Privacy Act of 1974, as Amended; Notice To Amend an Existing System of Records, 24002-24005 [2014-09711]

Download as PDF 24002 Federal Register / Vol. 79, No. 82 / Tuesday, April 29, 2014 / Notices Dated: April 23, 2014. Laura M. Marin, Associate General Deputy Assistant Secretary for Housing—Associate Deputy Federal Housing Commissioner. Officer, QDAM, Department of Housing and Urban Development, 451 7th Street SW., Room 4176, Washington, DC 20410–5000; telephone 202–402–3400 (this is not a toll-free number) or email at Colette.Pollard@hud.gov for a copy of the proposed forms or other available information. Persons with hearing or speech impairments may access this number through TTY by calling the tollfree Federal Relay Service at (800) 877– 8339. FOR FURTHER INFORMATION CONTACT: Ivery W. Himes, Director, Office of Single Family Program, Asset Management, Department of Housing and Urban Development, 451 7th Street SW., Washington, DC 20410, telephone (202) 708–1672. This is not a toll-free number. Persons with hearing or speech impairments may access this number through TTY by calling the toll-free Federal Relay Service at (800) 877–8339. Copies of available documents submitted to OMB may be obtained from Ms. Himes. SUPPLEMENTARY INFORMATION: This notice informs the public that HUD is seeking approval from OMB for the information collection described in Section A. [FR Doc. 2014–09717 Filed 4–28–14; 8:45 am] A. Overview of Information Collection BILLING CODE 4210–67–P Title of Information Collection: Performing Loan Servicing for the Home Equity Conversion Mortgage (HECM). OMB Approval Number: 2502-New. Type of Request: This is a new information collection. Form Number: HUD 27011—SF Application for Insurance Benefits HUD 50002—Request to Exceed Cost and Protection Limits for Preservation HUD 50012—Mortgagee’s Request for Extension of Time HUD 9539—Request for Occupied Conveyance parties concerning the collection of information described in Section A on the following: (1) Whether the proposed collection of information is necessary for the proper performance of the functions of the agency, including whether the information will have practical utility; (2) The accuracy of the agency’s estimate of the burden of the proposed collection of information; (3) Ways to enhance the quality, utility, and clarity of the information to be collected; and (4) Ways to minimize the burden of the collection of information on those who are to respond; including through the use of appropriate automated collection techniques or other forms of information technology, e.g., permitting electronic submission of responses. HUD encourages interested parties to submit comment in response to these questions. Authority: Section 3507 of the Paperwork Reduction Act of 1995, 44 U.S.C. Chapter 35. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT [Docket No. FR–5756–N–13] 60-Day Notice of Proposed Information Collection: Performing Loan Servicing for the Home Equity Conversion Mortgage (HECM) Office of the Assistant Secretary for Housing-Federal Housing Commissioner, HUD. ACTION: Notice. AGENCY: HUD is seeking approval from the Office of Management and Budget (OMB) for the information collection described below. In accordance with the Paperwork Reduction Act, HUD is requesting comment from all interested parties on the proposed collection of information. The purpose of this notice is to allow for 60 days of public comment. sroberts on DSK5SPTVN1PROD with NOTICES SUMMARY: DATES: Comments Due Date: June 30, 2014. Interested persons are invited to submit comments regarding this proposal. Comments should refer to the proposal by name and/or OMB Control Number and should be sent to: Colette Pollard, Reports Management ADDRESSES: VerDate Mar<15>2010 16:56 Apr 28, 2014 Jkt 232001 Description of the need for the information and proposed use: This information collection request for OMB review seeks to combine the requirements of several existing OMB collections under this comprehensive collection for mortgagees that service Home Equity Conversion Mortgages (HECM) and the mortgagors who are involved with the following activities. Respondents: Not for profit institutions. Estimated Number of Respondents: 10. Estimated Number of Responses: 33,324,110. Frequency of Response: On occasion. Average Hours per Response: 10 minutes to 15 minutes. Total Estimated Burdens: 3,060,683. PO 00000 Frm 00075 Fmt 4703 Sfmt 4703 B. Solicitation of Public Comment This notice is soliciting comments from members of the public and affected parties concerning the collection of information described in Section A on the following: (1) Whether the proposed collection of information is necessary for the proper performance of the functions of the agency, including whether the information will have practical utility; (2) The accuracy of the agency’s estimate of the burden of the proposed collection of information; (3) Ways to enhance the quality, utility, and clarity of the information to be collected; and (4) Ways to minimize the burden of the collection of information on those who are to respond; including through the use of appropriate automated collection techniques or other forms of information technology, e.g., permitting electronic submission of responses. HUD encourages interested parties to submit comment in response to these questions. Authority: Section 3507 of the Paperwork Reduction Act of 1995, 44 U.S.C. Chapter 35. Dated: April 23, 2014. Laura M. Marin, Associate General Deputy Assistant Secretary for Housing-Associate Deputy Federal Housing Commissioner. [FR Doc. 2014–09718 Filed 4–28–14; 8:45 am] BILLING CODE 4210–67–P DEPARTMENT OF THE INTERIOR Bureau of Indian Affairs [12XA5648MP/A52200010.02Z100/ AAHH514630] Privacy Act of 1974, as Amended; Notice To Amend an Existing System of Records Bureau of Indian Affairs, Interior. ACTION: Notice of an amendment to an existing system of records. AGENCY: Pursuant to the provisions of the Privacy Act of 1974, as amended, the Department of the Interior is issuing a public notice of its intent to amend the Bureau of Indian Affairs Privacy Act system of records, ‘‘Indian Electric Power Utilities—Interior, BIA 26,’’ to update the system name, system location, categories of individuals covered by the system, categories of records in the system, authority for maintenance of the system, routine uses, storage, safeguards, retention and disposal, system manager and address, notification procedures, records access and contesting procedures, and records SUMMARY: E:\FR\FM\29APN1.SGM 29APN1 Federal Register / Vol. 79, No. 82 / Tuesday, April 29, 2014 / Notices sroberts on DSK5SPTVN1PROD with NOTICES source categories. The system name will be updated to the ‘‘Electrical Utility Management System, BIA–26.’’ The Electrical Utility Management System is an automated billing system used to facilitate the management of the utility billing process within the Bureau of Indian Affairs. The system will assist an electrical utility provider in managing functions, such as billing, collections, service orders, meter reading, managing customer accounts, accounting, and tracking service history for Bureau of Indian Affairs electrical utility customers. DATES: Comments must be received by June 9, 2014. This amended system will be effective June 9, 2014. ADDRESSES: Any person interested in commenting on this notice may do so by: submitting comments in writing to Scott Christenson, Indian Affairs Privacy Act Officer, 12220 Sunrise Valley Drive, Reston, Virginia 20191; hand-delivering comments to Scott Christenson, Indian Affairs Privacy Act Officer, 12220 Sunrise Valley Drive, Reston, Virginia 20191; or emailing comments to Scott.Christenson@bia.gov. FOR FURTHER INFORMATION CONTACT: Deputy Bureau Director, Bureau of Indian Affairs, Office of Trust Services, U.S. Department of the Interior, 1849 C Street NW., MS 4620–MIB, Washington, DC 20240, or by telephone at (202) 208– 5831. SUPPLEMENTARY INFORMATION: I. Background The Department of the Interior (DOI), Bureau of Indian Affairs (BIA), maintains the ‘‘Indian Electric Power Utilities—Interior, BIA–26’’ system of records. The amendment to ‘‘Indian Electric Power Utilities—Interior, BIA– 26’’ will revise the system name to the ‘‘Electrical Utility Management System, BIA–26.’’ The Electrical Utility Management System is an automated billing system used to facilitate the management of the utility billing process within the BIA. The system will assist an electrical utility provider in managing functions, such as billing, collections, service orders, meter reading, managing customer accounts, accounting, and tracking service history for BIA electrical utility customers. Other amendments to the system will include updating the system location, categories of individuals covered by the system, categories of records in the system, authority for maintenance of the system, routine uses, storage, safeguards, retention and disposal, system manager and address, notification procedures, records access and contesting procedures, and records VerDate Mar<15>2010 16:56 Apr 28, 2014 Jkt 232001 source categories. The system notice was last published in the Federal Register on November 12, 1987 (Volume 52, Number 218). The amendments to the system will be effective as proposed at the end of the comment period (the comment period will end 40 days after the publication of this notice in the Federal Register), unless comments are received which would require a contrary determination. DOI will publish a revised notice if changes are made based upon a review of the comments received. II. Privacy Act The Privacy Act of 1974, as amended (5 U.S.C. 552a), embodies fair information practice principles in a statutory framework governing the means by which Federal Agencies collect, maintain, use, and disseminate individuals’ personal information. The Privacy Act applies to information that is maintained in a ‘‘system of records.’’ A ‘‘system of records’’ is a group of any records under the control of an agency for which information is retrieved by the name of an individual or by some identifying number, symbol, or other identifying particular assigned to the individual. The Privacy Act defines an individual as a United States citizen or lawful permanent resident. As a matter of policy, DOI extends administrative Privacy Act protections to all individuals. Individuals may request access to their own records that are maintained in a system of records in the possession or under the control of DOI by complying with DOI Privacy Act regulations, 43 CFR Part 2, subpart K. The Privacy Act requires each agency to publish in the Federal Register a description denoting the type and character of each system of records that the agency maintains, the routine uses that are contained in each system in order to make agency record keeping practices transparent, to notify individuals regarding the uses of their records, and to assist individuals to more easily find such records within the agency. Below is the description of the Bureau of Indian Affairs, Electrical Utility Management System, BIA–26, system of records. In accordance with 5 U.S.C. 552a(r), DOI has provided a report of this system of records to the Office of Management and Budget and to Congress. III. Public Disclosure Before including your address, phone number, email address, or other personal identifying information in your comment, you should be aware that your entire comment, including your PO 00000 Frm 00076 Fmt 4703 Sfmt 4703 24003 personal identifying information, may be made publicly available at any time. While you can ask us in your comment to withhold your personal identifying information from public review, we cannot guarantee that we will be able to do so. Dated: April 16, 2014. Scott Christenson, Indian Affairs Privacy Act Officer, Office of the Assistant Secretary for Indian Affairs. SYSTEM NAME: Electrical Utility Management System, BIA–26 SYSTEM LOCATION: The system is located at the Bureau of Indian Affairs, Office of Information Operations (OIO), 1011 Indian School Rd. NW., Suite 177, Albuquerque, NM 87104. Records may also be located at the Bureau of Indian Affairs, Office of Trust Services, U.S. Department of the Interior, 1849 C Street NW., MS 4620– MIB, Washington, DC 20240, and at BIA Power Utilities providing electrical utility services to Indians and nonIndians in their respective utility service areas. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals covered by the system include customers, Indians and nonIndians, applying for electrical utility services from BIA Power Utilities for residential, commercial, industrial, lighting, preferred rate, and irrigation wells. This system contains records concerning corporations and other business entities, which are not subject to the Privacy Act. However, records pertaining to individuals acting on behalf of corporations and other business entities may reflect personal information. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains records such as service orders, customer deposits, death certificates, and billing and collection records pertaining directly to electrical utility customers including first, middle and last names, social security numbers, dates of birth, dates of death, telephone numbers, service (physical) addresses, mailing addresses, aliases, marital status, account numbers, employee identification numbers, tax identification numbers, customer service identification numbers, meter numbers, and transmitter numbers. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 25 U.S.C. 385c, Appropriation and Disposition of Power Revenues; and 25 CFR Part 175, Indian Electric Power Utilities. E:\FR\FM\29APN1.SGM 29APN1 24004 Federal Register / Vol. 79, No. 82 / Tuesday, April 29, 2014 / Notices sroberts on DSK5SPTVN1PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The Electrical Utility Management System is an automated billing system used to facilitate the management of the utility billing process within the Bureau of Indian Affairs. The system will assist an electrical utility provider in managing functions, such as billing, collections, service orders, meter reading, managing customer accounts, accounting, and tracking service history for Bureau of Indian Affairs electrical utility customers. In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, disclosures outside DOI may be made as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: (1) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met: (i) The U.S. Department of Justice (DOJ); (ii) A court or an adjudicative or other administrative body; (iii) A party in litigation before a court or an adjudicative or other administrative body; or (iv) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee; (b) When: (i) One of the following is a party to the proceeding or has an interest in the proceeding: (A) DOI or any component of DOI; (B) Any other Federal agency appearing before the Office of Hearings and Appeals; (C) Any DOI employee acting in his or her official capacity; (D) Any DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee; (E) The United States, when DOJ determines that DOI is likely to be affected by the proceeding; and (ii) DOI deems the disclosure to be: (A) Relevant and necessary to the proceeding; and (B) Compatible with the purpose for which the records were compiled. (2) To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office. (3) To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, tribal or foreign) when a record, either VerDate Mar<15>2010 16:56 Apr 28, 2014 Jkt 232001 alone or in conjunction with other information, indicates a violation or potential violation of law—criminal, civil, or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled. (4) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains. (5) To Federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled. (6) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906. (7) To state, territorial and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled. (8) To an expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system. (9) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. (10) To the Office of Management and Budget during the coordination and clearance process in connection with PO 00000 Frm 00077 Fmt 4703 Sfmt 4703 legislative affairs as mandated by OMB Circular A–19. (11) To the Department of the Treasury to recover debts owed to the United States. (12) To the news media when the disclosure is compatible with the purpose for which the records were compiled. (13) To a consumer reporting agency if the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have been met. (14) To customers, Indians and nonIndians, who have received electrical utility services from BIA Power Utilities to verify receipt of their payments. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are maintained in paper form in file folders stored in file cabinets, and electronic media such as computers, compact discs, and computer tapes. The electronic records are contained in computer servers, computer hard drives, removable drives, email and electronic databases. RETRIEVABILITY: Records in this system are retrieved by individual’s name, social security number, customer service identification number, account number, mailing address, service (physical) address, meter number, and transmitter number. SAFEGUARDS: Records are maintained in accordance with 43 CFR 2.226, Privacy Act safeguards for records. Access is provided on a need-to-know basis. During working hours, paper records are maintained in locked file cabinets under the control of authorized personnel. Electronic records are safeguarded by permissions set to ‘‘Authenticated Users’’ which requires password login. The computer servers in which records are stored are located in Department of the Interior facilities that are secured by alarm systems and off-master key access. Access granted to individuals is password protected. The Department’s Privacy Act Warning Notice appears on the monitor screens when users access the System. Backup tapes are kept on the data center floor for several weeks and then shipped to Iron Mountain, a secure off site location. Access to the Data Center floor is controlled by key card and only a select number of people have access. The Security Plan addresses the Department’s Privacy Act minimum safeguard requirements for Privacy Act systems at 43 CFR 2.226. A Privacy Impact Assessment was E:\FR\FM\29APN1.SGM 29APN1 Federal Register / Vol. 79, No. 82 / Tuesday, April 29, 2014 / Notices conducted to ensure that Privacy Act requirements and safeguard requirements are met. The assessment verified that appropriate controls and safeguards are in place. Personnel authorized to access the system must complete all Security, Privacy, and Records management training and sign the Rules of Behavior. RETENTION AND DISPOSAL: Paper records are covered by Indian Affairs Records Schedule records series 4900, and have been scheduled as permanent records under National