Privacy Act of 1974; Revised Systems of Records, 21814-21816 [2014-08756]
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21814
Federal Register / Vol. 79, No. 74 / Thursday, April 17, 2014 / Notices
III. Ordering Paragraphs
I. Introduction
On April 11, 2014, the Postal Service
filed notice that it has entered into an
additional Global Plus 1C negotiated
service agreement (Agreement).1
To support its Notice, the Postal
Service filed a copy of the Agreement,
a copy of the Governors’ Decision
authorizing the product, a certification
of compliance with 39 U.S.C. 3633(a),
and an application for non-public
treatment of certain materials. It also
filed supporting financial workpapers.
II. Notice of Commission Action
The Commission establishes Docket
No. CP2014–40 for consideration of
matters raised by the Notice.
The Commission invites comments on
whether the Postal Service’s filing is
consistent with 39 U.S.C. 3632, 3633, or
3642, 39 CFR part 3015, and 39 CFR
part 3020, subpart B. Comments are due
no later than April 21, 2014. The public
portions of the filing can be accessed via
the Commission’s Web site (https://
www.prc.gov).
The Commission appoints Curtis E.
Kidd to serve as Public Representative
in this docket.
III. Ordering Paragraphs
It is ordered:
1. The Commission establishes Docket
No. CP2014–40 for consideration of the
matters raised by the Postal Service’s
Notice.
2. Pursuant to 39 U.S.C. 505, Curtis E.
Kidd is appointed to serve as an officer
of the Commission to represent the
interests of the general public in this
proceeding (Public Representative).
3. Comments are due no later than
April 21, 2014.
4. The Secretary shall arrange for
publication of this order in the Federal
Register.
By the Commission.
Shoshana M. Grove,
Secretary.
Disposition of RRB Privacy Act Systems
of Records, RRB–5 and RRB–29.
The purpose of this document
is to publish a new routine use to allow
disclosure of information to the Internal
Revenue Service as required by the
Affordable Care Act for our Privacy Act
Systems of Records, RRB–5 and RRB–
29. We also updated our records
retention and disposal for RRB–29.
DATES: These changes become effective
as proposed without further notice on
June 16, 2014. We will file a report of
the new routine use in RRB Systems of
Records Notice for RRB–5 and a new
routine use and updated records
retention and disposition for RRB–29 to
the Committee on Homeland Security
and Governmental Affairs of the Senate;
the Committee on Oversight and
Government Reform of the House of
Representatives; and the Office of
Information and Regulatory Affairs,
Office of Management and Budget
(OMB).
SUMMARY:
Send comments to Ms.
Martha P. Rico, Secretary to the Board,
Railroad Retirement Board, 844 North
Rush Street, Chicago, Illinois 60611–
2092.
ADDRESSES:
Mr.
Timothy Grant, Chief Privacy Officer,
Railroad Retirement Board, 844 North
Rush Street, Chicago, Illinois 60611–
2092; telephone 312–751–4869, or email
at tim.grant@rrb.gov.
SUPPLEMENTARY INFORMATION: We are
adding a new routine use to our Privacy
Act Systems of Records Notices for
RRB–5 and RRB–29 to provide
information to the Internal Revenue
Service as required under the Affordable
Care Act. We are also updating our
records retention and disposition for
RRB–29 to reflect their approved
records retention schedule from the
National Archives and Records
Administration.
FOR FURTHER INFORMATION CONTACT:
Dated: April 11, 2014.
By Authority of the Board.
Martha P. Rico,
Secretary to the Board.
[FR Doc. 2014–08774 Filed 4–16–14; 8:45 am]
BILLING CODE 7710–FW–P
*
RAILROAD RETIREMENT BOARD
*
*
*
*
RRB–5
TKELLEY on DSK3SPTVN1PROD with NOTICES
Privacy Act of 1974; Revised Systems
of Records
Railroad Retirement Board.
ACTION: Notice: Publication of a New
Routine Use and Records Retention and
AGENCY:
1 Notice of the United States Postal Service of
Filing a Functionally Equivalent Global Plus 1C
Negotiated Service Agreement and Application for
Non-Public Treatment of Materials Filed Under
Seal, April 11, 2014 (Notice).
VerDate Mar<15>2010
17:28 Apr 16, 2014
Jkt 232001
SYSTEM NAME:
Master File of Creditable Service and
Compensation of Railroad Employees.
