Privacy Act of 1974; Notice of an Updated System of Records, 79458-79460 [2013-31165]
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79458
Federal Register / Vol. 78, No. 250 / Monday, December 30, 2013 / Notices
maintaining civil, criminal,
enforcement, or other information to
obtain information needed to make a
decision on hiring or retaining an
employee, issuing a security clearance,
letting a contract, or issuing a license,
grant, or other benefit.
f. To disclose requested information
to a Federal agency in connection with
hiring or retaining an employee, issuing
a security clearance, reporting an
employee investigation, or clarifying a
job.
g. To disclose information to an
appeal, grievance, or formal complaints
examiner; equal employment
opportunity investigator; arbitrator;
union official or other official engaged
in investigating or settling a grievance,
complaint, or appeal filed by an
employee.
h. To disclose information to the
Office of Management and Budget
(OMB) for reviewing private relief
legislation at any stage of the clearance
process.
i. To provide a copy of the U.S.
Department of the Treasury Internal
Revenue Service (IRS) Form W–2, Wage
and Tax Statement, to the State, city, or
other local jurisdiction that is
authorized to tax the employee’s
compensation. The record is provided
by a withholding agreement between the
State, city, or other local jurisdiction
and the Department of the Treasury
under 5 U.S.C. 5516, 5517, and 5520.
j. To disclose information to the
Office of the Chief People Officer in
reporting civilian employment.
k. To disclose information to agency
administrative offices who may
restructure the data for management
purposes.
l. To appropriate agencies, entities,
and persons when (1) the Agency
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (2) the Agency has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
GSA or another agency or entity) that
rely upon the compromised
information; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the GSA’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm.
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POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
GENERAL SERVICES
ADMINISTRATION
STORAGE:
[Notice-CIB–2013–07; Docket No. 2013–
0002; Sequence No. 34]
Paper records are kept in file folders,
within locked power files; microfiches
in cabinets; and computer records
within a computer and attached
equipment. All paper records are
secured with the National Payroll
Branch (NPB), which is a secured area
at the GSA NPB in Kansas City,
Missouri.
RETRIEVAL:
Records are filed by name or Social
Security Number at each location.
SAFEGUARDS:
Records are stored in locked power
files, within the NPB in Kansas City,
when not in use by an authorized
person. Electronic records are protected
by a password system and other
appropriate security measures. The NPB
is a secured access facility.
RETENTION AND DISPOSAL:
The Financial and Payroll Services
Division disposes of the records by
shredding or burning, as scheduled in
the handbook GSA Records
Maintenance and Disposition System
(CIO P 1820.1).
SYSTEM MANAGER AND ADDRESS:
Deputy Chief Financial Officer, Office
of Financial Policy and Operations, U.S.
General Services Administration, 1800 F
Street NW., Washington, DC 20405.
NOTIFICATION PROCEDURE:
An individual inquiry should be
addressed to the system manager.
RECORD ACCESS PROCEDURES:
Privacy Act of 1974; Notice of an
Updated System of Records
General Services
Administration.
ACTION: Update Notice.
AGENCY:
The U.S. General Services
Administration (GSA) reviewed its
Privacy Act systems to ensure that they
are relevant, necessary, accurate, up-todate, and covered by the appropriate
legal or regulatory authority. This notice
is an updated Privacy Act system of
records notice.
DATES: Effective date: January 29, 2014.
FOR FURTHER INFORMATION CONTACT: Call
or email the GSA Privacy Act Officer:
telephone 202–208–1317; email
gsa.privacyact@gsa.gov.
ADDRESSES: Privacy Act Officer (ISP),
U.S. General Services Administration,
1800 F Street NW., Washington, DC
20405.
SUPPLEMENTARY INFORMATION: GSA
completed an agency-wide review of its
Privacy Act systems of records. As a
result of the review, GSA is publishing
an updated Privacy Act system of
records notice. A new routine use was
added under the Routine Use Section
(Item j) to allow GSA to send reports,
data, and information directly to a client
agency’s contract employees. Nothing in
the revised system notice indicates a
change in authorities or practices
regarding the collection and
maintenance of information, and the
changes do not affect individuals’ rights
to access or amend their records in the
system of records.