Archives and Records Administration (NARA) Job Number N1–075–0406 approved on November 21, 2003. Records will be maintained in the office of record for a maximum of 5 years or when no longer needed for current business operations and then retired to the American Indian Records Repository which is a Federal Records Center. In accordance with the Indian Affairs Records Schedule, the subsequent legal transfer of records to the National Archives of the United States will be jointly agreed to between the United States Department of the Interior and the NARA. A records retention schedule for the electronic records in this system is being developed and will be submitted to NARA for scheduling and approval. Pending approval by NARA, electronic records will be treated as permanent records. Data backups or copies captured on compact discs and computer tapes that are maintained separately from database files are temporary and are retained in accordance with General Records Schedules 20/8 and 24/4(a). SYSTEM MANAGER AND ADDRESS: Deputy Bureau Director, Bureau of Indian Affairs, Office of Trust Services, U.S. Department of the Interior, 1849 C Street NW., MS 4620–MIB, Washington, DC 20240. sroberts on DSK5SPTVN1PROD with NOTICES NOTIFICATION PROCEDURES: An individual requesting notification of the existence of records on himself or herself should send a signed, written inquiry to the System Manager identified above. The request envelope and letter should both be clearly marked ‘‘PRIVACY ACT INQUIRY.’’ A request for notification must meet the requirements of 43 CFR 2.235. RECORDS ACCESS PROCEDURES: An individual requesting records on himself or herself should send a signed, written inquiry to the System Manager identified above. The request should describe the records sought as VerDate Mar<15>2010 16:56 Apr 28, 2014 Jkt 232001 specifically as possible. The request envelope and letter should both be clearly marked ‘‘PRIVACY ACT REQUEST FOR ACCESS.’’ A request for access must meet the requirements of 43 CFR 2.238. CONTESTING RECORDS PROCEDURES: An individual requesting corrections or the removal of material from his or her records should send a signed, written request to the System Manager identified above. A request for corrections or removal must meet the requirements of 43 CFR 2.246. RECORD SOURCE CATEGORIES: Information in the system is obtained directly from customers, Indians and non-Indians, applying for electrical utility services from BIA Power Utilities for residential, commercial, industrial, lighting, preferred rate, and irrigation wells. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 2014–09711 Filed 4–28–14; 8:45 am] BILLING CODE 4310–4J–P INTERNATIONAL TRADE COMMISSION [Investigation Nos. 701–TA–514 and 731– TA–1250 (Preliminary)] 53-Foot Domestic Dry Containers From China; Institution of Antidumping and Countervailing Duty Investigations and Scheduling of Preliminary Phase Investigations United States International Trade Commission. ACTION: Notice. AGENCY: The Commission hereby gives notice of the institution of investigations and commencement of preliminary phase antidumping and countervailing duty investigation Nos. 701–TA–514 and 731–TA–1250 (Preliminary) under sections 703(a) and 733(a) of the Tariff Act of 1930 (19 U.S.C.’’ 1671b(a) and 1673b(a)) (the Act) to determine whether there is a reasonable indication that an industry in the United States is materially injured or threatened with material injury, or the establishment of an industry in the United States is materially retarded, by reason of imports from China of 53-foot domestic dry containers, provided for in subheading 8609.00.00 of the Harmonized Tariff Schedule of the United States, that are alleged to be sold in the United States alleged to be subsidized by the Government of China and are alleged to be sold in the United SUMMARY: PO 00000 Frm 00078 Fmt 4703 Sfmt 4703 24005 States at less than fair value. Unless the Department of Commerce extends the time for initiation pursuant to sections 702(c)(1)(B) or 732(c)(1)(B) of the Act (19 U.S.C. ’’ 1671a(c)(1)(B) or 1673a(c)(1)(B)), the Commission must reach a preliminary determination in antidumping and countervailing duty investigations in 45 days, or in this case by Monday, June 9, 2014. The Commission’s views must be transmitted to Commerce within five business days thereafter, or by Monday, June 16, 2014. For further information concerning the conduct of these investigations and rules of general application, consult the Commission’s Rules of Practice and Procedure, part 201, subparts A through E (19 CFR part 201), and part 207, subparts A and B (19 CFR part 207). DATES: Effective Date: Wednesday, April 23, 2014. FOR FURTHER INFORMATION CONTACT: Angela M.W. Newell (202–708–5409), Office of Investigations, U.S. International Trade Commission, 500 E Street SW., Washington, DC 20436. Hearing-impaired persons can obtain information on this matter by contacting the Commission’s TDD terminal on 202– 205–1810. Persons with mobility impairments who will need special assistance in gaining access to the Commission should contact the Office of the Secretary at 202–205–2000. General information concerning the Commission may also be obtained by accessing its internet server (http:// www.usitc.gov). The public record for this investigation may be viewed on the Commission’s electronic docket (EDIS) at http://edis.usitc.gov. SUPPLEMENTARY INFORMATION: Background.—These investigations are being instituted in response to a petition filed on Wednesday, April 23, 2014, by Stoughton Trailers, LLC, Stoughton, Wisconsin. Participation in the investigation and public service list.—Persons (other than petitioners) wishing to participate in the investigations as parties must file an entry of appearance with the Secretary to the Commission, as provided in sections 201.11 and 207.10 of the Commission’s rules, not later than seven days after publication of this notice in the Federal Register. Industrial users and (if the merchandise under investigation is sold at the retail level) representative consumer organizations have the right to appear as parties in Commission antidumping duty and countervailing duty investigations. The Secretary will prepare a public service list containing the names and addresses of all persons, or their representatives, E:\FR\FM\29APN1.SGM 29APN1

