Privacy Act of 1974; Revised Systems of Records, 21814-21816 [2014-08756]

Download as PDF 21814 Federal Register / Vol. 79, No. 74 / Thursday, April 17, 2014 / Notices III. Ordering Paragraphs I. Introduction On April 11, 2014, the Postal Service filed notice that it has entered into an additional Global Plus 1C negotiated service agreement (Agreement).1 To support its Notice, the Postal Service filed a copy of the Agreement, a copy of the Governors’ Decision authorizing the product, a certification of compliance with 39 U.S.C. 3633(a), and an application for non-public treatment of certain materials. It also filed supporting financial workpapers. II. Notice of Commission Action The Commission establishes Docket No. CP2014–40 for consideration of matters raised by the Notice. The Commission invites comments on whether the Postal Service’s filing is consistent with 39 U.S.C. 3632, 3633, or 3642, 39 CFR part 3015, and 39 CFR part 3020, subpart B. Comments are due no later than April 21, 2014. The public portions of the filing can be accessed via the Commission’s Web site (http:// www.prc.gov). The Commission appoints Curtis E. Kidd to serve as Public Representative in this docket. III. Ordering Paragraphs It is ordered: 1. The Commission establishes Docket No. CP2014–40 for consideration of the matters raised by the Postal Service’s Notice. 2. Pursuant to 39 U.S.C. 505, Curtis E. Kidd is appointed to serve as an officer of the Commission to represent the interests of the general public in this proceeding (Public Representative). 3. Comments are due no later than April 21, 2014. 4. The Secretary shall arrange for publication of this order in the Federal Register. By the Commission. Shoshana M. Grove, Secretary. Disposition of RRB Privacy Act Systems of Records, RRB–5 and RRB–29. The purpose of this document is to publish a new routine use to allow disclosure of information to the Internal Revenue Service as required by the Affordable Care Act for our Privacy Act Systems of Records, RRB–5 and RRB– 29. We also updated our records retention and disposal for RRB–29. DATES: These changes become effective as proposed without further notice on June 16, 2014. We will file a report of the new routine use in RRB Systems of Records Notice for RRB–5 and a new routine use and updated records retention and disposition for RRB–29 to the Committee on Homeland Security and Governmental Affairs of the Senate; the Committee on Oversight and Government Reform of the House of Representatives; and the Office of Information and Regulatory Affairs, Office of Management and Budget (OMB). SUMMARY: Send comments to Ms. Martha P. Rico, Secretary to the Board, Railroad Retirement Board, 844 North Rush Street, Chicago, Illinois 60611– 2092. ADDRESSES: Mr. Timothy Grant, Chief Privacy Officer, Railroad Retirement Board, 844 North Rush Street, Chicago, Illinois 60611– 2092; telephone 312–751–4869, or email at tim.grant@rrb.gov. SUPPLEMENTARY INFORMATION: We are adding a new routine use to our Privacy Act Systems of Records Notices for RRB–5 and RRB–29 to provide information to the Internal Revenue Service as required under the Affordable Care Act. We are also updating our records retention and disposition for RRB–29 to reflect their approved records retention schedule from the National Archives and Records Administration. FOR FURTHER INFORMATION CONTACT: Dated: April 11, 2014. By Authority of the Board. Martha P. Rico, Secretary to the Board. [FR Doc. 2014–08774 Filed 4–16–14; 8:45 am] BILLING CODE 7710–FW–P * RAILROAD RETIREMENT BOARD * * * * RRB–5 TKELLEY on DSK3SPTVN1PROD with NOTICES Privacy Act of 1974; Revised Systems of Records Railroad Retirement Board. ACTION: Notice: Publication of a New Routine Use and Records Retention and AGENCY: 1 Notice of the United States Postal Service of Filing a Functionally Equivalent Global Plus 1C Negotiated Service Agreement and Application for Non-Public Treatment of Materials Filed Under Seal, April 11, 2014 (Notice). VerDate Mar<15>2010 17:28 Apr 16, 2014 Jkt 232001 SYSTEM NAME: Master File of Creditable Service and Compensation of Railroad Employees. SYSTEM LOCATION: U.S. Railroad Retirement Board, 844 Rush Street, Chicago, Illinois 60611. SECURITY CLASSIFICATION: PO 00000 None. Frm 00104 Fmt 4703 Sfmt 4703 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All individuals with creditable service under the Railroad Retirement and Railroad Unemployment Insurance Acts. CATEGORIES OF RECORDS IN THE SYSTEM: Name, social security number, RRB claim number, annuity beginning date, date of birth, sex, last employer identification number, amount of daily payrate, separation allowance or severance payment, creditable service and compensation after 1937, home address, and date of death. