Privacy Act of 1974; System of Records, 24759-24762 [2014-09906]

Agencies

• Postal Service

[Federal Register Volume 79, Number 84 (Thursday, May 1, 2014)]
[Notices]
[Pages 24759-24762]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-09906]


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POSTAL SERVICE


Privacy Act of 1974; System of Records

AGENCY: Postal ServiceTM.

ACTION: Notice of modification to existing systems of records.

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SUMMARY: The United States Postal Service[supreg] (Postal Service) is 
proposing to modify a Customer Privacy Act System of Records (SOR) to 
support the enforcement of United States customs, export control, and 
export statistics laws

[[Page 24760]]

with regards to mailpieces exported from the United States.
    Additionally, the Postal Service is establishing a new Customer 
Privacy Act SOR to enable the collection and maintenance of electronic 
customs information received from foreign postal operators with regard 
to inbound, international mail pieces. Such information is intended to 
support domestic customs, operations, and other processes related to 
the international exchange of mail.

DATES: These revisions will become effective without further notice on 
June 2, 2014 unless comments received on or before that date result in 
a contrary determination.

ADDRESSES: Comments may be mailed or delivered to the Privacy and 
Records Office, United States Postal Service, 475 L'Enfant Plaza SW., 
Room 9517, Washington, DC 20260-1101. Copies of all written comments 
will be available at this address for public inspection and 
photocopying between 8 a.m. and 4 p.m., Monday through Friday.

FOR FURTHER INFORMATION CONTACT: Matthew J. Connolly, Chief Privacy 
Officer, Privacy and Records Office, 202-268-8582 or privacy@usps.gov.

SUPPLEMENTARY INFORMATION: This notice is in accordance with the 
Privacy Act requirement that agencies publish their systems of records 
in the Federal Register when there is a revision, change, or addition, 
or when the agency establishes a new system of records. The Postal 
ServiceTM has determined that one Customer Privacy Act 
System of Records should be revised to modify categories of individuals 
covered by the system, categories of records in the system, authority 
for maintenance of the system, purpose(s), routine uses of records in 
the system, including categories of users and the purpose of such uses, 
retrievability, and system manager(s) and address. Additionally, the 
Postal Service is creating a new Customer Privacy Act System of Records 
for customs data on inbound international mailpieces mailed from 
international locations to the United States.

I. Background

    The Postal Service currently collects, stores, and retrieves 
electronic customs declaration information on mailpieces exported from 
the United States. This information is provided to domestic customs 
officials to support United States export requirements. To facilitate 
the entry and movement of mail throughout the world, the Postal Service 
also intends to send customs declaration information to postal 
operators as well as intermediary companies involved in electronic data 
exchanges.
    Furthermore, to facilitate the importation of items into the United 
States through customs control, the Postal Service is entering into 
agreements with foreign postal operators that will permit parties to 
the agreements (i.e., postal operators) to exchange information on 
international shipments. To enable the Postal Service to maintain and 
use data received from foreign postal operators pursuant to these 
agreements, and to ensure that such information is maintained in 
accordance with the restrictions contained in those agreements, the 
Postal Service is establishing a new SOR, USPS 900.100, Customs Data 
Received from Foreign Posts.

II. Rationale for Changes to USPS Privacy Act Systems of Records

    The Postal Service is proposing several modifications to SOR 
900.000. First, the SOR is being amended to reflect that the Postal 
Service intends to maintain information on customers shipping to or 
from international locations as well as customers receiving items 
shipped to or from international locations. Second, the Postal Service 
is updating the categories of records in the SOR to account for the 
collection of additional types of shipment-specific information that is 
supplied by customers on current customs declaration forms. To 
complement these changes, the Postal Service is also clarifying that 
records may be retrieved by any information supplied by the customer on 
such forms.
    Third, the Postal Service is modifying the SOR to enable 
information maintained in this system to be used to facilitate the 
enforcement of domestic customs, export control, and export statistics 
laws. Finally, the Postal Service is amending standard routine use (a) 
to permit the sharing of information in this system with foreign postal 
operators and intermediary companies involved in electronic data 
exchanges with those foreign customs agencies and postal operators. 
Additional clarifications specify that records are shared with domestic 
export control agencies. Collectively, these changes are intended to 
enhance the Postal Service's role in facilitating the movement of 
cross-border mail, while ensuring that customs and export requirements, 
as well as governmental objectives for trade statistics reporting, are 
fulfilled. Technical corrections are also being made to the sections on 
legal authority and system managers.
    As mentioned above, the Postal Service is entering into agreements 
with foreign postal operators that will permit parties to the 
agreements (i.e., postal operators) to exchange information on 
international shipments. SOR 900.100, Customs Data Received from 
Foreign Posts, will allow the Postal Service to receive and maintain 
electronic information supplied by foreign posts on mailings sent from 
foreign jurisdictions to domestic recipients. To facilitate enforcement 
of domestic customs laws and regulations, the Postal Service intends to 
disclose such information to domestic customs officials, subject to the 
conditions of any agreement between the Postal Service and a foreign 
postal operator transmitting customs data to the Postal Service.