SUMMARY:
An individual request should be
addressed to the system manager.
Furnish full name, Social Security
Number, address, telephone number,
approximate dates and places of
employment, and nature of the request.
Dated: December 19, 2013.
James L. Atwater,
Director, Policy and Compliance Division,
Office of the Chief Information Security
Officer.
CONTESTING RECORD PROCEDURES:
SYSTEM NAME:
The GSA rules for contesting the
content of a record and appealing an
initial decision are in 41 CFR 105–64.
Comprehensive Human Resources
Integrated System (CHRIS)
RECORD SOURCE CATEGORIES:
The record system is an Oracle Webbased application used by GSA Services
and Staff Offices, Presidential Boards
and Commissions, and small agencies
serviced by GSA, at the addresses
below:
GSA Central Office, 1800 F Street,
NW., Washington, DC 20405.
National Capital Region, 7th & D
Streets, SW., Washington, DC 20407.
The sources are the individuals
themselves, other employees,
supervisors, officials of other agencies,
State governments, record systems
including GSA/PPFM–8, OPM/GOVT–1,
and private firms.
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GSA/PPFM–8
SYSTEM LOCATION:
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New England Region, 10 Causeway
Street, Boston, MA 02222.
Northeast and Caribbean Region, 26
Federal Plaza, New York, NY 10278.
Mid-Atlantic Region, 20 N. Eighth
Street, Philadelphia, PA 19107.
Southeast Sunbelt Region, 77 Forsyth
Street, Atlanta, GA 30303.
Great Lakes Region, 230 South
Dearborn Street, Chicago, IL 60604.
The Heartland Region, 1500 East
Bannister Road, Kansas City, MO 64131.
Greater Southwest Region, 819 Taylor
Street, Fort Worth, TX 76102.
Rocky Mountain Region, 1 Denver
Federal Center, Denver, CO 80225.
Pacific Rim Region, 450 Golden Gate
Avenue, San Francisco, CA 95102.
OPM, 1900 E Street NW., Washington,
DC 20415.
OPM, 1137 Branchton Road, Boyers,
PA 16020.
RRB, 844 N. Rush, Chicago, IL 60611.
NCUA, 1775 Duke Street, Alexandria,
VA 22314.
Export-Import Bank of the US, 811
Vermont Ave NW., Washington DC
20571.
USIP, 2301 Constitution Avenue NW
Washington, DC 20037.
OCFO Business Objects—Ft Worth,
TX.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former employees of
GSA, Presidential Boards and
Commissions, and small agencies
serviced by GSA, including persons in
intern, youth employment, and workstudy programs.
maindgalligan on DSK5TPTVN1PROD with NOTICES
CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains personnel and
training records. The records include
information collected by operating
officials and personnel officials
administering programs for or about
employees. The system has data needed
to update the Central Personnel Data
File (CPDF), the Enterprise Human
Resources Integration (EHRI), and the
Electronic Official Personnel Folder
(eOPF) at the U.S. Office of Personnel
Management (OPM), as well as process
and document personnel actions. It may
include, but is not limited to, the data
maintained in each employee’s Official
Personnel Folder, including:
a. Employee’s name, Social Security
Number, date of birth, gender, work
schedule, type of appointment,
education, veteran’s preference, military
service, and race or national origin.
b. Employee’s service computation
date for leave, date probationary period
began, and date of performance rating.
c. Pay data such as pay plan,
occupational series, grade, step, salary,
and organizational location.
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17:15 Dec 27, 2013
Jkt 232001
d. Performance rating and types and
amounts of awards.
e. Position description number,
special employment program, and target
occupational series and grade.
f. Training records that show what
classes employees have taken.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C., pt. III, is the authority for
maintaining personnel information.
