Mason Drive, AH2, Arlington, VA 22204-1373.
Signed, written requests should contain the name, identification
number and type of identification, and indicate whether the individual
is a victim or alleged perpetrator.''
Record access procedures:
Delete entry and replace with ``Individuals seeking access to
records about themselves contained in this
[[Page 38526]]
system of records should address written inquiries to the following as
appropriate:
The Department of the Army, HRPD, Sexual Harassment/Assault
Response and Prevention (SHARP), 2530 Crystal Drive, 6th Floor,
Arlington, VA 22202-3938.
The Department of the Navy, ATTN: Sexual Assault Prevention and
Response Program Manager, 716 Sicard Street SE., Suite 1000, Washington
Navy Yard, DC 20374-5140.
Headquarters United States Air Force/A1S, ATTN: Sexual Assault
Prevention and Response Program Manager, 1040 Air Force Pentagon,
Washington, DC 20330-1040.
The National Guard Bureau, Sexual Assault Prevention and Response
Office, ATTN: Sexual Assault Prevention and Response Program Manager,
111 South George Mason Drive, AH2, Arlington, VA 22204-1373.
Signed, written requests should contain the name, identification
number and type of identification, indicate whether the individual is a
victim or alleged perpetrator, and the number of this system of records
notice.''
* * * * *
Record source categories:
Delete entry and replace with ``Individual, SARCs, Military Service
Legal Officers (i.e. attorneys provided access to the system),
Automated Criminal Investigation/Intelligence System (Army),
Consolidated Law Enforcement Operations Center (Navy), and
Investigative Information Management System (Air Force).''
* * * * *
[FR Doc. 2014-15784 Filed 7-7-14; 8:45 am]
BILLING CODE 5001-06-P
