Implementation of the Privacy Act of 1974, as Amended; Republication To Delete and Update Privacy Act System of Records Notifications, 10825-10830 [2014-04203]

Download as PDF Federal Register / Vol. 79, No. 38 / Wednesday, February 26, 2014 / Notices diskettes, or USB flash drives. For Paper Records: The site interviewers will securely store any hard copy forms with personal identifiers until they are shipped to Abt Associates via commercial mail services; all hard copy forms with personal identifying data (the participant agreement/informed consent form) will be stored securely in a locked cabinet that can only be accessed by authorized individuals working on the data. The locked cabinet will be stored in a locked office in a limited-access building. Additionally, permissions will be defined for each authorized user based on the user’s role on the project. For example, the local site interviewer will be able to review data for study participants only for his or her own specific site. Study data will be aggregated or de-identified at the highest level possible for each required, authorized use. Abt Associates and HUD will not use or disclose the data for any purposes other than for the ‘‘The Impacts of Housing and Services Interventions for Homeless Families’’ study (‘‘Family Options Study’’) or other purposes described above and specified in the consent with participating families. Abt Associates, HUD, and other authorized users will not disclose the data to additional parties without the written authority of the participating families or providing organizations, except where required by law. SW., Washington, DC, in accordance with the procedures in 24 CFR part 16. The Department’s rules for providing access to records to the individual concerned appear in 24 CFR parts 16. If additional information or assistance is required, contact the Privacy Act Officer at the appropriate location. The data collected for inclusion in this system of records is also protected by a federal Certificate of Confidentiality issued by the National Institute of Child Health and Human Development (NICHD). This certificate protects the data from being released under Freedom of Information Act requests and subpoena. CONTESTING RECORD PROCEDURES: The Department’s rules for contesting the contents of records and appealing initial denials, by the individual concerned, appear in 24 CFR part 16. If additional information or assistance is needed, it may be obtained by contacting: (i) In relation to contesting contents of records, the Departmental Privacy Act, Department of Housing and Urban Development, 451 Seventh Street SW., Room 2256, Washington, DC 20410, or (ii) In relation to appeals of initial denials, the HUD Departmental Privacy Appeals Officers, Office of General Counsel, Department of Housing and Urban Development, 451 Seventh Street SW., Washington, DC 20410. RECORD SOURCE CATEGORIES: The retention and disposal procedures are in keeping with HUD’s records management policies as described in 44 U.S.C. 3101 and 44 U.S.C. 3303. All PII associated with the project will be destroyed by Abt, Abt SRBI and HUD or otherwise rendered irrecoverable per NIST SP 800–88 ‘‘Guidelines for Media Sanitization’’ (September 2006). The data may remain on backup media for a longer period of time, but will be similarly permanently destroyed at the end of the three-year retention period required in the contract. Original data collected directly from participating families, third party data for tracking purposes (e.g. National Change of Address database, credit bureaus), administrative data on HUD’s public housing programs, and non-HUD administrative data such as the Adoption and Foster Care Analysis and Reporting System (AFCARS) data and individual-level data on earnings, wages and the receipt of unemployment insurance. SYSTEM MANAGER(S) AND ADDRESS: tkelley on DSK3SPTVN1PROD with NOTICES RETENTION AND DISPOSAL: [FR Doc. 2014–04202 Filed 2–25–14; 8:45 am] Carol Star, Director of the Program Evaluation Division, Office of Policy Development and Research, Department of Housing and Urban Development, 451 Seventh Street SW., Washington, DC 20410, Telephone Number (202) 402–6139. BILLING CODE 4210–67–P NOTIFICATION AND RECORD ACCESS PROCEDURE: For information, assistance, or inquiry about existence or records, contact Donna Robinson-Stanton, Chief Privacy Officer, Department of Housing and Urban Development, 451 Seventh Street VerDate Mar<15>2010 17:24 Feb 25, 2014 Jkt 232001 EXEMPTION FROM CERTAIN OF PROVISION OF THE ACT: None. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT [Docket No. FR–5763–N–01] Implementation of the Privacy Act of 1974, as Amended; Republication To Delete and Update Privacy Act System of Records Notifications AGENCY: Office of the Chief Information Officer. PO 00000 Frm 00063 Fmt 4703 Sfmt 4703 ACTION: 10825 Notice Republications. Pursuant to the Privacy Act of 1974 (U.S.C. 552a (e) (4)), as amended, and Office of Management and Budget (OMB), Circular No. A–130, notice is hereby given that the Department of Housing and Urban Development (HUD), Office of the Chief Information Officer (OCIO) republishes in the Federal Register actions for 12 program component systems of records. The revisions implemented under this republication are corrective and administrative that refines previously published details for each system of records in a clear and cohesive format. This republication does not meet the threshold criteria established by the Office of Management and Budget (OMB) for a modified system of records report. A more detail descriptions of the present systems are republished under this notice. This notice supersedes all previously published notices. SUMMARY: Effective Date: All revisions included in this republication are complete and accurate as of [January 23, 2014]. DATES: FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Chief Privacy Officer, 451 Seventh Street SW., Washington, DC 20410 (Attention: Capitol View Building, 4th Floor), telephone number: (202) 402–8073. [The above telephone number is not a toll free numbers.] A telecommunications device for hearing- and speech-impaired persons (TTY) is available by calling the Federal Information Relay Service’s tollfree telephone number (800) 877–8339. SUPPLEMENTARY INFORMATION: Republication To Delete and Update Privacy Act Systems of Records Subsequent reviews for 12 systems of records resulted in an update to 3 systems of records and a deletion of 9 systems of records. Final analysis concluded with removing obsolete documentation from the Department’s system of records repository, refining categories of information and republishing information in a clear and cohesive format, and implementing new coding schemes for each systems of records, in an effort to streamline and present each system of records in a coding structure that easily differentiate program specific systems of records. These notices were last published in the Federal Register under separate citations. The Federal Register publications and citations associated E:\FR\FM\26FEN1.SGM 26FEN1 10826 Federal Register / Vol. 79, No. 38 / Wednesday, February 26, 2014 / Notices tkelley on DSK3SPTVN1PROD with NOTICES with each notice can be viewed by going to the Department’s Privacy Web site.1 Deleted Systems—The 9 systems deleted by this republication, and their existing coding structure are listed as follows: 1. HUD/H–3 Single Family Housing Monitoring System 2. HUD/H–8 Property Rental Files 3. HUD/DEPT–20 Single Family Homeownership Assistance Application and Recertification (HARAS) 4. HUD/DEPT–22 Housing Counseling, April 22, 1982 5. HUD/DEPT–23 Single-Family Research Files 6. HUD/DEPT–43 Real Estate owned (REO) Property Files 7. HUD/DEPT–32 Mortgages— Delinquent/Default/Assigned/ Temporary Mortgage Assistance Payments [TMAP] Program 8. HUD/HS–57 (A80N)—Single Family Mortgage Notes System 9. HUD/HS–60 Nonprofit Data Management System (NPDMS) System Updated Systems—This following notices supersede the previously published notices. The 3 systems modified by this republication and their new coding structure are listed as follows: 1. HSNG.SF/HWAA.01 Single Family Acquired Asset Management System (Previously SAMS A80s, published June 20, 2006) 2. HSNG.SF/HWAA.02 Single Family Insurance System CLAIMS Subsystem (HUD/SFH–02, Published November 20, 2007) 3. HSNG.SF/HUF.01 Asset Disposition and Management System (Previously HUD/HS–58, Published October 21, 2008) These systems are those maintained by HUD that included or includes personally identifiable information provided by individuals from which information was or is retrieved by a name of unique identifier. The system revisions encompass programs and services of the Department’s data collection and management practices. Under this republication, the Department proposes to update 3 Privacy Act systems of records, and delete 9 obsolete systems of records, and implement a new coding structure for updated systems of records. This republication allows HUD to organize and re-publish up-to-date information for these systems of records 1 http://portal.hud.gov/hudportal/HUD?src=/ program_offices/cio/privacy/pia/fednotice/SORNs_ LoB VerDate Mar<15>2010 17:24 Feb 25, 2014 Jkt 232001 in a more useful format. The system modifications and deletions incorporate Federal privacy requirements, and HUD policy requirements. The Privacy Act provides certain safeguards for an individual against and invasion of personal privacy by requiring Federal agencies to protect records contained in an agency system of records from unauthorized disclosure, ensure that information is current for its intended use, and that adequate safeguards are provided to prevent misuse of such information. Additionally, the updates reflect the Department’s focus on industry best practices in protecting the personal privacy of the individuals covered by each system notification. This notice for each system of records state the name and location of the record system, the authority for and manner of it operations, the categories of individuals that it covers, the type of records that it contain, the sources of the information for those records, the routines uses of each systems of records, and the system of records exemption types. In addition, each notice include the business address of the HUD officials who will inform interested persons of the procedures whereby they may gain access to and/or request amendments to records pertaining to them. The routine uses that apply to this publication are reiterated based on past publication to clearly communicate the ways in which HUD continues to conducts some of its business practices. Since the republication of system of records notices does not meet the threshold requirements for new or amended system a report was not submitted to the Office of Management and Budget (OMB), the Senate Committee on Homeland Security and Governmental Affairs, and the House Committee on Government Reform as instructed by Paragraph 4c of Appendix l to OMB Circular No. A–130, ‘‘Federal Agencies Responsibilities for Maintaining Records About Individuals,’’ July 25, 1994 (59 FR 37914). Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42 U.S.C. 3535(d). Dated: February 21, 2014. Joseph Milazzo, Deputy Chief Information Officer. HSNG.SF/HWAA.01 SYSTEM NAME: Single Family Acquired Asset Management System. SYSTEM LOCATION: 2020 Union Carbide Drive, South Charleston, WV 25303–2734, and at the HUD Headquarters building, 451 PO 00000 Frm 00064 Fmt 4703 Sfmt 4703 Seventh Street SW., Washington, DC 20410. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who are covered by this system include successful bidders of a HUD-owned property. Also, individuals involved in the sale of HUD/FHA Single-Family homes: Management and Marketing contractors (M&M), HUD employees, Brokers, and Contractors. CATEGORIES OF RECORD IN THE SYSTEM: Files contain identifying information about: Purchasers, such as name, Social Security Number, and current address. HUD Employees, such as Headquarters and Homeownership staff, Brokers, such as Selling Brokers and Closing Agents, Contractors, such as Management and Marketing (M&M) contractors: Mortgagee Compliance Monitor, Asset Managers and Field Service Managers,Vendors, such as appraisers, trade/service vendors, homeowner associations, local/state governments, nonprofit organizations, NSP grantees. In addition, the files contain: HUD–1 information, such as appraisal information, tax payments, sales offer information, contract information, and accounting transactions, 1099 information, such as payees (except taxexempt organizations) who receive $600.00 or more during a single tax year for services provided to HUD, AUTHORITY FOR MAINTENANCE OF THE SYSTEM: National Housing Act as amended (12 U.S.C. 1702 et seq.). HUD is authorized to collect the Social Security Number (SSN) by Section 165(a) of the Housing and Community Development Act of 1987, Public Law 100–242 and by 42 U.S.C. 3543. PURPOSE: SAMS is a management and accounting system for HUD owned and HUD managed single-family properties. The re-engineered application was introduced into production in 1996. SAMS supports HUD staff at Headquarters and Homeownership Centers (HOCs), and HUD’s Management and Marketing (M&M) contractors to track single-family properties from their acquisition by HUD through the steps necessary to resell the properties. SAMS captures pertinent data relating to the properties, including acquisition, maintenance and sales cost, property description and value, bids and sales proceeds, and special program designations. Cases that have been in step 10, and subsequently without accounting activity for two years, are designated for archive and removed from SAMS. As a result of the E:\FR\FM\26FEN1.SGM 26FEN1 Federal Register / Vol. 79, No. 38 / Wednesday, February 26, 2014 / Notices archive process, all related case management and accounting data records are removed from the SAMS database. These case records do however, remain available in P260 and the Single Family Data Warehouse. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act other routine uses include: (a) General Accounting Office (GAO) for audit purposes. (b) Inspector General Office (IG) for audit purposes. (c) IRS for tax purposes to allow payees to submit their 1099 miscellaneous form. (d) Management and Marketing contractors for processing the sale of HUD Homes. (e) Financial Control Contractors for processing for data input. Additionally, refer to Appendix 1, HUD’s Inventory of Routine Uses’’ 2 section for a description of disclosures that may be applicable to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are stored electronically in a computer mainframe. Asset Managers are required to keep closed case files for HUD properties sold for six months. After that, the AMs send the case files to storage. FHA is required to maintain all closed case files for properties for 40 years. RETRIEVABILITY: Records are retrieved by computer search by the FHA Case Number, Property Address, or Purchaser’s name and/or social security number. SAFEGUARDS: Records are maintained in a secured computer network behind HUD’s firewall. Access is limited to authorize personnel and requires a password and user ID before system access is granted. tkelley on DSK3SPTVN1PROD with NOTICES RETENTION AND DISPOSAL: Information is archived electronically and stored on magnetic tapes. Records will be retained and disposed of in accordance with the General Records Schedule included in HUD Handbook 2228.2, appendix 14, items 21–26. Paper base records are destroyed by burn or shredding. Electronic records are purged or deleted from the system when 2 http://portal.hud.gov/hudportal/documents/ huddoc?id=append1.pdf VerDate Mar<15>2010 17:24 Feb 25, 2014 Jkt 232001 10827 eligible to be destroyed using one of the methods described by the NIST SP 800– 88 ‘‘Guideline for media Sanitization’’ (September 2006). Drive, Warminster, PA 18974) and Lockheed Martin (4701 Forbes Boulevard, Lanham, MD 20706) respectively. SYSTEM MANAGER AND ADDRESS: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: TDB, Office of Single Family Asset Management, 451 Seventh Street SW., Room 9184, Washington, DC 20410. RECORDS ACCESS AND NOTIFICATION PROCEDURES: For information, assistance, or inquiry about the existence of records, contact the Privacy Act Officer, Department of Housing and Urban Development, 451 Seventh Street SW., Room 4178, Washington, DC 20410. (Attention: Capitol View Building, 4th Floor). Provide verification of your identity by providing two proofs of official identification. Your verification of identity must include your original signature and must be notarized. The Department’s rules for providing access to records to the individual concerned appear in 24 CFR part 16. CONTESTING RECORD PROCEDURES: Procedures for the amendment or correction of records, and for applicants want to appeal initial agency determination appear in 24 CFR part 16. If additional information is needed, contact: (i) In relation to contesting contents of records, the Privacy Act Officer at HUD, 451 Seventh Street SW., Room 4178 (Attention: Capitol View Building, 4th Floor), DC 20410; (ii) In relation to appeals of initial denials, HUD, Departmental Privacy Appeals Officer, Office of General Counsel, 451 Seventh Street SW., Washington, DC 20410. RECORD SOURCE CATEGORIES: Purchasers, brokers, appraisers, contractors, and HUD employees. EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT: None. HSNG.SF/HWAA.02 SYSTEM NAME: Single Family Insurance System— Claims Subsystem (A43C). SYSTEM LOCATION: The U.S. Department of Housing and Urban Development, 451 Seventh Street SW., Washington, DC 20410, and at the Single Family Insurance System— Claims Subsystem software is located on HUD’s mainframe, which is located at 3200 Kanawha Turnpike. Building 6000, South Charleston, WV 25303. Backup facilities and infrastructure services are provided by SUNGUARD (184 Railroad PO 00000 Frm 00065 Fmt 4703 Sfmt 4703 A43C maintains data on mortgagors that have obtained a HUD insured mortgage. The system also records the servicer and holder of HUD insured mortgages. CATEGORIES OF RECORDS IN THE SYSTEM: The Single Family Insurance System—Claims Subsystem includes mortgagor data such as FHA case number, mortgagor name, mortgagor Social Security Number, property address, and mortgage amount. Stored holder information includes the holder mortgagee name, holder number, holder address, and mortgagee reference number. Stored servicer information includes the servicer mortgagee name, servicer number, and servicer address. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: U.S. Housing Act of 1937 as amended (Pub. L. 75–412); National Housing Act of 1934; 24 CFR 203.35 (2013); 24 CFR 200.6 (2013); and 24 CFR 5.216 (2013). DESCRIPTION AND SYSTEM PURPOSES: The Single Family Insurance System—Claims Subsystem (CLAIMS) processes single family (SF) insurance claims against defaulted loans. CLAIMS also processes accounts receivables relating to SF claims, performs collection activities, processes cash receipts, and records accounts receivable activities as well as providing accounting information to users. The claims process is initiated when a servicing mortgagee completes and submits an application for Single Family Insurance Benefits (HUD Form 27011) to HUD headquarters, via Electronic Data Interchange (EDI), the FHA Connection, or paper. Each type of claim requires the submission of a Part A (Initial Application) and Part B (Fiscal Data). When submitting a paper conveyance claim, a Title Approval Letter (TAL) must accompany the claim. However, when transmitting the claim through EDI, the TAL is not submitted with the conveyance claim because the title approval data from A80S-Single Family Acquired Asset Management System (SAMS) is stored in an authorization file. Collection of a borrower’s PII isn’t required for performance of A43C’s objective per say. A43C is a subset of A43 which is the system of record for insured single family loans. Prior to payment of claim for an insured loan through A43C, the loan needs to first be issued and insured E:\FR\FM\26FEN1.SGM 26FEN1 10828 Federal Register / Vol. 79, No. 38 / Wednesday, February 26, 2014 / Notices through A43. And in the process of the borrower obtaining an FHA-insured loan, their PII is required to be collected. tkelley on DSK3SPTVN1PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552 a(b) of the Privacy Act, other routine uses are as follows: 1. U.S. Treasury: A43C provides the Electronic Funds Transfer disbursement information to Treasury for claim payments. 