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Section 7(b)(6) of the Railroad Retirement Act of 1974 (45 U.S.C. 231f(b)(6)) and section 12(l) of the Railroad Unemployment Insurance Act (45 U.S.C. 362(l)). PURPOSE(S): The purpose of this system is to store railroad earnings of railroad employees which are used to determine entitlement to and amount of benefits payable under the Railroad Retirement Act, the Railroad Unemployment Insurance Act and the Social Security Act, if applicable. The records are updated daily based on earnings reports received from railroad employers and the Social Security Administration and are stored in the Employment Data Maintenance Application database and the Separation Allowance Lump Sum Award (SALSA) Master File. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS, AND THE PURPOSES OF SUCH USES: a. Records may be transferred to the Social Security Administration to correlate disability freeze actions and in the cases where the railroad employees do not acquire 120 creditable service months before retirement or death or have no current connection with the railroad industry, to enable SSA to credit the employee with the compensation and to pay or deny benefits. b. Yearly service months, cumulative service months, yearly creditable compensation, and cumulative creditable compensation may be released to the employees directly or through their respective employer. c. Service months and earnings may be released to employers or former employers for correcting or reconstructing earnings records for railroad employees. d. Employee identification and potential entitlement may be furnished to the Social Security Administration, Bureau of Supplemental Security E:\FR\FM\17APN1.SGM 17APN1 21815 TKELLEY on DSK3SPTVN1PROD with NOTICES Federal Register / Vol. 79, No. 74 / Thursday, April 17, 2014 / Notices Income, to Federal, State, and local welfare or public aid agencies to assist them in processing application for benefits under their respective programs. e. Employee identification and other pertinent information may be released to the Department of Labor in conjunction with payment of benefits under the Federal Coal Mine and Safety Act. f. The last employer information may be disclosed to the Department of Health and Human Services in conjunction with the Parent Locator Service. g. Pursuant to a request from an employer covered by the Railroad Retirement Act or the Railroad Unemployment Insurance Act, information, regarding the employee’s potential eligibility for unemployment, sickness or retirement benefits may be released to the requesting employer for the purpose of determining entitlement to and the rates of private supplemental pension, sickness or unemployment benefits and to calculate estimated benefits due from the employer. h. If a request for information pertaining to an individual is made by an official of a labor organization of which the individual is a member and the request is made on behalf of the individual, information from the record of the individual concerning his anticipated benefit may be disclosed to the labor organization official. i. Records may be disclosed in a court proceeding relating to any claims for benefits by the beneficiary under the Railroad Retirement Act or the Railroad Unemployment Insurance Act and may be disclosed during the course of an administrative appeal to individuals who need the records to prosecute or decide the appeal or to individuals who are requested to provide information relative to an issue involved in the appeal. j. All records may be disclosed to the Social Security Administration for purposes of administration of the Social Security Act. k. Service and compensation and last employer information may be furnished, upon request, to state agencies operating unemployment or sickness insurance programs for the purposes of their administering such programs. l. The name, address and gender of a railroad worker may be released to a Member of Congress when the Member requests it in order that he or she may communicate with the worker about legislation which affects the railroad retirement or railroad unemployment and sickness insurance program. VerDate Mar<15>2010 17:28 Apr 16, 2014 Jkt 232001 m. The service history of an employee (such as whether the employee had service before a certain date and whether the employee had at least a given number of years of service) may be disclosed to AMTRAK when such information would be needed by AMTRAK to make a determination whether to award a travel pass to either the employee or the employee’s widow. n. (NEW) Records may be released to the Internal Revenue Service for the sole purpose of computing the additional Medicare tax shortfall amount. Records released will include the Social Security Number (SSN), employer name and Employer Identification Number (EIN). Records provided shall not be used for IRS audits or any other unauthorized purposes. