Privacy Act of 1974; Systems of Records, 21246-21249 [2014-08398]

Download as PDF mstockstill on DSK4VPTVN1PROD with NOTICES 21246 Federal Register / Vol. 79, No. 72 / Tuesday, April 15, 2014 / Notices The FR Y–9 family of reporting forms continues to be the primary source of financial data on HCs that examiners rely on in the intervals between on-site inspections and off-site assessments through the Small Bank Holding Company Supervision Program. Financial data from these reporting forms are used to detect emerging financial problems, to review performance and conduct preinspection analysis, to monitor and evaluate capital adequacy, to evaluate HC mergers and acquisitions, and to analyze an HC’s overall financial condition to ensure the safety and soundness of its operations. Current Actions: On January 28, 2014, the Federal Reserve published a notice in the Federal Register (79 FR 4468) requesting public comment for 60 days on the extension, without revision, of the FR Y–9LP, FR Y–9SP, FR Y–9ES, and FR Y–9CS. The comment period for this notice expired on March 31, 2014. The Federal Reserve did not receive any comments. 4. Report title: Payments Systems Surveys: Currency Quality Sampling Survey (FR 3054b) and the Currency Quality Survey (FR 3054c). Agency form numbers: FR 3054b and FR 3054c. OMB control number: 7100–0332. Frequency: Annually and semiannually. Reporters: Financial, institutions (or depository institutions) individuals, law enforcement and nonfinancial businesses (banknote equipment manufacturers, or global wholesale bank note dealers). Estimated annual reporting hours: 1,590 hours. Estimated average hours per response: FR 3054b: 0.5 hours and FR 3054c: 30 hours. Number of respondents: FR 3054b: 180 and FR 3054c: 25. General description of report: This information collection is authorized pursuant to Section 11(d) of the Federal Reserve Act (12 U.S.C. § 248(d)). The obligation to respond to the FR 3054b and FR 3054c is voluntary. Because survey questions may differ from survey to survey, it is difficult to determine whether the information collected will be considered confidential. However, information may be exempt from disclosure under exemption 4 of the Freedom of Information Act, 5 U.S.C. 552(b)(4), if disclosure would likely have the effect of (1) impairing the government’s ability to obtain the necessary information in the future, or (2) causing substantial harm to the competitive position of the respondent. Additionally, should survey responses VerDate Mar<15>2010 18:06 Apr 14, 2014 Jkt 232001 contain any information of a private nature the disclosure of which would constitute ‘‘a clearly unwarranted invasion of personal privacy,’’ such information may be exempt from disclosure under exemption 6, 5 U.S.C. 552(b)(6). Confidentiality matters should be treated on a case-by-case basis to determine if any of the above exemptions apply. Abstract: The FR 3054b is an annual survey used to assess the quality of currency in circulation and may be conducted by the Federal Reserve, jointly with the Federal Reserve Bank of San Francisco’s Cash Product Office (CPO), the Federal Reserve Bank of Richmond’s Currency Technology Office (CTO), and each Reserve Bank’s cash department. The FR 3054c is a semi-annual survey used to determine depository institutions’ and Banknote Equipment Manufacturers’ opinions of currency quality and may be conducted jointly with the CPO and CTO. Current Actions: On January 28, 2014, the Federal Reserve published a notice in the Federal Register (79 FR 4468) requesting public comment for 60 days on the extension, without revision, of the FR 3064b and FR 3054c. The comment period for this notice expired on March 31, 2014. The Federal Reserve did not receive any comments. Board of Governors of the Federal Reserve System, April 10, 2014. Robert deV. Frierson, Secretary of the Board. [FR Doc. 2014–08528 Filed 4–14–14; 8:45 am] BILLING CODE 6210–01–P FEDERAL RESERVE SYSTEM Change in Bank Control Notices; Acquisitions of Shares of a Bank or Bank Holding Company The notificants listed below have applied under the Change in Bank Control Act (12 U.S.C. 1817(j)) and § 225.41 of the Board’s Regulation Y (12 CFR 225.41) to acquire shares of a bank or bank holding company. The factors that are considered in acting on the notices are set forth in paragraph 7 of the Act (12 U.S.C. 1817(j)(7)). The notices are available for immediate inspection at the Federal Reserve Bank indicated. The notices also will be available for inspection at the offices of the Board of Governors. Interested persons may express their views in writing to the Reserve Bank indicated for that notice or to the offices of the Board of Governors. Comments must be received not later than April 30, 2014. PO 00000 Frm 00044 Fmt 4703 Sfmt 4703 A. Federal Reserve Bank of Kansas City (Dennis Denney, Assistant Vice President) 1 Memorial Drive, Kansas City, Missouri 64198–0001: 1. The FLH Financial Services Trust, with Frank Harrel, LaTricia Harrel, Kalee Harrel, all of Leedey, Oklahoma, and Brent Harrel, Elk City, Oklahoma, as trustees, to become part of the Harrel Family control group, and Brent Harrel as trustee of a voting trust agreement; to acquire voting shares of Western Oklahoma Bancshares, and thereby indirectly acquire voting shares of Bank of Western Oklahoma, both in Elk City, Oklahoma. Board of Governors of the Federal Reserve System, April 10, 2014. Michael J. Lewandowski, Associate Secretary of the