New Standards To Enhance Package Visibility, 76548-76560 [2013-30023]
Download as PDF
<![CDATA[
76548
Federal Register / Vol. 78, No. 243 / Wednesday, December 18, 2013 / Rules and Regulations
mailings of 5,000 pieces or less mailed
at Outside-County prices, Periodicals
flats mailed at saturation, High Density
prices, or otherwise excepted
Periodicals flats mailings, all Periodicals
flats (including nonmachinable flats up
to 1-inch thick may be included if they
meet the standards in 705.14)
destinating to FSS zones as shown in
L006, must be prepared under 705.14.
Mailings of In-county Periodicals flats,
Outside-county Periodicals flats
mailings of 5,000 pieces or less, and
Periodicals qualifying for High-Density
prices may be included in FSS 5-digit
scheme pools.
*
*
*
*
*
29.0
*
Destination Entry
*
*
*
*
6.0 Standards for Barcoded Tray
Labels, Sack Labels, and Container
Placards
FSS scheme and FSS facility
STD FLTS 5D FSS SCH BC
*
*
*
*
*
*
PACKAGE SERVICES
*
*
*
*
6.2 Specifications for Barcoded Tray
and Sack Labels
6.2.1
Use
Exhibit 6.2.1 shows the types of mail
requiring barcoded tray or sack labels.
Barcoded labels must meet these general
standards:
*
*
*
*
*
[Revise the text of item 6.2.1b as
follows:]
b. Mailer-produced barcoded labels
must meet the standards in 6.0, and tray
labels must be non-adhesive.
*
*
*
*
*
*
*
*
*
*
BPM Flats—Cosacked Barcoded and
Presorted
*
*
*
*
*
[Add a new second row as follows:]
FSS scheme and FSS facility 638
PSVC FLTS 5D FSS SCH BC
*
*
*
*
*
We will publish an appropriate
amendment to 39 CFR part 111 to reflect
these changes.
Stanley F. Mires,
Attorney, Legal Policy & Legislative Advice.
[FR Doc. 2013–29879 Filed 12–17–13; 8:45 am]
29.4 Destination Sectional Center
Facility
6.2.4 3-Digit Content Identifier
Numbers
BILLING CODE 7710–12–P
*
*
POSTAL SERVICE
*
29.4.2
*
*
*
Price Eligibility
Determine price eligibility as follows:
*
*
*
*
*
[Delete the last sentence of the
introductory text of 29.4.2b, and delete
29.4.2b1 and b2 in their entirety, so that
item b reads as follows:]
b. Container Prices. Mailers may
claim the DSCF container price for SCF
and more finely presorted containers
that are entered at and destined within
the service area of the SCF at which the
container is deposited.
*
*
*
*
*
[Renumber current 29.5. as new 29.6,
and add a new 29.5 as follows:]
*
*
*
Exhibit 6.2.4
Numbers
3-Digit Content Identifier
CLASS AND
MAILING.
*
*
*
CIN
*
*
HUMAN–READABLE CONTENT LINER
*
*
*
*
*
*
PER Flats —
Merged Carrier Route, Barcoded, and
Nonbarcoded
*
*
*
*
*
[Add a new third row as follows:]
FSS scheme and FSS facility
PER FLTS 5D FSS SCH BC
*
*
*
*
*
29.5.1
PERIODICALS (NEWS)
Definition
*
For this standard, destination Flat
Sequencing System Facility (DFSS)
refers to the facilities listed in L006,
Column C.
29.5.2
*
Technical Specifications
*
*
VerDate Mar<15>2010
*
*
14:56 Dec 17, 2013
Jkt 232001
*
*
Merged Carrier Route, Barcoded, and
Nonbarcoded
DFSS prices apply to pieces deposited
at a USPS-designated FSS processing
facility and correctly placed in a flat
tray, sack, or on a pallet, labeled to a
FSS sort plan or labeled to a 5-digit
destination processed by that facility,
under labeling list L006. These pieces
must include a full delivery address and
meet the physical standards for FSSmachinability in 705.14.0.
*
*
*
*
*
*
*
349
NEWS Flats —
Eligibility
708
*
*
*
*
*
[Add a new third row as follows:]
FSS scheme and FSS facility
NEWS FLTS 5D FSS SCH BC
*
*
*
*
*
449
STANDARD MAIL
*
*
*
*
*
STD Flats —
Merged Carrier Route, Automation, and
Presorted
*
*
*
*
*
[Add a new third row as follows:]
PO 00000
Frm 00028
Fmt 4700
Sfmt 4700
39 CFR Part 111
New Standards To Enhance Package
Visibility
Postal Service TM.
ACTION: Final rule.
AGENCY:
The Postal Service is revising
Mailing Standards of the United States
Postal Service, Domestic Mail Manual
(DMM®) to require the use of Intelligent
Mail® package barcodes (IMpb) on all
commercial parcels, and to require the
transmission of supporting electronic
documentation including piece-level
address or ZIP+4® Code information.
Included in these new requirements is
a per-piece price adjustment for
mailpieces not complying with the
IMpb standards. The Postal Service is
also adding DMM reference to a future
requirement to use a complete
destination delivery address or an 11digit delivery point validated ZIP
Code TM in the mailer’s electronic
documentation.
DATES: Effective date: January 26, 2014.
FOR FURTHER INFORMATION CONTACT:
Juliaann Hess at 202–268–7663 or
Rachel Devadas at 202–268–3881.
SUPPLEMENTARY INFORMATION: The Postal
Service takes the next step in the
development of its package strategy by
enhancing its operational capability to
scan Intelligent Mail package barcodes
(IMpb) and other extra services barcodes
via automated processing equipment
and Intelligent Mail scanning devices.
Full implementation of the Postal
Service’s package strategy relies on the
availability of piece-level information
provided through the use of IMpb.
SUMMARY:
PERIODICALS (PER)
29.5. Destination Flat Sequencing
System (DFSS) Facility Entry
ehiers on DSK2VPTVN1PROD with RULES
549
E:\FR\FM\18DER1.SGM
18DER1
Federal Register / Vol. 78, No. 243 / Wednesday, December 18, 2013 / Rules and Regulations
ehiers on DSK2VPTVN1PROD with RULES
IMpb offers a number of benefits to
mailers by providing piece-level
visibility throughout USPS TM
processing and delivery operations.
Benefits of IMpb use include:
• Access to the best prices for the
mailing of parcel products.
• A routing code to facilitate the
processing of packages on automated
sorting equipment.
• A channel-specific Application
Identifier (AI) that associates the
barcode to the payment method,
supporting revenue assurance.
• A 3-digit service type code, which
will identify the exact mail class and
service combination, eliminating the
need for multiple barcodes on a
package.
• An option to use a 6-digit or 9-digit
numeric Mailer ID (MID), to
accommodate all mailers.
• The ability to nest packages to
containers and sacks, increasing
visibility for aggregate units as well as
packages moving through the network.
