Privacy Act of 1974, as Amended; System of Records, 78512-78513 [2013-30802]

Agencies

• DEPARTMENT OF THE TREASURY
• Bureau of Engraving and Printing

[Federal Register Volume 78, Number 248 (Thursday, December 26, 2013)]
[Notices]
[Pages 78512-78513]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-30802]


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DEPARTMENT OF THE TREASURY

Bureau of Engraving and Printing


Privacy Act of 1974, as Amended; System of Records

AGENCY: Bureau of Engraving and Printing (BEP), Department of the 
Treasury.

ACTION: Notice of proposed Privacy Act of 1974 system of records and 
request for comments.

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SUMMARY: In accordance with the Privacy Act of 1974, 5 U.S.C. 552a the 
Department of the Treasury, Bureau of Engraving and Printing, proposes 
to establish a new Privacy Act of 1974 system of records titled 
``Treasury/BEP .049--Bureau of Engraving and Printing Tour Scheduling 
System'' also known as BEP Tour Scheduling System.

DATES: Comments must be received no later than January 27, 2014. This 
new Privacy Act system of records will be effective January 30, 2014, 
unless comments are received which result in a contrary determination.

ADDRESSES: Comments should be sent to Leslie J. Rivera-Pag[aacute]n, 
Privacy Officer, Office of the Chief Counsel, U.S. Department of the 
Treasury, Bureau of Engraving and Printing, Room 419-A, 14th & C 
Streets SW., Washington, DC 20228, Attention: Revisions to Privacy Act 
Systems of Records. Comments can also be faxed to (202) 874-2951 or 
emailed to Leslie.Rivera-Pagan@bep.gov. For fax and emails, please 
place ``Revisions to SORN .049-BEP Tour Scheduling System'' in the 
subject line. Comments will be made available for public inspection 
upon written request. The BEP will make such comments available for 
public inspection and copying at the above listed location, on official 
business days between 9:00 a.m. and 5:00 p.m. eastern time. Persons 
wishing to review the comments must request an appointment by 
telephoning (202) 874-2500. All comments received, including 
attachments and other supporting documents, are part of the public 
record and subject to public disclosure. You should submit only 
information that you wish to make available publicly. All comments 
received will be posted without change to https://www.regulations.gov, 
including any personal information provided.

FOR FURTHER INFORMATION CONTACT: Leslie J. Rivera-Pag[aacute]n at (202) 
874-2500 or Leslie.Rivera-Pagan@bep.gov.

SUPPLEMENTARY INFORMATION: 
    In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the 
Department of the Treasury, Bureau of Engraving and Printing, proposes 
to establish a new system of records titled, ``Treasury/BEP .049-BEP 
Tour Scheduling System.''
    The new proposed system of records is published in its entirety 
below.

    Dated: December 6, 2013.
Helen Goff Foster,
Deputy Assistant Secretary for Privacy, Transparency, and Records.
TREASURY/BEP .049

System name:
    Bureau of Engraving and Printing Tour Scheduling System also known 
as BEP Tour Scheduling System--Treasury/BEP.

System location:
    Bureau of Engraving and Printing, Office of External Relations 
(OEX)--Public Service Division, Eastern Currency Facility (ECF), 14th & 
C Streets SW., Washington, DC 20228 and Bureau of Engraving and 
Printing, Office of External Relations (OEX)--External Affairs 
Division, Western Currency Facility (WCF), 9000 Blue Mound Road, Fort 
Worth, TX 76131.

Categories of individuals covered by the system:
    Primary and secondary contacts of group of visitors or 
congressional groups and Members of Congress and congressional staffers 
scheduling tours with the BEP's Tour and Visitor Center in Washington, 
DC, and Fort Worth, TX.

Categories of records in the system:
     Name of Primary and Secondary Contact (WCF only) of Group 
of Visitors;
     Name of Constituent known as Primary Contact of 
Congressional Group, Member of Congress, and Staffer;
     Title and State of Member of Congress;
     Phone Number, Email Address, Fax Number of Congressional 
Staffer;
     Phone Number, Email Address, Fax Number, Mailing Address, 
City, State, Zip Code of Primary Contact of Group of Visitors;
     Phone Number of Secondary Contact of Group of Visitors 
(WCF only);
     Date, Time, and Type of Tour;
     Name of Group;
     Number of Individuals in group;
     Grade of School Group (WCF only);
     Information required to accommodate a disability of an

[[Page 78513]]

Individual in a Group Tour, if applicable; and
     Confirmation Number.