Board. [FR Doc. 2014–08456 Filed 4–14–14; 8:45 am] BILLING CODE 6210–01–P FEDERAL RETIREMENT THRIFT INVESTMENT BOARD Privacy Act of 1974; Systems of Records Federal Retirement Thrift Investment Board. ACTION: Notice of alteration to existing system of records. AGENCY: The Federal Retirement Thrift Investment Board (Agency) proposes to add email addresses and phone numbers to the categories of records maintained in the system of records called FRTIB–1, Thrift Savings Plan Records. The Agency also proposes to change the system manager for FRTIB– 1. DATES: The alteration will become effective without further notice on May 15, 2014 unless comments received on or before that date result in a contrary determination. FOR FURTHER INFORMATION CONTACT: Laurissa Stokes at 202–942–1645. SUPPLEMENTARY INFORMATION: The Agency administers the Thrift Savings Plan (TSP or Plan), which was established by the Federal Employees’ Retirement System Act of 1986 (FERSA), Public Law 99–335, 100 Stat. 514. The purpose of the system of records called FRTIB–1, Thrift Saving Plan Records, is to ensure the integrity of the Plan, to record activity concerning the TSP account of each Plan participant, to communicate with the participant, spouse, former spouse, and beneficiary concerning the account, and to make certain that he or she receives a correct payment from the Plan. The Agency proposes to add email SUMMARY: E:\FR\FM\15APN1.SGM 15APN1 Federal Register / Vol. 79, No. 72 / Tuesday, April 15, 2014 / Notices addresses and phone numbers to the categories of records maintained in FRTIB–1, and to change the system manager from Chief Financial Officer to the Deputy Chief Technology Officer. Collection and maintenance of email addresses and phone numbers is consistent with the purposes of communicating with TSP participants. The Agency is publishing this notice pursuant to the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The proposed system reports, as required by 5 U.S.C. 552a(r), of the Privacy Act of 1974, as amended, were submitted to the House Committee on Government Reform, the Senate Committee on Homeland Security and Government Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (February 20, 1996, 61 FR 6427). Gregory T. Long, Executive Director, Federal Retirement Thrift Investment Board. FRTIB–1 SYSTEM NAME: Thrift Savings Plan Records. balances, employee contributions, agency automatic (one percent) and agency matching contributions, earnings, interfund transfers, contribution allocation elections, investment status by fund, loan and withdrawal information, employment status, retirement code and whether employee is vested, error correction information, participant’s date of birth, email address, phone number, and designated beneficiary; records of spousal waivers and consents; powers of attorney and conservatorship and guardianship orders; participant’s name, current or former employing agency, and servicing payroll and personnel office; records of Social Security number and home address for participants, spouses, former spouses, and beneficiaries and potential beneficiaries; records of bankruptcy actions; information regarding domestic relations court orders to divide the account; child support, child abuse, and alimony orders; information on payments to the participant’s spouse, former spouse, or children and their attorneys; information on notices sent to participants, spouses, former spouses, and beneficiaries; and general correspondence. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: SYSTEM LOCATION: 5 U.S.C. 8474. These records are located at the office of the entity engaged by the Agency to perform record keeping services for the TSP. The current address for this record keeper is listed at http://www.tsp.gov. mstockstill on DSK4VPTVN1PROD with NOTICES CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All participants (which term includes former participants, i.e., participants whose accounts have been closed), as well as spouses, former spouses, and beneficiaries of TSP participants. Participants in the TSP consist of present and former Members of Congress and Federal employees covered by the Federal Employees’ Retirement System Act of 1986, (FERSA) as amended, 5 U.S.C. chapter 84; all present and former Members of Congress and Federal employees covered by the Civil Service Retirement System who elect to contribute to the TSP; Supreme Court Justices, Federal judges, and magistrates who elect to contribute; certain union officials, those individuals described in 5 CFR part 1620, and any other individual for whom an account has been established. CATEGORIES OF RECORDS IN THE SYSTEM: These records contain the following kinds of information: Records of TSP account activity, including account VerDate Mar<15>2010 18:06 Apr 14, 2014 Jkt 232001 PURPOSE(S): The purpose of this system of records is to ensure the integrity of the Plan, to record activity concerning the TSP account of each Plan participant, to communicate with the participant, spouse, former spouse, and beneficiary concerning the account, and to make certain that he or she receives a correct payment from the Plan. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: These records and information in these records may be used: a. To disclose financial data and addresses to Federal, state, and local governmental tax enforcement agencies so that they may enforce applicable tax laws. b. To disclose to the designated annuity vendor in order to provide TSP participants who have left Federal service with an annuity. c. To disclose to sponsors of eligible retirement plans for purposes of transferring the funds in the participant’s account to an Individual Retirement Arrangement or into another eligible retirement plan. d. To disclose to current and former spouses and their attorneys in order to PO 00000 Frm 00045 Fmt 4703 Sfmt 4703 21247 protect spousal rights under FERSA and to receive benefits to which they may be entitled. e. When a participant to whom a record pertains dies, to disclose the following types of information to any potential beneficiary: Information in the participant’s record which could have been properly disclosed to the participant when living (unless doing so would constitute a clearly unwarranted invasion of privacy) and the name and relationship of any other person who claims the benefits or who is entitled to share the benefits payable. f. When a participant to whom a record pertains dies, to disclose the following types of information to anyone handling the participant’s estate: Information in the participant’s record which could have been properly disclosed to the participant when living (unless doing so would constitute a clearly unwarranted invasion of privacy), the name and the relationship of any person who claims the benefits or who is entitled to share the benefits payable, and information necessary for the estate’s administration (for example, post-death tax reporting). g. To disclose information to any person who is named by the participant, spouse, former spouse, or beneficiary of the participant in a power of attorney and to any person who is responsible for the care of the participant or the spouse, former spouse, or beneficiary of the participant to whom a record pertains, and who is found by a court to be incompetent or under other legal disability, information necessary to manage the participant’s account and to ensure payment of benefits to which the participant, spouse, former spouse or beneficiary of the participant is entitled. h. To disclose information to a congressional office from the record of a participant or of the spouse, former spouse, or beneficiary of a participant in order for that office to respond to a communication from that person. i. To disclose to agency payroll or personnel offices in order to calculate benefit projections for individual participants, to calculate error corrections, to reconcile payroll records, and otherwise to ensure the effective operation of the Thrift Savings Plan. j. To disclose to the Department of the Treasury information necessary to issue checks from accounts of participants in accordance with withdrawal or loan procedures or to make a payment to a spouse, former spouse, child, or his or her attorney, or to a beneficiary. k. To disclose to the Department of Labor and to private sector audit firms so that they may perform audits as provided for in FERSA. E:\FR\FM\15APN1.SGM 15APN1 mstockstill on DSK4VPTVN1PROD with NOTICES 21248 Federal Register / Vol. 79, No. 72 / Tuesday, April 15, 2014 / Notices l. To disclose to the Parent Locator Service of the Department of Health and Human Services, upon its request, the address of a participant, spouse, former spouse, or beneficiary of the participant for the purpose of enforcing child support obligations against that individual. m. To disclose pertinent information to the appropriate Federal, foreign, state, local, or tribal agency, or to other public authority responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, upon its request, when presented with an indication that the information is relevant to any enforcement, regulatory, investigative, or prosecutorial responsibility of that agency or authority. n. To disclose information to the Office of Management and Budget at any stage of the legislative coordination and clearance process in connection with private relief legislation as set forth in OMB Circular No. A–19. o. To disclose to a Federal agency, in response to its request, the address of a participant, spouse, former spouse, or beneficiary of the participant and any other information the agency needs to contact that individual concerning a possible threat to his or her health or safety. p. To disclose information to the Department of Justice, where: (1) The Board or any component of it, or (2) Any employee of the Board in his or her official capacity, or (3) Any employee of the Board in his or her individual capacity, where the Department of Justice has agreed to represent the employee; or (4) The United States (where the Board determines that litigation is likely to affect the agency or any of its components) is a party to litigation or has an interest in such litigation, and the Board determines that use of such records is relevant and necessary to the litigation. However, in each such case, the Board must determine that disclosure of the records to the Department of Justice is a use of the information contained in the records which is compatible with the purpose for which the records were collected. q. In response to a court subpoena, or to appropriate parties engaged in litigation or preparing for possible litigation. Examples include disclosure to potential witnesses for the purpose of securing their testimony to courts, magistrates, or administrative tribunals, to parties and their attorneys in connection with litigation or settlement of disputes, or to individuals seeking information through