III. Description of Changes to Systems of Records

    Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to 
submit written data, views, or arguments on this proposal. A report of 
the proposed modifications has been sent to Congress and to the Office 
of Management and Budget for their evaluations. The Postal Service does 
not expect this amended system of records to have any adverse effect on 
individual privacy rights. The affected systems are as follows:

USPS 900.000

SYSTEM NAME: International Services

IV. Description of New System of Records

    The United States Postal Service is adding a new system of records 
to its Customer Privacy Act Systems of Records Management System. This 
new system of records is being established to account for information 
being collected and stored for inbound international mail and packages. 
The Postal Service proposes adding the system as shown below:

USPS 900.100

SYSTEM NAME: Customs Data Received from Foreign Posts

    Accordingly, for the reasons stated, the Postal Service proposes 
changes in the existing system of records as follows:
USPS 900.000

SYSTEM NAME:
    [CHANGE TO READ]
    USPS International Services

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    [CHANGE TO READ]
    USPS customers shipping to or from international locations. 
Customers receiving items shipped to or from international locations.

[[Page 24761]]

CATEGORIES OF RECORDS IN THE SYSTEM:
* * * * *
    [CHANGE TO READ]
    3. Information pertaining to mailings: Information supplied through 
customs declaration forms: Contents, quantity, order number, volume, 
destination, weight, country of origin, value, Harmonized Commodity 
Description and Coding System (HS) Tariff number, license or 
certificate number, Automated Export System (AES) internal transaction 
number or exemption, signature, date, postage and fees, and type of 
mailing.
    4. Customs barcode scan data.
* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    [CHANGE TO READ]
    39 U.S.C. 401, 403, 404, and 407; 13 U.S.C. 301-307; Section 343(a) 
of the Trade Act of 2002, Public Law 107-210, and 50 U.S.C. 1702.

PURPOSE:
* * * * *
    [CHANGE TO READ]
    4. To satisfy reporting requirements for customs purposes.
    5. To support enforcement of U.S. customs, export control, and 
export statistics laws.
* * * * *

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
* * * * *
    [CHANGE TO READ]
    a. Customs declaration records may be disclosed to domestic export 
control and customs agencies and foreign customs agencies and postal 
operators, as well as intermediary companies involved in electronic 
data exchanges.

RETRIEVABILITY:
    [CHANGE TO READ]
    By customer name(s) or address(es) (sender or recipient), ID 
number(s), information supplied through customs declaration forms, and 
barcode tracking number(s).
* * * * *

SYSTEM MANAGER(S) AND ADDRESS:
    [DELETE TEXT]
    Vice President, Global Business, United States Postal Service, 475 
L'Enfant Plaza SW., Washington, DC 20260.
    [ADD NEW TEXT]
    Vice President, Network Operations, United States Postal Service, 
475 L'Enfant Plaza SW., Washington, DC 20260.
* * * * *
    [ADD NEW TEXT/SYSTEM OF RECORD]
USPS 900.100

