NASA FAR Supplement: Proposal Adequacy Checklist, 10687-10691 [2014-04210]
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Federal Register / Vol. 79, No. 38 / Wednesday, February 26, 2014 / Rules and Regulations
Response: This rule does not impose
additional requirements over what is
already required under the conditions
when certified cost or pricing data is
required. This provision is a single
uniform tool that is applicable across
NASA to promote consistency in
compliance with FAR Table 15–2.
NATIONAL AERONAUTICS AND
SPACE ADMINISTRATION
48 CFR Parts 1815 and 1852
RIN 2700–AE13
NASA FAR Supplement: Proposal
Adequacy Checklist
b. Applicability Clarification
National Aeronautics and
Space Administration.
ACTION: Final rule.
AGENCY:
NASA has adopted as final,
without change, a proposed rule
amending the NASA FAR Supplement
(NFS) to incorporate a proposal
adequacy checklist for proposals in
response to solicitations that require the
submission of certified cost or pricing
data.
SUMMARY:
Effective Date: March 28, 2014.
Bill
Roets, NASA, Office of Procurement,
Contract Management Division (Suite
5K34); (202) 358–4483; email:
william.roets-1@nasa.gov.
SUPPLEMENTARY INFORMATION:
DATES:
FOR FURTHER INFORMATION CONTACT:
Comment: Respondent was concerned
that this rule would be applied to
programs that have a phased application
process (e.g. Phase A, Phase B).
Respondent requested clarification that
the rule would only apply to the full
(Phase B) application.
Response: The checklist is only
utilized when certified cost or pricing
data is required per FAR 15.403–4. In
the example, if the Phase A acquisition
did not require certified cost or pricing
data, use of the checklist would not be
required by this rule.
C. Executive Orders 12866 and 13563
A proposed rule was published on
October 29, 2013 (78 FR 64442) that
supported the NASA Assistant
Administrator for Procurement’s
‘‘Reducing Transaction Costs in NASA
Procurements’’ initiative by
incorporating the requirement for a
proposal adequacy checklist into the
NFS at 1815.408–70(c), and associated
solicitation provision at NFS 1852.215–
85, to ensure offerors take responsibility
for submitting thorough, accurate, and
complete proposals. The provision will
be included in solicitations that require
the submission of certified cost or
pricing data.
Executive Orders (E.O.s) 12866 and
13563 direct agencies to assess all costs
and benefits of available regulatory
alternatives and, if regulation is
necessary, to select regulatory
approaches that maximize net benefits
(including potential economic,
environmental, public health, and safety
effects, distributive impacts, and
equity). E.O. 13563 emphasizes the
importance of quantifying both costs
and benefits, of reducing costs, of
harmonizing rules, and of promoting
flexibility. This is not a significant
regulatory action and, therefore, was not
subject to review under section 6(b) of
E.O. 12866, Regulatory Planning and
Review, dated September 30, 1993. This
rule is not a major rule under 5 U.S.C.
804.
B. Discussion and Analysis
D. Regulatory Flexibility Act
A. Background
I. Summary of Significant Changes
Based on a review of the public
comments discussed below, NASA has
concluded that no change to the
proposed rule is necessary.
II. Analysis of Public Comment
NASA received comments from one
respondent on the proposed rule.
Comments are discussed below.
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a. Overly Burdensome
Comment: Respondent opined that
the proposed rule passed the
administrative burden and shifted the
associated costs directly onto the
contractor which was inappropriate.
Respondent suggested, as an alternative,
that solicitations require standardized
table of contents with a proposal.
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16:19 Feb 25, 2014
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A final regulatory flexibility analysis
has been prepared consistent with the
Regulatory Flexibility Act, at 5 U.S.C.
601, et. seq., and is summarized as
follows:
This final rule amends the NASA FAR
Supplement (NFS) to add a checklist for
NASA contractors to complete under
solicitations that require the submission
of certified cost or pricing data. This
rule supports the NASA Assistant
Administrator for Procurement’s
‘‘Reducing Transaction Costs in NASA
Procurements’’ initiative.
The objective of the rule is to ensure
that offerors submit thorough, accurate,
and complete proposals. By filling out
the checklist, offerors will be able to
self-validate their proposals.
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10687
No issues were raised by the public in
response to the initial regulatory
flexibility analysis.
No comments were filed by the Chief
Counsel for Advocacy of the Small
Business Administration in response to
the rule.
The final rule will apply to
solicitations, for which certified cost or
pricing data are required. Based on data
collected in the Federal Procurement
Data System for FY2010–2012, there are
on average 1162 actions per year that
met the criteria where the proposal
adequacy checklist is to be utilized. On
average, 462 of those actions are with
small business concerns.
No alternatives were determined; the
proposal adequacy checklist was created
directly from requirements already in
the FAR.
E. Paperwork Reduction Act
This final rule contains information
collection requirements that require the
approval of the Office of Management
and Budget under the Paperwork
Reduction Act (44 U.S.C. Chapter 35).