established VerDate Mar<15>2010 18:06 Apr 14, 2014 Jkt 232001 discovery procedures in connection with civil, criminal, or regulatory proceedings. r. To disclose to contractors and their employees who have been engaged to assist the Board in performing a contract service or agreement, or who have been engaged to perform other activity related to this system of records and who need access to the records in order to perform the activity. Recipients of TSP records are required to comply with the requirements of the Privacy Act. s. To disclose to personnel from agency personnel/payroll offices or to casualty assistance officers when necessary to assist a beneficiary or potential beneficiary. t. To disclose to a consumer reporting agency when the Board is trying to collect a debt owed to the Board under the provisions of 5 U.S.C. 3711. u. To disclose to quality control companies when such companies are verifying documents submitted to lenders in connection with participants’ commercial loan applications. v. To disclose to an official of another Federal agency information needed in the performance of official duties related to reconciling or reconstructing data files, compiling descriptive statistics, and making analytical studies in support of the function for which the records were collected and maintained. POLICIES AND PRACTICES OF STORING, RETRIEVING, SAFEGUARDING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: These records are maintained on electronic or magnetic media, on microfilm, or in folders. RETRIEVABILITY: These records are retrieved by SSN and other personal identifiers of the individual to whom they pertain. SAFEGUARDS: Hard copy records are kept in metal file cabinets in a secure facility, with access limited to those whose official duties require access. Personnel are screened to prevent unauthorized disclosure. Security mechanisms for automatic data processing prevent unauthorized access to the electronic or magnetic media. RETENTION AND DISPOSAL: TSP documents are retained for 99 years. Manual records are disposed of by compacting and burning; data on electronic or magnetic media are obliterated by destruction or reuse, or are returned to the employing agency. PO 00000 Frm 00046 Fmt 4703 Sfmt 4703 SYSTEM MANAGER(S) AND ADDRESSS: Deputy Chief Technology Officer for Business Applications, Office of Technology Services, Federal Retirement Thrift Investment Board, 77 K Street NE., Suite 1000 Washington, DC 20002. REOCRD ACCESS PROCEDURES: Individuals who want notice of whether this system of records contains information pertaining to them and to obtain access to their records may contact the TSP Service Office or their employing agency, as follows: a. Participants who are current Federal employees may call or write their employing agency for personnel or payroll records regarding the agency’s and the participant’s contributions and adjustments to contributions. A request to the employing agency must be made in accordance with that agency’s Privacy Act regulations or that agency’s procedures. For other information regarding their TSP accounts, participants who are Federal employees may call or write the TSP Service Office. b. Participants who have separated from Federal employment and spouses, former spouses, and beneficiaries of participants may call or write the TSP Service Office. Individuals calling or writing the TSP Service Office must furnish the following information for their records to be located and identified: a. Name, including all former names; b. Social Security number; and c. Other information, if necessary. For example, a participant may need to provide the name and address of the agency, department, or office in which he or she is currently or was formerly employed in the Federal service. A spouse, former spouse, or beneficiary of a participant may need to provide information regarding his or her communications with the TSP Service Office or the Board. Participants may also inquire whether this system contains records about them and access certain records through the account access section of the TSP Web site and the ThriftLine (the TSP’s automated telephone system). The TSP Web site is located at www.tsp.gov. To use the TSP ThriftLine, the participant must have a touch-tone telephone and call the following number 1–877–968– 3778. Hearing-impaired participants should dial 1–877–847–4385. The following information is available on the TSP Web site and the ThriftLine: Account balance; available loan amount; the status of a monthly withdrawal payment; the current status of a loan or withdrawal application; and an interfund transfer request. E:\FR\FM\15APN1.SGM 15APN1 Federal Register / Vol. 79, No. 72 / Tuesday, April 15, 2014 / Notices CONTESTING RECORD PROCEDURE: Individuals who want to amend TSP records about themselves must submit a detailed written explanation as to why information regarding them is inaccurate or incorrect, as follows: a. Participants who are current Federal employees must write their employing agency to request amendment of personnel records regarding employment status, retirement coverage, vesting code, and TSP service computation date, or payroll records regarding the agency’s and the participant’s contributions and adjustments to contributions. A request to the employing agency must be made in accordance with that agency’s Privacy Act regulations or that agency’s procedures. For other information regarding their TSP accounts, participants who