Privacy Act of 1974; Notice of a Computer Matching Program, 7648-7649 [2014-02842]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 79, Number 27 (Monday, February 10, 2014)]
[Notices]
[Pages 7648-7649]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2014-02842]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DoD-2014-OS-0019]


Privacy Act of 1974; Notice of a Computer Matching Program

AGENCY: Defense Manpower Data Center, DoD.

ACTION: Notice of a computer matching program.

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SUMMARY: Subsection (e)(12) of the Privacy Act of 1974, as amended, 
requires agencies to publish advance notice of any proposed or revised 
computer matching program by the matching agency for public comment. 
The Department of Defense (DoD), as the matching agency under the 
Privacy Act is hereby giving notice to the record subjects of a 
computer matching program between the Department of Defense (DoD) and 
the Office of Personnel Management (OPM) that their records are being 
matched by computer. The purpose of this agreement is to establish the 
conditions, safeguards, and procedures under which the OPM, as the 
source agency, will disclose Federal Employees Health Benefits (FEHB) 
program eligibility and Federal employment information to DoD, as the 
recipient agency. This disclosure by OPM will provide the DoD with the 
FEHB program eligibility and Federal employment information necessary 
to either verify the eligibility to enroll or verify the continuing 
eligibility of enrolled Service members for premium based TRICARE 
health plans such as the TRICARE Reserve Select (TRS) and the TRICARE 
Retired Reserve (TRR).

DATES: This proposed action will become effective March 12, 2014 and 
matching may commence unless changes to the matching program are 
required due to public comments or by Congressional or by Office of 
Management and Budget objections. Public comments must be received 
before March 12, 2014.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Federal Docket Management System Office, 4800 Mark 
Center Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-
3100.
    Instructions: All submissions received must include the agency 
name, docket number and title for this Federal Register document. The 
general policy for comments and other submissions from members of the 
public is to make these submissions available for public viewing on the 
Internet at https://www.regulations.gov as they are received without 
change, including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Samuel P. Jenkins at telephone 
(703) 571-0070.

SUPPLEMENTARY INFORMATION: Pursuant to subsection (o) of the Privacy 
Act of 1974, as amended (5 U.S.C. 552a), the Defense Manpower Data 
Center (DMDC) and OPM have concluded an agreement to conduct a computer 
matching program between the agencies. The purpose of this match is for 
determining the eligibility for the FEHB program and the eligibility 
for enrollment in premium based TRICARE health plans for Reserve 
Component (RC) Service members. The parties to this agreement have 
determined that a computer matching program is the most efficient, 
expeditious, and effective means of obtaining the information needed by 
the OPM to identify individual's ineligible to continue the TRICARE 
Reserve Select and TRICARE Retired Reserve (TRR) Programs. If this 
identification is not accomplished by computer matching, but is done 
manually, the cost would be prohibitive and it is possible that not all 
individuals would be identified. A copy of the computer matching 
agreement between OPM and DMDC is available upon request to the public. 
Requests should be submitted to Acting Director, Defense Privacy and 
Civil Liberties Office, 241 18th Street South, Suite 101, Arlington, VA 
22202 or to the Office of Personnel Management, 1900 E Street NW., Room 
5415, Washington, DC 20415. Set forth below is the notice of the 
establishment of a computer matching program required by paragraph 6.c. 
of the Office of Management and Budget Guidelines on computer matching 
published in the Federal Register at 54 FR 25818 on June 19, 1989.
    The matching agreement, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, and an advance copy of this notice was 
submitted on February 3, 2014, to the House Committee on Government 
Reform, the Senate Committee on Governmental Affairs, and the 
Administrator of the Office of Information and Regulatory Affairs, 
Office of Management and Budget pursuant to paragraph 4d of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' February 8, 1996 (February 20, 
1996; 61 FR 6427).

Dated: February 5, 2014.
Aaron Siegel, Alternate OSD Federal Register Liaison Officer, 
Department of Defense.

Notice of a Computer Matching Program Between the Department of Defense 
(DOD), Defense Manpower Data Center (DMDC)

    A. Participating Agencies: Participants in this computer matching 
program are the Office of Personnel Management (OPM) and the Defense 
Manpower Data Center (DMDC) of the Department of Defense (DoD). The OPM 
is the source agency, i.e., the activity disclosing the records for the 
purpose of