• Access to tracking information at no
additional charge for most products.
• Access to new products, services
and enhanced features.
Mailing standards currently require
an IMpb on all commercial parcels,
except Standard Mail® parcels, claiming
presort or destination-entry prices and
all parcels of any class including
tracking, and all mailpieces of any
shape requesting extra services. The
Postal Service now advances its package
strategy by implementing new standards
requiring an IMpb on all remaining
commercial parcels, and requiring the
transmission of supporting electronic
documentation, including piece-level
address or ZIP+4 Code information, to
the USPS.
Included in these new requirements is
a per-piece price adjustment for
mailpieces not complying with the
IMpb standards. If approval is granted
in response to Postal Regulatory
Commission (PRC) Docket No. CP2014–
5, this price adjustment will become
effective for Competitive products
concurrent with the effective date of this
Final Rule. In addition, the Postal
Service intends to apply the
noncompliance price adjustment to
Market Dominant mailpieces at a future
date, after filing with, and receiving
approval from, the PRC.
Background
On January 27, 2013, the Postal
Service implemented the initial phase of
its package strategy by requiring IMpb
use, including use of version 1.6 of the
electronic Shipping Services File, for all
commercial parcels (except Standard
Mail parcels) claiming presort or
VerDate Mar<15>2010
14:56 Dec 17, 2013
Jkt 232001
destination-entry pricing and all
mailpieces including a trackable extra
service.
On February 26, 2013, the Postal
Service published a Federal Register,
advanced notice of proposed
rulemaking (78 FR 13006–13007) in
which it announced its intention to
require an IMpb on all remaining
commercial parcels.
On July 11, 2013, the Postal Service
published a proposed rule in the
Federal Register (78 FR 41721–41731)
to announce its proposal to require an
IMpb on all commercial parcels and to
require the transmission of supporting
electronic documentation including
piece-level address or ZIP+4 Code
information. In addition, the Postal
Service proposed to implement
compliance thresholds for IMpb
requirements and to assess a per-piece
price adjustment for non-compliant
pieces. The Postal Service received
comments in response to this proposed
rule, which are summarized later in this
notice.
General IMpb Requirements
Technical and general specifications
for IMpb use are provided in
Publication 199, Intelligent Mail
Package Barcode (IMpb)
Implementation Guide for: Confirmation
Services and Electronic Verification
System (eVS) Mailers, and DMM
708.5.1. Mailing standards require
mailings of mailpieces bearing an IMpb
to:
1. Use a unique tracking barcode,
prepared in accordance with DMM
708.5.1, on each mailpiece,
2. Be accompanied by a version 1.6 of
the electronic Shipping Services File (or
subsequent versions) including required
data elements, and to
3. Include the correct destination
delivery address or ZIP+4 Code for each
record in the Shipping Services File.
The Postal Service will now require
an IMpb on all commercial parcels. For
the purposes of this notice, commercial
parcels are defined as any item meeting
the physical description of a parcel in
DMM 401, or a Priority Mail Express TM
or Priority Mail® piece of any shape,
size, or price category entered through
any commercial channel. This includes
pieces with postage paid by permit
imprint, postage meter, PC Postage® or
precanceled stamps, and would include
pieces paying postage through the
Official Mail Accounting System
(OMAS) and franked mail. All parcels
mailed at Commercial Base® or
Commercial Plus® prices will also be
required to bear an IMpb. The Postal
Service considers PC Postage stamp
products to be similar to imprints
PO 00000
Frm 00029
Fmt 4700
Sfmt 4700
76549
generated by postage meter systems. As
a result, mailpieces bearing postage paid
by PC Postage stamp products will
generally be subject to the same IMpb
requirements as those applicable to
mailpieces bearing postage meter
imprints. As provided in the July 11,
2013 proposed rule, parcels paid at the
retail price and inducted through a
retail transaction, Periodicals parcels,
and Standard Mail Marketing parcels
sent as product samples that bear a
simplified address or those that use a
detached address label (DAL) would not
be required to bear an IMpb. Priority
Mail letters and flats using stamps for
postage payment and mailpieces using
Priority Mail Forever Prepaid Flat Rate
packaging will also not be subject to
IMpb requirements.
The Postal Service will allow, with
USPS approval, domestic Priority Mail
letters and flats that are prepared in a
high-speed environment to use an
Intelligent Mail barcode (IMb TM) in lieu
of an IMpb provided each of these
pieces bear a unique IMb, that cannot be
reused for 45 days, and are supported by
Mail.dat or Mail.XML electronic
documentation. Mailers should note
that mailpieces entered under this
authorization must not include any
extra service, including USPS
Tracking TM. However, mailers should
also note that Priority Mail pieces
entered under this exception will not be
eligible for automatic insurance
coverage. Mailers interested in obtaining
authorization under this process can
contact USPS Shipping Information
Systems at IMPB@usps.gov.
The Postal Service expects to
implement an exception process for
Bound Printed Matter (BPM) parcels
and Priority Mail that would allow
mailers to use Mail.dat instead of
Shipping Services File version 1.6 or
higher. This exception process will be
tied to the scheduled upgrades to USPS
systems that will allow for this
functionality. These upgrades are
expected to be completed by November
2013 for BPM and in April 2014 for
Priority Mail. Once implemented, BPM
and Priority Mail parcel mailers using
Mail.dat may use this file format to
submit electronic documentation to the
Postal Service to fulfill their IMpb
documentation requirements. The use of
Mail.dat will not be authorized when
mailers ship products and services that
exclusively require use of Shipping
Services File version 1.6 or higher.
The Postal Service anticipates that the
majority of mailers will be prepared for
the transition to general IMpb use by the
January 26, 2014 implementation date.
As a result, the Postal Service expects a
limited need for exceptions to the basic
E:\FR\FM\18DER1.SGM
18DER1
76550
Federal Register / Vol. 78, No. 243 / Wednesday, December 18, 2013 / Rules and Regulations
ehiers on DSK2VPTVN1PROD with RULES
IMpb requirements. Requests for
exceptions will be evaluated on a caseby-case basis. Mailers requesting an
exception must provide a plan to assure
compliance with standards within a
defined timeframe. Beginning on
January 26, 2014, any such requests
must be directed to the Vice President
of Sales for consideration.
Destination Delivery Addresses
The Postal Service will require all
parcels required to include an IMpb to
be accompanied by a complete
destination delivery address in the
Shipping Services File. This
information is critical to the Postal
Service package strategy, specifically
the implementation of dynamic routing
processes and processes to enable
package distribution without schemetrained employees. Effective January 25,
2015, mailers must include the
complete destination delivery address
or an 11-digit ZIP Code (validated by
USPS delivery point validation (DPV®)
system, or an approved equivalent) in
their Shipping Services File, or other
approved electronic documentation. For
the purpose of the standard, the Postal
Service will require a complete delivery
address to include:
• Addressee name or other identifier
and/or firm name, when needed to
support the requirements of an Extra
Service (e.g. Adult Signature, Restricted
Delivery service, etc.). Inclusion of the
addressee name is strongly encouraged
for all products.
