Privacy Act; Notification of a New Privacy Act System of Records, Homeless Families Impact Study Data Files, 10823-10825 [2014-04202]
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Federal Register / Vol. 79, No. 38 / Wednesday, February 26, 2014 / Notices
Section to the Department’s FY 2014
NOFAs for Discretionary Programs
(General Section). HUD’s General
Section contains submission and other
cross-cutting requirements applicable to
all of FY 2014 HUD’s competitive
funding opportunities (NOFAs). In
addition, the General Section lists
HUD’s Strategic Goals and NOFA
priorities that HUD will use in FY 2014.
FOR FURTHER INFORMATION CONTACT:
Office of Strategic Planning and
Management, Grants Management
Division, Department of Housing and
Urban Development, 451 Seventh Street
SW., Room 3156, Washington, DC
20410–3000; telephone number 202–
708–0667, or email loyd.lamois@
hud.gov or dorthera.yorkshire@hud.gov.
This is not a toll-free number. Persons
with hearing or speech impairments
may access this number via TTY by
calling the Federal Relay Service at
(800) 877–8339.
Today’s
Federal Register notice announces that
HUD has posted its FY 2014 General
Section on https://www.Grants.gov and
https://portal.hud.gov/hudportal/
HUD?src=/program_offices/
administration/grants/fundsavail. The
General Section describes the
requirements that are applicable to all of
HUD FY 2014 Discretionary Program
NOFAs.
The General Section also provides
summary information regarding HUD’s
Strategic Goals and FY 2014 NOFA
priorities. HUD encourages applicants
for funding in FY2014 to undertake
programs and projects that contribute to
HUD’s strategic goals and NOFA
priorities. HUD’s NOFA priorities are
designed to align grantee efforts with
HUD’s Strategic Goals and the
Department’s Mission. Applicants that
undertake activities that result in
achievement of specific NOFA priorities
are eligible to receive priority points in
the rating of their application.
Each program NOFA will describe
additional procedures and requirements
that apply to the individual program,
including a description of the eligible
applicants, eligible activities, threshold
requirements, cross-program
requirements such as
nondiscrimination, environmental
protection, and any additional program
requirements or limitations. To
adequately address all of the application
requirements for any program, HUD
encourages potential applicants to
carefully read and respond to both the
General Section and the applicable
Program NOFA. NOFA priority points
will be considered only if the
tkelley on DSK3SPTVN1PROD with NOTICES
SUPPLEMENTARY INFORMATION:
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application already meets or exceeds the
NOFA’s threshold for funding.
HUD will post its FY 2014 program
NOFAs on https://www.Grants.gov and
https://www.HUD.gov as they become
available. Today’s notice is intended to
provide prospective applicants for
HUD’s competitive funding with the
opportunity to become familiar with the
General Section of HUD’s FY2014
NOFAs, in advance of publication of
any FY2014 NOFAs.
Dated: February 21, 2014.
Henry Hensley,
Acting Director, Office of Strategic Planning
and Management.
[FR Doc. 2014–04205 Filed 2–25–14; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–5763–N–02]
Privacy Act; Notification of a New
Privacy Act System of Records,
Homeless Families Impact Study Data
Files
Office of the Chief Information
Officer, HUD.
ACTION: Notice of Proposed Revision of
an Existing System of Records.
AGENCY:
In accordance with the
Privacy Act of 1974, as amended (5
U.S.C. 552a), the Department of Housing
and Urban Development, gives notice of
a proposed revision of an existing
Privacy Act system of records. The
system of records is being updated to
allow the Department to conduct a
follow-up evaluation on the participants
of the Homeless Families Impact Study.
Additionally, the Department proposes
to expand the data collected under the
previous study to capture additional
data to determine the effects that
housing and service interventions has
had on participating children. Refer to
the ‘‘Categories of Records’’ caption to
identify new record types. The overall
goal of this study is to determine which
intervention works best to promote
housing stability, family preservation,
and family well-being, and selfsufficiency for homeless families. This
notice supersedes the previously
published notice (October 4, 2010, 75
FR 24750).
COMMENTS DUE DATE: March 28, 2014.
ADDRESSES: Interested persons are
invited to submit comments regarding
this notice to the Rules Docket Clerk,
Office of General Counsel, Department
of Housing and Urban Development,
451 Seventh Street SW., Room 10276,
Washington, DC 20410–0500.