are Federal employees must submit a request to the TSP Service Office. b. Participants who have separated from Federal employment and spouses, former spouses, and beneficiaries of participants must submit a request to the TSP Service Office. c. Individuals must provide their Social Security number and name, and they may also need to provide other information for their records to be located and identified. The employing agency or the TSP Service Office will follow the procedures set forth in 5 CFR part 1605, Error Correction Regulations, in responding to requests to correct contribution errors. RECORD SOURCE CATEGORIES: The information in this system is obtained from the following sources: a. The individual to whom the information pertains; b. Agency payroll and personnel records; c. Court orders; or d. Spouses, former spouses, other family members, beneficiaries, legal guardians, and personal representatives (executors, administrators). mstockstill on DSK4VPTVN1PROD with NOTICES [FR Doc. 2014–08398 Filed 4–14–14; 8:45 am] BILLING CODE 6760–01–P VerDate Mar<15>2010 18:06 Apr 14, 2014 Jkt 232001 21249 Agency Forms Undergoing Paperwork Reduction Act Review The Centers for Disease Control and Prevention (CDC) publishes a list of information collection requests under review by the Office of Management and Budget (OMB) in compliance with the Paperwork Reduction Act (44 U.S.C. Chapter 35). To request a copy, call (404) 639–7570 or send an email to omb@cdc.gov. Send written comments to CDC Desk Officer, Office of Management and Budget, Washington, DC 20503 or by fax to (202) 395–5806. Written comments should be received within 30 days of this notice. a broader audience of stakeholders thereby, strengthening our collective voice on public health preparedness issues to keep our nation’s health secure. OPHPR will use the information submitted through this online form to determine who in our agency would be the best liaison for this potential partner, and then follow up on this information with a phone call to further assess how we can begin building and effectively managing this new relationship. CDC requests Office of Management and Budget (OMB) approval to collect information for three years. Description DEPARTMENT OF HEALTH AND HUMAN SERVICES Centers for Disease Control and Prevention [30Day–14–14GB] Proposed Project Become a Partner—New—Office of Public Health Preparedness and Response (OPHPR), Centers for Disease Control and Prevention (CDC). Background and Brief Description The Office of Public Health Preparedness and Response (OPHPR) provide strategic direction, ongoing support, and coordination for CDC’s portfolio of emergency preparedness and response activities. CDC and OPHPR work every day to keep America safe from all-hazards, focusing on chemical, biological, radiological and nuclear as well as naturally-occurring threats, both foreign and domestic. OPHPR’s mission is critically dependent on effectively engaging outside partners to maximize resources and overall impact. Therefore, OPHPR seeks ways to improve its current partner strategy to engage new partners. Forging strategic alliances with diverse stakeholders is critical as OPHPR works to keep America safe from all health, safety, and security threats. Health security is a national challenge that calls for a national, whole community solution. New partners who do not have an explicit mission statement related to public health preparedness and response are difficult to identify; therefore, OPHPR must use a creative method that allows groups and individuals to self-identify their interest in partnerships—such as an online form housed on CDC’s public Web site. By identifying new partners, OPHPR will strengthen its ability to collaborate with PO 00000 Frm 00047 Fmt 4703 Sfmt 4703 The ‘‘Become a Partner’’ template is a single, double-sided page that will be used as an online form for anyone voluntarily exploring how to partner with OPHPR. This form will dramatically reduce the burden on respondents and employees by allowing self-identification of partnership interests and collecting information to determine partnership needs and opportunities. The questions in the form specifically request name, address, phone, email, Web site, and a combination of five questions related to partnership interests. The questions asked will help determine if the interested party wants to receive information available through OPHPR, if they want to exchange information that is mutually beneficial for crosspromotion, if they coordinate any activities that support public health preparedness, and if they offer additional services to support public health (not already listed above). Finally, they will be asked to identify the most relevant partnership interests within OPHPR categories. Ultimately, the form will allow OPHPR to identify and then engage interested partners in meaningful collaborations for the purpose of expanding, enhancing and sustaining public health preparedness and response infrastructure. We estimate a total of 200 external governmental and non-governmental organizational respondents annually. The ‘‘Become a Partner’’ questionnaire is estimated to take 15 minutes and the ‘‘Become a Partner’’ follow-up questionnaire is estimated to take 30 minutes to complete. Therefore, the total estimated annualized burden for this information collection is estimated to be 75 hours. There are no costs to respondents other than their time. E:\FR\FM\15APN1.SGM 15APN1