Agencies

[Federal Register Volume 79, Number 82 (Tuesday, April 29, 2014)]
[Notices]
[Pages 24002-24005]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-09711]


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DEPARTMENT OF THE INTERIOR

Bureau of Indian Affairs

[12XA5648MP/A52200010.02Z100/AAHH514630]


Privacy Act of 1974, as Amended; Notice To Amend an Existing 
System of Records

AGENCY: Bureau of Indian Affairs, Interior.

ACTION: Notice of an amendment to an existing system of records.

-----------------------------------------------------------------------

SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, the Department of the Interior is issuing a public notice of 
its intent to amend the Bureau of Indian Affairs Privacy Act system of 
records, ``Indian Electric Power Utilities--Interior, BIA 26,'' to 
update the system name, system location, categories of individuals 
covered by the system, categories of records in the system, authority 
for maintenance of the system, routine uses, storage, safeguards, 
retention and disposal, system manager and address, notification 
procedures, records access and contesting procedures, and records

[[Page 24003]]

source categories. The system name will be updated to the ``Electrical 
Utility Management System, BIA-26.'' The Electrical Utility Management 
System is an automated billing system used to facilitate the management 
of the utility billing process within the Bureau of Indian Affairs. The 
system will assist an electrical utility provider in managing 
functions, such as billing, collections, service orders, meter reading, 
managing customer accounts, accounting, and tracking service history 
for Bureau of Indian Affairs electrical utility customers.

