Privacy Act of 1974; System of Records, 19593-19594 [2014-07843]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Navy

[Federal Register Volume 79, Number 68 (Wednesday, April 9, 2014)]
[Notices]
[Pages 19593-19594]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-07843]


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DEPARTMENT OF DEFENSE

Department of the Navy

[Docket ID: USN-2014-0009]


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Navy proposes to alter the system of 
records, NM05512-2, Badge and Access Control System Records, in its 
inventory of record systems subject to the Privacy Act of 1974, as 
amended. This system will be used to control physical access to DoD, 
Department of the Navy (DON) or U.S. Marine Corps Installations/Units 
controlled information, installations, facilities, or areas over which 
DoD, DON or USMC has security responsibilities by identifying or 
verifying an individual through the use of biometric databases and 
associated data processing/information services for designated 
populations for purposes of protecting U.S./Coalition/allied 
government/national security areas of responsibility and information; 
to issue badges, replace lost badges and retrieve passes upon 
separations; to maintain visitor statistics; collect information to 
adjudicate access to facility; and track the entry/exit times of 
personnel.

DATES: Comments will be accepted on or before May 9, 2014. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Robin Patterson, Head, PA/FOIA 
Office (DNS-36), Department of the Navy, 2000 Navy Pentagon, 
Washington, DC 20350-2000, or by phone at (202) 685-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal

[[Page 19594]]

Register and are available from the address in FOR FURTHER INFORMATION 
CONTACT or from the Defense Privacy and Civil Liberties Web site at 
https://dpclo.defense.gov/.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on March 12, 2014, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: April 3, 2014.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
NM05512-2

System name:
    Badge and Access Control System Records (May 6, 2010, 75 FR 24932).

Changes:
* * * * *

System location:
    Delete entry and replace with ``All organization elements of the 
Department of the Navy. Official mailing addresses are published in the 
Standard Navy Distribution List available as an appendix to the Navy's 
compilation of system of records notices or may be obtained from the 
system manager.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Name, Social Security Number (SSN), 
case number, visit requests for permission to transact commercial 
business, visitor clearance data for individuals to visit a Navy/Marine 
Corps base/activity/contractor facility, barring lists and letters of 
exclusion, badge/pass issuance records, information that reflects time 
of entry/exit from facility, physical description including height/
weight/hair color/eye color, biometric data including, images and 
templates for fingerprints, iris, face and hand geometry; citizenship, 
date and place of birth, gender, passport number, identification card 
issue and expiration dates, government-issued and personal weapons 
registration information to include type, serial number, manufacturer, 
caliber, firearm registration date, and storage location data to 
include unit, room, building and phone number, vehicle information, 
such as manufacturer, model, year, color and vehicle type, vehicle 
identification number (VIN), license plate type and number, decal 
number, current registration, automobile insurance data and driver's 
license data, DoD ID Number or credential barcode, home and work 
addresses, marital status, home and work telephone numbers, and home 
and work email address(es).''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 5013, Secretary of the 
Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; OPNAVINST 5530.14E, 
Navy Physical Security and Law Enforcement Program; Marine Corps Order 
P5530.14, Marine Corps Physical Security Program Manual; and E.O. 9397 
(SSN), as amended.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    To designated contractors, Federal agencies, and foreign 
governments for the purpose of granting Department of the Navy 
officials access to their facility.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Department of Navy's compilation of system of records notices may apply 
to this system.''
* * * * *

Retrievability:
    Delete entry and replace with ``Name, SSN, biometric template, 
(fingerprints, face and iris scan), case number, company's name, DoD 
Identification number, and registered vehicle.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Badges and passes are destroyed 
three months after return to issuing office. Records of issuance are 
destroyed six months after new accountability system is established or 
one year after final disposition of each issuance record is entered in 
retention log or similar record, whichever is earlier. Visit request 
records are destroyed two years after final entry or two years after 
date of document, whichever is later. Collection forms, paper and/or 
plastic badges/passes are shredded or incinerated using DOD approved 
procedures. If any IT system or data storage media fails and must be 
replaced, the data storage component (e.g., disks/hard drives) is 
removed from the hardware and degaussed with DOD approved degaussing 
systems and are then mechanically shredded prior to disposal.''
* * * * *

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Commanding Officer of the activity in 
question. Official mailing addresses are published in the Standard Navy 
Distribution List available as an appendix to the Navy's compilation of 
system of records notices or may be obtained from the system manager.
    For verification purposes, individual should provide full name, SSN 
and/or DoD ID Number, sufficient details to permit locating pertinent 
records and notarized signature. Failure to provide a notarized 
document may result in your request not being processed.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system should address 
written inquiries to Commanding Officer of the activity in question or 
the local Provost Marshals Office at United States Marine Corps 
installation/units. Official mailing addresses are published in the 
Standard Navy Distribution List available as an appendix to the Navy's 
compilation of system of records notices or may be obtained from the 
system manager.
    For verification purposes, individual should provide full name, SSN 
and/or DoD ID Number, sufficient details to permit locating pertinent 
records and notarized signature. Failure to provide a notarized 
document may result in your request not being processed.''
* * * * *
[FR Doc. 2014-07843 Filed 4-8-14; 8:45 am]
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