SYSTEM LOCATION:
U.S. Railroad Retirement Board, 844
Rush Street, Chicago, Illinois 60611.
SECURITY CLASSIFICATION:
PO 00000
None.
Frm 00104
Fmt 4703
Sfmt 4703
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All individuals with creditable
service under the Railroad Retirement
and Railroad Unemployment Insurance
Acts.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, social security number, RRB
claim number, annuity beginning date,
date of birth, sex, last employer
identification number, amount of daily
payrate, separation allowance or
severance payment, creditable service
and compensation after 1937, home
address, and date of death.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 7(b)(6) of the Railroad
Retirement Act of 1974 (45 U.S.C.
231f(b)(6)) and section 12(l) of the
Railroad Unemployment Insurance Act
(45 U.S.C. 362(l)).
PURPOSE(S):
The purpose of this system is to store
railroad earnings of railroad employees
which are used to determine entitlement
to and amount of benefits payable under
the Railroad Retirement Act, the
Railroad Unemployment Insurance Act
and the Social Security Act, if
applicable. The records are updated
daily based on earnings reports received
from railroad employers and the Social
Security Administration and are stored
in the Employment Data Maintenance
Application database and the Separation
Allowance Lump Sum Award (SALSA)
Master File.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS, AND
THE PURPOSES OF SUCH USES:
a. Records may be transferred to the
Social Security Administration to
correlate disability freeze actions and in
the cases where the railroad employees
do not acquire 120 creditable service
months before retirement or death or
have no current connection with the
railroad industry, to enable SSA to
credit the employee with the
compensation and to pay or deny
benefits.
b. Yearly service months, cumulative
service months, yearly creditable
compensation, and cumulative
creditable compensation may be
released to the employees directly or
through their respective employer.
c. Service months and earnings may
be released to employers or former
employers for correcting or
reconstructing earnings records for
railroad employees.
d. Employee identification and
potential entitlement may be furnished
to the Social Security Administration,
Bureau of Supplemental Security
E:\FR\FM\17APN1.SGM
17APN1
21815
TKELLEY on DSK3SPTVN1PROD with NOTICES
Federal Register / Vol. 79, No. 74 / Thursday, April 17, 2014 / Notices
Income, to Federal, State, and local
welfare or public aid agencies to assist
them in processing application for
benefits under their respective
programs.
e. Employee identification and other
pertinent information may be released
to the Department of Labor in
conjunction with payment of benefits
under the Federal Coal Mine and Safety
Act.
f. The last employer information may
be disclosed to the Department of
Health and Human Services in
conjunction with the Parent Locator
Service.
g. Pursuant to a request from an
employer covered by the Railroad
Retirement Act or the Railroad
Unemployment Insurance Act,
information, regarding the employee’s
potential eligibility for unemployment,
sickness or retirement benefits may be
released to the requesting employer for
the purpose of determining entitlement
to and the rates of private supplemental
pension, sickness or unemployment
benefits and to calculate estimated
benefits due from the employer.
h. If a request for information
pertaining to an individual is made by
an official of a labor organization of
which the individual is a member and
the request is made on behalf of the
individual, information from the record
of the individual concerning his
anticipated benefit may be disclosed to
the labor organization official.
i. Records may be disclosed in a court
proceeding relating to any claims for
benefits by the beneficiary under the
Railroad Retirement Act or the Railroad
Unemployment Insurance Act and may
be disclosed during the course of an
administrative appeal to individuals
who need the records to prosecute or
decide the appeal or to individuals who
are requested to provide information
relative to an issue involved in the
appeal.
j. All records may be disclosed to the
Social Security Administration for
purposes of administration of the Social
Security Act.
k. Service and compensation and last
employer information may be furnished,
upon request, to state agencies operating
unemployment or sickness insurance
programs for the purposes of their
administering such programs.
l. The name, address and gender of a
railroad worker may be released to a
Member of Congress when the Member
requests it in order that he or she may
communicate with the worker about
legislation which affects the railroad
retirement or railroad unemployment
and sickness insurance program.