SUMMARY:
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10823
Communications should refer to the
above docket number and title. A copy
of each communication submitted will
be available for public inspection and
copying between 8:00 a.m. and 5:00
p.m. weekdays at the above address.
FOR FURTHER INFORMATION CONTACT:
Donna Robinson-Staton, Departmental
Privacy Act Officer, 451 Seventh Street
SW., Room 2256, Washington, DC
20410, Telephone Number (202) 402–
8047. (This is not a toll-free number.) A
telecommunication device for hearingand speech-impaired individuals (TTY)
is available at (800) 877–8339 (Federal
Information Relay Service).
Pursuant
to the Privacy Act of 1974 (5 U.S.C.
552a), as amended notice is given that
HUD proposes to establish a revised
system of records as identified as
Homeless Families Impact Study Data
Files.
Title 5 U.S.C. 552a(e)(4) and (11)
provide that the public be afforded a 30day period in which to comment on the
new system of records.
The revised system report was
submitted to the Office of Management
and Budget (OMB), the Senate
Committee on Governmental Affairs,
and the House Committee on
Government Reform pursuant to
paragraph 4c of Appendix 1 to OMB
Circular No. A–130, ‘‘Federal
Responsibilities for Maintaining
Records About Individuals,’’ July 25,
1994 (59 FR 37914).
SUPPLEMENTARY INFORMATION:
Authority: 5 U.S.C. 552a 88 Stat. 1896; 42
U.S.C. 3535(d).
Dated: February 12, 2014.
Kevin R. Cooke, Jr.,
Acting Chief Information Officer.
PD&R/RRE.03
SYSTEM NAME:
Homeless Families Impact Study Data
Files.
SYSTEM LOCATION:
Homeless Families Impact Study Data
Files are to be located at Abt Associates
Inc., 55 Wheeler Street, Cambridge, MA;
Abt Associates Inc., 4550 Montgomery
Avenue, Bethesda, MD; and the AT&T
Datacenter, 15 Enterprise Ave,
Secaucus, NJ 07094. U.S. Department of
Housing and Urban Development, 451
7th Street SW., Washington, DC 20410.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Families enrolled in Homeless
Families Impact Study (also known as
the Family Options Study).
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Federal Register / Vol. 79, No. 38 / Wednesday, February 26, 2014 / Notices
CATEGORIES OF RECORDS IN THE SYSTEM:
Name; Social Security Number; study
identifier; birth date; contact
information (home address, telephone
numbers, email address); demographic
characteristics of the family head (e.g.,
race/ethnicity, gender, marital status);
number of children and other adults in
the household (a roster of adults and
children with the family head at
baseline and spouse/partner and
children not with the family head at
baseline, and characteristics of these
family members); income sources and
total family income; employment and
earnings for the family head; health
(behavioral health and physical health
of the family head); substance use; foster
care history for the family head;
exposure to domestic violence; housing
status prior to shelter entry;
homelessness history; barriers to
housing; homeless program
participation; contact information for
family and friends; and assigned study
intervention, and study involvement
information. The revised system, to be
effective as of March 2014, will expand
the categories of records to include:
instances of family separation and
reunification; foster care placements of
children during the follow-up period;
food insecurity; economic well-being
(economic stressors and financial
stability); parenting practices; family
routines; home environment; program
service participation and experiences;
child well-being (including: child
behavioral health, child physical health,
school engagement, child development,
child executive functioning, risky
behaviors of older youth, and child
academic performance).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sec. 501, 502, Housing and Urban
Development Act of 1970 (Pub.L. 91–
609), 12 U.S.C. 1701z–1, 1701z–2.
most from each intervention. The
interventions are: (1) Permanent
housing subsidy without services
(Subsidy Only); (2) Community-Based
Rapid Re-housing (CBRR), consisting of
temporary housing subsidy provided in
conventional housing with limited
supportive services; (3) temporary
housing subsidy provided in facilitybased housing with intensive services
but no guarantee of a permanent subsidy
(Project-Based Transitional HousingPBTH); and (4) shelter, with whatever
services the shelter ordinarily provides
to its residents and any other assistance
available in the community (Usual
Care). The information collected is
necessary to identify and track the
participating families over the course of
the study and determine the
effectiveness of the interventions. The
random assignment data file within this
system will include personal identifiers
that can be used to locate records to
update families’ whereabouts or to
verify if a family has already been
enrolled in the study. After data
collection is complete, researchers will
use a dataset that is stripped of
identifying information for all analyses.