SYSTEM NAME:
    Customs Data Received From Foreign Posts

SYSTEM LOCATION:
    USPS Headquarters, Integrated Business Solutions Services Centers, 
and USPS facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Customers shipping from international locations. Customers 
receiving items shipped from international locations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    1. The S10 13-character item identifier or any bilaterally agreed 
identifier.
    2. The full name and postal address of the mailer.
    3. The name and postal address of the intended recipient.
    4. The gross weight of the item.
    5. The total value of the item with the currency used.
    6. The nature of the content (gift, document, a commercial sample, 
or some other content).
    7. For each distinct type of content of the item: Its description, 
the quantity and unit of measurement, its value, and its net weight.
    8. For commercial items: The HS tariff number, the country of 
origin of the goods.
    9. For items that require a Universal Postal Union (UPU) customs 
declaration form CN23: The importer's reference and details; the type 
and identifier of each document accompanying the item (invoice, 
certificate, license, authorization for goods subject to quarantine or 
other documents depending on the content and origin and destination of 
the item); other information and observations provided by the mailer 
and relevant for customs control, including, but not limited to, 
information about quarantine restrictions and the numbers of any 
licenses related to the item.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    39 U.S.C. 401, 404, and 407; Section 343(a) of the Trade Act of 
2002, P.L. 107-210, and international agreements or regulations.

PURPOSE(S):
    1. To collect data necessary for customs purposes.
    2. To support processes related to the international exchange of 
mail.
    3. To support operational purposes.

ROUTINE USES OF RECORDS IN THE SYSTEM, INCLUDING CATEGORIES OF USERS 
AND THE PURPOSES OF SUCH USES:
    Standard routine uses 1. through 7., 10., and 11.
    In addition:
    Customs declaration records may be disclosed to domestic customs 
officials. When USPS has executed an agreement with a foreign postal 
operator for the exchange of customs declaration records, discretionary 
routine use disclosures for records exchanged in accordance with the 
agreement may be further restricted to extent provided by the 
agreement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM STORAGE:
    Automated databases, computer storage media, and digital and paper 
files.

RETRIEVABILITY:
    1. The S10 13-character item identifier or any bilaterally agreed 
identifier.
    2. The full name and postal address of the mailer.
    3. The name and postal address of the intended recipient.
    4. The gross weight of the item.
    5. The total value of the item with the currency used.
    6. The nature of the content (gift, document, a commercial sample, 
or some other content).
    7. For each distinct type of content of the item: Its description, 
the quantity and unit of measurement, its value, and its net weight.
    8. For commercial items: The HS tariff number, the country of 
origin of the goods.
    9. For items that require a Universal Postal Union (UPU) customs 
declaration form CN23: The importer's reference and details; the type 
and identifier of each document accompanying the item (invoice, 
certificate, license, authorization for goods subject to quarantine or 
other documents depending on the content and origin and destination of 
the item); other information and observations provided by the mailer 
and relevant for customs control, including, but not limited to, 
information about quarantine restrictions and the numbers of any 
licenses related to the item.

SAFEGUARDS:
    Paper records, computers, and computer storage media are located in 
controlled-access areas under supervision of program personnel. Access 
to these areas is limited to authorized personnel, who must be 
identified with a badge.

[[Page 24762]]

    Access to records is limited to individuals whose official duties 
require such access. Contractors and licensees are subject to contract 
controls and unannounced on-site audits and inspections.
    Computers are protected by mechanical locks, card key systems, or 
other physical access control methods. The use of computer systems is 
regulated with installed security software, computer logon 
identifications, and operating system controls including access 
controls, terminal and transaction logging, and file management 
software.

RETENTION AND DISPOSAL:
    Customs declaration records stored in electronic data systems are 
retained 5 years, and then purged according to the requirements of 
domestic and foreign customs services.
    Records existing on computer storage media are destroyed according 
to the applicable USPS media sanitization practice.

SYSTEM MANAGER(S) AND ADDRESS:
    Vice President, Network Operations, United States Postal Service, 
475 L'Enfant Plaza SW., Washington, DC 20260.

NOTIFICATION PROCEDURE:
    Customers wanting to know if other information about them is 
maintained in this system of records must address inquiries in writing 
to the system manager, and include their name and address.

RECORD ACCESS PROCEDURES:
    Requests for access must be made in accordance with the 
Notification Procedure above and USPS Privacy Act regulations regarding 
access to records and verification of identity under 39 CFR 266.6.

CONTESTING RECORD PROCEDURES:
    See Notification Procedure and Record Access Procedures above.

RECORD SOURCE CATEGORIES:
    Customers and USPS personnel.
* * * * *

Stanley F. Mires,
Attorney, Legal Policy & Legislative Advice.
[FR Doc. 2014-09906 Filed 4-30-14; 8:45 am]
BILLING CODE 7710-12-P