VerDate Mar<15>2010
17:28 Apr 16, 2014
Jkt 232001
m. The service history of an employee
(such as whether the employee had
service before a certain date and
whether the employee had at least a
given number of years of service) may
be disclosed to AMTRAK when such
information would be needed by
AMTRAK to make a determination
whether to award a travel pass to either
the employee or the employee’s widow.
n. (NEW) Records may be released to
the Internal Revenue Service for the sole
purpose of computing the additional
Medicare tax shortfall amount. Records
released will include the Social Security
Number (SSN), employer name and
Employer Identification Number (EIN).
Records provided shall not be used for
IRS audits or any other unauthorized
purposes.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper, Magnetic tape and Magnetic
disk.
RETRIEVABILITY:
written over following NIST guidelines.
For disaster recovery purposes certain
tapes are stored 12–18 months.
Magnetic disk: Continually updated
and permanently retained. When
magnetic disk or other electronic media
is no longer servicable, it is sanitized in
accordance with NIST guidelines.
SYSTEM MANAGER(S) AND ADDRESS:
Office of Programs—Director of Policy
and Systems, Railroad Retirement
Board, 844 Rush Street, Chicago, Illinois
60611–2092.
NOTIFICATION PROCEDURE:
Requests for information regarding an
individual’s record should be in writing,
including the full name, social security
number and railroad retirement claim
number (if any) of the individual. Before
any information about any record will
be released, the individual may be
required to provide proof of identity, or
authorization from the individual to
permit release of information. Such
requests should be sent to: Office of
Programs—Assessment & Training,
Chief of Employer Service and Training
Center, Railroad Retirement Board, 844
Rush Street, Chicago, Illinois 60611–
2092.
Social security number, claim number
and name.
RECORD ACCESS PROCEDURE:
SAFEGUARDS:
CONTESTING RECORD PROCEDURE:
Paper: Maintained in areas not
accessible to the public in metal filing
cabinents. Offices are locked during
non-business hours. Building has 24
hour on-site security officers, closed
circuit television monitoring and
intrusion detection systems.
Magnetic tape and magnetic disk:
Computer and computer storage rooms
are restricted to authorized personnel;
on-line query safeguards include a lock/
unlock password system, a terminal
oriented transaction matrix, role based
access controls and audit trail. For
electronic records, system securities are
established in accordance with National
Institute of Standards and Technology
(NIST) guidelines, including network
monitoring, defenses in-depth, incident
response and forensics. In addition to
the on-line query safeguards, they
include encryption of all data
transmitted and exclusive use of leased
telephone lines.
See Notification section above.
See Notification section above.
RECORD SOURCE CATEGORIES:
Railroad employer.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
*
None.
*
*
*
*
RRB–29
SYSTEM NAME:
Railroad Employees’ Annual Gross
Earnings Master File.
SYSTEM LOCATION:
U.S. Railroad Retirement Board, 844
Rush Street, Chicago, Illinois 60611.
SECURITY CLASSIFICATION:
None.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Railroad workers whose social
security account number ends in ‘‘30’’.
RETENTION AND DISPOSAL:
CATEGORIES OF RECORDS IN THE SYSTEM:
Paper: Retained five years and
destroyed in accordance with NIST
guidelines. Previous years ledger put in
storage when current year ledger is
complete.
Magnetic tape: Magnetic tape records
are retained for 90 days and then
Gross earnings by individual by
month, quarter or year.
PO 00000
Frm 00105
Fmt 4703
Sfmt 4703
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 7(c)(2) of the Railroad
Retirement Act of 1974 (45 U.S.C.
231f(c)(2)).
E:\FR\FM\17APN1.SGM
17APN1
21816
Federal Register / Vol. 79, No. 74 / Thursday, April 17, 2014 / Notices
PURPOSE(S):
The purpose of this system is to
maintain gross earnings reports for
Financial Interchange sample
employees for use in the calculation of
payroll tax amounts used in the
financial interchange determinations.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS, AND
THE PURPOSES OF SUCH USES:
a. (New) Records may be released to
the Internal Revenue Service for the sole
purpose of computing the additional
Medicare tax shortfall amount. Records
released will include the Social Security
Number (SSN), employer name,
Employer Identification Number (EIN)
and gross earnings for a 1-percent
sample of active railroad employees in
the reference year (per 20 CFR 209.13).
Records provided shall not be used for
IRS audits or any other unauthorized
purposes.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
SYSTEM MANAGER(S) AND ADDRESS:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Chief of Benefit and Employment
Analysis, Bureau of the Actuary, U.S.
