Privacy Act of 1974; System of Records, 28774-28775 [2014-11506]

Agencies

• Department of Justice

[Federal Register Volume 79, Number 96 (Monday, May 19, 2014)]
[Notices]
[Pages 28774-28775]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-11506]



[[Page 28774]]

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DEPARTMENT OF JUSTICE

[CPCLO Order No. 001-2014]


Privacy Act of 1974; System of Records

AGENCY: Office on Violence Against Women, United States Department of 
Justice.

ACTION: Notice of a new system of records.

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SUMMARY: Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a) and Office 
of Management and Budget (OMB) Circular No. A-130, notice is hereby 
given that the Department of Justice (Department or DOJ), Office on 
Violence Against Women (OVW), proposes to establish a new system of 
records entitled ``Peer Reviewer Database,'' JUSTICE/OVW-001. The Peer 
Reviewer Database (Database) will allow OVW to select individuals who 
have expressed interested in serving as peer reviewers for reviewing 
grant applications during the solicitation process for different 
federal grant programs authorized by the Violence Against Women Act, as 
amended, and administered by OVW.

DATES: In accordance with 5 U.S.C. 552a(e)(4) and (11), the public is 
given a 30-day period in which to comment. Therefore, please submit any 
comments by June 18, 2014.

ADDRESSES: The public, OMB, and Congress are invited to submit any 
comments to the Department of Justice, ATTN: Privacy Analyst, Office of 
Privacy and Civil Liberties, U.S. Department of Justice, National Place 
Building, 1331 Pennsylvania Avenue NW., Suite 1000, Washington, DC 
20530-0001, or by facsimile at 202-307-0693. To ensure proper handling, 
please reference the above CPCLO Order number on your correspondence.

FOR FURTHER INFORMATION CONTACT: Cathy Poston, Attorney-Advisor, Office 
on Violence Against Women, United States Department of Justice, 145 N 
Street NE., Suite 10W121, Washington, DC 20530, or by email at 
OVWRegs@jconmail.usdoj.gov.

SUPPLEMENTARY INFORMATION: Every year, OVW posts solicitations for its 
numerous grant programs authorized by the Violence Against Women Act, 
as amended. These grant programs enable communities to increase their 
capacity to respond to crimes of domestic violence, dating violence, 
sexual assault, and stalking. As part of the review process, prior to 
making award decisions, OVW may assemble different peer review panels 
to review and score the applications received in response to a 
solicitation for a particular grant program. These peer review panels 
are comprised of experts and practitioners, on the subject matter 
pertaining to the grant, who review and score grant applications based 
on the requirements outlined in the solicitation for that particular 
grant program. OVW invites experts and practitioners to serve as peer 
reviewers for a particular grant program based on their relevant 
expertise and experience. Participation in the peer review program is 
completely voluntary; however, in order to be considered a peer 
reviewer, the prospective reviewer must enter his or her information 
online, a web-based system that is accessible online, such as contact 
information, resume/curriculum vitae (CV), employee type, education 
levels, job categories, ethnicity, expertise areas, and availability. A 
potential reviewer can only access, view, and modify his or her own 
individual record. OVW staff can access the Database to perform 
searches and review peer reviewer profiles in order to select an 
individual to serve on a peer review panel for a particular OVW grant 
program.
    The system also maintains basic grant applicant information, 
retrieved from the U.S. Department of Justice's Office of Justice 
Programs' (OJP) Grants Management System (GMS), such as legal name, GMS 
application number, contact name and information, peer reviewer scores, 
project description, and funding request amount in connection with 
certain peer review panels for different OVW solicitations. It also 
contains information used to track payments due and the status of 
payments (e.g., invoice received, invoice paid) for those individuals 
who serve as peer reviewers on a particular OVW peer review panel.
    In accordance with 5 U.S.C. 552a(r), the Department has provided a 
report to OMB and Congress on this new system of records.

    Dated: April 29, 2014.
Erika Brown Lee,
Chief Privacy and Civil Liberties Officer, United States Department of 
Justice.
JUSTICE/OVW-001

System Name:
    Peer Reviewer Database.

Security Classification:
    Unclassified.

System Location:
    Office on Violence Against Women, 145 N Street NE., Suite 10W121, 
Washington, DC 20530. Duplicate information may be stored at other 
locations for purposes of system backup, emergency preparedness, and 
continuity of operations.

Categories of Individuals Covered by the System:
    Individuals selected by OVW to serve as peer reviewers, as well as 
individuals who are candidates to be a peer reviewer, during the 
solicitation review process for different federal grant programs 
authorized by the Violence Against Women Act and administered by OVW.