Authority for maintenance of the system:
    5 U.S.C. 301, 31 U.S.C. 321

Purpose(s):
    The purpose of this system of records is to establish a manual and 
electronic database that will facilitate the scheduling of group and 
congressional tour reservations for the BEP's facilities in Washington, 
DC, (DCF) and Fort Worth, TX (WCF). Records are for internal purposes 
only and will facilitate the reservation process for the following 
tours within the Washington, DC, and Fort Worth, TX, facilities:
     Special Gallery Tours (DCF & WCF);
     Group Tours (DCF & WCF);
     Congressional Tours (DCF & WCF);
     Floor Tours (DCF); and
     VIP Tours (WCF).
    The BEP Tour Scheduling System, the Group Reservation Request Form, 
and the Congressional Tour Reservation Form will help the OEX to: (1) 
Record the daily number of visitors who take the group and 
congressional tour at BEP's DCF and WCF facilities; (2) accommodate the 
visitors in a group or congressional tour; (3) anticipate the number of 
visitors expected on a specific day and timeframe; (4) provide 
accommodations for individuals with disabilities who take a group tour; 
(5) identify whether the visitors are a group or congressional tour; 
(6) send confirmation notices to the point of contact of the group of 
visitors or congressional staffer; and (7) send to the point of contact 
of the group of visitors or congressional staffer advance notices of 
any changes that may affect reservations.
    The BEP will not require individual members of a group scheduling 
or taking tours to present identification or sign entry logs or 
registers to be able to take any tour within the DCF or WCF facilities. 
See 31 CFR part 605.1.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be disclosed to appropriate agencies, entities, 
and persons when: (a) The Department suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (b) the Department has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Department or another agency or entity) that 
rely upon the compromised information; and (c) the disclosure made to 
such agencies, entities, and persons is reasonably necessary to assist 
in connection with the Department's efforts to respond to the suspected 
or confirmed compromise and prevent, minimize, or remedy such harm.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on electronic media and hard copy. Paper records 
are maintained in locked cabinets in a locked room.

Retrievability:
    Records are retrieved by:
     Name of primary Contact of Group, Member of Congress, 
Congressional Staffer, Constituent--Primary Contact of Congressional 
Group;
     Title and State of Member of Congress;
     Date of Tour;
     Time of Tour;
     Type of Tour;
     Number in Group;
     Name of Group;
     Fax Number, Email Address, Phone Number, City, State, and 
Zip Code of Primary Contact of Group of Visitors;
     Email Address and Phone Number of Congressional Staffer;
     Approver/User ID of BEP employee or contractor;
     Date when Record was Created or Modified;
     Confirmation Number;
     Name of Secondary Contact of Group of Visitors;
     Phone number of Secondary Contact of Group of Visitors; 
and
     Grade of School Group.

Safeguards:
    Access to electronic and paper records is limited to authorized 
personnel in the Office of External Relations, Public Service Division, 
Eastern Currency Facility in Washington, DC, and the Office of External 
Relations, External Affairs Division, Western Currency Facility in Fort 
Worth, TX, and determined by pre-authorized privileges granted to users 
based on their need to know to perform daily job functions.

Retention and disposal:
    Records are retained and disposed in accordance with the Bureau of 
Engraving and Printing Agency Specific Records Schedule N1/318/04/21 as 
required by the National Archives and Records Administration. Paper 
records that are collected with respect to a group or congressional 
tour will be destroyed once the information is transferred to 
electronic record. The electronic records will be destroyed 
automatically upon completion of the tour.

System manager(s) and address:
    Manager, Bureau of Engraving and Printing, Eastern Currency 
Facility, Office of External Relations, Public Service Division, 14th & 
C Streets SW., Washington, DC 20228 and Manager, Bureau of Engraving 
and Printing, Western Currency Facility, Office of External Relations, 
External Affairs Division, 9000 Blue Mound Road, Fort Worth, TX 76131.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquires 
to the Disclosure Officer, Department of the Treasury, Bureau of 
Engraving and Printing, Office of the Chief Counsel, 14th & C Streets 
SW., Room 419-A, Washington, DC 20228.

Record access procedures:
    See, ``Notification Procedure'' above.

Contesting record procedures:
    See, ``Notification Procedure'' above.

Record source categories:
    The information contained in the system originates from the 
individual scheduling the group or congressional tour reservation.

Exemptions claimed for the system:
    None.
[FR Doc. 2013-30802 Filed 12-24-13; 8:45 am]
BILLING CODE 4840-01-P