2. eBits: Automated mailing contractor—Advice of Payment, (AOP), Billing, and Title Approval letters. 3. Federal Housing Administration (FHA)-Approved Lenders: Lenders submit claims using the Single Family Application for Insurance Benefits (Form HUD–27011) via Electronic Data Interchange (EDI), the FHA Connection, or paper. Form HUD–27011 includes PII such as name, Social Security Number, and property address. Upon analysis of the claim, the lender will receive from HUD TS824, ‘‘Request for Correction’’, stating any deficiencies that need to be corrected, or TS820, AOP, informing the lender that the claim has been paid. 4. SFIS (A43): The purpose of the outgoing interface to SFIS is to update the FHA insurance status to ‘‘CLAIM’’ and to provide an effective date for the status change upon authorization of a claim for payment. 5. CAIVRS (F57): Outgoing—With authorized lenders and Federal agencies for the purpose of prescreening applicants for loans or loans guaranteed by the Federal Government for the purpose of evaluating a loan applicant’s creditworthiness. Provision of the Social Security Numbers of mortgagors associated with the initial claim payment (Part A) over the past three years. 6. FHASL (PO13): FHASL is provided with paid claims fiscal data from SFIS– CS and Loss Mitigation on a daily and monthly basis. 7. SFHEDW (D64A): SFIS–CS data is extracted and uploaded to the SFHEDW for analysis on a weekly basis. 8. CHUMS (F17): SFIS–CS receives indemnification information related to specific cases from CHUMS on a daily basis. 9. SAMS (A80S): Outgoing—Provides financial information for paid Conveyance claims or paid Supplemental claims with an original paid Conveyance claim on a daily basis. Additionally, the SAMS extract file (from ARS) provides case-level information for established and adjusted VerDate Mar<15>2010 17:24 Feb 25, 2014 Jkt 232001 receivables on a monthly basis. Incoming—Defines whether Title Evidence was approved; title approval is a pre-requisite for processing Part B Conveyance claims. 10. SFMNS/IFS (A80N): Provides the Strategy Group with paid Loss Mitigation—Partial Claims (Claim Type 33) data daily for the monitoring of these Secretary-held subordinate notes. 11. FHAC (F17C): Outgoing—Provides lenders and HUD users with case status information and title approval via the Internet. Incoming—Provides the capability for authorized lender employees to submit individual claims for specified claim types. 12. IMF (F51): SFICS accesses the IMF to obtain lender institution information for the purpose of EFT payment and address generation. 13. EDIS (U26A): Transfer of the TS 998 to confirm receipt of a claim transmitted via Electronic Data Interchange. Transfer of the TS 820 and TS824 files to the respective trading partners for the servicer or holder to indicate either payment or suspension of incoming claims received as TS260 transactions. The TS824 transactions are error records from the A43C batch load process. 14. GNMA: Provides GNMA with paid claims information for FHA-insured loans in GNMA pools. 15. Fannie Mae: Fannie Mae, as a holder, receives data regarding paid claims information for FHA-insured loans through an Advice of Payment. Additionally, refer to Appendix 1, HUD’s Inventory of Routine Uses’’ 3 section for a description of disclosures that may be applicable to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Various types of storage media are used depending on the method used for filing a claim. Paper claims are filed at our contractor’s office after processing, while disks and tapes are used to store electronic records in multiple computer record systems. Computer Center: 2020 Union Carbide Drive, South Charleston, WV 25303. RETRIEVABILITY: Data regarding a claim filed on a HUD insured property is obtained using the FHA Case Number, property address, mortgagor’s name, mortgagee servicing number, or mortgagee holder number. Data retrieval can be performed in several ways: Standard reports, access 3 http://portal.hud.gov/hudportal/documents/ huddoc?id=append1.pdf PO 00000 Frm 00066 Fmt 4703 Sfmt 4703 via online pre-programmed CICS screens in A43C, access via the FHA Connection for case information, and the Data Warehouse (D64A). SAFEGUARDS: Safeguards that are in place include: Lockable file cabinets; Secured computer facilities at HUD and their contractor’s offices; Background checks of all HUD employees and contractor staff; Computer access to the multiple HUD record systems is restricted by passwords, defined individual access profiles (least privileges), and access to specified data fields is restricted. Users, whether at HUD Headquarters or the Homeownership Centers, obtain access to CLAIMS through a HUD INET communication link from their LAN to the IBM mainframe computer; Data is transmitted over secure T–1 and Shiva lines; Information about conveyed properties is available to the public via the Internet for marketing purposes. However, information covered by the Privacy Act of 1974 and the Right to Financial Privacy Act (12 U.S.C. 3401 et seq.) is not incorporated in any Internet site. RETENTION AND DISPOSAL: Obsolete data/backup tapes and/or hard drives are degaussed per DoD standards prior to disposal, release out of organizational control, or release for reuse. Further, tapes and hard drives are physically destroyed through shredding per DoD standards. However, defective/ failed EMC SAND drives aren’t degaussed or destroyed. Data is stored in a SAN and HPES uses a governmentapproved data wipe software. HPES then physically destroys the disk. SYSTEM MANAGER(S) AND ADDRESS: Director, Single Family Post Insurance Division and Chief, Single Family Claims Branch; HUD, 451 Seventh Street SW., Room 6248, Washington, DC 20410. NOTIFICATION AND RECORDS ACCESS PROCEDURES: The Department’s rules for providing access to records to the individual concerned are in accordance with 24 CFR part 16—Implementation of the Privacy Act of 1974. Individuals seeking information, assistance, or inquiry about the existence of records can contact the Departmental Privacy Act Officer at the Department of Housing and Urban Development, 451 Seventh Street SW., Room 4156, Washington, DC 20410. Written requests must include the full name, current address, and telephone number of the individual making the request, as well as proof of identity, including a description of the E:\FR\FM\26FEN1.SGM 26FEN1 Federal Register / Vol. 79, No. 38 / Wednesday, February 26, 2014 / Notices RECORD ACCESS PROCEDURES: The Department’s rules for providing access to an individual’s records appear in 24 CFR Part 16—Implementation of the Privacy Act of 1974. If additional information or assistance is required, contact the Departmental Privacy Act Officer. the sale of HUD/FHA single-family homes Management and Marketing contractors (M&M), HUD employees, brokers, Name and Address identifier contractors, and financial control contractors. CATEGORIES OF RECORD IN THE SYSTEM: requester’s relation to the information in question. The procedures for requesting amendment or correction of records appear in 24 CFR part 16. If additional information is needed, contact: (i.) In relation to contesting contents of records, the Privacy Act Officer at HUD, 451 Seventh Street SW., Room 4178 (Attention: Capitol View Building, 4th Floor), (202) 402–8073, Washington, DC 20410; (ii.) In relation to appeals of initial denials, HUD, Departmental Privacy Appeals Officer, Office of General Counsel, 451 Seventh Street SW., Washington, DC 20410. Files contain identifying information about successful bidders, such as name, Social Security Number, and current address. In addition, the files contain appraisal information, tax payments, purchase sales offer information, HUD– 1, purchase contract information, vendor information, and Management and Marketing contractor invoice information. Additional Nonprofit/ Government entity Business Documentation: (IRS Letters for Determination of Nonprofit Status, Articles of Organization; Mortgage Notes, W–9/SAMS–1111), Property Report Documentation (Median Income certification) and limited information about the homebuyers; such as, their name, and address, SSN, and race/ ethnicity characteristics. RECORD SOURCE CATEGORIES: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Record source categories include HUD/FHA Claims for Insurance Benefits, subject individuals; other individuals; credit bureaus; financial institutions; other corporations or firms; federal government agencies; nonfederal (including foreign, state and local) government agencies; real estate brokers and agents. National Housing Act as amended (12 U.S.C. 1702 et seq.). Housing and Urban Development 24 CFR 200.194 (Part 200— Introduction to FHA Programs)— Placement of Nonprofit Organization on Nonprofit Organization Roster. 