However, these changes to the NFS do
not impose additional information
collection requirements to the
paperwork burden previously approved
under OMB Control Number 9000–0013,
entitled ‘‘Cost or Pricing Data
Exemption Information.’’
List of Subjects in 48 CFR 1815 and
1852
Government Procurement.
William P. McNally,
Assistant Administrator for Procurement.
Accordingly, 48 CFR Parts 1815 and
1852 are amended as follows:
PART 1815—CONTRACTING BY
NEGOTIATION
1. The authority citation for Part 1815
continues to read as follows:
■
Authority: 42 U.S.C. 2473(c)(1).
2. In section 1815.408–70, paragraph
(c) is added to read as follows:
■
1815.408–70 NASA solicitation provisions
and contract clauses.
*
*
*
*
*
(c) When the solicitation requires the
submission of certified cost or pricing
data, the contracting officer shall
include 1815.215–85, Proposal
Adequacy Checklist, in the solicitation
to facilitate submission of a thorough,
accurate, and complete proposal.
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Federal Register / Vol. 79, No. 38 / Wednesday, February 26, 2014 / Rules and Regulations
PART 1852—SOLICITATION
PROVISIONS AND CONTRACT
CLAUSES
1852.215–85
Proposal adequacy checklist.
3. The authority citation for Part 1852
continues to read as follows:
PROPOSAL ADEQUACY CHECKLIST (MAR
2014)
The offeror shall complete the following
checklist, providing location of requested
information, or an explanation of why the
requested information is not provided. In
As prescribed in 1815.408–70(c), use
the following provision:
■
Authority: 42 U.S.C. 2473(c)(1).
4. Section 1852.215–85 is added to
read as follows:
■
preparation of the offeror’s checklist, offerors
may elect to have their prospective
subcontractors use the same or similar
checklist as appropriate.
PROPOSAL ADEQUACY CHECKLIST
References
Submission item
Proposal page No.
GENERAL INSTRUCTIONS
1. FAR 15.408, Table 15–2, Section I Paragraph A.
2. FAR 15.408, Table 15–2, Section I Paragraph A(7).
3. FAR 15.408, Table 15–2, Section I Paragraph A(8).
4. FAR 15.408, Table 15–2, Section I, Paragraph C(1).
FAR 2.101, ‘‘Cost or pricing data’’
5. FAR 15.408, Table 15–2, Section I Paragraph B.
6. FAR 15.403–1(b) ........................
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7. FAR 15.408, Table 15–2, Section I Paragraph C(2)(i).
8. FAR 15.408, Table 15–2, Section I Paragraph C(2)(ii).
9. FAR 15.408 Table 15–2, Section
II, Paragraph A or B.
10. FAR 15.408, Table 15–2, Section I Paragraphs D and E.
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16:19 Feb 25, 2014
Is there a properly completed first page of the proposal
per FAR 15.408 Table 15–2 I.A or as specified in the
solicitation?
Does the proposal identify the need for Government-furnished material/tooling/test equipment? Include the accountable contract number and contracting officer contact information if known.
If your organization is subject to Cost Accounting Standards (CAS), does the proposal identify the current status of your CAS Disclosure Statement? Does the proposal identify and explain notifications of noncompliance with Cost Accounting Standards Board or Cost
Accounting Standards (CAS); any proposal inconsistencies with your disclosed practices or applicable CAS;
and inconsistencies with your established estimating
and accounting principles and procedures?
Does the proposal disclose any other known activity that
could materially impact the costs?
This may include, but is not limited to, such factors as—
(1) Vendor quotations;
(2) Nonrecurring costs;
(3) Information on changes in production methods and in
production or purchasing volume;
(4) Data supporting projections of business prospects and
objectives and related operations costs;
(5) Unit-cost trends such as those associated with labor
efficiency;
(6) Make-or-buy decisions;
(7) Estimated resources to attain business goals; and
(8) Information on management decisions that could have
a significant bearing on costs.
Is an Index of all certified cost or pricing data and information accompanying or identified in the proposal provided and appropriately referenced?
Are there any exceptions to submission of certified cost
or pricing data pursuant to FAR 15.403–1(b)? If so, is
supporting documentation included in the proposal?
(Note questions 18–20.)
Does the proposal disclose the judgmental factors applied
and the mathematical or other methods used in the estimate, including those used in projecting from known
data?
Does the proposal disclose the nature and amount of any
contingencies included in the proposed price?
Does the proposal explain the basis of all cost estimating
relationships (labor hours or material) proposed on
other than a discrete basis?
Is there a summary of total cost by element of cost and
are the elements of cost cross-referenced to the supporting cost or pricing data? (Breakdowns for each cost
element must be consistent with your cost accounting
system, including breakdown by year.)