Analysis records will be identified with
a randomly generated study
identification number that is unrelated
to personal information such as SSN,
DOB, or name. The study identifier can
be linked to the personal identifying
information only by a small number of
central research staff at Abt Associates.
At the end of the 36-month follow-up,
HUD staff will be provided with the
identifiers only for families who gave
consent to participate in the 36-month
follow-up. Thus, authorized HUD
research staff would also be able to link
the study identifier to personal
identifying information.
tkelley on DSK3SPTVN1PROD with NOTICES
PURPOSE:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
The U.S. Department of Housing and
Urban Development (HUD) is
undertaking an evaluation of the
Impacts of Housing and Services
Interventions for Homeless Families,
also known as the Family Options
Study, to provide research evidence to
help federal policymakers, community
planners, and local practitioners make
sound decisions about the best ways to
address homelessness among families.
This study will compare four
combinations of housing and service
interventions for homeless families in a
rigorous, multi-site experiment, to
determine what interventions work best
to promote family stability and wellbeing and, within the limits of statistical
power, what sorts of families benefit
• To authorized Abt SRBI researchers
to match primary study data with other
datasets for tracking (e.g., matching with
change of address databases) to track
and locate families throughout the study
and to manage the data collection
process.
• To authorized Abt researchers to:
(1) Access and link data from one phase
of data collection to another or to match
primary study data with other datasets
for data collection purposes (e.g.,
matching with HUD’s public housing
dataset to measure housing receipt); (2)
perform statistical Analysis and to
develop findings for this research study;
(3) and Create both a public use file of
non-identifiable data and a moredetailed restricted access file of non-
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identifiable data for disclosure to
authorized researchers for other
purposes.
• To other authorized HUD
researchers that HUD funds to further
study the impacts of the housing and
services interventions that are the focus
of this study (community based rapid
rehousing, project-based transitional
housing, permanent subsidy and usual
care) and additional ways each can be
used to address homelessness.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic Records: Backup media is
stored in a commercial locked facility
and the media is transported using
locked, tracked containers. Unencrypted
data will never be stored on a laptop or
on a movable media such as CDs,
diskettes, or USB flash drives. Paper
Records: All hard copy forms with
personal identifying data (the
participant agreement/informed consent
form) will be stored securely in a locked
cabinet that can only be accessed by
authorized individuals working on the
data. The locked cabinet will be stored
in a locked office in a limited-access
building. While in the field, paper
records will be stored securely until
they are processed and securely sent to
Abt Associates via commercial mail
carrier.
RETRIEVABILITY:
Records within the random
assignment data file can be retrieved by
name, social security number, study
identification number, birthdate, or
spouse name.
SAFEGUARDS:
The following safeguards shall be
used to secure data in storage, retrieval,
during access, and disposal. For
Electronic Records: All personal data
will be maintained on a secure
workstation or server that is protected
by a firewall and complex passwords in
a directory that can only be accessed by
the network administrators and the
analysts actively working on the data;
access rights to the data are granted to
limited researchers on a need-to-know
basis, and the level of access provided
to each researcher is based on the
minimal level required that individual
to fulfill his research role; all systems
used to process or store data have
Federal security controls applied to
them; the data will be backed up on a
regular basis to safeguard against system
failures or disasters; and, unencrypted
data will never be stored on a laptop or
on a movable media such as CDs,
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Federal Register / Vol. 79, No. 38 / Wednesday, February 26, 2014 / Notices
diskettes, or USB flash drives. For Paper
Records: The site interviewers will
securely store any hard copy forms with
personal identifiers until they are
shipped to Abt Associates via
commercial mail services; all hard copy
forms with personal identifying data
(the participant agreement/informed
consent form) will be stored securely in
a locked cabinet that can only be
accessed by authorized individuals
working on the data. The locked cabinet
will be stored in a locked office in a
limited-access building. Additionally,
permissions will be defined for each
authorized user based on the user’s role
on the project. For example, the local
site interviewer will be able to review
data for study participants only for his
or her own specific site. Study data will
be aggregated or de-identified at the
highest level possible for each required,
authorized use. Abt Associates and HUD
will not use or disclose the data for any
purposes other than for the ‘‘The
Impacts of Housing and Services
Interventions for Homeless Families’’
study (‘‘Family Options Study’’) or other
purposes described above and specified
in the consent with participating
families. Abt Associates, HUD, and
other authorized users will not disclose
the data to additional parties without
the written authority of the participating
families or providing organizations,
except where required by law.