42 U.S.C. 3543—Sec. 3543 Preventing fraud and abuse in Department of Housing and Urban Development programs, National Housing Act, Section 235(b), Public Law 479, 48 Stat. 12 U.S.C. 1701 et seq., Section 165 (a) of the Housing and Community Development Act of 1987, Public Law 100–242, Section 904 of the Stewart B. McKinney Homeless Assistance Amendments Act of 1988, Public Law 100–628. Purpose: ADAMS/P260 is a case management system for HUD owned and HUD managed single-family properties. The P260 application was introduced into production in 2010. ADAMS/P260 supports HUD staff at Headquarters and Homeownership Centers (HOCs), and HUD’s Management and Marketing (M&M) contractors to track single-family properties from their acquisition by HUD through the steps necessary to resell the properties. ADAMS/P260 captures pertinent data relating to the properties, including acquisition, maintenance and sales cost, property description and value, bids and sales proceeds, and special program designations. ADAMS/P260 also tracks and monitors certain events after sales under the Good Neighbor Next Door, CONTESTING RECORD PROCEDURES: EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT: None. HSNG.SF/HUF.01 SYSTEM NAME: Asset Disposition and Management System (ADAMS–VBSP–P260). SYSTEM LOCATION: SunGard, 1001 E Campbell Road, Richardson, TX 75081; SunGard, 120 Van Buren Street, Suite 202, Phoenix, AZ 85004 (Disaster Recovery site) Federal Records Center (at retirement), and at the HUD Headquarters building, 451 Seventh Street SW., Washington, DC 20410. tkelley on DSK3SPTVN1PROD with NOTICES CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who are covered by this system include successful bidders of a HUD-owned property, non-profit organizations, Government Entities, Nonprofit board members and key staff and Asset Control Area (ACA) participants approved by HUD to purchase HUD/FHA single-family homes. Also, individuals involved in VerDate Mar<15>2010 17:24 Feb 25, 2014 Jkt 232001 PO 00000 Frm 00067 Fmt 4703 Sfmt 4703 10829 non-profit, and ACA sales programs. Additional Nonprofit/Government entity web-based program management tools improve the application, recertification, and reporting process for organizations that participate in the Office of Single Family Housing (OSFH) activities and to assist HUD staff with the daily administration of FHA’s Nonprofit Program activities. HUD maintains a roster of nonprofit organizations that are qualified to participate in certain specified FHA activities. The Nonprofit data used by HUD staff to: (1) Verify an agency’s eligibility to participate in the program; (2) to validate that no conflicts of interest exists amongst board members, employees, business partners, and homebuyers; (3) to validate that discounted HUD–REO homes were sold to eligible buyers; and (4) to determine that participating agencies have not exceeded profit limits on the re-sale of HUD–REO homes purchased through the discount program. However, because Government entities do not need approval to participate in the program they are not required to submit any business documentation or documentation on any governing boards or key staff. Government entities are required to submit property reports documenting the purchase and sell of REO discount properties. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act other routine uses include: (a) General Accounting Office (GAO) for audit purposes. (b) IRS for tax reporting purposes. (c) Management and Marketing contractors for processing sales of HUD Homes as authorized by 24 CFR Part 291. Additionally, refer to Appendix 1, HUD’s Inventory of Routine Uses’’ 4 section for a description of disclosures that may be applicable to this system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are stored electronically in a computer mainframe. No manual/paper based records. RETRIEVABILITY: Records are searched by FHA case number, property address (including other geographical characteristics such 4 http://portal.hud.gov/hudportal/documents/ huddoc?id=append1.pdf. E:\FR\FM\26FEN1.SGM 26FEN1 10830 Federal Register / Vol. 79, No. 38 / Wednesday, February 26, 2014 / Notices as contract area, property state/city/ county/zip code, HUD Homeownership Center), contractor ID/name, or nonprofit/government agency name. No paper based records. (iv.) In relation to appeals of initial denials, HUD, Departmental Privacy Appeals Officer, Office of General Counsel, 451 Seventh Street SW., Washington, DC 20410. SAFEGUARDS: RECORD SOURCE CATEGORIES: Records are maintained in a secured computer network. Access is limited to authorized personnel. ADAMS (P260) access requires two levels of logins to access the system. The first login uses HUD Siteminder system to verify that the user has active HUD authorization. The second login uses ADAMS (P260) internal security system to set permissions for data access and system functionality. No paper based records. Purchasers, Brokers, appraisers, contractors, Nonprofit/Government entities, and HUD employees. RETENTION AND DISPOSAL: Information is archived electronically. Records will be retained and disposed of in accordance with the General Records Schedule included in HUD Handbook 2228.2, appendix 14, items 21–26. At system retirement, records may be retained at the Federal Records Center. Paper base records are destroyed by burn or shredding. Electronic records are purged or deleted from the system when eligible to be destroyed using one of the methods described by the NIST SP 800–88 ‘‘Guideline for media Sanitization’’ (September 2006). SYSTEM MANAGER AND ADDRESS: Shawn Walkey, Office of Single Family Asset Management, 451 Seventh Street SW., Room 9182, Washington, DC 20410. NOTIFICATION AND RECORD ACCESS PROCEDURES: For information, assistance, or inquiry about the existence of records, contact the Privacy Act Officer, Department of Housing and Urban Development, 451 Seventh Street SW., Room 4178, Washington, DC 20410. (Attention: Capitol View Building, 4th Floor). Provide verification of your identity by providing two proofs of official identification. Your verification of identity must include your original signature and must be notarized. The Department’s rules for providing access to records to the individual concerned appear in 24 CFR part 16. tkelley on DSK3SPTVN1PROD with NOTICES CONTESTING RECORD PROCEDURES: The procedures for requesting amendment or correction of records appear in 24 CFR part 16. If additional information is needed, contact: (iii.) In relation to contesting contents of records, the Privacy Act Officer at HUD, 451 Seventh Street SW., Room 4178 (Attention: Capitol View Building, 4th Floor), (202) 402–8073, Washington, DC 20410; VerDate Mar<15>2010 17:24 Feb 25, 2014 Jkt 232001 EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT: None. [FR Doc. 2014–04203 Filed 2–25–14; 8:45 am] BILLING CODE 4210–67–P DEPARTMENT OF THE INTERIOR Fish and Wildlife Service [FWS–R8–ES–2013–N214; 80221–1113– 0000–C2] Endangered and Threatened Wildlife and Plants; Final Recovery Plan for Tidal Marsh Ecosystems of Northern and Central California Fish and Wildlife Service, Interior. ACTION: Notice of document availability. AGENCY: We, the U.S. Fish and Wildlife Service, announce the availability of the final recovery plan for three endangered plants, Cirsium hydrophilum var. hydrophilum (Suisun thistle), Chloropyron molle ssp. molle (soft bird’s-beak), and Suaeda californica (California sea-blite), and two endangered animals, California clapper rail (Rallus longirostris obsoletus) and salt marsh harvest mouse (Reithrodontomys raviventris). The recovery plan includes recovery objectives and criteria, and specific actions necessary to achieve downlisting and delisting from the Federal Lists of Endangered and Threatened Wildlife and Plants. ADDRESSES: You may obtain a copy of the recovery plan from our Web site at http://www.fws.gov/endangered/ species/recovery-plans.html. Alternatively, you may contact the Sacramento Fish and Wildlife Office, U.S. Fish and Wildlife Service, 2800 Cottage Way, Suite W–2605, Sacramento, CA 95825 (telephone 916– 414–6700). FOR FURTHER INFORMATION CONTACT: Jennifer Norris, Field Supervisor, at the above street address or telephone number (see ADDRESSES). SUPPLEMENTARY INFORMATION: SUMMARY: PO 00000 Frm 00068 Fmt 4703 Sfmt 4703 Background Recovery of endangered or threatened animals and plants to the point where they are again secure, self-sustaining members of their ecosystems is a primary goal of our endangered species program and the Endangered Species Act of 1973, as amended (Act; 16 U.S.C. 1531 et seq.). Recovery means improvement of the status of listed species to the point at which listing is no longer appropriate under the criteria specified in section 4(a)(1) of the Act. The Act requires the development of recovery plans for listed species, unless such a plan would not promote the conservation of a particular species. The three plants, Cirsium hydrophilum var. hydrophilum, Chloropyron molle ssp. molle, and Suaeda californica, along with both animals, California clapper rail and salt marsh harvest mouse, inhabit tidal marsh ecosystems in central California. We listed C. hydrophilum var. hydrophilum and C. molle ssp. molle on November 20, 1997 (62 FR 61916), and S. californica on December 15, 1994 (59 FR 64613). C. molle ssp. molle is the currently accepted scientific name for this species, although the species was originally listed under the scientific name Cordylanthus mollis ssp. mollis and remains listed that way in the List of Endangered and Threatened Plants at 50 CFR 17.12(h). However, we will soon issue a proposed rule to update the taxonomy for this species on the List of Endangered and Threatened Plants, so throughout the rest of this document we refer to this species with the scientific name C. molle ssp. molle. We listed the California clapper rail and salt marsh harvest mouse on October 13, 1970 (35 FR 16047). A recovery plan for the California clapper rail and salt marsh harvest mouse was published on November 16, 1984 (USFWS 1984, pp. 1–141). However, since a substantial amount of additional information is now available, it is appropriate to revise the plan to incorporate this new information, and to add the more recently listed plant species into the recovery program. Further, the plan has been expanded to include a comprehensive restoration and management component of the tidal marsh ecosystems of the area. In addition to the five entities above, the Tidal Marsh Ecosystems of Northern and Central California recovery plan includes information related to Chloropyron maritimum ssp. maritimum (salt marsh bird’s-beak), which we listed as endangered on September 28, 1978 (43 FR 44810). C. maritimum ssp. maritimum is the E:\FR\FM\26FEN1.SGM 26FEN1