Railroad Retirement Board, 844 N. Rush
Street, Chicago, Illinois 60611–2092
STORAGE:
Paper, Magnetic tape and Magnetic
disk.
NOTIFICATION PROCEDURE:
RETRIEVABILITY:
Social security account number.
SAFEGUARDS:
TKELLEY on DSK3SPTVN1PROD with NOTICES
for three years. Financial interchange
tabulations are retained indefinitely,
and all other tabulations are retained for
two years, After the appropriate
retention periods, items are destroyed in
accordance with NIST guidelines.
Magnetic tape: Original reports on
magnetic tape are retained for 21⁄2 years
and work files are retained for one year.
The final summarized file is retained for
two years. After the appropriate
retention periods, original reports are
returned to employers and all other
magnetic tapes are written over
following NIST guidelines.
Magnetic disk and electronic media:
Original reports are retained for 21⁄2
years, and work files are retained for
three years. The final summarized file is
retained for five years. Financial
interchange tabulations are retained
indefinitely. When magnetic disk or
other electronic media is no longer
required or serviceable, it is sanitized in
accordance with NIST guidelines.
Paper: Maintained in areas not
accessible to the public in metal filing
cabinents. Access is limited to
authorizied RRB employees. Offices are
locked during non-business hours.
Building has 24 hour on-site security
officers, closed circuit television
monitoring and intrusion detection
systems.
Magnetic tape and magnetic disk:
Computer and computer storage rooms
are restricted to authorized personnel;
on-line query safeguards include a lock/
unlock password system, a terminal
oriented transaction matrix, role based
access controls and audit trail. For
electronic records, system securities are
established in accordance with National
Institute of Standards and Technology
(NIST) guidelines, including network
monitoring, defenses in-depth, incident
response and forensics. In addition to
the on-line query safeguards, they
include encryption of all data
transmitted and exclusive use of leased
telephone lines.
RETENTION AND DISPOSAL: (UPDATED)
Requests for information regarding an
individual’s record should be in writing
addressed to the System Manager
identified above, including the full
name and social security account
number and claim number of the
individual. Before information about
any record will be released, the System
Manager may require the individual to
provide proof of identity or require the
requester to furnish an authorization
from the individual to permit release of
information.
RECORD ACCESS PROCEDURE:
See Notification section above.
CONTESTING RECORD PROCEDURE:
See Notification section above.
RECORD SOURCE CATEGORIES:
Railroad employers.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
*
None.
*
*
*
17:28 Apr 16, 2014
Jkt 232001
[Release No. 34–71932; File No. SR–ISE–
2014–21]
Self-Regulatory Organizations;
International Securities Exchange,
LLC; Notice of Filing and Immediate
Effectiveness of Proposed Rule
Change To Amend Supplementary
Material .13 to Rule 504
April 11, 2014.
Pursuant to Section 19(b)(1) of the
Securities Exchange Act of 1934 (the
‘‘Act’’),1 and Rule 19b–4 thereunder,2
notice is hereby given that, on April 3,
2014, the International Securities
Exchange, LLC (the ‘‘Exchange’’ or the
‘‘ISE’’) filed with the Securities and
Exchange Commission the proposed
rule change, as described in Items I and
II below, which items have been
prepared by the self-regulatory
organization. The Commission is
publishing this notice to solicit
comments on the proposed rule change
from interested persons.
I. Self-Regulatory Organization’s
Statement of the Terms of Substance of
the Proposed Rule Change
The ISE proposes to amend
Supplementary Material .13 to Rule 504,
regarding Mini Options traded on the
ISE, to replace the reference to ‘‘GOOG’’
with ‘‘GOOGL’’. The text of the
proposed rule change is available on the
Exchange’s Web site (https://
www.ise.com), at the principal office of
the Exchange, and at the Commission’s
Public Reference Room.
II. Self-Regulatory Organization’s
Statement of the Purpose of, and
Statutory Basis for, the Proposed Rule
Change
In its filing with the Commission, the
self-regulatory organization included
statements concerning the purpose of,
and basis for, the proposed rule change
and discussed any comments it received
on the proposed rule change. The text
of these statements may be examined at
the places specified in Item IV below.
The self-regulatory organization has
prepared summaries, set forth in
sections A, B and C below, of the most
significant aspects of such statements.