SW., Washington, DC, in accordance
with the procedures in 24 CFR part 16.
The Department’s rules for providing
access to records to the individual
concerned appear in 24 CFR parts 16. If
additional information or assistance is
required, contact the Privacy Act Officer
at the appropriate location. The data
collected for inclusion in this system of
records is also protected by a federal
Certificate of Confidentiality issued by
the National Institute of Child Health
and Human Development (NICHD). This
certificate protects the data from being
released under Freedom of Information
Act requests and subpoena.
CONTESTING RECORD PROCEDURES:
The Department’s rules for contesting
the contents of records and appealing
initial denials, by the individual
concerned, appear in 24 CFR part 16. If
additional information or assistance is
needed, it may be obtained by
contacting:
(i) In relation to contesting contents of
records, the Departmental Privacy Act,
Department of Housing and Urban
Development, 451 Seventh Street SW.,
Room 2256, Washington, DC 20410, or
(ii) In relation to appeals of initial
denials, the HUD Departmental Privacy
Appeals Officers, Office of General
Counsel, Department of Housing and
Urban Development, 451 Seventh Street
SW., Washington, DC 20410.
RECORD SOURCE CATEGORIES:
The retention and disposal
procedures are in keeping with HUD’s
records management policies as
described in 44 U.S.C. 3101 and 44
U.S.C. 3303. All PII associated with the
project will be destroyed by Abt, Abt
SRBI and HUD or otherwise rendered
irrecoverable per NIST SP 800–88
‘‘Guidelines for Media Sanitization’’
(September 2006). The data may remain
on backup media for a longer period of
time, but will be similarly permanently
destroyed at the end of the three-year
retention period required in the
contract.
Original data collected directly from
participating families, third party data
for tracking purposes (e.g. National
Change of Address database, credit
bureaus), administrative data on HUD’s
public housing programs, and non-HUD
administrative data such as the
Adoption and Foster Care Analysis and
Reporting System (AFCARS) data and
individual-level data on earnings, wages
and the receipt of unemployment
insurance.
SYSTEM MANAGER(S) AND ADDRESS:
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RETENTION AND DISPOSAL:
[FR Doc. 2014–04202 Filed 2–25–14; 8:45 am]
Carol Star, Director of the Program
Evaluation Division, Office of Policy
Development and Research, Department
of Housing and Urban Development,
451 Seventh Street SW., Washington,
DC 20410, Telephone Number (202)
402–6139.
BILLING CODE 4210–67–P
NOTIFICATION AND RECORD ACCESS PROCEDURE:
For information, assistance, or inquiry
about existence or records, contact
Donna Robinson-Stanton, Chief Privacy
Officer, Department of Housing and
Urban Development, 451 Seventh Street
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17:24 Feb 25, 2014
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EXEMPTION FROM CERTAIN OF PROVISION OF THE
ACT:
None.
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–5763–N–01]
Implementation of the Privacy Act of
1974, as Amended; Republication To
Delete and Update Privacy Act System
of Records Notifications
AGENCY:
Office of the Chief Information
Officer.
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ACTION:
10825
Notice Republications.
Pursuant to the Privacy Act of
1974 (U.S.C. 552a (e) (4)), as amended,
and Office of Management and Budget
(OMB), Circular No. A–130, notice is
hereby given that the Department of
Housing and Urban Development
(HUD), Office of the Chief Information
Officer (OCIO) republishes in the
Federal Register actions for 12 program
component systems of records. The
revisions implemented under this
republication are corrective and
administrative that refines previously
published details for each system of
records in a clear and cohesive format.
This republication does not meet the
threshold criteria established by the
Office of Management and Budget
(OMB) for a modified system of records
report. A more detail descriptions of the
present systems are republished under
this notice. This notice supersedes all
previously published notices.
SUMMARY:
Effective Date: All revisions
included in this republication are
complete and accurate as of [January 23,
2014].