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(may use continuation
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10689
PROPOSAL ADEQUACY CHECKLIST—Continued
References
Submission item
11. FAR 15.408, Table 15–2, Section I Paragraphs D and E.
If more than one Contract Line Item Number (CLIN) or
sub Contract Line Item Number (sub-CLIN) is proposed
as required by the RFP, are there summary total
amounts covering all line items for each element of
cost and is it cross-referenced to the supporting cost or
pricing data?
Does the proposal identify any incurred costs for work
performed before the submission of the proposal?
Is there a Government forward pricing rate agreement
(FPRA)? If so, the offeror shall identify the official submittal of such rate and factor data. If not, does the proposal include all rates and factors by year that are utilized in the development of the proposal and the basis
for those rates and factors?
12. FAR 15.408, Table 15–2, Section I Paragraph F.
13. FAR 15.408, Table 15–2, Section I Paragraph G.
Proposal page No.
COST ELEMENTS
MATERIALS AND SERVICES
14. FAR 15.408, Table 15–2, Section II Paragraph A.
Does the proposal include a consolidated summary of individual material and services, frequently referred to as
a Consolidated Bill of Material (CBOM), to include the
basis for pricing? The offeror’s consolidated summary
shall include raw materials, parts, components, assemblies, subcontracts and services to be produced or performed by others, identifying as a minimum the item,
source, quantity, and price.
SUBCONTRACTS (Purchased materials or services)
15. FAR 15.404–3(c) ......................
FAR 52.244–2
16. FAR 15.408, Table 15–2, Note
1; Section II Paragraph A.
Per the thresholds of FAR 15.404–3(c), Subcontract Pricing Considerations, does the proposal include a copy of
the applicable subcontractor’s certified cost or pricing
data?
Is there a price/cost analysis establishing the reasonableness of each of the proposed subcontracts included
with the proposal?
If the offeror’s price/cost analyses are not provided with
the proposal, does the proposal include a matrix identifying dates for receipt of subcontractor proposal, completion of fact finding for purposes of price/cost analysis, and submission of the price/cost analysis?
EXCEPTIONS TO CERTIFIED COST OR PRICING DATA
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17. FAR 52.215–20 ........................
FAR 2.101, ‘‘commercial item’’
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16:19 Feb 25, 2014
Has the offeror submitted an exception to the submission
of certified cost or pricing data for commercial items
proposed either at the prime or subcontractor level, in
accordance with provision 52.215–20?
a. Has the offeror specifically identified the type of commercial item claim (FAR 2.101 commercial item definition, paragraphs (1) through (8)), and the basis on
which the item meets the definition?
b. For modified commercial items (FAR 2.101 commercial
item definition paragraph (3)); did the offeror classify
the modification(s) as either—
i. A modification of a type customarily available in the
commercial marketplace (paragraph (3)(i)); or
ii. A minor modification (paragraph (3)(ii)) of a type
not customarily available in the commercial marketplace made to meet Federal Government requirements not exceeding the thresholds in FAR
15.403–1(c)(3)(iii)(B)?
c. For proposed commercial items ‘‘of a type’’, or
‘‘evolved’’ or modified (FAR 2.101 commercial item
definition paragraphs (1) through (3)), did the contractor provide a technical description of the differences between the proposed item and the comparison item(s)?
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(may use continuation
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10690
Federal Register / Vol. 79, No. 38 / Wednesday, February 26, 2014 / Rules and Regulations
PROPOSAL ADEQUACY CHECKLIST—Continued
References
Submission item
Proposal page No.
18. FAR 15.408, Table 15–2, Section II Paragraph A(1).
Does the proposal support the degree of competition and
the basis for establishing the source and reasonableness of price for each subcontract or purchase order
priced on a competitive basis exceeding the threshold
for certified cost or pricing data?
INTERORGANIZATIONAL TRANSFERS
19. FAR 15.408, Table 15–2, Section II Paragraph A.(2).
20. FAR 15.408, Table 15–2, Section II Paragraph A(1).
For inter-organizational transfers proposed at cost, does
the proposal include a complete cost proposal in compliance with Table 15–2?
For inter-organizational transfers proposed at price in accordance with FAR 31.205–26(e), does the proposal
provide an analysis by the prime that supports the exception from certified cost or pricing data in accordance
with FAR 15.403–1?
DIRECT LABOR
21. FAR 15.408, Table 15–2, Section II Paragraph B.
22. FAR 15.408, Table 15–2, Section II Paragraph B.
23. FAR subpart 22.10 ...................
Does the proposal include a time phased (i.e.; monthly,
quarterly) breakdown of labor hours, rates and costs by
category or skill level? If labor is the allocation base for
indirect costs, the labor cost must be summarized in
order that the applicable overhead rate can be applied.
For labor Basis of Estimates (BOEs), does the proposal
include labor categories, labor hours, and task descriptions, (e.g.; Statement of Work reference, applicable
CLIN, Work Breakdown Structure, rationale for estimate, applicable history, and time-phasing)?