*
[FR Doc. 2014–08756 Filed 4–16–14; 8:45 am]
BILLING CODE 7905–01–P
Paper: Original reports are retained
for 21⁄2 years and work files are retained
VerDate Mar<15>2010
SECURITIES AND EXCHANGE
COMMISSION
PO 00000
1 15
2 17
Frm 00106
Fmt 4703
Sfmt 4703
E:\FR\FM\17APN1.SGM
U.S.C. 78s(b)(1).
CFR 240.19b–4.
17APN1
]]>Agencies
[Federal Register Volume 79, Number 74 (Thursday, April 17, 2014)]
[Notices]
[Pages 21814-21816]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-08756]
=======================================================================
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RAILROAD RETIREMENT BOARD
Privacy Act of 1974; Revised Systems of Records
AGENCY: Railroad Retirement Board.
ACTION: Notice: Publication of a New Routine Use and Records Retention
and Disposition of RRB Privacy Act Systems of Records, RRB-5 and RRB-
29.
-----------------------------------------------------------------------
SUMMARY: The purpose of this document is to publish a new routine use
to allow disclosure of information to the Internal Revenue Service as
required by the Affordable Care Act for our Privacy Act Systems of
Records, RRB-5 and RRB-29. We also updated our records retention and
disposal for RRB-29.
DATES: These changes become effective as proposed without further
notice on June 16, 2014. We will file a report of the new routine use
in RRB Systems of Records Notice for RRB-5 and a new routine use and
updated records retention and disposition for RRB-29 to the Committee
on Homeland Security and Governmental Affairs of the Senate; the
Committee on Oversight and Government Reform of the House of
Representatives; and the Office of Information and Regulatory Affairs,
Office of Management and Budget (OMB).
ADDRESSES: Send comments to Ms. Martha P. Rico, Secretary to the Board,
Railroad Retirement Board, 844 North Rush Street, Chicago, Illinois
60611-2092.
FOR FURTHER INFORMATION CONTACT: Mr. Timothy Grant, Chief Privacy
Officer, Railroad Retirement Board, 844 North Rush Street, Chicago,
Illinois 60611-2092; telephone 312-751-4869, or email at
tim.grant@rrb.gov.
SUPPLEMENTARY INFORMATION: We are adding a new routine use to our
Privacy Act Systems of Records Notices for RRB-5 and RRB-29 to provide
information to the Internal Revenue Service as required under the
Affordable Care Act. We are also updating our records retention and
disposition for RRB-29 to reflect their approved records retention
schedule from the National Archives and Records Administration.
Dated: April 11, 2014.
By Authority of the Board.
Martha P. Rico,
Secretary to the Board.
* * * * *
RRB-5
SYSTEM NAME:
Master File of Creditable Service and Compensation of Railroad
Employees.
SYSTEM LOCATION:
U.S. Railroad Retirement Board, 844 Rush Street, Chicago, Illinois
60611.
SECURITY CLASSIFICATION:
None.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All individuals with creditable service under the Railroad
Retirement and Railroad Unemployment Insurance Acts.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, social security number, RRB claim number, annuity beginning
date, date of birth, sex, last employer identification number, amount
of daily payrate, separation allowance or severance payment, creditable
service and compensation after 1937, home address, and date of death.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 7(b)(6) of the Railroad Retirement Act of 1974 (45 U.S.C.
231f(b)(6)) and section 12(l) of the Railroad Unemployment Insurance
Act (45 U.S.C. 362(l)).
PURPOSE(S):
The purpose of this system is to store railroad earnings of
railroad employees which are used to determine entitlement to and
amount of benefits payable under the Railroad Retirement Act, the
Railroad Unemployment Insurance Act and the Social Security Act, if
applicable. The records are updated daily based on earnings reports
received from railroad employers and the Social Security Administration
and are stored in the Employment Data Maintenance Application database
and the Separation Allowance Lump Sum Award (SALSA) Master File.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS, AND THE PURPOSES OF SUCH USES:
a. Records may be transferred to the Social Security Administration
to correlate disability freeze actions and in the cases where the
railroad employees do not acquire 120 creditable service months before
retirement or death or have no current connection with the railroad
industry, to enable SSA to credit the employee with the compensation
and to pay or deny benefits.