Authorities for recording Social Security
Numbers are E.O. 9397, as amended; 26
CFR 31.6011(b)–2; and 26 CFR 31.6109–
1.
PURPOSE:
To maintain a computer-based
information system supporting the dayto-day operating needs of human
resource operations and management.
The system is designed to meet
information and statistical needs of all
types of Government organizations and
provides a number of outputs. For
GSA’s Office of the Chief People Officer,
the system tracks, produces and stores
personnel actions, and supplies HR data
used to generate reports (organizational
rosters, retention registers, retirement
calculations, Federal civilian
employment, length-of-service lists,
award lists, etc.). It also provides reports
for monitoring personnel actions to
determine the impact of GSA policies
and practices on minorities, women,
and disabled persons, analyzing their
status in the work force, and for
establishing affirmative action goals and
timetables. Other reports can be created
using the web based Business Objects
tool. Access to the tool allows users to
create their own reports within their
access and eliminates the need for
CHRIS to create and distribute these
reports. The system also provides
management data for administrative and
staff offices.
ROUTINE USES OF THE SYSTEM RECORDS,
INCLUDING CATEGORIES OF USERS AND THEIR
PURPOSE FOR USING THE SYSTEM:
The information in the system is used
by GSA employees and designated
client agency representatives in the
performance of their official duties as
authorized by law and regulation and
for the following routine uses:
a. To disclose information to OPM for
the Central Personnel Data File (CPDF)
and the Enterprise Human Resources
Integration (EHRI).
b. To authorized GSA users of the
Business Objects tool and the Personnel
Information Database (PID) to disclose
information to sources outside GSA,
including other agencies and persons,
for employees seeking employment
elsewhere; and for documenting adverse
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79459
actions, conducting counseling sessions,
and preparing biographical sketches on
employees for release to other agencies
and persons.
c. To disclose information in the
personnel file to GSA’s Office of the
Chief People Officer.
d. To disclose information to agency
staff and administrative offices who may
restructure the data for management
purposes.
e. In any legal proceeding, where
pertinent, to which GSA is a party
before a court or administrative body.
f. To authorized officials engaged in
investigating or settling a grievance,
complaint, or appeal filed by an
individual who is the subject of the
record.
g. To a Federal agency in connection
with the hiring or retention of an
employee, the issuance of a security
clearance, the reporting of an
investigation, the letting of a contract, or
the issuance of a grant, license, or other
benefit to the extent that the information
is relevant and necessary to a decision.
h. To OPM, the Office of Management
and Budget (OMB), or the U.S.
Government Accountability Office
(GAO) when the information is required
for program evaluation purposes.
i. To a Member of Congress or staff on
behalf of and at the request of the
individual who is the subject of the
record.
j. To an expert, consultant, or
contractor of GSA in the performance of
a Federal duty to which the information
is relevant; to a board, committee,
commission, or small agency receiving
administrative services from GSA to
which the information relates; or an
expert, consultant, or contractor of a
board, committee, commission, or small
agency receiving administrative services
from GSA to which the information
relates in the performance of a Federal
duty to which the information is
relevant.
k. To the National Archives and
Records Administration (NARA) for
records management purposes.
l. To appropriate agencies, entities,
and persons when (1) the agency
suspects or has confirmed that the
security or confidentiality of
information in the system of records has
been compromised; (2) the agency has
determined that as a result of the
suspected or confirmed compromise
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by
GSA or another agency or entity) that
rely upon the compromised
information; and (3) the disclosure
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79460
Federal Register / Vol. 78, No. 250 / Monday, December 30, 2013 / Notices
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with GSA’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING RECORDS IN THE SYSTEM:
STORAGE:
Computer records are stored on a
secure server and accessed over the web
using encryption software. Paper
records, when created, are kept in file
folders and cabinets in secure rooms.
Records are retrieved by name, Social
Security Number, or Applicant or
Employee ID. In the Business Objects
tool, records can be retrieved and sorted
by any category as long as the category
is in the user’s access rights.