If covered by the Service Contract Labor Standards statute (41 U.S.C. chapter 67), are the rates in the proposal in compliance with the minimum rates specified
in the statute?
INDIRECT COSTS
24. FAR 15.408, Table 15–2, Section II Paragraph C.
Does the proposal indicate the basis of estimate for proposed indirect costs and how they are applied? (Support for the indirect rates could consist of cost breakdowns, trends, and budgetary data.)
OTHER COSTS
25. FAR 15.408, Table 15–2, Section II Paragraph D.
26. FAR 15.408, Table 15–2, Section II Paragraph E.
27. FAR 15.408, Table 15–2, Section II Paragraph F.
Does the proposal include other direct costs and the
basis for pricing? If travel is included does the proposal
include number of trips, number of people, number of
days per trip, locations, and rates (e.g. airfare, per
diem, hotel, car rental, etc)?
If royalties exceed $1,500 does the proposal provide the
information/data identified by Table 15–2?
When facilities capital cost of money is proposed, does
the proposal include submission of Form CASB–CMF
or reference to an FPRA/FPRP and show the calculation of the proposed amount?
FORMATS FOR SUBMISSION OF LINE ITEM SUMMARIES
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28. FAR 15.408, Table 15–2, Section III.
29. FAR 15.408, Table 15–2, Section III Paragraph B.
30. FAR 15.408, Table 15–2, Section III Paragraph C.
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16:19 Feb 25, 2014
Are all cost element breakdowns provided using the applicable format prescribed in FAR 15.408, Table 15–2
III? (or alternative format if specified in the request for
proposal).
If the proposal is for a modification or change order, have
cost of work deleted (credits) and cost of work added
(debits) been provided in the format described in FAR
15.408, Table 15–2.III.B?
For price revisions/redeterminations, does the proposal
follow the format in FAR 15.408, Table 15–2.III.C?
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If not provided explain
(may use continuation
pages traceable to
this checklist)
Federal Register / Vol. 79, No. 38 / Wednesday, February 26, 2014 / Rules and Regulations
10691
PROPOSAL ADEQUACY CHECKLIST—Continued
References
Submission item
Proposal page No.
If not provided explain
(may use continuation
pages traceable to
this checklist)
OTHER
31. FAR 16.4 ..................................
32. FAR 16.203–4 and FAR 15.408
Table 15–2, Section II, Paragraphs A, B, C, and D.
33. FAR 52.232–28 ........................
34. FAR 15.408(n) ..........................
FAR 52.215–22
FAR 52.215–23
If an incentive contract type, does the proposal include
offeror proposed target cost, target profit or fee, share
ratio, and, when applicable, minimum/maximum fee,
ceiling price?
If Economic Price Adjustments are being proposed, does
the proposal show the rationale and application for the
economic price adjustment?
If the offeror is proposing Performance-Based Payments—did the offeror comply with FAR 52.232–28?
Excessive Pass-through Charges—Identification of Subcontract Effort: If the offeror intends to subcontract
more than 70% of the total cost of work to be performed, does the proposal identify: (i) the amount of
the offeror’s indirect costs and profit applicable to the
work to be performed by the proposed subcontractor(s); and (ii) a description of the added value provided by the offeror as related to the work to be performed by the proposed subcontractor(s)?
(End of provision)
BILLING CODE 7510–01–P
DEPARTMENT OF COMMERCE
National Oceanic and Atmospheric
Administration
50 CFR Part 679
[Docket No. 120918468–3111–02]
RIN 0648–XD148
Fisheries of the Exclusive Economic
Zone Off Alaska; Pacific Cod by Trawl
Catcher Vessels in the Western
Regulatory Area of the Gulf of Alaska
National Marine Fisheries
Service (NMFS), National Oceanic and
Atmospheric Administration (NOAA),
Commerce.
ACTION: Temporary rule; closure.
AGENCY:
NMFS is prohibiting directed
fishing for Pacific cod by catcher vessels
using trawl gear in the Western
Regulatory Area of the Gulf of Alaska
(GOA). This action is necessary to
prevent exceeding the A season
allowance of the 2014 Pacific cod total
allowable catch apportioned to trawl
catcher vessels in the Western
Regulatory Area of the GOA.
DATES: Effective 1200 hours, Alaska
local time (A.l.t.), February 23, 2014,
through 1200 hours, A.l.t., June 10,
2014.
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SUMMARY:
FOR FURTHER INFORMATION CONTACT:
Obren Davis, 907–586–7228.
VerDate Mar<15>2010
16:19 Feb 25, 2014
NMFS
manages the groundfish fishery in the
GOA exclusive economic zone
according to the Fishery Management
Plan for Groundfish of the Gulf of
Alaska (FMP) prepared by the North
Pacific Fishery Management Council
under authority of the MagnusonStevens Fishery Conservation and
Management Act. Regulations governing
fishing by U.S. vessels in accordance
with the FMP appear at subpart H of 50
CFR part 600 and 50 CFR part 679.