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Paper, Magnetic tape and Magnetic disk. RETRIEVABILITY: written over following NIST guidelines. For disaster recovery purposes certain tapes are stored 12–18 months. Magnetic disk: Continually updated and permanently retained. When magnetic disk or other electronic media is no longer servicable, it is sanitized in accordance with NIST guidelines. SYSTEM MANAGER(S) AND ADDRESS: Office of Programs—Director of Policy and Systems, Railroad Retirement Board, 844 Rush Street, Chicago, Illinois 60611–2092. NOTIFICATION PROCEDURE: Requests for information regarding an individual’s record should be in writing, including the full name, social security number and railroad retirement claim number (if any) of the individual. Before any information about any record will be released, the individual may be required to provide proof of identity, or authorization from the individual to permit release of information. Such requests should be sent to: Office of Programs—Assessment & Training, Chief of Employer Service and Training Center, Railroad Retirement Board, 844 Rush Street, Chicago, Illinois 60611– 2092. Social security number, claim number and name. RECORD ACCESS PROCEDURE: SAFEGUARDS: CONTESTING RECORD PROCEDURE: Paper: Maintained in areas not accessible to the public in metal filing cabinents. Offices are locked during non-business hours. Building has 24 hour on-site security officers, closed circuit television monitoring and intrusion detection systems. Magnetic tape and magnetic disk: Computer and computer storage rooms are restricted to authorized personnel; on-line query safeguards include a lock/ unlock password system, a terminal oriented transaction matrix, role based access controls and audit trail. For electronic records, system securities are established in accordance with National Institute of Standards and Technology (NIST) guidelines, including network monitoring, defenses in-depth, incident response and forensics. In addition to the on-line query safeguards, they include encryption of all data transmitted and exclusive use of leased telephone lines. See Notification section above. See Notification section above. RECORD SOURCE CATEGORIES: Railroad employer. EXEMPTIONS CLAIMED FOR THE SYSTEM: * None. * * * * RRB–29 SYSTEM NAME: Railroad Employees’ Annual Gross Earnings Master File. SYSTEM LOCATION: U.S. Railroad Retirement Board, 844 Rush Street, Chicago, Illinois 60611. SECURITY CLASSIFICATION: None. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Railroad workers whose social security account number ends in ‘‘30’’. RETENTION AND DISPOSAL: CATEGORIES OF RECORDS IN THE SYSTEM: Paper: Retained five years and destroyed in accordance with NIST guidelines. Previous years ledger put in storage when current year ledger is complete. Magnetic tape: Magnetic tape records are retained for 90 days and then Gross earnings by individual by month, quarter or year. PO 00000 Frm 00105 Fmt 4703 Sfmt 4703 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Section 7(c)(2) of the Railroad Retirement Act of 1974 (45 U.S.C. 231f(c)(2)). E:\FR\FM\17APN1.SGM 17APN1 21816 Federal Register / Vol. 79, No. 74 / Thursday, April 17, 2014 / Notices PURPOSE(S): The purpose of this system is to maintain gross earnings reports for Financial Interchange sample employees for use in the calculation of payroll tax amounts used in the financial interchange determinations. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS, AND THE PURPOSES OF SUCH USES: a. (New) Records may be released to the Internal Revenue Service for the sole purpose of computing the additional Medicare tax shortfall amount. Records released will include the Social Security Number (SSN), employer name, Employer Identification Number (EIN) and gross earnings for a 1-percent sample of active railroad employees in the reference year (per 20 CFR 209.13). Records provided shall not be used for IRS audits or any other unauthorized purposes. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. SYSTEM MANAGER(S) AND ADDRESS: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: Chief of Benefit and Employment Analysis, Bureau of the Actuary, U.S. Railroad Retirement Board, 844 N. Rush Street, Chicago, Illinois 60611–2092 STORAGE: Paper, Magnetic tape and Magnetic disk. NOTIFICATION PROCEDURE: RETRIEVABILITY: Social security account number. SAFEGUARDS: TKELLEY on DSK3SPTVN1PROD with NOTICES for three years. Financial interchange tabulations are retained indefinitely, and all other tabulations are retained for two years, After the appropriate retention periods, items are destroyed in accordance with NIST guidelines. Magnetic tape: Original reports on magnetic tape are retained for 21⁄2 years and work files are retained for one year. The final summarized file is retained for two years. After the appropriate retention periods, original reports are returned to employers and all other magnetic tapes are written over following NIST guidelines. Magnetic disk and electronic media: Original reports are retained for 21⁄2 years, and work files are retained for three years. The final summarized file is retained for five years. Financial interchange tabulations are retained indefinitely. When magnetic disk or other electronic media is no longer required or serviceable, it is sanitized in accordance with NIST guidelines. Paper: Maintained in areas not accessible to the public in metal filing cabinents. Access is limited to authorizied RRB employees. Offices are locked during non-business hours. Building has 24 hour on-site security officers, closed circuit television monitoring and intrusion detection systems. Magnetic tape and magnetic disk: Computer and computer storage rooms are restricted to authorized personnel; on-line query safeguards include a lock/ unlock password system, a terminal oriented transaction matrix, role based access controls and audit trail. For electronic records, system securities are established in accordance with National Institute of Standards and Technology (NIST) guidelines, including network monitoring, defenses in-depth, incident response and forensics. In addition to the on-line query safeguards, they include encryption of all data transmitted and exclusive use of leased telephone lines. RETENTION AND DISPOSAL: (UPDATED) Requests for information regarding an individual’s record should be in writing addressed to the System Manager identified above, including the full name and social security account number and claim number of the individual. Before information about any record will be released, the System Manager may require the individual to provide proof of identity or require the requester to furnish an authorization from the individual to permit release of information. RECORD ACCESS PROCEDURE: See Notification section above. CONTESTING RECORD PROCEDURE: See Notification section above. RECORD SOURCE CATEGORIES: Railroad employers. EXEMPTIONS CLAIMED FOR THE SYSTEM: * None. * * * 17:28 Apr 16, 2014 Jkt 232001 [Release No. 34–71932; File No. SR–ISE– 2014–21] Self-Regulatory Organizations; International Securities Exchange, LLC; Notice of Filing and Immediate Effectiveness of Proposed Rule Change To Amend Supplementary Material .13 to Rule 504 April 11, 2014. Pursuant to Section 19(b)(1) of the Securities Exchange Act of 1934 (the ‘‘Act’’),1 and Rule 19b–4 thereunder,2 notice is hereby given that, on April 3, 2014, the International Securities Exchange, LLC (the ‘‘Exchange’’ or the ‘‘ISE’’) filed with the Securities and Exchange Commission the proposed rule change, as described in Items I and II below, which items have been prepared by the self-regulatory organization. The Commission is publishing this notice to solicit comments on the proposed rule change from interested persons. I. Self-Regulatory Organization’s Statement of the Terms of Substance of the Proposed Rule Change The ISE proposes to amend Supplementary Material .13 to Rule 504, regarding Mini Options traded on the ISE, to replace the reference to ‘‘GOOG’’ with ‘‘GOOGL’’. The text of the proposed rule change is available on the Exchange’s Web site (http:// www.ise.com), at the principal office of the Exchange, and at the Commission’s Public Reference Room. II. Self-Regulatory Organization’s Statement of the Purpose of, and Statutory Basis for, the Proposed Rule Change In its filing with the Commission, the self-regulatory organization included statements concerning the purpose of, and basis for, the proposed rule change and discussed any comments it received on the proposed rule change. The text of these statements may be examined at the places specified in Item IV below. The self-regulatory organization has prepared summaries, set forth in sections A, B and C below, of the most significant aspects of such statements. * [FR Doc. 2014–08756 Filed 4–16–14; 8:45 am] BILLING CODE 7905–01–P Paper: Original reports are retained for 21⁄2 years and work files are retained VerDate Mar<15>2010 SECURITIES AND EXCHANGE COMMISSION PO 00000 1 15 2 17 Frm 00106 Fmt 4703 Sfmt 4703 E:\FR\FM\17APN1.SGM U.S.C. 78s(b)(1). CFR 240.19b–4. 17APN1