• Private mail box designator and
number (PMB 300 or #300).
• Urbanization name (Puerto Rico
only, ZIP Code prefixes 006 to 009, if
area is so designated).
• Street number and name (including
predirectional, suffix, and
postdirectional as shown in USPS ZIP+4
Product for the delivery address or rural
route and box number (RR 5 BOX 10),
highway contract route and box number
(HC 4 BOX 45), or Post Office box
number (PO BOX 458), as shown in
USPS ZIP+4 Product for the delivery
address). (‘‘PO Box’’ is used incorrectly
if preceding a private box number, e.g.,
a college mailroom.)
• Secondary address unit designator
and number (such as an apartment or
suite number (APT 202, STE 100)). Note
that when secondary address elements
are used, these elements must be
included in the same field of the
Shipping Services File as that used for
the primary address elements.
• City and state (or authorized twoletter state abbreviation). Use only city
names and city and state name
abbreviations as shown in USPS City
State Product. (City and state is not
VerDate Mar<15>2010
14:56 Dec 17, 2013
Jkt 232001
required when the correct ZIP Code is
provided in detail 1 record of Shipping
Services File version 1.7 or 2.0.)
• Correct 5-digit ZIP Code or ZIP+4
Code. If a firm name is assigned a
unique ZIP+4 code in the USPS ZIP+4
Product, the unique ZIP+4 Code must be
used in the delivery address.
Returns
The Postal Service will require a
unique IMpb on all parcels using a
Merchandise Return Service (MRS)
label. The USPS will continue to
provide a cloud-based application to
allow less sophisticated permit holders
to generate unique IMpb-compliant
MRS labels with a minimal level of
technological capability and software
support. This tool is expected to
adequately assist MRS permit-holders
and their customers in the generation of
IMpb-compliant labels. Except for
permit holders using MRS as part of a
PC Postage-based returns solution, MRS
permit holders will not generally be
required to submit shipping manifests to
support these mailpieces. MRS labels
will be required to use a concatenated
IMpb construct that includes the ZIP+4
routing code. To assure that mailers
have adequate time to prepare their
systems and to notify their customers,
the Postal Service will provide an
extended transitional period for this
new requirement until July 27, 2014.
The Postal Service is also eliminating
the option for any mailpiece meeting the
physical characteristics of a parcel in
DMM 401 to include postage paid by
Business Reply Mail® (BRM). Over time,
BRM service has evolved into a product
that is operationally aligned to
accommodate cards, letters and flats. As
a result, BRM is no longer an ideal
product for use with parcel-shaped
mailpieces. BRM permit holders who
routinely receive parcel-shaped BRM
returns will be required to discontinue
this practice and to transition to MRS or
a USPS Returns product for their parcel
returns. The Postal Service will provide
a 12-month transitional period until
January 25, 2015, to allow mailers to
obtain a MRS or USPS Returns permit.
The Postal Service will file notice with
the Postal Regulatory Commission (PRC)
of its intent to modify the Mail
Classification Schedule to reflect this
change.
Priority Mail Express
The Postal Service will generally
require all Priority Mail Express pieces
entered through any commercial
channel to be IMpb-compliant. This
requirement would exclude Priority
Mail Express pieces entered as part of a
retail transaction, those mailpieces with
PO 00000
Frm 00030
Fmt 4700
Sfmt 4700
postage paid through a postage meter
imprint and using a Label 11–B, and
those entered under a Priority Mail
Express Manifesting Agreement (EMM)
system with postage paid by a USPS
Corporate Account (USPSCA). However,
Priority Mail Express pieces with
postage paid through a postage meter
imprint and using a Label 11–B will not
be eligible for Commercial Base or
Commercial Plus pricing. As announced
in the July 11, 2013, proposed rule, at
a future date, the Postal Service expects
to transition EMM mailers to the
Electronic Verification System (eVS®),
including an IMpb-compliance
requirement. The Postal Service is
signaling its intention to require eVS for
EMM systems and anticipates
publishing the applicable standards in
the 2014 calendar year.
Standard Mail Parcels
The Postal Service will require all
Standard Mail Marketing parcels
(including those paid at nonprofit
prices) and all Nonprofit Standard Mail
parcels to bear an IMpb, or a unique
IMb. Regular and Nonprofit Standard
Mail parcels mailed as product samples
under DMM 443.6.0 would also be
required to bear an IMpb or a unique
IMb, with the exception of those using
detached address labels (DAL) and those
bearing simplified addresses. The Postal
Service will also offer an option to use
an IMb in lieu of an IMpb for all
Standard Mail parcels which are
presorted and containerized in 5-digit
sacks or other approved containers
prepared to the 5-digit level. When the
IMb option is selected, each parcel must
bear a unique IMb that cannot be reused
for 45 days. In situations where the IMb
is used in lieu of the IMpb, a Mail.dat
or Mail.XML file will be accepted in
lieu of a Shipping Service File.
Mailers requesting USPS Tracking
service with Standard Mail parcels will
continue to be assessed the electronic
fee. Mailers will also have the option of
affixing an IMpb-compliant mail class
only tracking barcode to their Standard
Mail parcels at no charge. Under either
of these IMpb options, mailers must use
version 1.6 or higher of the Shipping
Services File, including required data
elements, and must include the
destination delivery address or ZIP+4
Code in the file.
Although Standard Mail parcels will
be required to meet the IMpb
requirements effective January 26, 2014,
mailers will be provided an extended
transitional period until July 27, 2014,
to allow additional time for mailers to
modify their systems to prepare for
these new requirements. During this
transitional period noncompliant
E:\FR\FM\18DER1.SGM
18DER1
Federal Register / Vol. 78, No. 243 / Wednesday, December 18, 2013 / Rules and Regulations
Standard Mail pieces will not be subject
to a monetary noncompliance fee.
ehiers on DSK2VPTVN1PROD with RULES
Package Services
The Postal Service will require all
commercial BPM, Media Mail® and
Library Mail parcels to bear an IMpb.
When Media Mail and Library Mail
parcels are entered at retail, pay the
retail price and are entered through a
retail transaction the Postal Service will
apply an IMpb-compliant barcode, if
one is not already affixed. Mailers
requesting USPS Tracking service for
their Package Services parcels would
continue to be assessed the electronic
fee. Mailers would also have the option
of affixing an IMpb-compliant mail class
only tracking barcode to their Package
Services mailpieces at no charge.
The Postal Service is also clarifying
the DMM to specify that BPM pieces
including USPS Tracking may also bear
an exceptional address format.