Agencies

[Federal Register Volume 79, Number 72 (Tuesday, April 15, 2014)]
[Notices]
[Pages 21246-21249]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-08398]


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FEDERAL RETIREMENT THRIFT INVESTMENT BOARD


Privacy Act of 1974; Systems of Records

AGENCY: Federal Retirement Thrift Investment Board.

ACTION: Notice of alteration to existing system of records.

-----------------------------------------------------------------------

SUMMARY: The Federal Retirement Thrift Investment Board (Agency) 
proposes to add email addresses and phone numbers to the categories of 
records maintained in the system of records called FRTIB-1, Thrift 
Savings Plan Records. The Agency also proposes to change the system 
manager for FRTIB-1.

DATES: The alteration will become effective without further notice on 
May 15, 2014 unless comments received on or before that date result in 
a contrary determination.

FOR FURTHER INFORMATION CONTACT: Laurissa Stokes at 202-942-1645.

SUPPLEMENTARY INFORMATION: The Agency administers the Thrift Savings 
Plan (TSP or Plan), which was established by the Federal Employees' 
Retirement System Act of 1986 (FERSA), Public Law 99-335, 100 Stat. 
514. The purpose of the system of records called FRTIB-1, Thrift Saving 
Plan Records, is to ensure the integrity of the Plan, to record 
activity concerning the TSP account of each Plan participant, to 
communicate with the participant, spouse, former spouse, and 
beneficiary concerning the account, and to make certain that he or she 
receives a correct payment from the Plan. The Agency proposes to add 
email

[[Page 21247]]

addresses and phone numbers to the categories of records maintained in 
FRTIB-1, and to change the system manager from Chief Financial Officer 
to the Deputy Chief Technology Officer. Collection and maintenance of 
email addresses and phone numbers is consistent with the purposes of 
communicating with TSP participants.
    The Agency is publishing this notice pursuant to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. The proposed system reports, as 
required by 5 U.S.C. 552a(r), of the Privacy Act of 1974, as amended, 
were submitted to the House Committee on Government Reform, the Senate 
Committee on Homeland Security and Government Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996 
(February 20, 1996, 61 FR 6427).

Gregory T. Long,
Executive Director, Federal Retirement Thrift Investment Board.
FRTIB-1

SYSTEM NAME:
    Thrift Savings Plan Records.

SYSTEM LOCATION:
    These records are located at the office of the entity engaged by 
the Agency to perform record keeping services for the TSP. The current 
address for this record keeper is listed at http://www.tsp.gov.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All participants (which term includes former participants, i.e., 
participants whose accounts have been closed), as well as spouses, 
former spouses, and beneficiaries of TSP participants. Participants in 
the TSP consist of present and former Members of Congress and Federal 
employees covered by the Federal Employees' Retirement System Act of 
1986, (FERSA) as amended, 5 U.S.C. chapter 84; all present and former 
Members of Congress and Federal employees covered by the Civil Service 
Retirement System who elect to contribute to the TSP; Supreme Court 
Justices, Federal judges, and magistrates who elect to contribute; 
certain union officials, those individuals described in 5 CFR part 
1620, and any other individual for whom an account has been 
established.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain the following kinds of information: Records 
of TSP account activity, including account balances, employee 
contributions, agency automatic (one percent) and agency matching 
contributions, earnings, interfund transfers, contribution allocation 
elections, investment status by fund, loan and withdrawal information, 
employment status, retirement code and whether employee is vested, 
error correction information, participant's date of birth, email 
address, phone number, and designated beneficiary; records of spousal 
waivers and consents; powers of attorney and conservatorship and 
guardianship orders; participant's name, current or former employing 
agency, and servicing payroll and personnel office; records of Social 
Security number and home address for participants, spouses, former 
spouses, and beneficiaries and potential beneficiaries; records of 
bankruptcy actions; information regarding domestic relations court 
orders to divide the account; child support, child abuse, and alimony 
orders; information on payments to the participant's spouse, former 
spouse, or children and their attorneys; information on notices sent to 
participants, spouses, former spouses, and beneficiaries; and general 
correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 8474.