b. Yearly service months, cumulative service months, yearly
creditable compensation, and cumulative creditable compensation may be
released to the employees directly or through their respective
employer.
c. Service months and earnings may be released to employers or
former employers for correcting or reconstructing earnings records for
railroad employees.
d. Employee identification and potential entitlement may be
furnished to the Social Security Administration, Bureau of Supplemental
Security
[[Page 21815]]
Income, to Federal, State, and local welfare or public aid agencies to
assist them in processing application for benefits under their
respective programs.
e. Employee identification and other pertinent information may be
released to the Department of Labor in conjunction with payment of
benefits under the Federal Coal Mine and Safety Act.
f. The last employer information may be disclosed to the Department
of Health and Human Services in conjunction with the Parent Locator
Service.
g. Pursuant to a request from an employer covered by the Railroad
Retirement Act or the Railroad Unemployment Insurance Act, information,
regarding the employee's potential eligibility for unemployment,
sickness or retirement benefits may be released to the requesting
employer for the purpose of determining entitlement to and the rates of
private supplemental pension, sickness or unemployment benefits and to
calculate estimated benefits due from the employer.
h. If a request for information pertaining to an individual is made
by an official of a labor organization of which the individual is a
member and the request is made on behalf of the individual, information
from the record of the individual concerning his anticipated benefit
may be disclosed to the labor organization official.
i. Records may be disclosed in a court proceeding relating to any
claims for benefits by the beneficiary under the Railroad Retirement
Act or the Railroad Unemployment Insurance Act and may be disclosed
during the course of an administrative appeal to individuals who need
the records to prosecute or decide the appeal or to individuals who are
requested to provide information relative to an issue involved in the
appeal.
j. All records may be disclosed to the Social Security
Administration for purposes of administration of the Social Security
Act.
k. Service and compensation and last employer information may be
furnished, upon request, to state agencies operating unemployment or
sickness insurance programs for the purposes of their administering
such programs.
l. The name, address and gender of a railroad worker may be
released to a Member of Congress when the Member requests it in order
that he or she may communicate with the worker about legislation which
affects the railroad retirement or railroad unemployment and sickness
insurance program.
m. The service history of an employee (such as whether the employee
had service before a certain date and whether the employee had at least
a given number of years of service) may be disclosed to AMTRAK when
such information would be needed by AMTRAK to make a determination
whether to award a travel pass to either the employee or the employee's
widow.
n. (NEW) Records may be released to the Internal Revenue Service
for the sole purpose of computing the additional Medicare tax shortfall
amount. Records released will include the Social Security Number (SSN),
employer name and Employer Identification Number (EIN). Records
provided shall not be used for IRS audits or any other unauthorized
purposes.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper, Magnetic tape and Magnetic disk.
RETRIEVABILITY:
Social security number, claim number and name.
SAFEGUARDS:
Paper: Maintained in areas not accessible to the public in metal
filing cabinents. Offices are locked during non-business hours.
Building has 24 hour on-site security officers, closed circuit
television monitoring and intrusion detection systems.
Magnetic tape and magnetic disk: Computer and computer storage
rooms are restricted to authorized personnel; on-line query safeguards
include a lock/unlock password system, a terminal oriented transaction
matrix, role based access controls and audit trail. For electronic
records, system securities are established in accordance with National
Institute of Standards and Technology (NIST) guidelines, including
network monitoring, defenses in-depth, incident response and forensics.
In addition to the on-line query safeguards, they include encryption of
all data transmitted and exclusive use of leased telephone lines.
RETENTION AND DISPOSAL:
Paper: Retained five years and destroyed in accordance with NIST
guidelines. Previous years ledger put in storage when current year
ledger is complete.
Magnetic tape: Magnetic tape records are retained for 90 days and
then written over following NIST guidelines. For disaster recovery
purposes certain tapes are stored 12-18 months.
Magnetic disk: Continually updated and permanently retained. When
magnetic disk or other electronic media is no longer servicable, it is
sanitized in accordance with NIST guidelines.
SYSTEM MANAGER(S) AND ADDRESS:
Office of Programs--Director of Policy and Systems, Railroad
Retirement Board, 844 Rush Street, Chicago, Illinois 60611-2092.
