Privacy Act of 1974; System of Records, 24692-24693 [2014-09960]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army

[Federal Register Volume 79, Number 84 (Thursday, May 1, 2014)]
[Notices]
[Pages 24692-24693]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-09960]



[[Page 24692]]

-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2014-0012]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army proposes to alter a system of 
records notice, A0500-3c DAMO, entitled ``Emergency Relocation Group 
(ERG) Roster Files'' in its existing inventory of records systems 
subject to the Privacy Act of 1974, as amended. This system will enable 
Army wide organizations using recall rosters to contact necessary 
military personnel, DoD civilians and contractors, and other 
individuals to respond to all hazard emergencies, including acts of 
nature, natural disasters, accidents, and technological and/or attack 
related emergencies. In addition, to contact family members or other 
individuals listed as an emergency contact in the event of injury or 
casualty.

DATES: Comments will be accepted on or before June 2, 2014. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Leroy Jones, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22325-3905 or by calling (703) 428-6185.

SUPPLEMENTARY INFORMATION: The Department of the Army's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy and Civil Liberties Office Web site at https://dpclo.defense.gov/. The proposed systems reports, as required by 5 
U.S.C. 552a(r) of the Privacy Act, as amended were submitted on April 
11, 2014, to the House Committee on Oversight and Government Reform, 
the Senate Committee on Homeland Security and Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities 
for Maintaining Records About Individuals,'' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).

    Dated: April 28, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0500-3c DAMO

System name:
    Emergency Relocation Group (ERG) Roster Files (March 21, 2013, 78 
FR 17388).

Changes:
System ID:
    Delete entry and replace with ``A0500-3c G3/5/7 (DAMO)''

System name:
    Delete entry and replace with ``Department of the Army Emergency 
Personnel Location Records System and Files.''

System locations:
    Delete entry and replace with ``For Headquarters Department of the 
Army:
    Headquarters, Department of the Army, Army Continuity of Operations 
Program Office, Washington, DC 20310-0400.
    For decentralized locations at Headquarters, Department of the 
Army, Army field operating agencies, major commands, installations, and 
activities. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.''

Categories of individuals covered by the system:
    Delete entry and replace with ``This system of records contains 
information concerning Army active duty military personnel, the Army 
National Guard, U.S. Army Reserve, Army civilian employees and 
contractors who may be required to respond to all hazards emergencies 
including acts of nature, natural disasters, accidents, and 
technological and or/attack related emergencies.''

Categories of records in the system:
    Delete entry and replace with ``Individual's name, DoD ID Number, 
work address, home address, email addresses, office phone number, cell 
phone number, emergency contact's name, relationship to individual, 
work address, home address, office phone number, cell phone number, 
email addresses, any other phone numbers that may be needed in the 
event of a major emergency.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; 44 U.S.C. 3101, the Federal Records Act; E.O. 12656, Assignment 
of Emergency Preparedness Responsibilities; DoD Directive 3020.26, 
Continuity of Operations Policy and Planning; Army Regulation 500-3, 
Army Continuity of Operations.''

Purpose(s):
    Delete entry and replace with ``To enable Army wide organizations 
using recall rosters to contact necessary military personnel, DoD 
civilians and contractors, and other individuals to respond to all 
hazard emergencies, including acts of nature, natural disasters, 
accidents, and technological and/or attack related emergencies. In 
addition, to contact family members or other individuals listed as an 
emergency contact in the event of injury or casualty.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``These records are retrieved by a 
combination of the individual's name and DoD ID number.''

Safeguards:
    Delete entry and replace with ``DoD Components and approved users 
ensure that electronic records collected and used are maintained in 
controlled areas accessible only to authorized personnel. Physical 
security differs from site to site, but the automated records must be 
maintained in controlled areas accessible only by authorized personnel. 
Access to computerized data is restricted by use of common access

[[Page 24693]]

cards (CACs) and is accessible only by users with an authorized 
account. The system and electronic backups are maintained in controlled 
facilities that employ physical restrictions and safeguards such as 
security guards, identification badges, key cards and locks.''

Retention and disposal:
    Delete entry and replace with ``Keep in Current File Area (CFA) 
until recalls are updated and then until no longer needed for 
conducting business, but not longer than 6 years after the event, then 
destroy. Records are destroyed by erasing or shredding paper files.''

System manager(s) and address:
    Delete entry and replace with ``Deputy Division Chief, 
Headquarters, Department of the Army, Army Continuity of Operations 
Program Office, 400 Army Pentagon, Washington, DC 20310-0400.
    For decentralized locations at Headquarters, Department of the 
Army, Army field operating agencies, major commands, installations and 
activities, official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine if 
information about themselves is contained in this system should address 
written inquiries to the commander of the organization to which the 
service member is assigned.
    For decentralized locations at Headquarters, Department of the 
Army, Army field operating agencies, major commands, installations, and 
activities, official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.
    For verification purposes, all individuals should furnish full 
name, DoD ID number, current address and telephone number, signature 
and specific information concerning the event or incident that will 
assist in locating the record. Individuals must furnish proof of 
identity.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or 
commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves in this system should address written 
inquiries to the commander of the organization to which the service 
member is assigned.
    Requests should contain the individuals' full name, DoD ID number, 
current address, telephone number and signature.
    For decentralized locations at Army field operating agencies, major 
commands, installations, and activities. Official mailing addresses are 
published as an appendix to the Army's compilation of systems of 
records notices.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or 
commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.''
* * * * *

Record source categories:
    Delete entry and replace with ``Information originates within the 
Department of the Army, its Commands, along with personnel who submit 
information such as emergency contacts.''
* * * * *
[FR Doc. 2014-09960 Filed 4-30-14; 8:45 am]
BILLING CODE 5001-06-P