Privacy Act of 1974; as Amended; Notice of a New System of Records, 30641-30643 [2014-12298]

Agencies

• DEPARTMENT OF THE INTERIOR
• National Park Service

[Federal Register Volume 79, Number 102 (Wednesday, May 28, 2014)]
[Notices]
[Pages 30641-30643]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-12298]


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DEPARTMENT OF THE INTERIOR

National Park Service

[NPS-WASO-NRSS-11168; 2609-0003-NDY]


Privacy Act of 1974; as Amended; Notice of a New System of 
Records

AGENCY: National Park Service, Interior.

ACTION: Notice of creation of a new system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, the Department of the Interior is issuing a public notice of 
its intent to create the National Park Service ``Planning, Environment 
and Public Comment (PEPC) System--NPS-23'' system of records. The 
system is an online collaborative tool designed to facilitate the 
project management process in conservation planning and environmental 
impact analysis. The system assists the National Park Service in making 
informed decisions with regard to a number of compliance issues 
throughout the planning, design, and construction process.

DATES: Comments must be received by July 7, 2014.

ADDRESSES: Any person interested in commenting on this notice may do so 
by: Submitting comments in writing to Felix Uribe, National Park 
Service Privacy Act Officer, 1201 Eye Street NW., 8th Floor, 
Washington, DC 20005; hand-delivering comments to Felix Uribe, National 
Park Service Privacy Act Officer, 1201 Eye Street NW., 8th Floor, 
Washington, DC 20005; or emailing comments to NPS_Privacy@nps.gov.

FOR FURTHER INFORMATION CONTACT: Project Manager, Office of Natural 
Resource Information Systems, Natural Resource Stewardship and Science, 
National Park Service, 1201 Oakridge Dr., Fort Collins, CO 80525; 
Telephone (970) 267-2132.

SUPPLEMENTARY INFORMATION:

 I. Background

    The Department of the Interior (DOI), National Park Service (NPS) 
maintains the ``Planning, Environment and Public Comment (PEPC) 
System--NPS-23'' system of records. The PEPC System is an online 
collaborative tool designed to facilitate the project management 
process in conservation planning and environmental impact analysis. The 
system assists NPS interdisciplinary team members in making informed 
decisions with regard to a number of compliance issues throughout the 
planning, design, and construction process; improving the overall 
tracking and management of projects; promoting collaboration and 
tracking key milestones on projects; facilitating communication between 
project participants, both inside and outside the NPS; increasing the 
efficiency of the compliance process by helping NPS employees prepare 
environmental screening and assessment of effect forms, as well as 
scheduling site visits, tracking tasks, mitigations, and environmental 
consultations; providing a unified portal for public consultation which 
makes information available to the public in a single, easily-
accessible location; and facilitating analysis for web submission of 
public comments.
    The system will be effective as proposed at the end of the comment 
period (the comment period will end 40 days after the publication of 
this notice in the Federal Register), unless comments are received 
which would require a contrary determination. The DOI will publish a 
revised notice if changes are made based upon a review of the comments 
received.

II. Privacy Act

    The Privacy Act of 1974, as amended (5 U.S.C. 552a), embodies fair 
information practice principles in a statutory framework governing the 
means by which Federal Agencies collect, maintain, use, and disseminate 
individuals' personal information. The Privacy Act applies to records 
about individuals that are maintained in a ``system of records.'' A 
``system of records'' is a group of any records under the control of an 
agency from which information is retrieved by the name of an individual 
or by some identifying number, symbol, or other identifying particular 
assigned to the individual. The Privacy Act defines an individual as a 
United States citizen or lawful permanent resident. As a matter of 
policy, DOI extends administrative Privacy Act protections to all 
individuals. Individuals may request access to their own records that 
are maintained in a system of records in the possession or under the 
control of DOI by complying with DOI Privacy Act regulations, 43 CFR 
Part 2.
    The Privacy Act requires each agency to publish in the Federal 
Register a description denoting the type and character of each system 
of records that the agency maintains, the routine uses that are 
contained in each system in order to make agency record keeping 
practices transparent, to notify individuals regarding the uses of 
their records, and to assist individuals to more easily find such 
records within the agency. Below is the description of the NPS 
``Planning, Environment and Public Comment (PEPC) System--NPS-23'' 
system of records.
    In accordance with 5 U.S.C. 552a(r), DOI has provided a report of 
this system of records to the Office of Management and Budget and to 
Congress.