Similar to the IMpb compliance
process for Standard Mail parcels,
Package Services parcels will also be
required to meet the IMpb requirements
effective January 26, 2014, but will also
be subject to an extended transitional
period until July 27, 2014, to allow
additional time for mailers to modify
their systems. Noncompliant Package
Services pieces will also not be subject
to a monetary noncompliance fee during
the transitional period. The Postal
Service acknowledges delays in
implementing enhancements to
translate Mail.dat files to Shipping
Services files impacted some mailers’
ability to change their systems to meet
IMpb requirements and is therefore
affording this extended transitional
period.
Postage Meters
The Postal Service will require all
parcels bearing metered postage to bear
a unique IMpb, meet the Shipping
Services File requirements, and to
include the correct destination delivery
address or ZIP+4 Code for each record
in the file to be eligible for commercial
plus or commercial base pricing. To
support the less sophisticated meter
mailers, the Postal Service will continue
to provide pre-printed IMpb-compliant
labels to mailers who are unable to print
their own labels. A special version of
the IMpb label will be made available to
customers who ship parcels but do not
use a postage meter capable of
transmitting electronic manifest and
address information. This special
version of the IMpb label does not
qualify for commercial plus or
commercial base pricing, or automatic
insurance for Priority Mail (unless
accompanied by acceptance
VerDate Mar<15>2010
14:56 Dec 17, 2013
Jkt 232001
information); however use of these
preprinted USPS labels or other IMpbcompliant barcodes will be a
requirement for eligibility to ship USPS
parcel products.
To afford meter mailers who currently
receive commercial base pricing
additional time to prepare for this new
requirement, the Postal Service will
provide a transitional period for these
mailers until January 25, 2015. Effective
January 25, 2015, meter mailers must
meet all IMpb requirements to qualify
for commercial base prices. After
January 25, 2015, meter mailers unable
to comply with these requirements may
continue to mail at retail prices, but
must affix a USPS tracking label
(Special IMpb or Label 400) other IMpbcompliant label to each mailpiece.
However, these mailers will not be
required to transmit a Shipping Services
File for mailpieces paid at retail prices.
Whether claiming commercial or retail
prices, postage meter mailers must affix
preprinted USPS labels or other IMpbcompliant barcodes as a requirement for
eligibility to ship USPS parcel products
using a postage meter. However, Priority
Mail pieces must include Priority Mail
IMpb shipping labels or those special
IMpb labels supported by a Shipping
Services file to qualify for automatic
insurance.
Metered Priority Mail pieces using
IMpb labels that are not supported by a
Shipping Services file must have a full
acceptance scan at a retail location in
order to qualify for automatic insurance
coverage.
Use of Non-IMpb Barcodes
As stated in the July 11, 2013
proposed rule, the Postal Service has
implemented a process to allow mailers
to temporarily use unique tracking
barcodes, prepared in a legacy format,
on parcels and mailpieces that include
extra services. Any such authorization
would be granted via an exception
process. Mailers requesting an exception
must be able to demonstrate their ability
to transmit piece-level documentation to
the Postal Service through a Shipping
Services File and to include a
destination delivery address or ZIP+4
code for each record in the file. These
exceptions are intended to provide
additional time, when needed, to
transition to the use of IMpb. Requests
for exceptions must be directed to the
Vice President of Sales. All mailers
must be fully IMpb-compliant,
including use version 1.6 or higher of
the Shipping Services File, by January
25, 2015.
Effective July 28, 2013, the Postal
Service provided automatic insurance
coverage, at no additional charge, on
PO 00000
Frm 00031
Fmt 4700
Sfmt 4700
76551
domestic Priority Mail pieces bearing an
IMpb. Mailers should note that Priority
Mail pieces bearing barcodes prepared
in the legacy format are not eligible for
automatic insurance coverage.
Electronic Documentation
In response to input from the mailing
industry, the Postal Service will modify
the requirements described in the July
11, 2013, proposed rule relative to the
identification of the mail owner, mailing
agent By/For relationship. After
consultation and discussion with
multiple industry groups, mailers, and
other stakeholders, the Postal Service
will strongly encourage, but not require,
mailing agents (mail service providers
and consolidators) to include
information in their electronic
documentation that identifies both the
mailing agent and mail owner (i.e. By/
For mailing relationship) for all
mailings made on behalf of mail owners
who mail, or are expected to mail, more
than 7,500 parcels per year. As part of
past and current visibility initiatives,
onboarding processes, and payment
programs, the Postal Service notes that
package mailing agents generally
provide By/For information at a
relatively high level. In recognition of
this fact and in consideration of its
recent discussions with the mailing
industry, the Postal Service now
believes it to be mutually beneficial to
work collaboratively toward
maintaining and improving the level of
disclosure of By/For relationships
without introducing formalized
requirements and compliance
enforcements. The Postal Service is
generally pleased with the progress
made in providing this information for
package mailings.
Going forward, the Postal Service
expects By/For identification to
continually improve for all mailing
agents, and will monitor each mailing
agent’s performance to ensure the level
of disclosure of the mail owner
information consistently increases
towards the thresholds provided in this
Federal Register Notice for Shipping
Services File versions 1.6 or higher. The
Postal Service intends to examine the
progress of disclosure of the By/For
information 6 months following the
implementation of this final rule. In the
event the level of By/For disclosures
degrades below these thresholds, the
Postal Service will consider making By/
For information a compliance
requirement.
When mailing agents make mailings
on behalf of one or more clients (mail
owners) the Postal Service expects
agents to continue to make requests for
a unique mailer ID (MID) for each client
E:\FR\FM\18DER1.SGM
18DER1
76552
Federal Register / Vol. 78, No. 243 / Wednesday, December 18, 2013 / Rules and Regulations
to designate package ownership. Both
eVS and non-eVS mailing agents are to
use this process to assign a unique MID
for each client. This unique MID will be
used exclusively for that client, for
mailings with that particular mailing
agent, and shall not be reassigned to
other clients.
In addition, mailing agents may
include a unique Customer Registration
ID (CRID) for the mail owner in the
electronic documentation to identify
By/For relationships. Fields are
provided in Shipping Services File
version 1.6 or higher, Mail.dat and
Mail.XML for this purpose.
However, the Postal Service will
require mail owners who claim
commercial plus prices or Nonprofit
Standard Mail prices and mail owners
of parcels containing hazardous material
to disclose the By/For mailing
relationship regardless of volume.
The Postal Service defines these
entities as follows:
• Mail Owner: The mail owner is the
business entity, organization, or
individual who makes business
decisions regarding the parcel or
mailpiece content, directly benefits from
the mailing, and ultimately pays for
postage on the mailpiece directly or by
way of a mailing agent.
• Mailing Agent: The mailing agent is
a business entity, consolidator,
organization, or individual acting on
behalf of one or more mail owners by
providing mailing services for which the
mail owners compensate the mailing
agent. A business entity, organization,
or individual whose services define it as
a mailing agent may also be considered
a mail owner, but only for its own mail
or the mail of its subsidiaries. Mailing
agents include, but are not limited to
parcel consolidators, printers, address
list providers/managers mail preparers,
postage payment providers, mailing
logistics providers, mailing tracking
providers, ad agencies, and mailing
information managers.
ehiers on DSK2VPTVN1PROD with RULES
Conforming Mailer Identification
Numbers
Mailers using an IMpb will be
required to use a conforming MID.