Agencies

[Federal Register Volume 79, Number 38 (Wednesday, February 26, 2014)]
[Notices]
[Pages 10825-10830]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-04203]


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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

[Docket No. FR-5763-N-01]


Implementation of the Privacy Act of 1974, as Amended; 
Republication To Delete and Update Privacy Act System of Records 
Notifications

AGENCY: Office of the Chief Information Officer.

ACTION: Notice Republications.

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SUMMARY: Pursuant to the Privacy Act of 1974 (U.S.C. 552a (e) (4)), as 
amended, and Office of Management and Budget (OMB), Circular No. A-130, 
notice is hereby given that the Department of Housing and Urban 
Development (HUD), Office of the Chief Information Officer (OCIO) 
republishes in the Federal Register actions for 12 program component 
systems of records. The revisions implemented under this republication 
are corrective and administrative that refines previously published 
details for each system of records in a clear and cohesive format. This 
republication does not meet the threshold criteria established by the 
Office of Management and Budget (OMB) for a modified system of records 
report. A more detail descriptions of the present systems are 
republished under this notice. This notice supersedes all previously 
published notices.

DATES: Effective Date: All revisions included in this republication are 
complete and accurate as of [January 23, 2014].

FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Chief Privacy 
Officer, 451 Seventh Street SW., Washington, DC 20410 (Attention: 
Capitol View Building, 4th Floor), telephone number: (202) 402-8073. 
[The above telephone number is not a toll free numbers.] A 
telecommunications device for hearing- and speech-impaired persons 
(TTY) is available by calling the Federal Information Relay Service's 
toll-free telephone number (800) 877-8339.

SUPPLEMENTARY INFORMATION:

Republication To Delete and Update Privacy Act Systems of Records

    Subsequent reviews for 12 systems of records resulted in an update 
to 3 systems of records and a deletion of 9 systems of records. Final 
analysis concluded with removing obsolete documentation from the 
Department's system of records repository, refining categories of 
information and republishing information in a clear and cohesive 
format, and implementing new coding schemes for each systems of 
records, in an effort to streamline and present each system of records 
in a coding structure that easily differentiate program specific 
systems of records. These notices were last published in the Federal 
Register under separate citations. The Federal Register publications 
and citations associated

[[Page 10826]]

with each notice can be viewed by going to the Department's Privacy Web 
site.\1\
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    Deleted Systems--The 9 systems deleted by this republication, and 
their existing coding structure are listed as follows:

1. HUD/H-3 Single Family Housing Monitoring System
2. HUD/H-8 Property Rental Files
3. HUD/DEPT-20 Single Family Homeownership Assistance Application and 
Recertification (HARAS)
4. HUD/DEPT-22 Housing Counseling, April 22, 1982
5. HUD/DEPT-23 Single-Family Research Files
6. HUD/DEPT-43 Real Estate owned (REO) Property Files
7. HUD/DEPT-32 Mortgages--Delinquent/Default/Assigned/Temporary 
Mortgage Assistance Payments [TMAP] Program
8. HUD/HS-57 (A80N)--Single Family Mortgage Notes System
9. HUD/HS-60 Nonprofit Data Management System (NPDMS) System

    Updated Systems--This following notices supersede the previously 
published notices. The 3 systems modified by this republication and 
their new coding structure are listed as follows:

1. HSNG.SF/HWAA.01 Single Family Acquired Asset Management System 
(Previously SAMS A80s, published June 20, 2006)
2. HSNG.SF/HWAA.02 Single Family Insurance System CLAIMS Subsystem 
(HUD/SFH-02, Published November 20, 2007)
3. HSNG.SF/HUF.01 Asset Disposition and Management System (Previously 
HUD/HS-58, Published October 21, 2008)