III. Public Disclosure

    Before including your address, phone number, email address, or 
other personal identifying information in your comment, you should be 
aware that your entire comment, including your personal identifying 
information, may be made publicly available at any time. While you can 
ask us in your comment to withhold your personal identifying 
information from public review, we cannot guarantee that we will be 
able to do so.

    Dated: May 20, 2014.
Felix Uribe,
 Privacy Act Officer, National Park Service.
SYSTEM NAME:
    Planning, Environment and Public Comment (PEPC) System--NPS-23

SYSTEM LOCATION:
    This system is located at the Office of Natural Resource 
Information Systems, Natural Resource Stewardship and Science, National 
Park Service, 1201 Oakridge Dr., Fort Collins, CO 80525. Records may 
also be located at NPS regional and field offices responsible for 
projects related to conservation planning and environmental impact 
analysis.

[[Page 30642]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by the system include DOI employees, 
contractors and volunteers, other Federal, state or local government 
agency employees, contractors and volunteers, partners of NPS that are 
involved in the projects, members of the public providing and seeking 
comments on the projects, and other individuals involved with projects 
related to conservation planning and environmental impact analysis.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains documents necessary to track compliance, 
milestones, and status of projects related to conservation planning and 
environmental impact analysis, and may include name, home or business 
address, telephone number, email address, correspondent identification 
number, project number, and unique correspondence identification number 
for each correspondence record received. The correspondent's 
identification number is a unique number in the database that can be 
used to query the correspondent's information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 4321, The National Environmental Policy Act of 1969, as 
amended; and 43 CFR Part 46, Implementation of the National 
Environmental Policy Act of 1969.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The purposes of the system are (1) to track progress and milestones 
of park projects, including the legal compliance process outlined in 
the National Environmental Policy Act; (2) to allow park staff to 
collaborate with team members on a project, post plans and related 
documents for public review; (3) to provide public comment opportunity; 
and (4) to provide the NPS with a tool for comment analysis and 
response, which includes demographic information to better make 
informed decisions and serve the public.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, records or information contained in this 
system may be disclosed outside DOI as a routine use pursuant to 5 
U.S.C. 552a(b)(3) as follows:
    (1) (a) To any of the following entities or individuals, when the 
circumstances set forth in paragraph (b) are met:
    (i) The U.S. Department of Justice (DOJ);
    (ii) A court or an adjudicative or other administrative body;
    (iii) A party in litigation before a court or an adjudicative or 
other administrative body; or
    (iv) Any DOI employee acting in his or her individual capacity if 
DOI or DOJ has agreed to represent that employee or pay for private 
representation of the employee;
    (b) When:
    (i) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (A) DOI or any component of DOI;
    (B) Any other Federal agency appearing before the Office of 
Hearings and Appeals;
    (C) Any DOI employee acting in his or her official capacity;
    (D) Any DOI employee acting in his or her individual capacity if 
DOI or DOJ has agreed to represent that employee or pay for private 
representation of the employee;
    (E) The United States, when DOJ determines that DOI is likely to be 
affected by the proceeding; and
    (ii) DOI deems the disclosure to be:
    (A) Relevant and necessary to the proceeding; and
    (B) Compatible with the purpose for which the records were 
compiled.
    (2) To a congressional office in response to a written inquiry that 
an individual covered by the system, or the heir of such individual if 
the covered individual is deceased, has made to the office.
    (3) To any criminal, civil, or regulatory law enforcement authority 
(whether Federal, state, territorial, local, tribal or foreign) when a 
record, either alone or in conjunction with other information, 
indicates a violation or potential violation of law, criminal, civil, 
or regulatory in nature, and the disclosure is compatible with the 
purpose for which the records were compiled.
    (4) To an official of another Federal agency to provide information 
needed in the performance of official duties related to reconciling or 
reconstructing data files or to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (5) To Federal, state, territorial, local, tribal, or foreign 
agencies that have requested information relevant or necessary to the 
hiring, firing or retention of an employee or contractor, or the 
issuance of a security clearance, license, contract, grant or other 
benefit, when the disclosure is compatible with the purpose for which 
the records were compiled.
    (6) To representatives of the National Archives and Records 
Administration to conduct records management inspections under the 
authority of 44 U.S.C. 2904 and 2906.
    (7) To state and local governments and tribal organizations to 
provide information needed in response to court order and/or discovery 
purposes related to litigation, when the disclosure is compatible with 
the purpose for which the records were compiled.
    (8) To an expert, consultant, or contractor (including employees of 
the contractor) of DOI that performs services requiring access to these 
records on DOI's behalf to carry out the purposes of the system. (9) To 
appropriate agencies, entities, and persons when:
    (a) It is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; and
    (b) DOI has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interest, identity theft or fraud, or harm to the security or integrity 
of this system or other systems or programs (whether maintained by the 
DOI or another agency or entity) that rely upon the compromised 
information; and
    (c) The disclosure is made to such agencies, entities and persons 
who are reasonably necessary to assist in connection with the DOI's 
efforts to respond to the suspected or confirmed compromise and 
prevent, minimize, or remedy such harm.
    (10) To the Office of Management and Budget (OMB) during the 
coordination and clearance process in connection with legislative 
affairs as mandated by OMB Circular A-19.
    (11) To the Department of the Treasury to recover debts owed to the 
United States.
    (12) To the news media when the disclosure is compatible with the 
purpose for which the records were compiled.
    (13) To officials of another Federal, state, local, or tribal 
agency to retrieve, review or analyze public comments for projects 
under their authority, which were received via the PEPC System.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Pursuant to 5 U.S.C. 552a(b)(12), disclosures may be made to a 
consumer reporting agency as defined in the Fair Credit Reporting Act 
(15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1996 (31 
U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records are contained in file folders stored within filing 
cabinets.