Mailers who are not currently compliant
with this requirement must obtain and
use a conforming MID as soon as
possible and must use a conforming
MID by January 26, 2014.
A MID is considered to be compliant
when the following requirements are
met:
• A conforming six-digit MID must
begin with 0 through 8.
• A conforming nine-digit MID must
begin with 9.
VerDate Mar<15>2010
14:56 Dec 17, 2013
Jkt 232001
Questions in regard to converting to
conforming MIDs may be directed to the
National Customer Support Center
(NCSC) by calling 877–264–9693 and
selecting option 3 or by sending an
email to IMpb@usps.gov.
Shipping Services File
Electronic documentation
requirements in support of IMpb
include the use of Shipping Services
File version 1.6 or higher, identifying
serialization of each parcel or trackable
Extra Services mailpiece supported by
the file and destination delivery address
information or accurate ZIP+4 code for
each record in the file. Shipping
Services Files must be transmitted to the
Postal Service prior to the physical
presentation of the mailing for
acceptance. Mailers will be required to
correctly populate Shipping Services
electronic manifest files with the piece
level detail information that describes
the parcels and mailpieces being
shipped. Furthermore, to simplify the
processing and coding requirements for
mailers, the Postal Service itself and
software vendors, the rules for
populating fields (e.g. required versus
optional fields, defaults, content values)
in file type 2 will now be the same as
for file type 1. Mailers can reference
Publication 199 for details on Shipping
Services Files Types 1 and 2.
In addition to accurate piece level
information, the proper definition of the
mailing By/For relationship and the use
of a conforming MID, Shipping Services
Files include, but are not limited to, the
following fields:
• Transaction ID (TID). This is a
unique 12-digit number assigned to
associate Shipping Services File
manifests to file transmissions. The TID
must also be included on the Postage
Statement and must match the Shipping
Services manifest file for the
corresponding mailing. The TID field
must follow the format of
YYYYMMDD####, where YYYY is the
year, MM is the month, DD is the date
of mailing, and ‘####’ is the numeric
sequence number to support multiple
postage statements on the same day. For
example, TID 201311130001 represents
the first postage statement created for
November 13, 2013.
• Payment Account number. This is
the USPS account number from which
the mailing will be paid.
• Method of payment. This is the
approved payment method (permit
imprint, postage meter, PC Postage,
OMAS, franked mail and stamps) for the
mail being entered.
• Post Office of Account. This is the
5-digit ZIP Code of the Post OfficeTM
issuing the permit number, meter
PO 00000
Frm 00032
Fmt 4700
Sfmt 4700
license, or precanceled stamp, and
should agree with the information on
the postage statement. The Transaction
ID (TID) in conjunction with the
Payment Account Number, Method of
Payment, and Post Office of Account,
enable the Postal Service to calculate
IMpb compliance for each mailing at the
postage statement level. If any of these
fields are missing or inaccurate, an
IMpb compliance fee will be assessed
for each competitive product mailpiece.
Electronic Nesting Data
As stated in the July 11, 2013
proposed rule, the Postal Service will
strongly encourage, but not require,
mailers to provide an electronic
association between IMpb piece-level
record and Intelligent Mail tray labels
and/or Intelligent Mail container
placards. However, the Postal Service
may require these electronic
associations for certain products, price
categories or value added services.
Technical requirements for the
electronic association of parcels to
containers will be provided in
Publication 199.
Noncompliant Mailpieces
The Postal Service will adopt the
recommendations of the mailing
industry, and will implement a
schedule of gradually increasing
compliance thresholds for mailings
including mailpieces without IMpbcompliant barcodes, without a
compliant destination delivery address
or ZIP+4 code in the electronic
documentation for each mailpiece or not
supported by an approved Shipping
Services File (or a Shipping Services
File with missing or erroneous data
elements), or authorized alternative
documentation and will implement a
per-piece price adjustment for noncompliant pieces. The Postal Service
will apply these compliance thresholds
at the manifest level for PC Postage and
postage meter mailings, and at the
postage statement level for permit
imprint or precanceled stamp mailings.
A new sampling procedure for barcode
evaluation will be added to the current
acceptance process for the purpose of
evaluating compliance with these new
barcode thresholds. Barcode and file
compliance will be measured against
the specifications defined in Publication
199. Each record in Shipping Services
Files will be subject to data evaluation
for file version and required elements
within the file. Assessments for noneVS packages are expected to be due at
the time of mailing. eVS mailers will be
assessed monthly for non-compliant
mailpieces in excess of the established
thresholds. For any mailing, compliance
E:\FR\FM\18DER1.SGM
18DER1
Federal Register / Vol. 78, No. 243 / Wednesday, December 18, 2013 / Rules and Regulations
can be calculated separately for each of
the three compliance categories. MRS
and other returns mailpieces will be
sampled for compliance under these
new compliance thresholds at the
facility where the pieces are rated and/
or prepared for shipment to the permit
holder. When a mailing fails more than
one compliance category, a per-piece
price adjustment will be assessed
against the category yielding the highest
number of noncompliant pieces.
Noncompliant pieces will be assessed
the per-piece price adjustment only
once, even when failing more than one
compliance category. The Postal Service
will enforce compliance thresholds as
follows:
January 2014
(%)
Compliance category
Unique Trackable Barcode ........................................................................................
Destination Delivery Address or ZIP+4 Code in the File ..........................................
Shipping Services File 1.6 or Higher, Including Required Data Elements ...............
76553
July 2014
(%)
98
93
90
January 2015
(%)
99
95
95
99
*98
97
* Destination delivery address or 11-Digit DPV ZIP Code required effective January 25, 2015.
ehiers on DSK2VPTVN1PROD with RULES
For competitive products (i.e. Priority
Mail Express, Priority Mail, First-Class
Package Service® and Parcel Select®),
the Postal Service will implement the
thresholds and per-piece price
adjustments described above for
noncompliant pieces. In conformance
with the recently filed competitive price
case (PRC Docket No. CP2014–5) the
Postal Service will begin enforcement of
the thresholds and per-piece price
adjustments on January 26, 2014.
For market-dominant products (i.e.
First-Class Mail® parcels, Standard Mail
parcels, and Package Services parcels),
the Postal Service intends to apply the
thresholds and noncompliance price
adjustment to Market Dominant
mailpieces at a future date, after filing
with, and receiving approval from, the
PRC. Regulatory review will take up to
45 days from the date of that filing. The
proposed effective date for the per-piece
price adjustments for Market Dominant
products will be predicated on the
PRC’s decision.
