Privacy Act of 1974; System of Records, 33528-33529 [2014-13610]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 79, Number 112 (Wednesday, June 11, 2014)]
[Notices]
[Pages 33528-33529]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-13610]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2014-OS-0090]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to add a System of Records.

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SUMMARY: The Office of the Secretary of Defense is adding a system of 
records, DHRA 13 DoD, entitled ``Defense Travel Management Office 
(DTMO) Workforce Assessment,'' to its inventory of record systems 
subject to the Privacy Act of 1974, as amended. This system will be 
used to administer an assessment that will enable the analysis of 
workforce capabilities and competency gaps within the DTMO 
organization. The assessment will aid in identifying personnel with 
competencies necessary to manage programs assigned to the DTMO and meet 
organizational goals. Data collected will allow for the development of 
strategies to address human capital needs, close competency gaps, and 
ensure personnel are appropriately aligned.

DATES: Comments will be accepted on or before July 11, 2014. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive,

[[Page 33529]]

East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard, Chief, OSD/JS 
Privacy Office, Freedom of Information Directorate, Washington 
Headquarters Service, 1155 Defense Pentagon, Washington, DC 20301-1155, 
or by phone at (571) 372-0461.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at the Defense Privacy and Civil Liberties Office Web site at https://dpclo.defense.gov/.
    The proposed system report, as required by U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 14, 2014, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 6, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DHRA 13 DoD

System name:
    Defense Travel Management Office (DTMO) Workforce Assessment.

System location:
    Network Enterprise Center, 1422 Sultan Road, Fort Detrick, MD 
21702-9200.
    Back-up: Defense Travel Management Office, 4800 Mark Center Drive, 
Alexandria, VA 22350-9000.

Categories of individuals covered by the system:
    DTMO government civilian employees.

Categories of records in the system:
    Full name, current job position and grade, work experience, 
leadership experience, future job aspirations, subject matter 
expertise, job-related skills, training received, degrees earned and 
fields of study, professional licenses and certifications.

Authority for maintenance of the system:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; DoD Directive 5100.87, Department of Defense Human Resources 
Activity; and DoD Instruction 5154.31, Commercial Travel Management.

Purpose(s):
    To administer an assessment that will enable the analysis of 
workforce capabilities and competency gaps within the DTMO 
organization. The assessment will aid in identifying personnel with 
competencies necessary to manage programs assigned to the DTMO and meet 
organizational goals. Data collected will allow for the development of 
strategies to address human capital needs, close competency gaps, and 
ensure personnel are appropriately aligned.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contained 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Records are retrieved by employee's name.

Safeguards:
    Records are stored on secure military installations. Physical 
controls include use of visitor registers and identification badges, 
electronic key card access, and closed-circuit television monitoring. 
Technical controls including intrusion detection systems, secure socket 
layer encryption using DoD Public Key Infrastructure certificates, 
firewalls, and virtual private networks protect the data in transit and 
at rest. Physical and electronic access is limited to individuals who 
are properly screened and cleared on a need-to-know basis in the 
performance of their official duties. Usernames and passwords and 
Common Access Cards, in addition to role-based access controls are used 
to control access to the systems data. Procedures are in place to deter 
and detect browsing and unauthorized access including periodic security 
audits and monitoring of users' security practices. Backups are stored 
on encrypted media and secured off-site.

Retention and disposal:
    Temporary. Cut off on completion of project. Destroy 4 years after 
cut off.

System manager(s) and address:
    Deputy Director, Defense Travel Management Office, 4800 Mark Center 
Drive, Alexandria, VA 22350-9000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
signed, written inquiries to the Deputy Director, Defense Travel 
Management Office, 4800 Mark Center Drive, Alexandria, VA 22350-9000.
    Individuals should provide their full name.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written requests to the OSD/Joint 
Staff Freedom of Information Act Requester Service Center, Office of 
Freedom of Information, 1155 Defense Pentagon, Washington, DC 20301-
1155.
    Signed, written request should include their full name and the name 
and number of this system of records notice.

Contesting record procedures:
    The OSD rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

Record source categories:
    Individual.

Exemptions claimed for the system:
    None.

[FR Doc. 2014-13610 Filed 6-10-14; 8:45 am]
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