Regulations governing sideboard
protections for GOA groundfish
fisheries appear at subpart B of 50 CFR
part 680.
The A season allowance of the 2014
Pacific cod total allowable catch (TAC)
apportioned to trawl catcher vessels in
the Western Regulatory Area of the GOA
is 6,191 metric tons (mt), as established
by the final 2013 and 2014 harvest
specifications for groundfish of the GOA
(78 FR 13162, February 26, 2013) and
inseason adjustment (79 FR 601, January
6, 2014).
In accordance with § 679.20(d)(1)(i),
the Administrator, Alaska Region,
NMFS (Regional Administrator) has
determined that the A season allowance
of the 2014 Pacific cod TAC
apportioned to trawl catcher vessels in
the Western Regulatory Area of the GOA
will soon be reached. Therefore, the
Regional Administrator is establishing a
directed fishing allowance of 5,791 mt
and is setting aside the remaining 400
mt as bycatch to support other
anticipated groundfish fisheries. In
accordance with § 679.20(d)(1)(iii), the
Regional Administrator finds that this
SUPPLEMENTARY INFORMATION:
[FR Doc. 2014–04210 Filed 2–25–14; 8:45 am]
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directed fishing allowance has been
reached. Consequently, NMFS is
prohibiting directed fishing for Pacific
cod by catcher vessels using trawl gear
in the Western Regulatory Area of the
GOA. After the effective date of this
closure the maximum retainable
amounts at § 679.20(e) and (f) apply at
any time during a trip.
Classification
This action responds to the best
available information recently obtained
from the fishery. The Assistant
Administrator for Fisheries, NOAA
(AA), finds good cause to waive the
requirement to provide prior notice and
opportunity for public comment
pursuant to the authority set forth at 5
U.S.C. 553(b)(B) as such requirement is
impracticable and contrary to the public
interest. This requirement is
impracticable and contrary to the public
interest as it would prevent NMFS from
responding to the most recent fisheries
data in a timely fashion and would
delay the directed fishing closure of
Pacific cod by catcher vessels using
trawl gear in the Western Regulatory
Area of the GOA. NMFS was unable to
publish a notice providing time for
public comment because the most
recent, relevant data only became
available as of February 20, 2014.
The AA also finds good cause to
waive the 30-day delay in the effective
date of this action under 5 U.S.C.
553(d)(3). This finding is based upon
the reasons provided above for waiver of
prior notice and opportunity for public
comment.
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]]>Agencies
[Federal Register Volume 79, Number 38 (Wednesday, February 26, 2014)]
[Rules and Regulations]
[Pages 10687-10691]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-04210]
[[Page 10687]]
=======================================================================
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NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
48 CFR Parts 1815 and 1852
RIN 2700-AE13
NASA FAR Supplement: Proposal Adequacy Checklist
AGENCY: National Aeronautics and Space Administration.
ACTION: Final rule.
-----------------------------------------------------------------------
SUMMARY: NASA has adopted as final, without change, a proposed rule
amending the NASA FAR Supplement (NFS) to incorporate a proposal
adequacy checklist for proposals in response to solicitations that
require the submission of certified cost or pricing data.
DATES: Effective Date: March 28, 2014.
FOR FURTHER INFORMATION CONTACT: Bill Roets, NASA, Office of
Procurement, Contract Management Division (Suite 5K34); (202) 358-4483;
email: william.roets-1@nasa.gov.
SUPPLEMENTARY INFORMATION:
A. Background
A proposed rule was published on October 29, 2013 (78 FR 64442)
that supported the NASA Assistant Administrator for Procurement's
``Reducing Transaction Costs in NASA Procurements'' initiative by
incorporating the requirement for a proposal adequacy checklist into
the NFS at 1815.408-70(c), and associated solicitation provision at NFS
1852.215-85, to ensure offerors take responsibility for submitting
thorough, accurate, and complete proposals. The provision will be
included in solicitations that require the submission of certified cost
or pricing data.
B. Discussion and Analysis
I. Summary of Significant Changes
Based on a review of the public comments discussed below, NASA has
concluded that no change to the proposed rule is necessary.
II. Analysis of Public Comment
NASA received comments from one respondent on the proposed rule.
Comments are discussed below.
a. Overly Burdensome
Comment: Respondent opined that the proposed rule passed the
administrative burden and shifted the associated costs directly onto
the contractor which was inappropriate. Respondent suggested, as an
alternative, that solicitations require standardized table of contents
with a proposal.
Response: This rule does not impose additional requirements over
what is already required under the conditions when certified cost or
pricing data is required. This provision is a single uniform tool that
is applicable across NASA to promote consistency in compliance with FAR
Table 15-2.
b. Applicability Clarification
Comment: Respondent was concerned that this rule would be applied
to programs that have a phased application process (e.g. Phase A, Phase
B). Respondent requested clarification that the rule would only apply
to the full (Phase B) application.