PURPOSE(S):
    The purpose of this system of records is to ensure the integrity of 
the Plan, to record activity concerning the TSP account of each Plan 
participant, to communicate with the participant, spouse, former 
spouse, and beneficiary concerning the account, and to make certain 
that he or she receives a correct payment from the Plan.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in these records may be used:
    a. To disclose financial data and addresses to Federal, state, and 
local governmental tax enforcement agencies so that they may enforce 
applicable tax laws.
    b. To disclose to the designated annuity vendor in order to provide 
TSP participants who have left Federal service with an annuity.
    c. To disclose to sponsors of eligible retirement plans for 
purposes of transferring the funds in the participant's account to an 
Individual Retirement Arrangement or into another eligible retirement 
plan.
    d. To disclose to current and former spouses and their attorneys in 
order to protect spousal rights under FERSA and to receive benefits to 
which they may be entitled.
    e. When a participant to whom a record pertains dies, to disclose 
the following types of information to any potential beneficiary: 
Information in the participant's record which could have been properly 
disclosed to the participant when living (unless doing so would 
constitute a clearly unwarranted invasion of privacy) and the name and 
relationship of any other person who claims the benefits or who is 
entitled to share the benefits payable.
    f. When a participant to whom a record pertains dies, to disclose 
the following types of information to anyone handling the participant's 
estate: Information in the participant's record which could have been 
properly disclosed to the participant when living (unless doing so 
would constitute a clearly unwarranted invasion of privacy), the name 
and the relationship of any person who claims the benefits or who is 
entitled to share the benefits payable, and information necessary for 
the estate's administration (for example, post-death tax reporting).
    g. To disclose information to any person who is named by the 
participant, spouse, former spouse, or beneficiary of the participant 
in a power of attorney and to any person who is responsible for the 
care of the participant or the spouse, former spouse, or beneficiary of 
the participant to whom a record pertains, and who is found by a court 
to be incompetent or under other legal disability, information 
necessary to manage the participant's account and to ensure payment of 
benefits to which the participant, spouse, former spouse or beneficiary 
of the participant is entitled.
    h. To disclose information to a congressional office from the 
record of a participant or of the spouse, former spouse, or beneficiary 
of a participant in order for that office to respond to a communication 
from that person.
    i. To disclose to agency payroll or personnel offices in order to 
calculate benefit projections for individual participants, to calculate 
error corrections, to reconcile payroll records, and otherwise to 
ensure the effective operation of the Thrift Savings Plan.
    j. To disclose to the Department of the Treasury information 
necessary to issue checks from accounts of participants in accordance 
with withdrawal or loan procedures or to make a payment to a spouse, 
former spouse, child, or his or her attorney, or to a beneficiary.
    k. To disclose to the Department of Labor and to private sector 
audit firms so that they may perform audits as provided for in FERSA.

[[Page 21248]]

    l. To disclose to the Parent Locator Service of the Department of 
Health and Human Services, upon its request, the address of a 
participant, spouse, former spouse, or beneficiary of the participant 
for the purpose of enforcing child support obligations against that 
individual.
    m. To disclose pertinent information to the appropriate Federal, 
foreign, state, local, or tribal agency, or to other public authority 
responsible for investigating, prosecuting, enforcing, or implementing 
a statute, rule, regulation, or order, upon its request, when presented 
with an indication that the information is relevant to any enforcement, 
regulatory, investigative, or prosecutorial responsibility of that 
agency or authority.
    n. To disclose information to the Office of Management and Budget 
at any stage of the legislative coordination and clearance process in 
connection with private relief legislation as set forth in OMB Circular 
No. A-19.
    o. To disclose to a Federal agency, in response to its request, the 
address of a participant, spouse, former spouse, or beneficiary of the 
participant and any other information the agency needs to contact that 
individual concerning a possible threat to his or her health or safety.
    p. To disclose information to the Department of Justice, where:
    (1) The Board or any component of it, or
    (2) Any employee of the Board in his or her official capacity, or
    (3) Any employee of the Board in his or her individual capacity, 
where the Department of Justice has agreed to represent the employee; 
or
    (4) The United States (where the Board determines that litigation 
is likely to affect the agency or any of its components) is a party to 
litigation or has an interest in such litigation, and the Board 
determines that use of such records is relevant and necessary to the 
litigation. However, in each such case, the Board must determine that 
disclosure of the records to the Department of Justice is a use of the 
information contained in the records which is compatible with the 
purpose for which the records were collected.
    q. In response to a court subpoena, or to appropriate parties 
engaged in litigation or preparing for possible litigation. Examples 
include disclosure to potential witnesses for the purpose of securing 
their testimony to courts, magistrates, or administrative tribunals, to 
parties and their attorneys in connection with litigation or settlement 
of disputes, or to individuals seeking information through established 
discovery procedures in connection with civil, criminal, or regulatory 
proceedings.
    r. To disclose to contractors and their employees who have been 
engaged to assist the Board in performing a contract service or 
agreement, or who have been engaged to perform other activity related 
to this system of records and who need access to the records in order 
to perform the activity. Recipients of TSP records are required to 
comply with the requirements of the Privacy Act.
    s. To disclose to personnel from agency personnel/payroll offices 
or to casualty assistance officers when necessary to assist a 
beneficiary or potential beneficiary.
    t. To disclose to a consumer reporting agency when the Board is 
trying to collect a debt owed to the Board under the provisions of 5 
U.S.C. 3711.
    u. To disclose to quality control companies when such companies are 
verifying documents submitted to lenders in connection with 
participants' commercial loan applications.
    v. To disclose to an official of another Federal agency information 
needed in the performance of official duties related to reconciling or 
reconstructing data files, compiling descriptive statistics, and making 
analytical studies in support of the function for which the records 
were collected and maintained.