SAFEGUARDS:
Computer records are protected by a
password system. Paper output is stored
in locked metal containers or in secured
rooms when not in use. Information is
released to authorized officials based on
their need to know. All users who have
access to CHRIS are required to
complete the following training courses
before gaining access to the system: IT
Security Awareness Training, Privacy
Training 101.
RETENTION AND DISPOSAL:
Records are disposed of by shredding
or burning as scheduled in the
handbook, GSA Records Maintenance
and Disposition System (CIO P 1820.1).
SYSTEM MANAGER AND ADDRESS:
CHRIS Program Manager, Office of the
Chief Information Officer, Office of
Human Resources Information
Technology (HRIT) Services Division,
U.S. General Services Administration,
1800 F Street NW., Washington, DC
20405.
maindgalligan on DSK5TPTVN1PROD with NOTICES
NOTIFICATION PROCEDURE:
Address inquiries to: Director of
Human Resources Services (CP), Office
of the Chief People Officer, U.S. General
Services Administration, 1800 F Street
NW., Washington, DC 20405; or, for
regional personnel records, to the
regional Human Resources Officer at the
addresses listed above under System
Location.
RECORD ACCESS PROCEDURES:
Requests from individuals for access
to their records should be addressed to
the system manager.
17:15 Dec 27, 2013
RECORD SOURCE CATEGORIES:
The sources for the system
information are the individuals
themselves, other employees,
supervisors, management officials,
officials of other agencies, and record
systems GSA/HRO–37, OPM/GOVT–1,
and EEOC/GOVT–1.
[FR Doc. 2013–31165 Filed 12–27–13; 8:45 am]
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[Notice–BB–2013–1; Docket No. 2013–0002;
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Notification of GSA Strategic Plan
Office of the Chief Financial
Officer, U.S. General Services
Administration (GSA).
ACTION: Notice of Availability; request
for public comments.
AGENCY:
GSA is announcing the
availability of the Draft FY 2014–2018
GSA Strategic Plan for public review
and comment, as part of the periodic
update required by the Government
Performance and Results Act (GPRA)
Modernization Act of 2010. The agency
anticipates the final Strategic Plan will
be submitted to Congress with the
submission of the FY 2015 President’s
Budget. The Strategic Plan provides the
Agency’s long-term direction and
strategies for providing real estate,
acquisition, and technology services to
the Federal government. For this notice,
the GSA is seeking comment from
individual citizens, states, local
government, industry, nongovernmental organizations, and all
other interested parties. The draft GSA
FY 2014–2018 Strategic Plan can be
accessed at https://www.gsa.gov/portal/
content/183023.
DATES: Submit comments on or before
January 14, 2014.
ADDRESSES: Submit comments via
Electronic mail to perform@gsa.gov; or
via the U.S. Postal Service to: ATTN:
Mr. Harold Hendrick, Strategic Planning
and Performance Management Division,
Office of the Chief Financial Officer,
1800 F Street NW., Washington, DC
20405.
FOR FURTHER INFORMATION CONTACT: Mr.
Harold Hendrick, Strategic Planning and
Performance Management Division,
Office of the Chief Financial Officer at
perform@gsa.gov or telephone 202–208–
1752.
SUMMARY:
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The GPRA
Modernization Act holds federal
agencies accountable for using resources
wisely and achieving program results.
Specifically, the GPRA Modernization
Act requires agencies to develop:
Strategic Plans, which include a
mission statement, set out long-term
goals, objectives, and strategic measures,
and describe strategies to achieve them
over a four-year time horizon; Annual
Performance Plans, which provide
annual performance measures and
activities toward the long-term Strategic
Plan; and Annual Performance Reports,
which evaluate an agency’s success in
achieving the annual performance
measures.
The Draft FY 2014–2018 GSA
Strategic Plan defines GSA’s mission,
strategic goals, strategic and
management objectives, strategies, and
priority goals. The Strategic Plan links
objectives to GSA programs and
presents the key performance indicators
by which GSA will hold itself
accountable.