DATES:
FOR FURTHER INFORMATION CONTACT:
Donna Robinson-Staton, Chief Privacy
Officer, 451 Seventh Street SW.,
Washington, DC 20410 (Attention:
Capitol View Building, 4th Floor),
telephone number: (202) 402–8073. [The
above telephone number is not a toll
free numbers.] A telecommunications
device for hearing- and speech-impaired
persons (TTY) is available by calling the
Federal Information Relay Service’s tollfree telephone number (800) 877–8339.
SUPPLEMENTARY INFORMATION:
Republication To Delete and Update
Privacy Act Systems of Records
Subsequent reviews for 12 systems of
records resulted in an update to 3
systems of records and a deletion of 9
systems of records. Final analysis
concluded with removing obsolete
documentation from the Department’s
system of records repository, refining
categories of information and
republishing information in a clear and
cohesive format, and implementing new
coding schemes for each systems of
records, in an effort to streamline and
present each system of records in a
coding structure that easily differentiate
program specific systems of records.
These notices were last published in the
Federal Register under separate
citations. The Federal Register
publications and citations associated
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]]>Agencies
[Federal Register Volume 79, Number 38 (Wednesday, February 26, 2014)]
[Notices]
[Pages 10823-10825]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-04202]
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-5763-N-02]
Privacy Act; Notification of a New Privacy Act System of Records,
Homeless Families Impact Study Data Files
AGENCY: Office of the Chief Information Officer, HUD.
ACTION: Notice of Proposed Revision of an Existing System of Records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, as amended (5
U.S.C. 552a), the Department of Housing and Urban Development, gives
notice of a proposed revision of an existing Privacy Act system of
records. The system of records is being updated to allow the Department
to conduct a follow-up evaluation on the participants of the Homeless
Families Impact Study. Additionally, the Department proposes to expand
the data collected under the previous study to capture additional data
to determine the effects that housing and service interventions has had
on participating children. Refer to the ``Categories of Records''
caption to identify new record types. The overall goal of this study is
to determine which intervention works best to promote housing
stability, family preservation, and family well-being, and self-
sufficiency for homeless families. This notice supersedes the
previously published notice (October 4, 2010, 75 FR 24750).
Comments Due Date: March 28, 2014.
ADDRESSES: Interested persons are invited to submit comments regarding
this notice to the Rules Docket Clerk, Office of General Counsel,
Department of Housing and Urban Development, 451 Seventh Street SW.,
Room 10276, Washington, DC 20410-0500. Communications should refer to
the above docket number and title. A copy of each communication
submitted will be available for public inspection and copying between
8:00 a.m. and 5:00 p.m. weekdays at the above address.
FOR FURTHER INFORMATION CONTACT: Donna Robinson-Staton, Departmental
Privacy Act Officer, 451 Seventh Street SW., Room 2256, Washington, DC
20410, Telephone Number (202) 402-8047. (This is not a toll-free
number.) A telecommunication device for hearing-and speech-impaired
individuals (TTY) is available at (800) 877-8339 (Federal Information
Relay Service).
SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5
U.S.C. 552a), as amended notice is given that HUD proposes to establish
a revised system of records as identified as Homeless Families Impact
Study Data Files.
Title 5 U.S.C. 552a(e)(4) and (11) provide that the public be
afforded a 30-day period in which to comment on the new system of
records.
The revised system report was submitted to the Office of Management
and Budget (OMB), the Senate Committee on Governmental Affairs, and the
House Committee on Government Reform pursuant to paragraph 4c of
Appendix 1 to OMB Circular No. A-130, ``Federal Responsibilities for
Maintaining Records About Individuals,'' July 25, 1994 (59 FR 37914).
Authority: 5 U.S.C. 552a 88 Stat. 1896; 42 U.S.C. 3535(d).
Dated: February 12, 2014.
Kevin R. Cooke, Jr.,
Acting Chief Information Officer.
PD&R/RRE.03
System name:
Homeless Families Impact Study Data Files.
System location:
Homeless Families Impact Study Data Files are to be located at Abt
Associates Inc., 55 Wheeler Street, Cambridge, MA; Abt Associates Inc.,
4550 Montgomery Avenue, Bethesda, MD; and the AT&T Datacenter, 15
Enterprise Ave, Secaucus, NJ 07094. U.S. Department of Housing and
Urban Development, 451 7th Street SW., Washington, DC 20410.
Categories of individuals covered by the system:
Families enrolled in Homeless Families Impact Study (also known as
the Family Options Study).