Policies and practices of storing, retrieving, safeguarding, retaining, 
and disposing of records in the system:
STORAGE:
    These records are maintained on electronic or magnetic media, on 
microfilm, or in folders.

RETRIEVABILITY:
    These records are retrieved by SSN and other personal identifiers 
of the individual to whom they pertain.

SAFEGUARDS:
    Hard copy records are kept in metal file cabinets in a secure 
facility, with access limited to those whose official duties require 
access. Personnel are screened to prevent unauthorized disclosure. 
Security mechanisms for automatic data processing prevent unauthorized 
access to the electronic or magnetic media.

RETENTION AND DISPOSAL:
    TSP documents are retained for 99 years. Manual records are 
disposed of by compacting and burning; data on electronic or magnetic 
media are obliterated by destruction or reuse, or are returned to the 
employing agency.

SYSTEM MANAGER(S) AND ADDRESSS:
    Deputy Chief Technology Officer for Business Applications, Office 
of Technology Services, Federal Retirement Thrift Investment Board, 77 
K Street NE., Suite 1000 Washington, DC 20002.

REOCRD ACCESS PROCEDURES:
    Individuals who want notice of whether this system of records 
contains information pertaining to them and to obtain access to their 
records may contact the TSP Service Office or their employing agency, 
as follows:
    a. Participants who are current Federal employees may call or write 
their employing agency for personnel or payroll records regarding the 
agency's and the participant's contributions and adjustments to 
contributions. A request to the employing agency must be made in 
accordance with that agency's Privacy Act regulations or that agency's 
procedures. For other information regarding their TSP accounts, 
participants who are Federal employees may call or write the TSP 
Service Office.
    b. Participants who have separated from Federal employment and 
spouses, former spouses, and beneficiaries of participants may call or 
write the TSP Service Office.
    Individuals calling or writing the TSP Service Office must furnish 
the following information for their records to be located and 
identified:
    a. Name, including all former names;
    b. Social Security number; and
    c. Other information, if necessary. For example, a participant may 
need to provide the name and address of the agency, department, or 
office in which he or she is currently or was formerly employed in the 
Federal service. A spouse, former spouse, or beneficiary of a 
participant may need to provide information regarding his or her 
communications with the TSP Service Office or the Board.
    Participants may also inquire whether this system contains records 
about them and access certain records through the account access 
section of the TSP Web site and the ThriftLine (the TSP's automated 
telephone system). The TSP Web site is located at www.tsp.gov. To use 
the TSP ThriftLine, the participant must have a touch-tone telephone 
and call the following number 1-877-968-3778. Hearing-impaired 
participants should dial 1-877-847-4385. The following information is 
available on the TSP Web site and the ThriftLine: Account balance; 
available loan amount; the status of a monthly withdrawal payment; the 
current status of a loan or withdrawal application; and an interfund 
transfer request.

[[Page 21249]]

CONTESTING RECORD PROCEDURE:
    Individuals who want to amend TSP records about themselves must 
submit a detailed written explanation as to why information regarding 
them is inaccurate or incorrect, as follows:
    a. Participants who are current Federal employees must write their 
employing agency to request amendment of personnel records regarding 
employment status, retirement coverage, vesting code, and TSP service 
computation date, or payroll records regarding the agency's and the 
participant's contributions and adjustments to contributions. A request 
to the employing agency must be made in accordance with that agency's 
Privacy Act regulations or that agency's procedures. For other 
information regarding their TSP accounts, participants who are Federal 
employees must submit a request to the TSP Service Office.
    b. Participants who have separated from Federal employment and 
spouses, former spouses, and beneficiaries of participants must submit 
a request to the TSP Service Office.
    c. Individuals must provide their Social Security number and name, 
and they may also need to provide other information for their records 
to be located and identified.
    The employing agency or the TSP Service Office will follow the 
procedures set forth in 5 CFR part 1605, Error Correction Regulations, 
in responding to requests to correct contribution errors.

RECORD SOURCE CATEGORIES:
    The information in this system is obtained from the following 
sources:
    a. The individual to whom the information pertains;
    b. Agency payroll and personnel records;
    c. Court orders; or
    d. Spouses, former spouses, other family members, beneficiaries, 
legal guardians, and personal representatives (executors, 
administrators).

[FR Doc. 2014-08398 Filed 4-14-14; 8:45 am]
BILLING CODE 6760-01-P