Hazardous, Perishable and Restricted
Materials
Effective January 26, 2014, mailers
inducting parcels containing mailable
hazardous material or mailable live
animals will be required to include an
indicator in the appropriate field of the
Shipping Services File, or other
authorized electronic documentation,
identifying each applicable mailpiece as
containing either hazardous material or
live animals. MRS and other returns
mailpieces containing hazardous
materials will be required to bear a
unique IMpb barcode, including a
specific 3-digit service type code
specifying the class of mail and
identifying the mailpiece as containing
hazardous material. For the purposes of
this requirement mailpieces containing
hazardous material would include any
package containing material requiring
hazardous material markings, requiring
special packaging, contents limitations
or transportation restrictions provided
for in DMM 601 or Publication 52,
VerDate Mar<15>2010
14:56 Dec 17, 2013
Jkt 232001
Hazardous, Restricted or Perishable
Mail. Mailers will be provided an
extended transitional period until July
27, 2014, to allow additional time for
mailers to modify their systems for these
new requirements.
The Postal Service has also developed
similar identifying indicators to provide
enhanced visibility of shipments
containing cremated remains. Mailer
use of the cremated remains indicators
is strongly recommended, but will not
be required.
Comments and USPS Responses
Certified Mail and Registered Mail
Service
Noncompliance Adjustments and
Thresholds
In response to feedback from the
mailing industry, the Postal Service will
not adopt its proposal to limit Certified
Mail® service to use with only FirstClass Mail. Effective July 27, 2014, the
Postal Service expects to provide a new
option for mailers to combine restricted
delivery service with Signature
ConfirmationTM service. The
combination of restricted delivery
service with Signature Confirmation
service will provide an option for
mailers to restrict delivery of Priority
Mail, First-Class Package Service,
Package Services, Standard Post and
Parcel Select pieces without also having
to purchase insurance for more than
$200 to obtain this service.
The Postal Service will also provide a
transitional period for IMpb compliance
with Certified Mail and Registered
Mail TM until January 25, 2015. This
transitional period will provide
additional time for mailers to prepare
their systems, change label and
envelope stock and deplete their
inventories of preprinted forms.
The Postal Service expects to provide
new Registered Mail and Certified Mail
‘‘banner only’’ labels for mailer use
early in the 2014 calendar year. These
‘‘banner only’’ labels will help identify
these specific products when used in an
IMpb-compliant barcode format, and
will meet USPS mailing standards for
privately printed forms when used as
specified.
Comment: Several commenters state
that both the starting and ending
compliance thresholds provided in the
proposed rule are unrealistically high
and are arguably unachievable by
industry. These commenters request
more liberal thresholds.
USPS Response: Many mailers are
currently meeting or exceeding the
January 2014 IMpb compliance
thresholds communicated in the July 11,
2013, proposed rule, and others are
rapidly closing their compliance gaps.
However, in response to mailer
concerns, the Postal Service has revised
the January 2015 threshold levels. In
addition, the Postal Service will provide
an extended transitional period for
IMpb compliance for all Market
Dominant parcels until July 27, 2014.
This extended transitional period will
afford mailers of market dominant
parcels more time to prepare their
systems and to take advantage of USPS
enhancements that support Mail.dat file
conversion to Shipping Services Files.
Comment: A commenter states that ad
hoc reports are not available on a basis
consistent enough to allow mailers to
determine if they are meeting
compliance thresholds. This commenter
asks how the USPS will prove
noncompliance and how will the USPS
will be able to determine if
noncompliance results from a failure on
the part of the mailer or from some
USPS related problem.
PO 00000
Frm 00033
Fmt 4700
Sfmt 4700
The Postal Service received a total of
eight comments in response to the July
11, 2013, Federal Register proposed
rule, with some comments addressing
more than a single issue. In general,
commenters relate concern with the
penalties for noncompliance and the
policies relating to the electronic
transmission of Shipping Services Files.
These comments are summarized as
follows:
E:\FR\FM\18DER1.SGM
18DER1
ehiers on DSK2VPTVN1PROD with RULES
76554
Federal Register / Vol. 78, No. 243 / Wednesday, December 18, 2013 / Rules and Regulations
USPS Response: The Postal Service
recognizes that adhoc reports could
have been provided on a more
consistent basis. In November 2013, the
Postal Service will be enhancing its
systems to measure compliance for each
record transmitted through Shipping
Services Files or received in scan event
data. These enhancements will identify
pieces that fail to meet IMpb
requirements at the record level. Mailers
not entering parcels under an approved
exception will automatically receive
compliance performance feedback in the
context of Confirmation Error/Warning
reports. In addition, new Scan Event
Extract file versions will be available in
November 2013. These optional,
upgraded versions of the Scan Event
Extract file provide new data fields with
IMpb compliance results at the piece
level.
The Postal Service will also
implement processes to mitigate file
receipt and posting delays that may be
caused by system issues. The Postal
Service will continue to work with
mailers to improve file transmission
timeliness. In addition, the Postal
Service has provided a new option to
advance electronic package level detail
address information earlier in the
creation/fulfillment process through the
new Shipping Partner Event File
Version 3.0. This option is available to
mailers who want to send address
information at earlier stages in the
order/fulfillment process where this
information is initially captured.
Comment: A commenter asks what
the noncompliance per-piece price
adjustment will be for January 2014.
USPS Response: The Postal Service
expects to provide a per-piece price
adjustment for IMpb noncompliant
competitive products effective January
26, 2014. If this adjustment factor is
implemented as expected, the price will
be included in the Federal Register
notice announcing the 2014 prices for
competitive products. This Federal
Register notice is expected to publish in
November 2013.
Comment: A commenter suggests that
the Postal Service set penalties for
noncompliance at a price reasonably
related to the cost of the work required
by the Postal Service to handle these
noncompliant pieces, and specifically
suggests that the original industry
thresholds as recommended by the Task
Team (TT #19) be adopted for the
January 2014 implementation.
USPS Response: The IMpb
Compliance Fee is intended to be
reflective of the work required to apply
barcodes and capture piece level detail
information about parcels failing to
meet IMpb requirements. The
VerDate Mar<15>2010
14:56 Dec 17, 2013
Jkt 232001
compliance thresholds will be set at the
levels described earlier in this Federal
Register notice. Although several key
recommendations from MTAC Task
Team #19 were adopted, including the
concept of using compliance threshold
levels, the numerical values for those
thresholds were not adopted.
Meter Users
Comment: Several commenters
request that the Postal Service clarify its
intent with regard to postage meter
mailers. These commenters ask whether
payment by postage meter will be an
option for packages in the future, and if
the Postal Service plans to develop a
special IMpb label for postage meter
mailers. These commenters further
suggest that the Postal Service develop
a methodology that can accommodate
postage meter customers and that
provides an IMpb option that is not
predicated on the entry of a 9- or 11digit zip code.
USPS Response: The Postal Service
will continue to allow mailers to use
meters to pay postage for parcels.