    These systems are those maintained by HUD that included or includes 
personally identifiable information provided by individuals from which 
information was or is retrieved by a name of unique identifier. The 
system revisions encompass programs and services of the Department's 
data collection and management practices. Under this republication, the 
Department proposes to update 3 Privacy Act systems of records, and 
delete 9 obsolete systems of records, and implement a new coding 
structure for updated systems of records.
    This republication allows HUD to organize and re-publish up-to-date 
information for these systems of records in a more useful format. The 
system modifications and deletions incorporate Federal privacy 
requirements, and HUD policy requirements. The Privacy Act provides 
certain safeguards for an individual against and invasion of personal 
privacy by requiring Federal agencies to protect records contained in 
an agency system of records from unauthorized disclosure, ensure that 
information is current for its intended use, and that adequate 
safeguards are provided to prevent misuse of such information. 
Additionally, the updates reflect the Department's focus on industry 
best practices in protecting the personal privacy of the individuals 
covered by each system notification. This notice for each system of 
records state the name and location of the record system, the authority 
for and manner of it operations, the categories of individuals that it 
covers, the type of records that it contain, the sources of the 
information for those records, the routines uses of each systems of 
records, and the system of records exemption types. In addition, each 
notice include the business address of the HUD officials who will 
inform interested persons of the procedures whereby they may gain 
access to and/or request amendments to records pertaining to them. The 
routine uses that apply to this publication are reiterated based on 
past publication to clearly communicate the ways in which HUD continues 
to conducts some of its business practices.
    Since the republication of system of records notices does not meet 
the threshold requirements for new or amended system a report was not 
submitted to the Office of Management and Budget (OMB), the Senate 
Committee on Homeland Security and Governmental Affairs, and the House 
Committee on Government Reform as instructed by Paragraph 4c of 
Appendix l to OMB Circular No. A-130, ``Federal Agencies 
Responsibilities for Maintaining Records About Individuals,'' July 25, 
1994 (59 FR 37914).

    Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42 U.S.C. 3535(d).

    Dated: February 21, 2014.
Joseph Milazzo,
Deputy Chief Information Officer.
HSNG.SF/HWAA.01

System name:
    Single Family Acquired Asset Management System.

System location:
    2020 Union Carbide Drive, South Charleston, WV 25303-2734, and at 
the HUD Headquarters building, 451 Seventh Street SW., Washington, DC 
20410.

Categories of individuals covered by the system:
    Individuals who are covered by this system include successful 
bidders of a HUD-owned property. Also, individuals involved in the sale 
of HUD/FHA Single-Family homes: Management and Marketing contractors 
(M&M), HUD employees, Brokers, and Contractors.

Categories of record in the system:
    Files contain identifying information about: Purchasers, such as 
name, Social Security Number, and current address. HUD Employees, such 
as Headquarters and Homeownership staff, Brokers, such as Selling 
Brokers and Closing Agents, Contractors, such as Management and 
Marketing (M&M) contractors: Mortgagee Compliance Monitor, Asset 
Managers and Field Service Managers,Vendors, such as appraisers, trade/
service vendors, homeowner associations, local/state governments, 
nonprofit organizations, NSP grantees. In addition, the files contain: 
HUD-1 information, such as appraisal information, tax payments, sales 
offer information, contract information, and accounting transactions, 
1099 information, such as payees (except tax-exempt organizations) who 
receive $600.00 or more during a single tax year for services provided 
to HUD,

Authority for maintenance of the system:
    National Housing Act as amended (12 U.S.C. 1702 et seq.). HUD is 
authorized to collect the Social Security Number (SSN) by Section 
165(a) of the Housing and Community Development Act of 1987, Public Law 
100-242 and by 42 U.S.C. 3543.

Purpose:
    SAMS is a management and accounting system for HUD owned and HUD 
managed single-family properties. The re-engineered application was 
introduced into production in 1996. SAMS supports HUD staff at 
Headquarters and Homeownership Centers (HOCs), and HUD's Management and 
Marketing (M&M) contractors to track single-family properties from 
their acquisition by HUD through the steps necessary to resell the 
properties. SAMS captures pertinent data relating to the properties, 
including acquisition, maintenance and sales cost, property description 
and value, bids and sales proceeds, and special program designations. 
Cases that have been in step 10, and subsequently without accounting 
activity for two years, are designated for archive and removed from 
SAMS. As a result of the

[[Page 10827]]

archive process, all related case management and accounting data 
records are removed from the SAMS database. These case records do 
however, remain available in P260 and the Single Family Data Warehouse.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act other routine uses include:
    (a) General Accounting Office (GAO) for audit purposes.
    (b) Inspector General Office (IG) for audit purposes.
    (c) IRS for tax purposes to allow payees to submit their 1099 
miscellaneous form.
    (d) Management and Marketing contractors for processing the sale of 
HUD Homes.
    (e) Financial Control Contractors for processing for data input.
    Additionally, refer to Appendix 1, HUD's Inventory of Routine 
Uses'' \2\ section for a description of disclosures that may be 
applicable to this system.
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    \2\ http://portal.hud.gov/hudportal/documents/huddoc?id=append1.pdf
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Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored electronically in a computer mainframe.
    Asset Managers are required to keep closed case files for HUD 
properties sold for six months. After that, the AMs send the case files 
to storage. FHA is required to maintain all closed case files for 
properties for 40 years.

Retrievability:
    Records are retrieved by computer search by the FHA Case Number, 
Property Address, or Purchaser's name and/or social security number.

Safeguards:
    Records are maintained in a secured computer network behind HUD's 
firewall. Access is limited to authorize personnel and requires a 
password and user ID before system access is granted.

Retention and disposal:
    Information is archived electronically and stored on magnetic 
tapes. Records will be retained and disposed of in accordance with the 
General Records Schedule included in HUD Handbook 2228.2, appendix 14, 
items 21-26. Paper base records are destroyed by burn or shredding. 
Electronic records are purged or deleted from the system when eligible 
to be destroyed using one of the methods described by the NIST SP 800-
88 ``Guideline for media Sanitization'' (September 2006).

System manager and address:
    TDB, Office of Single Family Asset Management, 451 Seventh Street 
SW., Room 9184, Washington, DC 20410.

Records Access and Notification procedures:
    For information, assistance, or inquiry about the existence of 
records, contact the Privacy Act Officer, Department of Housing and 
Urban Development, 451 Seventh Street SW., Room 4178, Washington, DC 
20410. (Attention: Capitol View Building, 4th Floor). Provide 
verification of your identity by providing two proofs of official 
identification. Your verification of identity must include your 
original signature and must be notarized. The Department's rules for 
providing access to records to the individual concerned appear in 24 
CFR part 16.

Contesting record procedures:
    Procedures for the amendment or correction of records, and for 
applicants want to appeal initial agency determination appear in 24 CFR 
part 16. If additional information is needed, contact:
    (i) In relation to contesting contents of records, the Privacy Act 
Officer at HUD, 451 Seventh Street SW., Room 4178 (Attention: Capitol 
View Building, 4th Floor), DC 20410;
    (ii) In relation to appeals of initial denials, HUD, Departmental 
Privacy Appeals Officer, Office of General Counsel, 451 Seventh Street 
SW., Washington, DC 20410.

Record source categories:
    Purchasers, brokers, appraisers, contractors, and HUD employees.

Exemptions from certain provisions of the act:
    None.
HSNG.SF/HWAA.02

System Name:
    Single Family Insurance System--Claims Subsystem (A43C).

System Location:
    The U.S. Department of Housing and Urban Development, 451 Seventh 
Street SW., Washington, DC 20410, and at the Single Family Insurance 
System--Claims Subsystem software is located on HUD's mainframe, which 
is located at 3200 Kanawha Turnpike. Building 6000, South Charleston, 
WV 25303. Backup facilities and infrastructure services are provided by 
SUNGUARD (184 Railroad Drive, Warminster, PA 18974) and Lockheed Martin 
(4701 Forbes Boulevard, Lanham, MD 20706) respectively.

Categories of Individuals Covered by the System:
    A43C maintains data on mortgagors that have obtained a HUD insured 
mortgage. The system also records the servicer and holder of HUD 
insured mortgages.

Categories of Records in the System:
    The Single Family Insurance System--Claims Subsystem includes 
mortgagor data such as FHA case number, mortgagor name, mortgagor 
Social Security Number, property address, and mortgage amount. Stored 
holder information includes the holder mortgagee name, holder number, 
holder address, and mortgagee reference number. Stored servicer 
information includes the servicer mortgagee name, servicer number, and 
servicer address.