DATES: Comments must be received by June 9, 2014. This amended system 
will be effective June 9, 2014.

ADDRESSES: Any person interested in commenting on this notice may do so 
by: submitting comments in writing to Scott Christenson, Indian Affairs 
Privacy Act Officer, 12220 Sunrise Valley Drive, Reston, Virginia 
20191; hand-delivering comments to Scott Christenson, Indian Affairs 
Privacy Act Officer, 12220 Sunrise Valley Drive, Reston, Virginia 
20191; or emailing comments to Scott.Christenson@bia.gov.

FOR FURTHER INFORMATION CONTACT: Deputy Bureau Director, Bureau of 
Indian Affairs, Office of Trust Services, U.S. Department of the 
Interior, 1849 C Street NW., MS 4620-MIB, Washington, DC 20240, or by 
telephone at (202) 208-5831.

SUPPLEMENTARY INFORMATION:

I. Background

    The Department of the Interior (DOI), Bureau of Indian Affairs 
(BIA), maintains the ``Indian Electric Power Utilities--Interior, BIA-
26'' system of records. The amendment to ``Indian Electric Power 
Utilities--Interior, BIA-26'' will revise the system name to the 
``Electrical Utility Management System, BIA-26.'' The Electrical 
Utility Management System is an automated billing system used to 
facilitate the management of the utility billing process within the 
BIA. The system will assist an electrical utility provider in managing 
functions, such as billing, collections, service orders, meter reading, 
managing customer accounts, accounting, and tracking service history 
for BIA electrical utility customers. Other amendments to the system 
will include updating the system location, categories of individuals 
covered by the system, categories of records in the system, authority 
for maintenance of the system, routine uses, storage, safeguards, 
retention and disposal, system manager and address, notification 
procedures, records access and contesting procedures, and records 
source categories. The system notice was last published in the Federal 
Register on November 12, 1987 (Volume 52, Number 218).
    The amendments to the system will be effective as proposed at the 
end of the comment period (the comment period will end 40 days after 
the publication of this notice in the Federal Register), unless 
comments are received which would require a contrary determination. DOI 
will publish a revised notice if changes are made based upon a review 
of the comments received.

II. Privacy Act

    The Privacy Act of 1974, as amended (5 U.S.C. 552a), embodies fair 
information practice principles in a statutory framework governing the 
means by which Federal Agencies collect, maintain, use, and disseminate 
individuals' personal information. The Privacy Act applies to 
information that is maintained in a ``system of records.'' A ``system 
of records'' is a group of any records under the control of an agency 
for which information is retrieved by the name of an individual or by 
some identifying number, symbol, or other identifying particular 
assigned to the individual. The Privacy Act defines an individual as a 
United States citizen or lawful permanent resident. As a matter of 
policy, DOI extends administrative Privacy Act protections to all 
individuals. Individuals may request access to their own records that 
are maintained in a system of records in the possession or under the 
control of DOI by complying with DOI Privacy Act regulations, 43 CFR 
Part 2, subpart K.
    The Privacy Act requires each agency to publish in the Federal 
Register a description denoting the type and character of each system 
of records that the agency maintains, the routine uses that are 
contained in each system in order to make agency record keeping 
practices transparent, to notify individuals regarding the uses of 
their records, and to assist individuals to more easily find such 
records within the agency. Below is the description of the Bureau of 
Indian Affairs, Electrical Utility Management System, BIA-26, system of 
records.
    In accordance with 5 U.S.C. 552a(r), DOI has provided a report of 
this system of records to the Office of Management and Budget and to 
Congress.

III. Public Disclosure

    Before including your address, phone number, email address, or 
other personal identifying information in your comment, you should be 
aware that your entire comment, including your personal identifying 
information, may be made publicly available at any time. While you can 
ask us in your comment to withhold your personal identifying 
information from public review, we cannot guarantee that we will be 
able to do so.