Categories of Records in the System:
    Records in the peer reviewer database include an individual's name, 
mailing address, personal email address, telephone number, work-related 
information (e.g., current occupation, job title, work address, email 
address, work address, and work history), areas of expertise, and 
availability. In addition, information regarding education level, 
gender, ethnicity, and tribal affiliation may be provided on a 
voluntary basis.

Authority for Maintenance of the System:
    5 U.S.C. 301, 42 U.S.C. 13925 et seq., and 44 U.S.C. 3101.

Purpose(s):
    The Peer Reviewer Database is a system that allows OVW to select 
individuals to serve as grant application reviewers during the peer 
review process in connection with OVW's annual administration of grant 
awards.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b), relevant information contained in this system may be disclosed 
as follows:
    (a) In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the Department of Justice 
determines that the records are arguably relevant to the proceeding; or 
in an appropriate proceeding before an administrative or adjudicative 
body when the adjudicator determines the records to be relevant to the 
proceeding.
    (b) To the news media and the public, including disclosures 
pursuant to 28 CFR 50.2, unless it is determined that release of the 
specific information in the context of a particular case would 
constitute an unwarranted invasion of personal privacy.
    (c) To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal

[[Page 28775]]

government, when necessary to accomplish an agency function related to 
this system of records.
    (d) To a Member of Congress or staff acting upon the Member's 
behalf when the Member or staff requests the information on behalf of, 
and at the request of, the individual who is the subject of the record.
    (e) To the National Archives and Records Administration for 
purposes of records management inspections conducted under the 
authority of 44 U.S.C. 2904 and 2906.
    (f) To appropriate agencies, entities, and persons when (1) the 
Department suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (2) the Department has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by the Department or another agency or entity) that rely 
upon the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records in this system are in electronic form. Records are stored 
in accordance with applicable executive orders, statutes, and agency 
implementing recommendations.

Retrievability:
    Records are retrieved by the name of the peer reviewer.

Safeguards:
    Information in this system is maintained in accordance with 
applicable laws, rules, and policies on protecting individual privacy. 
The servers storing electronic data and the backup tapes stored onsite 
are located in locked rooms with access limited to authorized agency 
personnel. Backup tapes stored offsite are maintained in accordance 
with a government contract that requires adherence to applicable laws, 
rules, and policies on protecting individual privacy. Internet 
connections are protected by multiple firewalls. Security personnel 
conduct periodic vulnerability scans using DOJ-approved software to 
ensure security compliance, and security logs are enabled for all 
computers to assist in troubleshooting and forensic analysis during 
incident investigations. Users of individual computers can only gain 
access to the data by a valid user identification and password.

Retention and Disposal:
    Records are retained and disposed of in accordance with the 
National Archives and Records Administration's General Records Schedule 
3, Item 14, ``Grant Administrative Files.''

System Manager(s) and Address:
    Acquisition Liaison Specialist, Office on Violence Against Women, 
145 N Street NE., Suite 10W121, Washington, DC 20530.

Notification Procedure:
    Same as Record Access Procedures.

Record Access Procedures:
    All requests for access must be in writing, must comply with 28 CFR 
part 16, and should be addressed to: FOIA/Privacy Act Officer, Office 
on Violence Against Women, United States Department of Justice, 145 N 
Street NE., Suite 10W121, Washington, DC 20530, or by email to 
ovw.foia@usdoj.gov. The envelope and letter should be clearly marked 
``Privacy Act Access Request.'' The request should include a general 
description of the records sought and must include the requester's full 
name, current address, and date and place of birth. The request must be 
signed and dated and either notarized or submitted under penalty of 
perjury. Although no specific form is required, you may obtain forms 
for this purpose from the FOIA/Privacy Act Mail Referral Unit, Justice 
Management Division, United States Department of Justice, 950 
Pennsylvania Avenue NW., Washington, DC 20530-0001, or from the 
Department's Web site at https://www.justice.gov/oip/forms/cert_ind.pdf.

Contesting Record Procedures:
    Individuals seeking to contest or amend information maintained in 
the system should direct their requests to the address indicated in the 
``Record Access Procedures'' section, above. The request must comply 
with 28 CFR 16.46 and state clearly and concisely what information is 
being contested, the reasons for contesting it, and the proposed 
amendment to the information sought. Once a potential peer reviewer has 
entered his/her information in the database, he/she may also update 
that information at any time using the assigned User ID and password. 
Reviewers are encouraged to periodically update their personal and 
professional information, as necessary, to ensure OVW has the most 
accurate information possible to best match skills to individual 
program peer reviews.

Record Source Categories:
    Individuals selected by OVW desiring to serve as peer reviewers.

Exemptions Claimed for the System:
    None.

[FR Doc. 2014-11506 Filed 5-16-14; 8:45 am]
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