[[Page 7649]]

the match. The DMDC is the specific recipient activity or matching 
agency, i.e., the agency that actually performs the computer matching.
    B. Purpose of the Match: Establishes the conditions, safeguards, 
and procedures under which the OPM, as the source agency, will disclose 
FEHB program eligibility and Federal employment information to DoD, as 
the recipient agency. This disclosure by OPM will provide the DoD with 
the FEHB program eligibility and Federal employment information 
necessary to either verify the eligibility to enroll or verify the 
continuing eligibility of enrolled Service members for premium based 
TRICARE health plans such as the TRICARE Reserve Select (TRS) and the 
TRICARE Retired Reserve (TRR).
    C. Legal Authority: This CMA is executed to comply with section 
552a of Title 5, United States Code (U.S.C.), as amended (the Privacy 
Act of 1974), Public Law (Pub. L.) 100-503, the Computer Matching and 
Privacy Protection Act (CMPPA) of 1988, the Office of Management and 
Budget (OMB) Circular A-130, titled ``Management of Federal Information 
Resources'' at 61 Federal Register (FR) 6435, February 20, 1996, and 
OMB guidelines pertaining to computer matching at 54 FR 25818, June 19, 
1989. Section 706 of Public Law 109-364, the John Warner National 
Defense Authorization Act of 2007, amended section 1076d of Title 10, 
U.S.C. to established the enhanced TRS health plan as of October 1, 
2007. Section 705 of Public Law 111-84, National Defense Authorization 
Act for Fiscal Year 2010, amended section 1076e of Title 10, U.S.C. to 
establish the TRR health plan as of October 29, 2009. RC Service 
members who have continuing eligibility for the FEHB program pursuant 
to chapter 89 of Title 5, U.S.C. are not eligible to enroll, or 
continue an enrollment, in the TRS or the TRR program. This agreement 
implements the additional validation processes needed by DoD to insure 
RC Service members eligible for the FEHB program may not enroll, or may 
not continue a current enrollment, in the TRS or the TRR health plan.
    D. Records To Be Matched: Systems of Records (SOR). DoD will use 
the SOR identified as DMDC 02 DoD, entitled ``Defense Enrollment 
Eligibility Reporting System (DEERS), November 21, 2012, 77 FR 69807.'' 
The SSNs of RC Service members released to OPM pursuant to the routine 
use ``20a'' set forth in the system notice DMDC 02 DoD. Systems of 
Records (SOR). OPM provides identification of the FEHB program status 
of RC Service members to validate the eligibility for the statutory 
requirement of the TRS and the TRR program. Therefore, eligibility 
information is maintained in the SOR identified as OPM/GOVT-1 entitled 
``General Personnel Records, December 11, 2012, 77 FR 79694.
    E. Description of Computer Matching Program: Under the terms of 
this matching agreement, the Defense Manpower Data Center (DMDC) will 
provide to OPM a file of records consisting of Social Security Number 
(SSN), date of birth (DOB), and the name of Service members of the 
Ready Reserve, Standby Reserve, and Retired Reserve of the Armed Forces 
of the United States. DMDC will update the Defense Enrollment 
Eligibility Reporting System (DEERS) record of those RC Service members 
with FEHB program eligibility information from the OPM response file. 
The Office of the Assistant Secretary of Defense for Reserve Affairs 
(OASD(RA)) will be responsible for providing the verified information 
to the RCs to aid in processing of TRS and TRR eligibility 
determinations. OPM agrees to conduct two computer matches within a 
calendar year of the records of RC Service members provided by DMDC 
matched with the information found in OPM's Enterprise Human Resources 
Integration (EHRI) system for permanent employees in a current pay 
status. OPM will validate the identification of the RC records that 
match with the name, SSN and DOB provided by DMDC. OPM will provide the 
Civilian Agency Indicator, the full FEHB Program Plan Code, a Multiple 
Record Indicator, and a DOB Match Indicator. OPM will forward a 
response file to DMDC within 30 business days following the receipt of 
the initial finder file and for all subsequent files submitted.
    F. Inclusive Dates of the Matching Program: This computer matching 
program is subject to public comment and review by Congress and the 
Office of Management and Budget. If the mandatory 30 day period for 
comment has expired and no comments are received and if no objections 
are raised by either Congress or the Office of Management and Budget 
within 40 days of being notified of the proposed match, the computer 
matching program becomes effective and the respective agencies may 
begin the exchange at a mutually agreeable time and thereafter on a 
quarterly basis. By agreement between OPM and DMDC, the matching 
program will be in effect for 18 months with an option to renew for 12 
additional months unless one of the parties to the agreement advises 
the other by written request to terminate or modify the agreement.
    G. For Questions, Contact: Acting Director, Defense Privacy and 
Civil Liberties Office, 241 18th Street South, Suite 101, Arlington, VA 
22202. Telephone (703) 571-0070.

[FR Doc. 2014-02842 Filed 2-7-14; 8:45 am]
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