    Dated: April 16, 2014.
Scott Christenson,
Indian Affairs Privacy Act Officer, Office of the Assistant Secretary 
for Indian Affairs.
SYSTEM NAME:
    Electrical Utility Management System, BIA-26

SYSTEM LOCATION:
    The system is located at the Bureau of Indian Affairs, Office of 
Information Operations (OIO), 1011 Indian School Rd. NW., Suite 177, 
Albuquerque, NM 87104. Records may also be located at the Bureau of 
Indian Affairs, Office of Trust Services, U.S. Department of the 
Interior, 1849 C Street NW., MS 4620-MIB, Washington, DC 20240, and at 
BIA Power Utilities providing electrical utility services to Indians 
and non-Indians in their respective utility service areas.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by the system include customers, Indians and 
non-Indians, applying for electrical utility services from BIA Power 
Utilities for residential, commercial, industrial, lighting, preferred 
rate, and irrigation wells. This system contains records concerning 
corporations and other business entities, which are not subject to the 
Privacy Act. However, records pertaining to individuals acting on 
behalf of corporations and other business entities may reflect personal 
information.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains records such as service orders, customer 
deposits, death certificates, and billing and collection records 
pertaining directly to electrical utility customers including first, 
middle and last names, social security numbers, dates of birth, dates 
of death, telephone numbers, service (physical) addresses, mailing 
addresses, aliases, marital status, account numbers, employee 
identification numbers, tax identification numbers, customer service 
identification numbers, meter numbers, and transmitter numbers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    25 U.S.C. 385c, Appropriation and Disposition of Power Revenues; 
and 25 CFR Part 175, Indian Electric Power Utilities.

[[Page 24004]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Electrical Utility Management System is an automated billing 
system used to facilitate the management of the utility billing process 
within the Bureau of Indian Affairs. The system will assist an 
electrical utility provider in managing functions, such as billing, 
collections, service orders, meter reading, managing customer accounts, 
accounting, and tracking service history for Bureau of Indian Affairs 
electrical utility customers.
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, disclosures outside DOI may be made as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    (1) (a) To any of the following entities or individuals, when the 
circumstances set forth in paragraph (b) are met:
    (i) The U.S. Department of Justice (DOJ);
    (ii) A court or an adjudicative or other administrative body;
    (iii) A party in litigation before a court or an adjudicative or 
other administrative body; or
    (iv) Any DOI employee acting in his or her individual capacity if 
DOI or DOJ has agreed to represent that employee or pay for private 
representation of the employee;
    (b) When:
    (i) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (A) DOI or any component of DOI;
    (B) Any other Federal agency appearing before the Office of 
Hearings and Appeals;
    (C) Any DOI employee acting in his or her official capacity;
    (D) Any DOI employee acting in his or her individual capacity if 
DOI or DOJ has agreed to represent that employee or pay for private 
representation of the employee;
    (E) The United States, when DOJ determines that DOI is likely to be 
affected by the proceeding; and
    (ii) DOI deems the disclosure to be:
    (A) Relevant and necessary to the proceeding; and
    (B) Compatible with the purpose for which the records were 
compiled.
    (2) To a congressional office in response to a written inquiry that 
an individual covered by the system, or the heir of such individual if 
the covered individual is deceased, has made to the office.
    (3) To any criminal, civil, or regulatory law enforcement authority 
(whether Federal, state, territorial, local, tribal or foreign) when a 
record, either alone or in conjunction with other information, 
indicates a violation or potential violation of law--criminal, civil, 
or regulatory in nature, and the disclosure is compatible with the 
purpose for which the records were compiled.
    (4) To an official of another Federal agency to provide information 
needed in the performance of official duties related to reconciling or 
reconstructing data files or to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (5) To Federal, state, territorial, local, tribal, or foreign 
agencies that have requested information relevant or necessary to the 
hiring, firing or retention of an employee or contractor, or the 
issuance of a security clearance, license, contract, grant or other 
benefit, when the disclosure is compatible with the purpose for which 
the records were compiled.
    (6) To representatives of the National Archives and Records 
Administration to conduct records management inspections under the 
authority of 44 U.S.C. 2904 and 2906.
    (7) To state, territorial and local governments and tribal 
organizations to provide information needed in response to court order 
and/or discovery purposes related to litigation, when the disclosure is 
compatible with the purpose for which the records were compiled.
    (8) To an expert, consultant, or contractor (including employees of 
the contractor) of DOI that performs services requiring access to these 
records on DOI's behalf to carry out the purposes of the system.
    (9) To appropriate agencies, entities, and persons when:
    (a) It is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; and
    (b) The Department has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interest, identity theft or fraud, or harm to the security or integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and
    (c) The disclosure is made to such agencies, entities and persons 
who are reasonably necessary to assist in connection with the 
Department's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.
    (10) To the Office of Management and Budget during the coordination 
and clearance process in connection with legislative affairs as 
mandated by OMB Circular A-19.
    (11) To the Department of the Treasury to recover debts owed to the 
United States.
    (12) To the news media when the disclosure is compatible with the 
purpose for which the records were compiled.
    (13) To a consumer reporting agency if the disclosure requirements 
of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have 
been met.
    (14) To customers, Indians and non-Indians, who have received 
electrical utility services from BIA Power Utilities to verify receipt 
of their payments.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in paper form in file folders stored in file 
cabinets, and electronic media such as computers, compact discs, and 
computer tapes. The electronic records are contained in computer 
servers, computer hard drives, removable drives, email and electronic 
databases.