However, this Final Rule will require all
metered parcels to bear an IMpb
barcode. The Postal Service is
developing a new version of the IMpb
specifically for postage meter mailers
that will be available to mailers by
January 26, 2014. These labels will be
made available both through meter
venders and the Postal Service at no
additional charge. Effective January 25,
2015, postage meter mailers who are
unable to meet all IMpb requirements,
including transmission of electronic
documentation and use of a complete
destination delivery address or DPV 11digit ZIP Code, will not be eligible for
Commercial Base or Commercial Plus
pricing but will be allowed to ship
parcels that bear IMpb barcodes at retail
prices, when these pieces bear a USPS
tracking label (Label 400) or other IMpbcompliant label.
Comment: Three commenters
requested clarification on how to create
a Shipping Services file when using a
postage meter and what Mailer ID
would be used when affixing metered
postage to a package.
USPS Response: Publication 199,
Intelligent Mail Package Barcode (IMpb)
Implementation Guide for: Confirmation
Services and Electronic Verification
System (eVS) Mailers, provides
information on how to create and
transmit Shipping Services electronic
manifest files to USPS. The Mailer ID
(MID) used in the barcode may be either
that of the meter vendor or the mail
owner. Of equal importance for meter
users is the two-digit Source ID which
is uniquely assigned to meter, online,
PO 00000
Frm 00034
Fmt 4700
Sfmt 4700
and PC Postage vendors. This two-digit
code must also be included in the
barcode to identify the respective
vendor. Unless otherwise required, a
unique MID identifying the mail owner
should generally be provided when the
mail owner ships more than 7,500
parcels per year, without regard to the
method of postage payment used.
However, mailers claiming Commercial
Plus Pricing must use a unique MID to
identify the mail owner.
Comment: One commenter requests
clarification of when a mailer using
detached address labels (DALs) will be
required to meet the new IMpb
standards.
USPS Response: Parcels using DALs
in compliance with DMM standards are
not subject to IMpb requirements.
Certified Mail
Comment: Three commenters
expressed concern with the proposal to
limit Certified Mail to First-Class Mail
only. These commenters request the
Postal Service to ensure that a
comparable set of services are available
for Priority Mail pieces that today use
the Certified Mail service, and that these
services provide the same acceptable
capabilities and options as Certified
Mail service.
USPS Response: The Postal Service
will continue to offer Certified Mail
service for use with Priority Mail pieces.
The Postal Service will proceed with the
enhancement to Signature Confirmation
service to include Restricted Delivery.
Comment: Several commenters state
that the Postal Service should
communicate details regarding the
specific requirements for the proposed
use of Certified Mail and Registered
Mail Service. These commenters ask if
there is an alternate method to replace
the function of Certified Mail service for
packages.
USPS Response: Registered Mail and
Certified Mail users are required to meet
IMpb requirements, including the use of
electronic documentation and the
inclusion of the destination delivery
address or ZIP+4 Code (or an 11-digit
delivery point validated ZIP Code
effective January 25, 2015). These
mailers will be provided with an
extended transitional period until
January 25, 2015 to prepare their
systems to comply with IMpb
requirements. During this transitional
period, mailers may continue to use
barcodes prepared in legacy formats.
Comment: One commenter asks if the
Postal Service plans to provide a green
Certified Mail indicator label that can be
used in conjunction with an IMpb
shipping label. This commenter asks if
mailer-generated shipping labels will be
E:\FR\FM\18DER1.SGM
18DER1
Federal Register / Vol. 78, No. 243 / Wednesday, December 18, 2013 / Rules and Regulations
ehiers on DSK2VPTVN1PROD with RULES
required to be nearly identical in design
and color as PS Form 3800, or to have
an additional green label affixed and if
these labels must be placed at the top of
the mailpiece, similar to the
requirements for the use of Certified
Mail labels today. This commenter also
asks if the proposed standards will
impact a vendor’s ability to create
privately-printed Certified Mail labels.
USPS Response: The Postal Service
expects to distribute Registered Mail
and Certified Mail banner only labels
during the 2014 calendar year. These
labels can be used on mailpieces where
the barcode is printed on a shipping
label or location other than near the top
edge of a mailpiece. These labels will
allow for greater visibility of Registered
Mail or Certified Mail articles, while
also allowing the barcode to be placed
in a location separate from the
applicable colored label. Mailergenerated labels are required to be
nearly identical in design and color to
their corresponding Extra Service retail
labels; however Registered Mail or
Certified Mail banner only labels may be
used to fulfill this requirement when
used in conjunction with IMpb shipping
labels. Vendors are allowed to continue
to create their own labels; however
IMpb requirements must be met.
Commercial Mail Pieces at Retail Prices
Comment: One commenter states that
the Postal Service should specify
whether or not the proposed standards
would require commercial parcels
paying postage at retail prices to have a
corresponding record in the Shipping
Services File, including a valid ZIP+4 or
delivery address information.
USPS Response: Generally, all
commercial parcels are required to meet
IMpb standards, including those mailed
at retail prices. This requirement will be
modified for parcels using postage meter
imprints, provided these mailpieces
bear label 400 or a similar IMpbcompliant barcode.
Comment: One commenter asks why
retail-priced parcels included in a
commercial mailing would be required
to meet additional requirements above
and beyond that required for similarly
prepared priced and processed retail
parcels.
USPS Response: All mailers and their
customers will benefit from the
visibility and additional features
provided by a fully IMpb barcoded
package environment. Parcels presented
at retail will have an IMpb applied as
part of the retail transaction. Therefore,
mailers unable or unwilling to present
parcels as part of a retail transaction
will be required to meet IMpb
standards.
VerDate Mar<15>2010
14:56 Dec 17, 2013
Jkt 232001
Communication Plans
Comment: One commenter requests
the Postal Service to improve its
communication plans. This commenter
states that communication plans should
be both coordinated and collaborative in
order to mitigate the impact of these
new requirements on mailers.
USPS Response: The Postal Service
plans to increase and better target its
communications and outreach efforts
regarding IMpb implementation and its
timing through all available channels.
The Postal Service plans to collaborate
with its shipping partners and industry
to communicate requirements in this
regard.
Shipping Services File Transmission
Comment: Several commenters
request the Postal Service to make
accommodations to avoid adjustments,
and to ensure parcels are processed
expeditiously, when Shipping Services
Files are unavailable. With regard to the
timing for transmittal of electronic
documentation, these commenters state
that allowances must be made to
account for system outages, either on
the USPS or mailing industry side.
These commenters request the Postal
Service to recognize that system outages
do occur and ensure that penalties are
not charged for system outages beyond
a shipper’s control. These commenters
specifically ask what the Postal Service
will do when the Shipping Services File
is not yet available for a parcel mailing
already in acceptance and ready for
processing and delivery. These
commenters state that there should be
some kind of mitigation policy to offset
or remove the fees when the
noncompliance is not the fault of the
shipper.
USPS Response: The Postal Service
will evaluate the specific circumstances
of late arriving Shipping Services files
on a case-by-case basis. Mailers
submitting late files through no fault of
their own will generally be
accommodated.