Response: The checklist is only utilized when certified cost or
pricing data is required per FAR 15.403-4. In the example, if the Phase
A acquisition did not require certified cost or pricing data, use of
the checklist would not be required by this rule.
C. Executive Orders 12866 and 13563
Executive Orders (E.O.s) 12866 and 13563 direct agencies to assess
all costs and benefits of available regulatory alternatives and, if
regulation is necessary, to select regulatory approaches that maximize
net benefits (including potential economic, environmental, public
health, and safety effects, distributive impacts, and equity). E.O.
13563 emphasizes the importance of quantifying both costs and benefits,
of reducing costs, of harmonizing rules, and of promoting flexibility.
This is not a significant regulatory action and, therefore, was not
subject to review under section 6(b) of E.O. 12866, Regulatory Planning
and Review, dated September 30, 1993. This rule is not a major rule
under 5 U.S.C. 804.
D. Regulatory Flexibility Act
A final regulatory flexibility analysis has been prepared
consistent with the Regulatory Flexibility Act, at 5 U.S.C. 601, et.
seq., and is summarized as follows:
This final rule amends the NASA FAR Supplement (NFS) to add a
checklist for NASA contractors to complete under solicitations that
require the submission of certified cost or pricing data. This rule
supports the NASA Assistant Administrator for Procurement's ``Reducing
Transaction Costs in NASA Procurements'' initiative.
The objective of the rule is to ensure that offerors submit
thorough, accurate, and complete proposals. By filling out the
checklist, offerors will be able to self-validate their proposals.
No issues were raised by the public in response to the initial
regulatory flexibility analysis.
No comments were filed by the Chief Counsel for Advocacy of the
Small Business Administration in response to the rule.
The final rule will apply to solicitations, for which certified
cost or pricing data are required. Based on data collected in the
Federal Procurement Data System for FY2010-2012, there are on average
1162 actions per year that met the criteria where the proposal adequacy
checklist is to be utilized. On average, 462 of those actions are with
small business concerns.
No alternatives were determined; the proposal adequacy checklist
was created directly from requirements already in the FAR.
E. Paperwork Reduction Act
This final rule contains information collection requirements that
require the approval of the Office of Management and Budget under the
Paperwork Reduction Act (44 U.S.C. Chapter 35). However, these changes
to the NFS do not impose additional information collection requirements
to the paperwork burden previously approved under OMB Control Number
9000-0013, entitled ``Cost or Pricing Data Exemption Information.''
List of Subjects in 48 CFR 1815 and 1852
Government Procurement.
William P. McNally,
Assistant Administrator for Procurement.
Accordingly, 48 CFR Parts 1815 and 1852 are amended as follows:
PART 1815--CONTRACTING BY NEGOTIATION
0
1. The authority citation for Part 1815 continues to read as follows:
Authority: 42 U.S.C. 2473(c)(1).
0
2. In section 1815.408-70, paragraph (c) is added to read as follows:
1815.408-70 NASA solicitation provisions and contract clauses.
* * * * *
(c) When the solicitation requires the submission of certified cost
or pricing data, the contracting officer shall include 1815.215-85,
Proposal Adequacy Checklist, in the solicitation to facilitate
submission of a thorough, accurate, and complete proposal.
[[Page 10688]]
PART 1852--SOLICITATION PROVISIONS AND CONTRACT CLAUSES
0
3. The authority citation for Part 1852 continues to read as follows:
Authority: 42 U.S.C. 2473(c)(1).
0
4. Section 1852.215-85 is added to read as follows:
1852.215-85 Proposal adequacy checklist.
As prescribed in 1815.408-70(c), use the following provision:
PROPOSAL ADEQUACY CHECKLIST (MAR 2014)
The offeror shall complete the following checklist, providing
location of requested information, or an explanation of why the
requested information is not provided. In preparation of the
offeror's checklist, offerors may elect to have their prospective
subcontractors use the same or similar checklist as appropriate.
Proposal Adequacy Checklist
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If not provided explain (may use
References Submission item Proposal page No. continuation pages traceable to
this checklist)
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GENERAL INSTRUCTIONS
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1. FAR 15.408, Table 15-2, Section Is there a properly completed first page of the
I Paragraph A. proposal per FAR 15.408 Table 15-2 I.A or as
specified in the solicitation?
2. FAR 15.408, Table 15-2, Section Does the proposal identify the need for
I Paragraph A(7). Government-furnished material/tooling/test
equipment? Include the accountable contract
number and contracting officer contact
information if known.
3. FAR 15.408, Table 15-2, Section If your organization is subject to Cost
I Paragraph A(8). Accounting Standards (CAS), does the proposal
identify the current status of your CAS
Disclosure Statement? Does the proposal
identify and explain notifications of
noncompliance with Cost Accounting Standards
Board or Cost Accounting Standards (CAS); any
proposal inconsistencies with your disclosed
practices or applicable CAS; and
inconsistencies with your established
estimating and accounting principles and
procedures?