NOTIFICATION PROCEDURE:
Requests for information regarding an individual's record should be
in writing, including the full name, social security number and
railroad retirement claim number (if any) of the individual. Before any
information about any record will be released, the individual may be
required to provide proof of identity, or authorization from the
individual to permit release of information. Such requests should be
sent to: Office of Programs--Assessment & Training, Chief of Employer
Service and Training Center, Railroad Retirement Board, 844 Rush
Street, Chicago, Illinois 60611-2092.
RECORD ACCESS PROCEDURE:
See Notification section above.
CONTESTING RECORD PROCEDURE:
See Notification section above.
RECORD SOURCE CATEGORIES:
Railroad employer.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
* * * * *
RRB-29
SYSTEM NAME:
Railroad Employees' Annual Gross Earnings Master File.
SYSTEM LOCATION:
U.S. Railroad Retirement Board, 844 Rush Street, Chicago, Illinois
60611.
SECURITY CLASSIFICATION:
None.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Railroad workers whose social security account number ends in
``30''.
CATEGORIES OF RECORDS IN THE SYSTEM:
Gross earnings by individual by month, quarter or year.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 7(c)(2) of the Railroad Retirement Act of 1974 (45 U.S.C.
231f(c)(2)).
[[Page 21816]]
PURPOSE(S):
The purpose of this system is to maintain gross earnings reports
for Financial Interchange sample employees for use in the calculation
of payroll tax amounts used in the financial interchange
determinations.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS, AND THE PURPOSES OF SUCH USES:
a. (New) Records may be released to the Internal Revenue Service
for the sole purpose of computing the additional Medicare tax shortfall
amount. Records released will include the Social Security Number (SSN),
employer name, Employer Identification Number (EIN) and gross earnings
for a 1-percent sample of active railroad employees in the reference
year (per 20 CFR 209.13). Records provided shall not be used for IRS
audits or any other unauthorized purposes.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper, Magnetic tape and Magnetic disk.
RETRIEVABILITY:
Social security account number.
SAFEGUARDS:
Paper: Maintained in areas not accessible to the public in metal
filing cabinents. Access is limited to authorizied RRB employees.
Offices are locked during non-business hours. Building has 24 hour on-
site security officers, closed circuit television monitoring and
intrusion detection systems.
Magnetic tape and magnetic disk: Computer and computer storage
rooms are restricted to authorized personnel; on-line query safeguards
include a lock/unlock password system, a terminal oriented transaction
matrix, role based access controls and audit trail. For electronic
records, system securities are established in accordance with National
Institute of Standards and Technology (NIST) guidelines, including
network monitoring, defenses in-depth, incident response and forensics.
In addition to the on-line query safeguards, they include encryption of
all data transmitted and exclusive use of leased telephone lines.
RETENTION AND DISPOSAL: (Updated)
Paper: Original reports are retained for 2\1/2\ years and work
files are retained for three years. Financial interchange tabulations
are retained indefinitely, and all other tabulations are retained for
two years, After the appropriate retention periods, items are destroyed
in accordance with NIST guidelines.
Magnetic tape: Original reports on magnetic tape are retained for
2\1/2\ years and work files are retained for one year. The final
summarized file is retained for two years. After the appropriate
retention periods, original reports are returned to employers and all
other magnetic tapes are written over following NIST guidelines.
Magnetic disk and electronic media: Original reports are retained
for 2\1/2\ years, and work files are retained for three years. The
final summarized file is retained for five years. Financial interchange
tabulations are retained indefinitely. When magnetic disk or other
electronic media is no longer required or serviceable, it is sanitized
in accordance with NIST guidelines.
SYSTEM MANAGER(S) AND ADDRESS:
Chief of Benefit and Employment Analysis, Bureau of the Actuary,
U.S. Railroad Retirement Board, 844 N. Rush Street, Chicago, Illinois
60611-2092
NOTIFICATION PROCEDURE:
Requests for information regarding an individual's record should be
in writing addressed to the System Manager identified above, including
the full name and social security account number and claim number of
the individual. Before information about any record will be released,
the System Manager may require the individual to provide proof of
identity or require the requester to furnish an authorization from the
individual to permit release of information.
RECORD ACCESS PROCEDURE:
See Notification section above.
CONTESTING RECORD PROCEDURE:
See Notification section above.
RECORD SOURCE CATEGORIES:
Railroad employers.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
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[FR Doc. 2014-08756 Filed 4-16-14; 8:45 am]
BILLING CODE 7905-01-P