Agencies

[Federal Register Volume 79, Number 74 (Thursday, April 17, 2014)]
[Notices]
[Pages 21814-21816]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-08756]


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RAILROAD RETIREMENT BOARD


Privacy Act of 1974; Revised Systems of Records

AGENCY: Railroad Retirement Board.

ACTION: Notice: Publication of a New Routine Use and Records Retention 
and Disposition of RRB Privacy Act Systems of Records, RRB-5 and RRB-
29.

-----------------------------------------------------------------------

SUMMARY: The purpose of this document is to publish a new routine use 
to allow disclosure of information to the Internal Revenue Service as 
required by the Affordable Care Act for our Privacy Act Systems of 
Records, RRB-5 and RRB-29. We also updated our records retention and 
disposal for RRB-29.

DATES: These changes become effective as proposed without further 
notice on June 16, 2014. We will file a report of the new routine use 
in RRB Systems of Records Notice for RRB-5 and a new routine use and 
updated records retention and disposition for RRB-29 to the Committee 
on Homeland Security and Governmental Affairs of the Senate; the 
Committee on Oversight and Government Reform of the House of 
Representatives; and the Office of Information and Regulatory Affairs, 
Office of Management and Budget (OMB).

ADDRESSES: Send comments to Ms. Martha P. Rico, Secretary to the Board, 
Railroad Retirement Board, 844 North Rush Street, Chicago, Illinois 
60611-2092.

FOR FURTHER INFORMATION CONTACT: Mr. Timothy Grant, Chief Privacy 
Officer, Railroad Retirement Board, 844 North Rush Street, Chicago, 
Illinois 60611-2092; telephone 312-751-4869, or email at 
tim.grant@rrb.gov.

SUPPLEMENTARY INFORMATION: We are adding a new routine use to our 
Privacy Act Systems of Records Notices for RRB-5 and RRB-29 to provide 
information to the Internal Revenue Service as required under the 
Affordable Care Act. We are also updating our records retention and 
disposition for RRB-29 to reflect their approved records retention 
schedule from the National Archives and Records Administration.

    Dated: April 11, 2014.

    By Authority of the Board.
Martha P. Rico,
Secretary to the Board.
* * * * *
RRB-5

SYSTEM NAME:
    Master File of Creditable Service and Compensation of Railroad 
Employees.

SYSTEM LOCATION:
    U.S. Railroad Retirement Board, 844 Rush Street, Chicago, Illinois 
60611.

SECURITY CLASSIFICATION:
    None.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals with creditable service under the Railroad 
Retirement and Railroad Unemployment Insurance Acts.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, social security number, RRB claim number, annuity beginning 
date, date of birth, sex, last employer identification number, amount 
of daily payrate, separation allowance or severance payment, creditable 
service and compensation after 1937, home address, and date of death.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 7(b)(6) of the Railroad Retirement Act of 1974 (45 U.S.C. 
231f(b)(6)) and section 12(l) of the Railroad Unemployment Insurance 
Act (45 U.S.C. 362(l)).

PURPOSE(S):
    The purpose of this system is to store railroad earnings of 
railroad employees which are used to determine entitlement to and 
amount of benefits payable under the Railroad Retirement Act, the 
Railroad Unemployment Insurance Act and the Social Security Act, if 
applicable. The records are updated daily based on earnings reports 
received from railroad employers and the Social Security Administration 
and are stored in the Employment Data Maintenance Application database 
and the Separation Allowance Lump Sum Award (SALSA) Master File.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS, AND THE PURPOSES OF SUCH USES:
    a. Records may be transferred to the Social Security Administration 
to correlate disability freeze actions and in the cases where the 
railroad employees do not acquire 120 creditable service months before 
retirement or death or have no current connection with the railroad 
industry, to enable SSA to credit the employee with the compensation 
and to pay or deny benefits.
    b. Yearly service months, cumulative service months, yearly 
creditable compensation, and cumulative creditable compensation may be 
released to the employees directly or through their respective 
employer.
    c. Service months and earnings may be released to employers or 
former employers for correcting or reconstructing earnings records for 
railroad employees.
    d. Employee identification and potential entitlement may be 
furnished to the Social Security Administration, Bureau of Supplemental 
Security

[[Page 21815]]