SUPPLEMENTARY INFORMATION:
Rules for contesting the content of a
record and appealing a decision are
contained in 41 CFR 105–64.
GENERAL SERVICES
ADMINISTRATION
RETRIEVABILITY:
VerDate Mar<15>2010
CONTESTING RECORD PROCEDURES:
Dated: December 20, 2013.
Michael Casella,
Chief Financial Officer, Office of the Chief
Financial Officer.
[FR Doc. 2013–31168 Filed 12–27–13; 8:45 am]
BILLING CODE 6820–34–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Office of the Secretary
Findings of Research Misconduct
Office of the Secretary, HHS.
Notice.
AGENCY:
ACTION:
Notice is hereby given that
the Office of Research Integrity (ORI)
has taken final action in the following
case:
Baoyan Xu, M.D., Ph.D., National
Heart, Lung, and Blood Institute,
National Institutes of Health: Based on
allegations made by readers of a
published paper,1 additional review by
the National Institutes of Health (NIH)
and ORI, and a limited admission by the
Respondent that ‘‘some better looking
strips were repeatedly used as
representatives for several times [sic],’’
ORI found that Dr. Baoyan Xu, formerly
a Postdoctoral Fellow, Hematology
Branch, Systems Biology Center,
SUMMARY:
1 Xu, B., Zhi, N., Hu, G., Wan, Z., Zheng, X., Liu,
X., Wong, S., Kajigaya, S., Zhao, K., Mao, Q., &
Young, N.S. ‘‘Hybrid DNA virus in Chinese patients
with seronegative hepatitis discovered by deep
sequencing.’’ Proc. Natl. Acad. Sci. (US)
110(25):10264–10269; hereafter referred to as the
‘‘PNAS paper.’’
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Agencies
[Federal Register Volume 78, Number 250 (Monday, December 30, 2013)]
[Notices]
[Pages 79458-79460]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-31165]
-----------------------------------------------------------------------
GENERAL SERVICES ADMINISTRATION
[Notice-CIB-2013-07; Docket No. 2013-0002; Sequence No. 34]
Privacy Act of 1974; Notice of an Updated System of Records
AGENCY: General Services Administration.
ACTION: Update Notice.
-----------------------------------------------------------------------
SUMMARY: The U.S. General Services Administration (GSA) reviewed its
Privacy Act systems to ensure that they are relevant, necessary,
accurate, up-to-date, and covered by the appropriate legal or
regulatory authority. This notice is an updated Privacy Act system of
records notice.
DATES: Effective date: January 29, 2014.
FOR FURTHER INFORMATION CONTACT: Call or email the GSA Privacy Act
Officer: telephone 202-208-1317; email gsa.privacyact@gsa.gov.
ADDRESSES: Privacy Act Officer (ISP), U.S. General Services
Administration, 1800 F Street NW., Washington, DC 20405.
SUPPLEMENTARY INFORMATION: GSA completed an agency-wide review of its
Privacy Act systems of records. As a result of the review, GSA is
publishing an updated Privacy Act system of records notice. A new
routine use was added under the Routine Use Section (Item j) to allow
GSA to send reports, data, and information directly to a client
agency's contract employees. Nothing in the revised system notice
indicates a change in authorities or practices regarding the collection
and maintenance of information, and the changes do not affect
individuals' rights to access or amend their records in the system of
records.
Dated: December 19, 2013.
James L. Atwater,
Director, Policy and Compliance Division, Office of the Chief
Information Security Officer.
GSA/PPFM-8
SYSTEM NAME:
Comprehensive Human Resources Integrated System (CHRIS)
SYSTEM LOCATION:
The record system is an Oracle Web-based application used by GSA
Services and Staff Offices, Presidential Boards and Commissions, and
small agencies serviced by GSA, at the addresses below:
GSA Central Office, 1800 F Street, NW., Washington, DC 20405.
National Capital Region, 7th & D Streets, SW., Washington, DC
20407.