Authority for Maintenance of the System:
    U.S. Housing Act of 1937 as amended (Pub. L. 75-412); National 
Housing Act of 1934; 24 CFR 203.35 (2013); 24 CFR 200.6 (2013); and 24 
CFR 5.216 (2013).

Description and System Purposes:
    The Single Family Insurance System--Claims Subsystem (CLAIMS) 
processes single family (SF) insurance claims against defaulted loans. 
CLAIMS also processes accounts receivables relating to SF claims, 
performs collection activities, processes cash receipts, and records 
accounts receivable activities as well as providing accounting 
information to users. The claims process is initiated when a servicing 
mortgagee completes and submits an application for Single Family 
Insurance Benefits (HUD Form 27011) to HUD headquarters, via Electronic 
Data Interchange (EDI), the FHA Connection, or paper. Each type of 
claim requires the submission of a Part A (Initial Application) and 
Part B (Fiscal Data). When submitting a paper conveyance claim, a Title 
Approval Letter (TAL) must accompany the claim. However, when 
transmitting the claim through EDI, the TAL is not submitted with the 
conveyance claim because the title approval data from A80S-Single 
Family Acquired Asset Management System (SAMS) is stored in an 
authorization file. Collection of a borrower's PII isn't required for 
performance of A43C's objective per say. A43C is a subset of A43 which 
is the system of record for insured single family loans. Prior to 
payment of claim for an insured loan through A43C, the loan needs to 
first be issued and insured

[[Page 10828]]

through A43. And in the process of the borrower obtaining an FHA-
insured loan, their PII is required to be collected.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552 a(b) of the Privacy Act, other routine uses are as follows:
    1. U.S. Treasury: A43C provides the Electronic Funds Transfer 
disbursement information to Treasury for claim payments.
    2. eBits: Automated mailing contractor--Advice of Payment, (AOP), 
Billing, and Title Approval letters.
    3. Federal Housing Administration (FHA)-Approved Lenders: Lenders 
submit claims using the Single Family Application for Insurance 
Benefits (Form HUD-27011) via Electronic Data Interchange (EDI), the 
FHA Connection, or paper. Form HUD-27011 includes PII such as name, 
Social Security Number, and property address. Upon analysis of the 
claim, the lender will receive from HUD TS824, ``Request for 
Correction'', stating any deficiencies that need to be corrected, or 
TS820, AOP, informing the lender that the claim has been paid.
    4. SFIS (A43): The purpose of the outgoing interface to SFIS is to 
update the FHA insurance status to ``CLAIM'' and to provide an 
effective date for the status change upon authorization of a claim for 
payment.
    5. CAIVRS (F57): Outgoing--With authorized lenders and Federal 
agencies for the purpose of prescreening applicants for loans or loans 
guaranteed by the Federal Government for the purpose of evaluating a 
loan applicant's creditworthiness. Provision of the Social Security 
Numbers of mortgagors associated with the initial claim payment (Part 
A) over the past three years.
    6. FHASL (PO13): FHASL is provided with paid claims fiscal data 
from SFIS-CS and Loss Mitigation on a daily and monthly basis.
    7. SFHEDW (D64A): SFIS-CS data is extracted and uploaded to the 
SFHEDW for analysis on a weekly basis.
    8. CHUMS (F17): SFIS-CS receives indemnification information 
related to specific cases from CHUMS on a daily basis.
    9. SAMS (A80S): Outgoing--Provides financial information for paid 
Conveyance claims or paid Supplemental claims with an original paid 
Conveyance claim on a daily basis. Additionally, the SAMS extract file 
(from ARS) provides case-level information for established and adjusted 
receivables on a monthly basis. Incoming--Defines whether Title 
Evidence was approved; title approval is a pre-requisite for processing 
Part B Conveyance claims.
    10. SFMNS/IFS (A80N): Provides the Strategy Group with paid Loss 
Mitigation--Partial Claims (Claim Type 33) data daily for the 
monitoring of these Secretary-held subordinate notes.
    11. FHAC (F17C): Outgoing--Provides lenders and HUD users with case 
status information and title approval via the Internet. Incoming--
Provides the capability for authorized lender employees to submit 
individual claims for specified claim types.
    12. IMF (F51): SFICS accesses the IMF to obtain lender institution 
information for the purpose of EFT payment and address generation.
    13. EDIS (U26A): Transfer of the TS 998 to confirm receipt of a 
claim transmitted via Electronic Data Interchange. Transfer of the TS 
820 and TS824 files to the respective trading partners for the servicer 
or holder to indicate either payment or suspension of incoming claims 
received as TS260 transactions. The TS824 transactions are error 
records from the A43C batch load process.
    14. GNMA: Provides GNMA with paid claims information for FHA-
insured loans in GNMA pools.
    15. Fannie Mae: Fannie Mae, as a holder, receives data regarding 
paid claims information for FHA-insured loans through an Advice of 
Payment.
    Additionally, refer to Appendix 1, HUD's Inventory of Routine 
Uses'' \3\ section for a description of disclosures that may be 
applicable to this system.
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Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Various types of storage media are used depending on the method 
used for filing a claim. Paper claims are filed at our contractor's 
office after processing, while disks and tapes are used to store 
electronic records in multiple computer record systems. Computer 
Center: 2020 Union Carbide Drive, South Charleston, WV 25303.

Retrievability:
    Data regarding a claim filed on a HUD insured property is obtained 
using the FHA Case Number, property address, mortgagor's name, 
mortgagee servicing number, or mortgagee holder number. Data retrieval 
can be performed in several ways: Standard reports, access via online 
pre-programmed CICS screens in A43C, access via the FHA Connection for 
case information, and the Data Warehouse (D64A).

Safeguards:
    Safeguards that are in place include: Lockable file cabinets; 
Secured computer facilities at HUD and their contractor's offices; 
Background checks of all HUD employees and contractor staff; Computer 
access to the multiple HUD record systems is restricted by passwords, 
defined individual access profiles (least privileges), and access to 
specified data fields is restricted. Users, whether at HUD Headquarters 
or the Homeownership Centers, obtain access to CLAIMS through a HUD 
INET communication link from their LAN to the IBM mainframe computer; 
Data is transmitted over secure T-1 and Shiva lines; Information about 
conveyed properties is available to the public via the Internet for 
marketing purposes. However, information covered by the Privacy Act of 
1974 and the Right to Financial Privacy Act (12 U.S.C. 3401 et seq.) is 
not incorporated in any Internet site.

Retention and Disposal:
    Obsolete data/backup tapes and/or hard drives are degaussed per DoD 
standards prior to disposal, release out of organizational control, or 
release for reuse. Further, tapes and hard drives are physically 
destroyed through shredding per DoD standards. However, defective/
failed EMC SAND drives aren't degaussed or destroyed. Data is stored in 
a SAN and HPES uses a government-approved data wipe software. HPES then 
physically destroys the disk.

System manager(s) and Address:
    Director, Single Family Post Insurance Division and Chief, Single 
Family Claims Branch; HUD, 451 Seventh Street SW., Room 6248, 
Washington, DC 20410.

Notification and Records Access Procedures:
    The Department's rules for providing access to records to the 
individual concerned are in accordance with 24 CFR part 16--
Implementation of the Privacy Act of 1974. Individuals seeking 
information, assistance, or inquiry about the existence of records can 
contact the Departmental Privacy Act Officer at the Department of 
Housing and Urban Development, 451 Seventh Street SW., Room 4156, 
Washington, DC 20410. Written requests must include the full name, 
current address, and telephone number of the individual making the 
request, as well as proof of identity, including a description of the

[[Page 10829]]

requester's relation to the information in question.

Record Access Procedures:
    The Department's rules for providing access to an individual's 
records appear in 24 CFR Part 16--Implementation of the Privacy Act of 
1974. If additional information or assistance is required, contact the 
Departmental Privacy Act Officer.