RETRIEVABILITY:
    Records in this system are retrieved by individual's name, social 
security number, customer service identification number, account 
number, mailing address, service (physical) address, meter number, and 
transmitter number.

SAFEGUARDS:
    Records are maintained in accordance with 43 CFR 2.226, Privacy Act 
safeguards for records. Access is provided on a need-to-know basis. 
During working hours, paper records are maintained in locked file 
cabinets under the control of authorized personnel.
    Electronic records are safeguarded by permissions set to 
``Authenticated Users'' which requires password login. The computer 
servers in which records are stored are located in Department of the 
Interior facilities that are secured by alarm systems and off-master 
key access. Access granted to individuals is password protected. The 
Department's Privacy Act Warning Notice appears on the monitor screens 
when users access the System. Backup tapes are kept on the data center 
floor for several weeks and then shipped to Iron Mountain, a secure off 
site location. Access to the Data Center floor is controlled by key 
card and only a select number of people have access. The Security Plan 
addresses the Department's Privacy Act minimum safeguard requirements 
for Privacy Act systems at 43 CFR 2.226. A Privacy Impact Assessment 
was

[[Page 24005]]

conducted to ensure that Privacy Act requirements and safeguard 
requirements are met. The assessment verified that appropriate controls 
and safeguards are in place. Personnel authorized to access the system 
must complete all Security, Privacy, and Records management training 
and sign the Rules of Behavior.

RETENTION AND DISPOSAL:
    Paper records are covered by Indian Affairs Records Schedule 
records series 4900, and have been scheduled as permanent records under 
National Archives and Records Administration (NARA) Job Number N1-075-
0406 approved on November 21, 2003. Records will be maintained in the 
office of record for a maximum of 5 years or when no longer needed for 
current business operations and then retired to the American Indian 
Records Repository which is a Federal Records Center. In accordance 
with the Indian Affairs Records Schedule, the subsequent legal transfer 
of records to the National Archives of the United States will be 
jointly agreed to between the United States Department of the Interior 
and the NARA.
    A records retention schedule for the electronic records in this 
system is being developed and will be submitted to NARA for scheduling 
and approval. Pending approval by NARA, electronic records will be 
treated as permanent records. Data backups or copies captured on 
compact discs and computer tapes that are maintained separately from 
database files are temporary and are retained in accordance with 
General Records Schedules 20/8 and 24/4(a).

SYSTEM MANAGER AND ADDRESS:
    Deputy Bureau Director, Bureau of Indian Affairs, Office of Trust 
Services, U.S. Department of the Interior, 1849 C Street NW., MS 4620-
MIB, Washington, DC 20240.

NOTIFICATION PROCEDURES:
    An individual requesting notification of the existence of records 
on himself or herself should send a signed, written inquiry to the 
System Manager identified above. The request envelope and letter should 
both be clearly marked ``PRIVACY ACT INQUIRY.'' A request for 
notification must meet the requirements of 43 CFR 2.235.

RECORDS ACCESS PROCEDURES:
    An individual requesting records on himself or herself should send 
a signed, written inquiry to the System Manager identified above. The 
request should describe the records sought as specifically as possible. 
The request envelope and letter should both be clearly marked ``PRIVACY 
ACT REQUEST FOR ACCESS.'' A request for access must meet the 
requirements of 43 CFR 2.238.

CONTESTING RECORDS PROCEDURES:
    An individual requesting corrections or the removal of material 
from his or her records should send a signed, written request to the 
System Manager identified above. A request for corrections or removal 
must meet the requirements of 43 CFR 2.246.

RECORD SOURCE CATEGORIES:
    Information in the system is obtained directly from customers, 
Indians and non-Indians, applying for electrical utility services from 
BIA Power Utilities for residential, commercial, industrial, lighting, 
preferred rate, and irrigation wells.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
[FR Doc. 2014-09711 Filed 4-28-14; 8:45 am]
BILLING CODE 4310-4J-P