[[Page 79459]]
New England Region, 10 Causeway Street, Boston, MA 02222.
Northeast and Caribbean Region, 26 Federal Plaza, New York, NY
10278.
Mid-Atlantic Region, 20 N. Eighth Street, Philadelphia, PA 19107.
Southeast Sunbelt Region, 77 Forsyth Street, Atlanta, GA 30303.
Great Lakes Region, 230 South Dearborn Street, Chicago, IL 60604.
The Heartland Region, 1500 East Bannister Road, Kansas City, MO
64131.
Greater Southwest Region, 819 Taylor Street, Fort Worth, TX 76102.
Rocky Mountain Region, 1 Denver Federal Center, Denver, CO 80225.
Pacific Rim Region, 450 Golden Gate Avenue, San Francisco, CA
95102.
OPM, 1900 E Street NW., Washington, DC 20415.
OPM, 1137 Branchton Road, Boyers, PA 16020.
RRB, 844 N. Rush, Chicago, IL 60611.
NCUA, 1775 Duke Street, Alexandria, VA 22314.
Export-Import Bank of the US, 811 Vermont Ave NW., Washington DC
20571.
USIP, 2301 Constitution Avenue NW Washington, DC 20037.
OCFO Business Objects--Ft Worth, TX.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former employees of GSA, Presidential Boards and
Commissions, and small agencies serviced by GSA, including persons in
intern, youth employment, and work-study programs.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system contains personnel and training records. The records
include information collected by operating officials and personnel
officials administering programs for or about employees. The system has
data needed to update the Central Personnel Data File (CPDF), the
Enterprise Human Resources Integration (EHRI), and the Electronic
Official Personnel Folder (eOPF) at the U.S. Office of Personnel
Management (OPM), as well as process and document personnel actions. It
may include, but is not limited to, the data maintained in each
employee's Official Personnel Folder, including:
a. Employee's name, Social Security Number, date of birth, gender,
work schedule, type of appointment, education, veteran's preference,
military service, and race or national origin.
b. Employee's service computation date for leave, date probationary
period began, and date of performance rating.
c. Pay data such as pay plan, occupational series, grade, step,
salary, and organizational location.
d. Performance rating and types and amounts of awards.
e. Position description number, special employment program, and
target occupational series and grade.
f. Training records that show what classes employees have taken.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C., pt. III, is the authority for maintaining personnel
information. Authorities for recording Social Security Numbers are E.O.
9397, as amended; 26 CFR 31.6011(b)-2; and 26 CFR 31.6109-1.
PURPOSE:
To maintain a computer-based information system supporting the day-
to-day operating needs of human resource operations and management. The
system is designed to meet information and statistical needs of all
types of Government organizations and provides a number of outputs. For
GSA's Office of the Chief People Officer, the system tracks, produces
and stores personnel actions, and supplies HR data used to generate
reports (organizational rosters, retention registers, retirement
calculations, Federal civilian employment, length-of-service lists,
award lists, etc.). It also provides reports for monitoring personnel
actions to determine the impact of GSA policies and practices on
minorities, women, and disabled persons, analyzing their status in the
work force, and for establishing affirmative action goals and
timetables. Other reports can be created using the web based Business
Objects tool. Access to the tool allows users to create their own
reports within their access and eliminates the need for CHRIS to create
and distribute these reports. The system also provides management data
for administrative and staff offices.
ROUTINE USES OF THE SYSTEM RECORDS, INCLUDING CATEGORIES OF USERS AND
THEIR PURPOSE FOR USING THE SYSTEM:
The information in the system is used by GSA employees and
designated client agency representatives in the performance of their
official duties as authorized by law and regulation and for the
following routine uses:
a. To disclose information to OPM for the Central Personnel Data
File (CPDF) and the Enterprise Human Resources Integration (EHRI).
b. To authorized GSA users of the Business Objects tool and the
Personnel Information Database (PID) to disclose information to sources
outside GSA, including other agencies and persons, for employees
seeking employment elsewhere; and for documenting adverse actions,
conducting counseling sessions, and preparing biographical sketches on
employees for release to other agencies and persons.