Contesting Record Procedures:
    The procedures for requesting amendment or correction of records 
appear in 24 CFR part 16. If additional information is needed, contact:
    (i.) In relation to contesting contents of records, the Privacy Act 
Officer at HUD, 451 Seventh Street SW., Room 4178 (Attention: Capitol 
View Building, 4th Floor), (202) 402-8073, Washington, DC 20410;
    (ii.) In relation to appeals of initial denials, HUD, Departmental 
Privacy Appeals Officer, Office of General Counsel, 451 Seventh Street 
SW., Washington, DC 20410.

Record Source Categories:
    Record source categories include HUD/FHA Claims for Insurance 
Benefits, subject individuals; other individuals; credit bureaus; 
financial institutions; other corporations or firms; federal government 
agencies; non-federal (including foreign, state and local) government 
agencies; real estate brokers and agents.

Exemptions from certain provisions of the Act:
    None.
HSNG.SF/HUF.01

System name:
    Asset Disposition and Management System (ADAMS-VBSP-P260).

System location:
    SunGard, 1001 E Campbell Road, Richardson, TX 75081; SunGard, 120 
Van Buren Street, Suite 202, Phoenix, AZ 85004 (Disaster Recovery site) 
Federal Records Center (at retirement), and at the HUD Headquarters 
building, 451 Seventh Street SW., Washington, DC 20410.

Categories of individuals covered by the system:
    Individuals who are covered by this system include successful 
bidders of a HUD-owned property, non-profit organizations, Government 
Entities, Nonprofit board members and key staff and Asset Control Area 
(ACA) participants approved by HUD to purchase HUD/FHA single-family 
homes. Also, individuals involved in the sale of HUD/FHA single-family 
homes Management and Marketing contractors (M&M), HUD employees, 
brokers, Name and Address identifier contractors, and financial control 
contractors.

Categories of record in the system:
    Files contain identifying information about successful bidders, 
such as name, Social Security Number, and current address. In addition, 
the files contain appraisal information, tax payments, purchase sales 
offer information, HUD-1, purchase contract information, vendor 
information, and Management and Marketing contractor invoice 
information. Additional Nonprofit/Government entity Business 
Documentation: (IRS Letters for Determination of Nonprofit Status, 
Articles of Organization; Mortgage Notes, W-9/SAMS-1111), Property 
Report Documentation (Median Income certification) and limited 
information about the homebuyers; such as, their name, and address, 
SSN, and race/ethnicity characteristics.

Authority for maintenance of the system:
    National Housing Act as amended (12 U.S.C. 1702 et seq.). Housing 
and Urban Development 24 CFR 200.194 (Part 200-- Introduction to FHA 
Programs)--Placement of Nonprofit Organization on Nonprofit 
Organization Roster. 42 U.S.C. 3543--Sec. 3543 Preventing fraud and 
abuse in Department of Housing and Urban Development programs, National 
Housing Act, Section 235(b), Public Law 479, 48 Stat. 12 U.S.C. 1701 et 
seq., Section 165 (a) of the Housing and Community Development Act of 
1987, Public Law 100-242, Section 904 of the Stewart B. McKinney 
Homeless Assistance Amendments Act of 1988, Public Law 100-628.
    Purpose: ADAMS/P260 is a case management system for HUD owned and 
HUD managed single-family properties. The P260 application was 
introduced into production in 2010. ADAMS/P260 supports HUD staff at 
Headquarters and Homeownership Centers (HOCs), and HUD's Management and 
Marketing (M&M) contractors to track single-family properties from 
their acquisition by HUD through the steps necessary to resell the 
properties. ADAMS/P260 captures pertinent data relating to the 
properties, including acquisition, maintenance and sales cost, property 
description and value, bids and sales proceeds, and special program 
designations. ADAMS/P260 also tracks and monitors certain events after 
sales under the Good Neighbor Next Door, non-profit, and ACA sales 
programs. Additional Nonprofit/Government entity web-based program 
management tools improve the application, recertification, and 
reporting process for organizations that participate in the Office of 
Single Family Housing (OSFH) activities and to assist HUD staff with 
the daily administration of FHA's Nonprofit Program activities. HUD 
maintains a roster of nonprofit organizations that are qualified to 
participate in certain specified FHA activities. The Nonprofit data 
used by HUD staff to: (1) Verify an agency's eligibility to participate 
in the program; (2) to validate that no conflicts of interest exists 
amongst board members, employees, business partners, and homebuyers; 
(3) to validate that discounted HUD-REO homes were sold to eligible 
buyers; and (4) to determine that participating agencies have not 
exceeded profit limits on the re-sale of HUD-REO homes purchased 
through the discount program. However, because Government entities do 
not need approval to participate in the program they are not required 
to submit any business documentation or documentation on any governing 
boards or key staff. Government entities are required to submit 
property reports documenting the purchase and sell of REO discount 
properties.

Routine uses of records maintained in the system, including categories 
Of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act other routine uses include:
    (a) General Accounting Office (GAO) for audit purposes.
    (b) IRS for tax reporting purposes.
    (c) Management and Marketing contractors for processing sales of 
HUD Homes as authorized by 24 CFR Part 291.
    Additionally, refer to Appendix 1, HUD's Inventory of Routine 
Uses'' \4\ section for a description of disclosures that may be 
applicable to this system.
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    \4\ http://portal.hud.gov/hudportal/documents/huddoc?id=append1.pdf.
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Policies and practices for storing, retrieving, accessing, retaining, 
And disposing of records in the system:
Storage:
    Records are stored electronically in a computer mainframe. No 
manual/paper based records.

Retrievability:
    Records are searched by FHA case number, property address 
(including other geographical characteristics such

[[Page 10830]]

as contract area, property state/city/county/zip code, HUD 
Homeownership Center), contractor ID/name, or nonprofit/government 
agency name. No paper based records.

Safeguards:
    Records are maintained in a secured computer network. Access is 
limited to authorized personnel. ADAMS (P260) access requires two 
levels of logins to access the system. The first login uses HUD 
Siteminder system to verify that the user has active HUD authorization. 
The second login uses ADAMS (P260) internal security system to set 
permissions for data access and system functionality. No paper based 
records.

Retention and disposal:
    Information is archived electronically. Records will be retained 
and disposed of in accordance with the General Records Schedule 
included in HUD Handbook 2228.2, appendix 14, items 21-26. At system 
retirement, records may be retained at the Federal Records Center. 
Paper base records are destroyed by burn or shredding. Electronic 
records are purged or deleted from the system when eligible to be 
destroyed using one of the methods described by the NIST SP 800-88 
``Guideline for media Sanitization'' (September 2006).

System manager and address:
    Shawn Walkey, Office of Single Family Asset Management, 451 Seventh 
Street SW., Room 9182, Washington, DC 20410.

Notification and Record access procedures:
    For information, assistance, or inquiry about the existence of 
records, contact the Privacy Act Officer, Department of Housing and 
Urban Development, 451 Seventh Street SW., Room 4178, Washington, DC 
20410. (Attention: Capitol View Building, 4th Floor). Provide 
verification of your identity by providing two proofs of official 
identification. Your verification of identity must include your 
original signature and must be notarized. The Department's rules for 
providing access to records to the individual concerned appear in 24 
CFR part 16.

Contesting record procedures:
    The procedures for requesting amendment or correction of records 
appear in 24 CFR part 16. If additional information is needed, contact:
    (iii.) In relation to contesting contents of records, the Privacy 
Act Officer at HUD, 451 Seventh Street SW., Room 4178 (Attention: 
Capitol View Building, 4th Floor), (202) 402-8073, Washington, DC 
20410;
    (iv.) In relation to appeals of initial denials, HUD, Departmental 
Privacy Appeals Officer, Office of General Counsel, 451 Seventh Street 
SW., Washington, DC 20410.

Record source categories:
    Purchasers, Brokers, appraisers, contractors, Nonprofit/Government 
entities, and HUD employees.

Exemptions from certain provisions of the act:
    None.

[FR Doc. 2014-04203 Filed 2-25-14; 8:45 am]
BILLING CODE 4210-67-P