[[Page 30643]]

Electronic records are contained in computers, magnetic disks, computer 
tapes, removable drives, email and electronic databases.

RETRIEVABILITY:
    Records in this system are retrieved by various fields including 
the name of correspondent, project number, correspondence 
identification number or correspondent's identification number.

SAFEGUARDS:
    Access to records in the PEPC System is limited to authorized 
personnel whose official duties require such access. Paper records are 
secured in file cabinets in areas which are locked during non-duty 
hours. Electronic records conform to OMB and Departmental guidelines 
reflecting the implementation of the E-Government Act of 2002, National 
Institute of Standards and Technology Special Publication standards for 
Computer Security and the DOI regulations on safeguarding of Privacy 
Act information (43 CFR 2.226). A Privacy Impact Assessment was 
developed for the PEPC System to ensure that Privacy Act requirements 
and safeguards are met. Database tables are kept on separate file 
servers away from general file storage and other local area network 
usage. The data itself is stored in a password-protected, client-server 
database. Electronic transmissions of records are encrypted and 
password-protected. Security measures establish access levels for 
different types of users. Personnel authorized to access the system 
must complete all Security, Privacy, and Records management training 
and sign the Rules of Behavior.

RETENTION AND DISPOSAL:
    Records in this system are retained in accordance with the National 
Park Service Records Schedule for Resource Management and Lands, which 
has been approved by National Archives and Records Administration (Job 
No. N1-79-08-1), and includes both permanent and temporary records. 
Records retention and disposition vary dependent on the type of record 
maintained within the system.
    Paper records are disposed of by shredding or pulping, and records 
contained on electronic media are degaussed or erased in accordance 
with 384 Departmental Manual 1.

SYSTEM MANAGER AND ADDRESS:
    Project Manager, Office of Natural Resource Information Systems, 
Natural Resource Stewardship and Science, National Park Service, 1201 
Oakridge Dr., Fort Collins, CO 80525.

NOTIFICATION PROCEDURES:
    An individual requesting notification of the existence of records 
on himself or herself should send a signed, written inquiry to the 
System Manager identified above. The request envelope and letter should 
both be clearly marked ``PRIVACY ACT INQUIRY.'' A request for 
notification must meet the requirements of 43 CFR 2.235.

RECORDS ACCESS PROCEDURES:
    An individual requesting records on himself or herself should send 
a signed, written inquiry to the System Manager identified above. The 
request should describe the records sought as specifically as possible. 
The request envelope and letter should both be clearly marked ``PRIVACY 
ACT REQUEST FOR ACCESS.'' A request for access must meet the 
requirements of 43 CFR 2.238.

CONTESTING RECORDS PROCEDURES:
    An individual requesting corrections or the removal of material 
from his or her records should send a signed, written request to the 
System Manager identified above. A request for corrections or removal 
must meet the requirements of 43 CFR 2.246.

RECORD SOURCE CATEGORIES:
    Records in the PEPC System are obtained from DOI employees, 
contractors and volunteers, other Federal, state or local government 
agency employees, contractors and volunteers, partners of NPS that are 
involved in projects, members of the public providing and seeking 
comments on projects, and other individuals involved with projects 
related to conservation planning and environmental impact analysis.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2014-12298 Filed 5-27-14; 8:45 am]
BILLING CODE 4310-EJ-P