c. To disclose information in the personnel file to GSA's Office of
the Chief People Officer.
d. To disclose information to agency staff and administrative
offices who may restructure the data for management purposes.
e. In any legal proceeding, where pertinent, to which GSA is a
party before a court or administrative body.
f. To authorized officials engaged in investigating or settling a
grievance, complaint, or appeal filed by an individual who is the
subject of the record.
g. To a Federal agency in connection with the hiring or retention
of an employee, the issuance of a security clearance, the reporting of
an investigation, the letting of a contract, or the issuance of a
grant, license, or other benefit to the extent that the information is
relevant and necessary to a decision.
h. To OPM, the Office of Management and Budget (OMB), or the U.S.
Government Accountability Office (GAO) when the information is required
for program evaluation purposes.
i. To a Member of Congress or staff on behalf of and at the request
of the individual who is the subject of the record.
j. To an expert, consultant, or contractor of GSA in the
performance of a Federal duty to which the information is relevant; to
a board, committee, commission, or small agency receiving
administrative services from GSA to which the information relates; or
an expert, consultant, or contractor of a board, committee, commission,
or small agency receiving administrative services from GSA to which the
information relates in the performance of a Federal duty to which the
information is relevant.
k. To the National Archives and Records Administration (NARA) for
records management purposes.
l. To appropriate agencies, entities, and persons when (1) the
agency suspects or has confirmed that the security or confidentiality
of information in the system of records has been compromised; (2) the
agency has determined that as a result of the suspected or confirmed
compromise there is a risk of harm to economic or property interests,
identity theft or fraud, or harm to the security or integrity of this
system or other systems or programs (whether maintained by GSA or
another agency or entity) that rely upon the compromised information;
and (3) the disclosure
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made to such agencies, entities, and persons is reasonably necessary to
assist in connection with GSA's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING RECORDS IN THE SYSTEM:
STORAGE:
Computer records are stored on a secure server and accessed over
the web using encryption software. Paper records, when created, are
kept in file folders and cabinets in secure rooms.
RETRIEVABILITY:
Records are retrieved by name, Social Security Number, or Applicant
or Employee ID. In the Business Objects tool, records can be retrieved
and sorted by any category as long as the category is in the user's
access rights.
SAFEGUARDS:
Computer records are protected by a password system. Paper output
is stored in locked metal containers or in secured rooms when not in
use. Information is released to authorized officials based on their
need to know. All users who have access to CHRIS are required to
complete the following training courses before gaining access to the
system: IT Security Awareness Training, Privacy Training 101.
RETENTION AND DISPOSAL:
Records are disposed of by shredding or burning as scheduled in the
handbook, GSA Records Maintenance and Disposition System (CIO P
1820.1).
SYSTEM MANAGER AND ADDRESS:
CHRIS Program Manager, Office of the Chief Information Officer,
Office of Human Resources Information Technology (HRIT) Services
Division, U.S. General Services Administration, 1800 F Street NW.,
Washington, DC 20405.
NOTIFICATION PROCEDURE:
Address inquiries to: Director of Human Resources Services (CP),
Office of the Chief People Officer, U.S. General Services
Administration, 1800 F Street NW., Washington, DC 20405; or, for
regional personnel records, to the regional Human Resources Officer at
the addresses listed above under System Location.
RECORD ACCESS PROCEDURES:
Requests from individuals for access to their records should be
addressed to the system manager.
CONTESTING RECORD PROCEDURES:
Rules for contesting the content of a record and appealing a
decision are contained in 41 CFR 105-64.
RECORD SOURCE CATEGORIES:
The sources for the system information are the individuals
themselves, other employees, supervisors, management officials,
officials of other agencies, and record systems GSA/HRO-37, OPM/GOVT-1,
and EEOC/GOVT-1.
[FR Doc. 2013-31165 Filed 12-27-13; 8:45 am]
BILLING CODE 6820-34-P