4. FAR 15.408, Table 15-2, Section Does the proposal disclose any other known
I, Paragraph C(1). activity that could materially impact the
costs?
FAR 2.101, ``Cost or pricing data'' This may include, but is not limited to, such
factors as--
(1) Vendor quotations;
(2) Nonrecurring costs;
(3) Information on changes in production
methods and in production or purchasing
volume;
(4) Data supporting projections of business
prospects and objectives and related
operations costs;
(5) Unit-cost trends such as those associated
with labor efficiency;
(6) Make-or-buy decisions;
(7) Estimated resources to attain business
goals; and
(8) Information on management decisions that
could have a significant bearing on costs.
5. FAR 15.408, Table 15-2, Section Is an Index of all certified cost or pricing
I Paragraph B. data and information accompanying or
identified in the proposal provided and
appropriately referenced?
6. FAR 15.403-1(b)................. Are there any exceptions to submission of
certified cost or pricing data pursuant to FAR
15.403-1(b)? If so, is supporting
documentation included in the proposal? (Note
questions 18-20.)
7. FAR 15.408, Table 15-2, Section Does the proposal disclose the judgmental
I Paragraph C(2)(i). factors applied and the mathematical or other
methods used in the estimate, including those
used in projecting from known data?
8. FAR 15.408, Table 15-2, Section Does the proposal disclose the nature and
I Paragraph C(2)(ii). amount of any contingencies included in the
proposed price?
9. FAR 15.408 Table 15-2, Section Does the proposal explain the basis of all cost
II, Paragraph A or B. estimating relationships (labor hours or
material) proposed on other than a discrete
basis?
10. FAR 15.408, Table 15-2, Section Is there a summary of total cost by element of
I Paragraphs D and E. cost and are the elements of cost cross-
referenced to the supporting cost or pricing
data? (Breakdowns for each cost element must
be consistent with your cost accounting
system, including breakdown by year.)
[[Page 10689]]
11. FAR 15.408, Table 15-2, Section If more than one Contract Line Item Number
I Paragraphs D and E. (CLIN) or sub Contract Line Item Number (sub-
CLIN) is proposed as required by the RFP, are
there summary total amounts covering all line
items for each element of cost and is it cross-
referenced to the supporting cost or pricing
data?
12. FAR 15.408, Table 15-2, Section Does the proposal identify any incurred costs
I Paragraph F. for work performed before the submission of
the proposal?
13. FAR 15.408, Table 15-2, Section Is there a Government forward pricing rate
I Paragraph G. agreement (FPRA)? If so, the offeror shall
identify the official submittal of such rate
and factor data. If not, does the proposal
include all rates and factors by year that are
utilized in the development of the proposal
and the basis for those rates and factors?
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COST ELEMENTS
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MATERIALS AND SERVICES
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14. FAR 15.408, Table 15-2, Section Does the proposal include a consolidated
II Paragraph A. summary of individual material and services,
frequently referred to as a Consolidated Bill
of Material (CBOM), to include the basis for
pricing? The offeror's consolidated summary
shall include raw materials, parts,
components, assemblies, subcontracts and
services to be produced or performed by
others, identifying as a minimum the item,
source, quantity, and price.
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SUBCONTRACTS (Purchased materials or services)
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15. FAR 15.404-3(c)................ Per the thresholds of FAR 15.404-3(c),
FAR 52.244-2....................... Subcontract Pricing Considerations, does the
proposal include a copy of the applicable
subcontractor's certified cost or pricing
data?
16. FAR 15.408, Table 15-2, Note 1; Is there a price/cost analysis establishing the
Section II Paragraph A. reasonableness of each of the proposed
subcontracts included with the proposal?
If the offeror's price/cost analyses are not
provided with the proposal, does the proposal
include a matrix identifying dates for receipt
of subcontractor proposal, completion of fact
finding for purposes of price/cost analysis,
and submission of the price/cost analysis?
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EXCEPTIONS TO CERTIFIED COST OR PRICING DATA
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17. FAR 52.215-20.................. Has the offeror submitted an exception to the
FAR 2.101, ``commercial item''..... submission of certified cost or pricing data
for commercial items proposed either at the
prime or subcontractor level, in accordance
with provision 52.215-20?
a. Has the offeror specifically identified the
type of commercial item claim (FAR 2.101
commercial item definition, paragraphs (1)
through (8)), and the basis on which the item
meets the definition?
b. For modified commercial items (FAR 2.101
commercial item definition paragraph (3)); did
the offeror classify the modification(s) as
either--
i. A modification of a type customarily
available in the commercial marketplace
(paragraph (3)(i)); or
ii. A minor modification (paragraph (3)(ii))
of a type not customarily available in the
commercial marketplace made to meet Federal
Government requirements not exceeding the
thresholds in FAR 15.403-1(c)(3)(iii)(B)?
c. For proposed commercial items ``of a
type'', or ``evolved'' or modified (FAR
2.101 commercial item definition paragraphs
(1) through (3)), did the contractor
provide a technical description of the
differences between the proposed item and
the comparison item(s)?