[[Page 10824]]
Categories of records in the system:
Name; Social Security Number; study identifier; birth date; contact
information (home address, telephone numbers, email address);
demographic characteristics of the family head (e.g., race/ethnicity,
gender, marital status); number of children and other adults in the
household (a roster of adults and children with the family head at
baseline and spouse/partner and children not with the family head at
baseline, and characteristics of these family members); income sources
and total family income; employment and earnings for the family head;
health (behavioral health and physical health of the family head);
substance use; foster care history for the family head; exposure to
domestic violence; housing status prior to shelter entry; homelessness
history; barriers to housing; homeless program participation; contact
information for family and friends; and assigned study intervention,
and study involvement information. The revised system, to be effective
as of March 2014, will expand the categories of records to include:
instances of family separation and reunification; foster care
placements of children during the follow-up period; food insecurity;
economic well-being (economic stressors and financial stability);
parenting practices; family routines; home environment; program service
participation and experiences; child well-being (including: child
behavioral health, child physical health, school engagement, child
development, child executive functioning, risky behaviors of older
youth, and child academic performance).
Authority for maintenance of the system:
Sec. 501, 502, Housing and Urban Development Act of 1970 (Pub.L.
91-609), 12 U.S.C. 1701z-1, 1701z-2.
Purpose:
The U.S. Department of Housing and Urban Development (HUD) is
undertaking an evaluation of the Impacts of Housing and Services
Interventions for Homeless Families, also known as the Family Options
Study, to provide research evidence to help federal policymakers,
community planners, and local practitioners make sound decisions about
the best ways to address homelessness among families. This study will
compare four combinations of housing and service interventions for
homeless families in a rigorous, multi-site experiment, to determine
what interventions work best to promote family stability and well-being
and, within the limits of statistical power, what sorts of families
benefit most from each intervention. The interventions are: (1)
Permanent housing subsidy without services (Subsidy Only); (2)
Community-Based Rapid Re-housing (CBRR), consisting of temporary
housing subsidy provided in conventional housing with limited
supportive services; (3) temporary housing subsidy provided in
facility-based housing with intensive services but no guarantee of a
permanent subsidy (Project-Based Transitional Housing-PBTH); and (4)
shelter, with whatever services the shelter ordinarily provides to its
residents and any other assistance available in the community (Usual
Care). The information collected is necessary to identify and track the
participating families over the course of the study and determine the
effectiveness of the interventions. The random assignment data file
within this system will include personal identifiers that can be used
to locate records to update families' whereabouts or to verify if a
family has already been enrolled in the study. After data collection is
complete, researchers will use a dataset that is stripped of
identifying information for all analyses. Analysis records will be
identified with a randomly generated study identification number that
is unrelated to personal information such as SSN, DOB, or name. The
study identifier can be linked to the personal identifying information
only by a small number of central research staff at Abt Associates. At
the end of the 36-month follow-up, HUD staff will be provided with the
identifiers only for families who gave consent to participate in the
36-month follow-up. Thus, authorized HUD research staff would also be
able to link the study identifier to personal identifying information.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
To authorized Abt SRBI researchers to match primary study
data with other datasets for tracking (e.g., matching with change of
address databases) to track and locate families throughout the study
and to manage the data collection process.
To authorized Abt researchers to: (1) Access and link data
from one phase of data collection to another or to match primary study
data with other datasets for data collection purposes (e.g., matching
with HUD's public housing dataset to measure housing receipt); (2)
perform statistical Analysis and to develop findings for this research
study; (3) and Create both a public use file of non-identifiable data
and a more-detailed restricted access file of non-identifiable data for
disclosure to authorized researchers for other purposes.
To other authorized HUD researchers that HUD funds to
further study the impacts of the housing and services interventions
that are the focus of this study (community based rapid rehousing,
project-based transitional housing, permanent subsidy and usual care)
and additional ways each can be used to address homelessness.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Electronic Records: Backup media is stored in a commercial locked
facility and the media is transported using locked, tracked containers.
Unencrypted data will never be stored on a laptop or on a movable media
such as CDs, diskettes, or USB flash drives. Paper Records: All hard
copy forms with personal identifying data (the participant agreement/
informed consent form) will be stored securely in a locked cabinet that
can only be accessed by authorized individuals working on the data. The
locked cabinet will be stored in a locked office in a limited-access
building. While in the field, paper records will be stored securely
until they are processed and securely sent to Abt Associates via
commercial mail carrier.
