Privacy Act of 1974; System of Records, 19582-19583 [2014-07870]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 79, Number 68 (Wednesday, April 9, 2014)]
[Notices]
[Pages 19582-19583]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-07870]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2014-OS-0047]


Privacy Act of 1974; System of Records

AGENCY: Defense Health Agency, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Defense Health Agency proposes to alter an existing system 
of records, EDHA 10, entitled ``DoD Women, Infants, and Children 
Overseas Participant Information Management System'' in its inventory 
of record systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended. This system will be used to determine whether applicants 
are eligible for enrollment in the WIC Overseas Program, provide 
benefits to participants, and evaluate the effectiveness of those 
benefits.

DATES: Comments will be accepted on or before May 9, 2014. This 
proposed action will be effective on the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov
    Follow the instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received should include the agency 
name and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Linda S. Thomas, Chief, Defense 
Health Agency Privacy and Civil Liberties Office, Defense Health 
Agency, Defense Health Headquarters, 7700 Arlington Boulevard, Suite 
5101, Falls Church, VA 22042-5101, or by telephone at (703) 681-7500.

SUPPLEMENTARY INFORMATION: The Defense Health Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or at the 
Defense Privacy and Civil Liberties Office Web site https://dpclo.defense.gov/.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on March 10, 2014, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: April 3, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
EDHA 10

System name:
    DoD Women, Infants, and Children Overseas Participant Information 
Management System (November 18, 2013, 78 FR 69076).

Changes:
* * * * *

System location:
    Delete entry and replace with ``Choctaw Contracting Services, 2161 
NW Military Highway, Suite 214, San Antonio, TX 78213-1844, and at 
Department of Defense (DoD) installations located outside the United 
States. For a complete listing of facility addresses that maintain 
records, contact the system manager.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Members of the Armed Forces, 
civilian employees, and DoD contractors, and their family members, who 
apply for the DoD Women, Infants, and Children (WIC) Overseas 
Program.''

Categories of records in the system:
    Delete entry and replace with ``Records about the applicant or 
participant may include: Name; truncated Social Security Number (SSN) 
and/or DoD Identification Number (DoD ID Number); contact information 
(telephone numbers, mailing addresses, and email addresses); 
demographic information (gender, race, ethnicity, date of birth, and 
marital status); household income; spousal information (name, contact, 
and education information); information about children (number, names, 
and dates of birth); education of primary caregiver; employment 
information; primary household languages; medical history and 
conditions related to nutritional needs; nutrition information; and WIC 
Overseas Program benefits or other nutritional services received.
    Records about the sponsor may include: Name; truncated SSN and/or 
DoD ID Number; contact information; military status; military records; 
spouse's name and contact information; and other family members' names 
and contact information.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 1060a, Special 
supplemental food program; 42 U.S.C. Chapter 13A,

[[Page 19583]]

Child Nutrition; 7 CFR Part 246, Special Supplemental Nutrition Program 
for Women, Infants and Children; 32 CFR 199.23, Special Supplemental 
Food Program; HA Policy 09-004, Policy Memorandum for Women, Infants, 
and Children Overseas Program; and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``To determine whether applicants are 
eligible for enrollment in the WIC Overseas Program, provide benefits 
to participants, and evaluate the effectiveness of those benefits.''

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records may be specifically disclosed outside the DoD 
as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD Blanket Routine Uses may apply to this system of records.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper files and/or electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``Individual's name, truncated SSN 
and/or DoD ID Number.''

Safeguards:
    Delete entry and replace with ``Records are maintained in access 
controlled facilities. Physical entry is restricted by the use of 
locks, guards, or administrative procedures to officials who require 
access to perform their official duties. Computer terminals are located 
in supervised areas with access control. Electronic system access 
requires either a Common Access Card and personal identification number 
or a unique logon identification and password that must be frequently 
changed. Access to the electronic system is further restricted based on 
user responsibility. Proper data protection training is required for 
all personnel whose official duties require access to the records.''

Retention and disposal:
    Delete entry and replace with ``Records maintained in electronic 
format are considered a duplicate copy of the hard copy record and will 
be destroyed when no longer needed for business purposes/functions. 
Electronic files stored at the Choctaw Contracting Services system 
location (consolidated files) will be destroyed three years after 
termination (no longer active) and electronic files stored at DoD 
installations located outside the United States will be deleted one 
year after termination.''

System manager(s) and address:
    Delete entry and replace with ``Program Manager, WIC Overseas 
Program, TRICARE Overseas Program Office, Defense Health Agency, 
Defense Health Headquarters, 7700 Arlington Boulevard, Suite 5101, 
Falls Church, VA 22042-5101.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to the Chief, Freedom of 
Information Act (FOIA) Service Center, Defense Health Agency Privacy 
and Civil Liberties Office, Defense Health Headquarters, 7700 Arlington 
Boulevard, Suite 5101, Falls Church, VA 22042-5101.
    Requests should contain the individual's full name, truncated SSN 
or DoD ID Number, current address, and telephone number.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system of records should 
address written inquiries to the Chief, FOIA Service Center, Defense 
Health Agency Privacy and Civil Liberties Office, Defense Health 
Headquarters, 7700 Arlington Boulevard, Suite 5101, Falls Church, VA 
22042-5101.
    Requests should contain the individual's full name, truncated SSN 
or DoD ID Number, current address, telephone number, and signature. 
Records should also include the name and number of this system of 
records notice.''

Contesting record procedures:
    Delete entry and replace with ``The Office of the Secretary of 
Defense (OSD) rules for accessing records, contesting contents, and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR Part 311; or may be obtained from 
the system manager.''

Record source categories:
    Delete entry and replace with ``WIC Overseas Program applicants, 
participants, and sponsors.''
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[FR Doc. 2014-07870 Filed 4-8-14; 8:45 am]
BILLING CODE 5001-06-P