[[Page 10690]]
18. FAR 15.408, Table 15-2, Section Does the proposal support the degree of
II Paragraph A(1). competition and the basis for establishing the
source and reasonableness of price for each
subcontract or purchase order priced on a
competitive basis exceeding the threshold for
certified cost or pricing data?
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INTERORGANIZATIONAL TRANSFERS
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19. FAR 15.408, Table 15-2, Section For inter-organizational transfers proposed at
II Paragraph A.(2). cost, does the proposal include a complete
cost proposal in compliance with Table 15-2?
20. FAR 15.408, Table 15-2, Section For inter-organizational transfers proposed at
II Paragraph A(1). price in accordance with FAR 31.205-26(e),
does the proposal provide an analysis by the
prime that supports the exception from
certified cost or pricing data in accordance
with FAR 15.403-1?
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DIRECT LABOR
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21. FAR 15.408, Table 15-2, Section Does the proposal include a time phased (i.e.;
II Paragraph B. monthly, quarterly) breakdown of labor hours,
rates and costs by category or skill level? If
labor is the allocation base for indirect
costs, the labor cost must be summarized in
order that the applicable overhead rate can be
applied.
22. FAR 15.408, Table 15-2, Section For labor Basis of Estimates (BOEs), does the
II Paragraph B. proposal include labor categories, labor
hours, and task descriptions, (e.g.; Statement
of Work reference, applicable CLIN, Work
Breakdown Structure, rationale for estimate,
applicable history, and time-phasing)?
23. FAR subpart 22.10.............. If covered by the Service Contract Labor
Standards statute (41 U.S.C. chapter 67), are
the rates in the proposal in compliance with
the minimum rates specified in the statute?
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INDIRECT COSTS
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24. FAR 15.408, Table 15-2, Section Does the proposal indicate the basis of
II Paragraph C. estimate for proposed indirect costs and how
they are applied? (Support for the indirect
rates could consist of cost breakdowns,
trends, and budgetary data.)
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OTHER COSTS
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25. FAR 15.408, Table 15-2, Section Does the proposal include other direct costs
II Paragraph D. and the basis for pricing? If travel is
included does the proposal include number of
trips, number of people, number of days per
trip, locations, and rates (e.g. airfare, per
diem, hotel, car rental, etc)?
26. FAR 15.408, Table 15-2, Section If royalties exceed $1,500 does the proposal
II Paragraph E. provide the information/data identified by
Table 15-2?
27. FAR 15.408, Table 15-2, Section When facilities capital cost of money is
II Paragraph F. proposed, does the proposal include submission
of Form CASB-CMF or reference to an FPRA/FPRP
and show the calculation of the proposed
amount?
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FORMATS FOR SUBMISSION OF LINE ITEM SUMMARIES
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28. FAR 15.408, Table 15-2, Section Are all cost element breakdowns provided using
III. the applicable format prescribed in FAR
15.408, Table 15-2 III? (or alternative format
if specified in the request for proposal).
29. FAR 15.408, Table 15-2, Section If the proposal is for a modification or change
III Paragraph B. order, have cost of work deleted (credits) and
cost of work added (debits) been provided in
the format described in FAR 15.408, Table 15-
2.III.B?
30. FAR 15.408, Table 15-2, Section For price revisions/redeterminations, does the
III Paragraph C. proposal follow the format in FAR 15.408,
Table 15-2.III.C?
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[[Page 10691]]
OTHER
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31. FAR 16.4....................... If an incentive contract type, does the
proposal include offeror proposed target cost,
target profit or fee, share ratio, and, when
applicable, minimum/maximum fee, ceiling
price?
32. FAR 16.203-4 and FAR 15.408 If Economic Price Adjustments are being
Table 15-2, Section II, Paragraphs proposed, does the proposal show the rationale
A, B, C, and D. and application for the economic price
adjustment?
33. FAR 52.232-28.................. If the offeror is proposing Performance-Based
Payments--did the offeror comply with FAR
52.232-28?
34. FAR 15.408(n).................. Excessive Pass-through Charges--Identification
FAR 52.215-22...................... of Subcontract Effort: If the offeror intends
FAR 52.215-23...................... to subcontract more than 70% of the total cost
of work to be performed, does the proposal
identify: (i) the amount of the offeror's
indirect costs and profit applicable to the
work to be performed by the proposed
subcontractor(s); and (ii) a description of
the added value provided by the offeror as
related to the work to be performed by the
proposed subcontractor(s)?
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(End of provision)
[FR Doc. 2014-04210 Filed 2-25-14; 8:45 am]
BILLING CODE 7510-01-P