Retrievability:
Records within the random assignment data file can be retrieved by
name, social security number, study identification number, birthdate,
or spouse name.
Safeguards:
The following safeguards shall be used to secure data in storage,
retrieval, during access, and disposal. For Electronic Records: All
personal data will be maintained on a secure workstation or server that
is protected by a firewall and complex passwords in a directory that
can only be accessed by the network administrators and the analysts
actively working on the data; access rights to the data are granted to
limited researchers on a need-to-know basis, and the level of access
provided to each researcher is based on the minimal level required that
individual to fulfill his research role; all systems used to process or
store data have Federal security controls applied to them; the data
will be backed up on a regular basis to safeguard against system
failures or disasters; and, unencrypted data will never be stored on a
laptop or on a movable media such as CDs,
[[Page 10825]]
diskettes, or USB flash drives. For Paper Records: The site
interviewers will securely store any hard copy forms with personal
identifiers until they are shipped to Abt Associates via commercial
mail services; all hard copy forms with personal identifying data (the
participant agreement/informed consent form) will be stored securely in
a locked cabinet that can only be accessed by authorized individuals
working on the data. The locked cabinet will be stored in a locked
office in a limited-access building. Additionally, permissions will be
defined for each authorized user based on the user's role on the
project. For example, the local site interviewer will be able to review
data for study participants only for his or her own specific site.
Study data will be aggregated or de-identified at the highest level
possible for each required, authorized use. Abt Associates and HUD will
not use or disclose the data for any purposes other than for the ``The
Impacts of Housing and Services Interventions for Homeless Families''
study (``Family Options Study'') or other purposes described above and
specified in the consent with participating families. Abt Associates,
HUD, and other authorized users will not disclose the data to
additional parties without the written authority of the participating
families or providing organizations, except where required by law.
Retention and disposal:
The retention and disposal procedures are in keeping with HUD's
records management policies as described in 44 U.S.C. 3101 and 44
U.S.C. 3303. All PII associated with the project will be destroyed by
Abt, Abt SRBI and HUD or otherwise rendered irrecoverable per NIST SP
800-88 ``Guidelines for Media Sanitization'' (September 2006). The data
may remain on backup media for a longer period of time, but will be
similarly permanently destroyed at the end of the three-year retention
period required in the contract.
System manager(s) and address:
Carol Star, Director of the Program Evaluation Division, Office of
Policy Development and Research, Department of Housing and Urban
Development, 451 Seventh Street SW., Washington, DC 20410, Telephone
Number (202) 402-6139.
Notification and Record Access Procedure:
For information, assistance, or inquiry about existence or records,
contact Donna Robinson-Stanton, Chief Privacy Officer, Department of
Housing and Urban Development, 451 Seventh Street SW., Washington, DC,
in accordance with the procedures in 24 CFR part 16. The Department's
rules for providing access to records to the individual concerned
appear in 24 CFR parts 16. If additional information or assistance is
required, contact the Privacy Act Officer at the appropriate location.
The data collected for inclusion in this system of records is also
protected by a federal Certificate of Confidentiality issued by the
National Institute of Child Health and Human Development (NICHD). This
certificate protects the data from being released under Freedom of
Information Act requests and subpoena.
Contesting record procedures:
The Department's rules for contesting the contents of records and
appealing initial denials, by the individual concerned, appear in 24
CFR part 16. If additional information or assistance is needed, it may
be obtained by contacting:
(i) In relation to contesting contents of records, the Departmental
Privacy Act, Department of Housing and Urban Development, 451 Seventh
Street SW., Room 2256, Washington, DC 20410, or
(ii) In relation to appeals of initial denials, the HUD
Departmental Privacy Appeals Officers, Office of General Counsel,
Department of Housing and Urban Development, 451 Seventh Street SW.,
Washington, DC 20410.
Record source categories:
Original data collected directly from participating families, third
party data for tracking purposes (e.g. National Change of Address
database, credit bureaus), administrative data on HUD's public housing
programs, and non-HUD administrative data such as the Adoption and
Foster Care Analysis and Reporting System (AFCARS) data and individual-
level data on earnings, wages and the receipt of unemployment
insurance.
Exemption from certain of provision of the Act:
None.
[FR Doc. 2014-04202 Filed 2-25-14; 8:45 am]
BILLING CODE 4210-67-P
