Privacy Act of 1974; System of Records, 34305-34306 [2014-13921]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy

[Federal Register Volume 79, Number 115 (Monday, June 16, 2014)]
[Notices]
[Pages 34305-34306]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-13921]


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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID: USN-2014-0019]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Navy proposes to alter the system of 
records, NM07010-1, entitled ``DON Non-Appropriated Funds Standard 
Payroll System'', in its inventory of record systems subject to the 
Privacy Act of 1974, as amended. This system will be used to compute 
employees' pay entitlements and deductions and issue payroll checks for 
amounts due; to withhold amounts due for Federal, state, and city 
taxes, to remit withholdings to the taxing authorities, and to report 
earnings and tax collections; and upon request of employees, to deduct 
specified amounts from earnings for charity, union dues, and for 
allotments to financial organizations.

DATES: Comments will be accepted on or before July 16, 2014. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Robin Patterson, Head, PA/FOIA 
Office (DNS-36), Department of the Navy, 2000 Navy Pentagon, 
Washington, DC 20350-2000, or by phone at (202) 685-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy and Civil Liberties Web site at https://dpclo.defense.gov/.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 16, 2014, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 10, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM07010-1

System name:
    DON Non-Appropriated Funds Standard Payroll System (December 20, 
2004, 69 FR 75937).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Non-appropriated activities in the 
Department of the Navy (DON). Official mailing addresses are published 
in the Standard Navy Distribution List available as an appendix to the 
Navy's compilation of system of records notices and may be obtained 
from the System Manager.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Individual name, Social Security 
Number (SSN), DoD ID Number, mailing/home address, amount of pay, 
status of payment, history of the claim; and information concerning 
individual record to include time and attendance records; personal 
payroll data listings; correspondence; combined payroll checks and 
employee leave and earning statements; Federal, state, and city tax 
reports and or tapes; and individual pay and leave records.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 5013, Secretary of the 
Navy; CNICINST-7000.3, Accounting Procedures for Non-Appropriated 
Funds; and E.O. 9397 (SSN), as amended.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    To the Internal Revenue Service to record wages earned, tax 
withheld and social security information.
    To state revenue departments to credit employee's state 
withholding.
    To state employment agencies which require wage information to 
determine eligibility for unemployment compensation benefits of former 
employees.
    To city revenue departments of appropriate cities to credit 
employees for city tax withheld.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Department of Navy's compilation of system of records notices may apply 
to this system.

    Note: Disclosure to consumer reporting agencies:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from 
this system to `consumer reporting agencies' as defined in the Fair 
Credit Reporting Act (14 U.S.C. 1681a(f)) or the Federal Claims 
Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this 
disclosure is to aid in the collection of outstanding debts owed to 
the Federal government, typically to provide an incentive for 
debtors to repay delinquent Federal government debts by making these 
debts part of their credit records.

    The disclosure is limited to information necessary to establish the 
identity of the individual, including name, address, and taxpayer 
identification number (Social Security Number), the amount, status, and 
history of the claim; and the agency or program under which the claim 
arose for the sole purpose of allowing the consumer reporting agency to 
prepare a commercial credit report.''
* * * * *

Storage:
    Delete entry and replace with ``Paper and electronic storage 
media.''

[[Page 34306]]

Retrievability:
    Delete entry and replace with ``Name and/or SSN.''

Safeguards:
    Delete entry and replace with ``Access to records is limited to 
person(s) responsible for servicing the record system in the 
performance of their official duties and who have been properly 
screened, trained, and have a need-to-know. Paper records are stored in 
security files container/cabinets and safes. Physical access is 
controlled by guards, personnel screening and visitor registers. 
Information maintained on a computer requires Common Access Card (CAC), 
Public Key Infrastructure (PKI), and/or User ID and password.''

Retention and disposal:
    Delete entry and replace with ``Records are transferred to the 
National Personnel Records Center and then destroyed when 56 years 
old.''

System manager(s) and address:
    Delete entry and replace with ``Head, NAF Accounting Section, 
Commander, Navy Installations Command, Millington Detachment, 5720 
Integrity Drive, Millington, TN 38055-6500.
    Record Holder in Non-appropriated fund activities in the Department 
of the Navy.
    Official mailing addresses are published in the Standard Navy 
Distribution List available as an appendix to the Navy's compilation of 
system of records notices and may be obtained from the System 
Manager.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information about themselves 
should address written inquiries to the commanding officer of the 
activity in question. Official mailing addresses are published in the 
Standard Navy Distribution List available as an appendix to the Navy's 
compilation of system of records notices and may be obtained from the 
System Manager.
    The request should include full name, SSN, address of the 
individual concerned, and should be signed.
    The system manager may require an original signature or a notarized 
signature as a means of proving the identity of the individual 
requesting access to the records.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the commanding officer of the activity in 
question. Official mailing addresses are published in the Standard Navy 
Distribution List available as an appendix to the Navy's compilation of 
system of records notices and may be obtained from the System Manager.
    The request should include full name, SSN, address of the 
individual concerned, and should be signed.
    The system manager may require an original signature or a notarized 
signature as a means of proving the identity of the individual 
requesting access to the records.''
* * * * *
[FR Doc. 2014-13921 Filed 6-13-14; 8:45 am]
BILLING CODE 5001-06-P