Income, to Federal, State, and local welfare or public aid agencies to 
assist them in processing application for benefits under their 
respective programs.
    e. Employee identification and other pertinent information may be 
released to the Department of Labor in conjunction with payment of 
benefits under the Federal Coal Mine and Safety Act.
    f. The last employer information may be disclosed to the Department 
of Health and Human Services in conjunction with the Parent Locator 
Service.
    g. Pursuant to a request from an employer covered by the Railroad 
Retirement Act or the Railroad Unemployment Insurance Act, information, 
regarding the employee's potential eligibility for unemployment, 
sickness or retirement benefits may be released to the requesting 
employer for the purpose of determining entitlement to and the rates of 
private supplemental pension, sickness or unemployment benefits and to 
calculate estimated benefits due from the employer.
    h. If a request for information pertaining to an individual is made 
by an official of a labor organization of which the individual is a 
member and the request is made on behalf of the individual, information 
from the record of the individual concerning his anticipated benefit 
may be disclosed to the labor organization official.
    i. Records may be disclosed in a court proceeding relating to any 
claims for benefits by the beneficiary under the Railroad Retirement 
Act or the Railroad Unemployment Insurance Act and may be disclosed 
during the course of an administrative appeal to individuals who need 
the records to prosecute or decide the appeal or to individuals who are 
requested to provide information relative to an issue involved in the 
appeal.
    j. All records may be disclosed to the Social Security 
Administration for purposes of administration of the Social Security 
Act.
    k. Service and compensation and last employer information may be 
furnished, upon request, to state agencies operating unemployment or 
sickness insurance programs for the purposes of their administering 
such programs.
    l. The name, address and gender of a railroad worker may be 
released to a Member of Congress when the Member requests it in order 
that he or she may communicate with the worker about legislation which 
affects the railroad retirement or railroad unemployment and sickness 
insurance program.
    m. The service history of an employee (such as whether the employee 
had service before a certain date and whether the employee had at least 
a given number of years of service) may be disclosed to AMTRAK when 
such information would be needed by AMTRAK to make a determination 
whether to award a travel pass to either the employee or the employee's 
widow.
    n. (NEW) Records may be released to the Internal Revenue Service 
for the sole purpose of computing the additional Medicare tax shortfall 
amount. Records released will include the Social Security Number (SSN), 
employer name and Employer Identification Number (EIN). Records 
provided shall not be used for IRS audits or any other unauthorized 
purposes.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper, Magnetic tape and Magnetic disk.

RETRIEVABILITY:
    Social security number, claim number and name.

SAFEGUARDS:
    Paper: Maintained in areas not accessible to the public in metal 
filing cabinents. Offices are locked during non-business hours. 
Building has 24 hour on-site security officers, closed circuit 
television monitoring and intrusion detection systems.
    Magnetic tape and magnetic disk: Computer and computer storage 
rooms are restricted to authorized personnel; on-line query safeguards 
include a lock/unlock password system, a terminal oriented transaction 
matrix, role based access controls and audit trail. For electronic 
records, system securities are established in accordance with National 
Institute of Standards and Technology (NIST) guidelines, including 
network monitoring, defenses in-depth, incident response and forensics. 
In addition to the on-line query safeguards, they include encryption of 
all data transmitted and exclusive use of leased telephone lines.

RETENTION AND DISPOSAL:
    Paper: Retained five years and destroyed in accordance with NIST 
guidelines. Previous years ledger put in storage when current year 
ledger is complete.
    Magnetic tape: Magnetic tape records are retained for 90 days and 
then written over following NIST guidelines. For disaster recovery 
purposes certain tapes are stored 12-18 months.
    Magnetic disk: Continually updated and permanently retained. When 
magnetic disk or other electronic media is no longer servicable, it is 
sanitized in accordance with NIST guidelines.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of Programs--Director of Policy and Systems, Railroad 
Retirement Board, 844 Rush Street, Chicago, Illinois 60611-2092.

NOTIFICATION PROCEDURE:
    Requests for information regarding an individual's record should be 
in writing, including the full name, social security number and 
railroad retirement claim number (if any) of the individual. Before any 
information about any record will be released, the individual may be 
required to provide proof of identity, or authorization from the 
individual to permit release of information. Such requests should be 
sent to: Office of Programs--Assessment & Training, Chief of Employer 
Service and Training Center, Railroad Retirement Board, 844 Rush 
Street, Chicago, Illinois 60611-2092.

RECORD ACCESS PROCEDURE:
    See Notification section above.

CONTESTING RECORD PROCEDURE:
    See Notification section above.

RECORD SOURCE CATEGORIES:
    Railroad employer.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
* * * * *
RRB-29

SYSTEM NAME:
    Railroad Employees' Annual Gross Earnings Master File.

SYSTEM LOCATION:
    U.S. Railroad Retirement Board, 844 Rush Street, Chicago, Illinois 
60611.

SECURITY CLASSIFICATION:
    None.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Railroad workers whose social security account number ends in 
``30''.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Gross earnings by individual by month, quarter or year.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 7(c)(2) of the Railroad Retirement Act of 1974 (45 U.S.C. 
231f(c)(2)).

[[Page 21816]]

PURPOSE(S):
    The purpose of this system is to maintain gross earnings reports 
for Financial Interchange sample employees for use in the calculation 
of payroll tax amounts used in the financial interchange 
determinations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS, AND THE PURPOSES OF SUCH USES:
    a. (New) Records may be released to the Internal Revenue Service 
for the sole purpose of computing the additional Medicare tax shortfall 
amount. Records released will include the Social Security Number (SSN), 
employer name, Employer Identification Number (EIN) and gross earnings 
for a 1-percent sample of active railroad employees in the reference 
year (per 20 CFR 209.13). Records provided shall not be used for IRS 
audits or any other unauthorized purposes.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper, Magnetic tape and Magnetic disk.

RETRIEVABILITY:
    Social security account number.

SAFEGUARDS:
    Paper: Maintained in areas not accessible to the public in metal 
filing cabinents. Access is limited to authorizied RRB employees. 
Offices are locked during non-business hours. Building has 24 hour on-
site security officers, closed circuit television monitoring and 
intrusion detection systems.
    Magnetic tape and magnetic disk: Computer and computer storage 
rooms are restricted to authorized personnel; on-line query safeguards 
include a lock/unlock password system, a terminal oriented transaction 
matrix, role based access controls and audit trail. For electronic 
records, system securities are established in accordance with National 
Institute of Standards and Technology (NIST) guidelines, including 
network monitoring, defenses in-depth, incident response and forensics. 
In addition to the on-line query safeguards, they include encryption of 
all data transmitted and exclusive use of leased telephone lines.

RETENTION AND DISPOSAL: (Updated)
    Paper: Original reports are retained for 2\1/2\ years and work 
files are retained for three years. Financial interchange tabulations 
are retained indefinitely, and all other tabulations are retained for 
two years, After the appropriate retention periods, items are destroyed 
in accordance with NIST guidelines.
    Magnetic tape: Original reports on magnetic tape are retained for 
2\1/2\ years and work files are retained for one year. The final 
summarized file is retained for two years. After the appropriate 
retention periods, original reports are returned to employers and all 
other magnetic tapes are written over following NIST guidelines.
    Magnetic disk and electronic media: Original reports are retained 
for 2\1/2\ years, and work files are retained for three years. The 
final summarized file is retained for five years. Financial interchange 
tabulations are retained indefinitely. When magnetic disk or other 
electronic media is no longer required or serviceable, it is sanitized 
in accordance with NIST guidelines.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief of Benefit and Employment Analysis, Bureau of the Actuary, 
U.S. Railroad Retirement Board, 844 N. Rush Street, Chicago, Illinois 
60611-2092

NOTIFICATION PROCEDURE:
    Requests for information regarding an individual's record should be 
in writing addressed to the System Manager identified above, including 
the full name and social security account number and claim number of 
the individual. Before information about any record will be released, 
the System Manager may require the individual to provide proof of 
identity or require the requester to furnish an authorization from the 
individual to permit release of information.

RECORD ACCESS PROCEDURE:
    See Notification section above.

CONTESTING RECORD PROCEDURE:
    See Notification section above.

RECORD SOURCE CATEGORIES:
    Railroad employers.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
* * * * *
[FR Doc. 2014-08756 Filed 4-16-14; 8:45 am]
BILLING CODE 7905-01-P