Comment: One commenter asks if the
Postal Service will hold packages until
the Shipping Services File is received or
will it proceed with the sortation and
delivery of the mailing.
USPS Response: Although Postal
Service processes are dependent on the
receipt of Shipping Services files prior
to the actual arrival of the mailpieces,
the Postal Service will make every effort
to process parcels in an operationally
effective manner. The Postal Service
response in these situations may vary
according to particular circumstances of
the case and the resources available to
the Postal Service at the time of the
occurrence.
PO 00000
Frm 00035
Fmt 4700
Sfmt 4700
76555
Comment: One commenter requests
clarification as to what was meant by
the statement ‘‘to simplify the
requirements to populate the field’’ with
regard to populating the fields within
the Shipping Services File.
USPS Response: The Postal Service
currently uses different business rules
for processing type 1 and type 2
Shipping Services files. Furthermore, to
simplify the processing and coding
requirements for mailers, the Postal
Service itself and software vendors, the
rules for populating fields (e.g. required
versus optional fields, defaults, content
values) in file type 2 will now be the
same as for file type 1. Mailers may
reference Publication 199 for details on
Shipping Services Files, type 1 and type
2.
Electronic Documentation
Comment: One commenter states that
there should be symmetry in how the
Postal Service will require the
identification of the mailing agent/mail
owner relationship for IMb and IMpb
mailings. This commenter states that
currently the processes relating to IMb
and IMpb mailings are disconnected.
USPS Response: The Postal Service
recognizes that the business model for
package mailers is typically different
from that for mailers of letters and flats.
In response and after consultation with
customers, industry groups, and
stakeholders, the Postal Service has
modified the By/For disclosure process
for parcel mailers. The Postal Service
will strongly encourage and work with
mailing agents (mail service providers
and consolidators) to include
information in their electronic
documentation that identifies both the
mailing agent and mail owner (i.e. By/
For mailing relationship) for all
mailings made on behalf of mail owners
who are expected to mail more than
7,500 parcels per year. As part of past
and current visibility initiatives,
onboarding, and payment programs,
package mailing agents already provide
By/For information at a high level.
Given this information and discussions,
it is in our mutual best interest to
collaboratively work toward provision
of By/For relationships without adding
more requirements, rules and
compliance enforcements. In addition,
mailers who claim commercial plus
pricing (CPP) or Nonprofit Standard
Mail prices and the mail owners of
parcels containing hazardous material
must disclose the By/For relationship
regardless of volume.
Comment: One commenter requests
the Postal Service to change the
requirements for IMpb and allow either
a Mailer ID (MID) or customer
E:\FR\FM\18DER1.SGM
18DER1
76556
Federal Register / Vol. 78, No. 243 / Wednesday, December 18, 2013 / Rules and Regulations
ehiers on DSK2VPTVN1PROD with RULES
registration ID (CRID) to identify the
mail owner/mailing agent relationship
in the electronic documentation. This
commenter states that this change is
important for Mail.dat applications.
USPS Response: In response to this
and other comments, the Postal Service
will provide an option for mailing
agents to include a unique Customer
Registration ID (CRID) for the mail
owner in the electronic documentation
on an exception basis. Exception
requests must be submitted to the Vice
President of Sales. Submit exception
requests to IMpb@usps.gov.
Comment: One commenter suggests
that the Postal Service follow the model
set by letters and flats mailings,
following an order of precedence to
allow fields (CRID and MID) available in
the eDocumentation to identify Mail
Owner. When the CRID field is
populated it would take precedence
over the Mailer ID in the piece barcode.
This commenter states that this
approach would provide greater
functionality and flexibility to mailers,
and establish consistency among USPS
product lines.
USPS Response: As mentioned in
response to a previous comment, the
Postal Service will provide an option for
mailing agents to include a unique
Customer Registration ID (CRID) for the
mail owner in the electronic
documentation on an exception basis.
Exception requests must be submitted to
the Vice President of Sales. Submit
exception requests to IMpb@usps.gov.
Comment: One commenter suggests
that if the Postal Service insists on
collecting By/For information in
connection with IMpb use, they should
keep the same requirements for IMpb as
for Full Service IMb.
USPS Response: As previously
discussed, the business model for
package mailers is generally dissimilar
from that of letters and flats mailers. As
a result of consultations with the
industry, the Postal Service will
strongly encourage and work with
service providers to identify By/For
relationships for customers shipping
7,500 pieces per year. In addition, an
exception process will be implemented
that allows use of the By/For CRID in
electronic documentation to identify
mail owners.
Destination Delivery Address vs. 11Digit Zip Code
Comment: Several commenters
request the Postal Service to define what
is meant by a ‘‘complete destination
delivery address.’’
USPS Response: The elements of a
complete address are described in DMM
602.1.4.2 and are summarized earlier in
VerDate Mar<15>2010
14:56 Dec 17, 2013
Jkt 232001
this Federal Register notice. Generally,
a complete destination delivery address
should be able to successfully undergo
the delivery point validation process.
Comment: Two commenters ask what
evidence the Postal Service would
require to demonstrate a validity of an
address, other than the use of CASS TM
software. These commenters ask if
CASS certification and destination
delivery addresses will be required for
IMpb use, both on the physical mail
piece and within the version 1.6 upload
field.
USPS Response: Although strongly
encouraged, the Postal Service will not
require mailers to demonstrate CASS
certification. The Postal Service will
instead require and confirm addressing
elements, Delivery Point Validation 11digit ZIP Code, and ZIP+4 Code
information as part of its validation
processes.
Comment: Several commenters
request clarification as to whether the
Postal Service prefers a destination
delivery address or an 11-digit Zip
Code. These commenters ask if the
Postal Service plans to develop an 11Digit IMpb format for packages and how
this would impact the Shipping
Services File. A commenter asks if the
Postal Service requires the addressee
name in the file, will the 47-space
requirement be changed to reflect the
additional space needed.
USPS Response: For parcel mailings,
the Postal Service permits several
variations in regards to supplying
address information. These options, in
order of preference by the USPS, are as
follows:
• Destination Delivery Address and
DPV 11-digit ZIP Code
• DPV 11-Digit ZIP Code
• Destination Delivery Address and
DPV 9-digit ZIP Code
• Destination Delivery Address
• 9-digit ZIP Code
The Postal Service originally
considered requiring an IMpb barcode
format with an 11-digit ZIP Code;
however upon investigation determined
that this would not be a practical
requirement given the increased risks
for barcode readability problems.
Readability problems would negatively
impact operational costs, visibility, and
revenue assurance.
Comment: One commenter asks why
the complete delivery address is needed
for package sortation or dynamic
routing. This commenter asks for further
clarification on the exact information
needed to enable these processes.
USPS Response: The electronic
representation of full address or DPV
11-digit ZIP Code is required prior to
PO 00000
Frm 00036
Fmt 4700
Sfmt 4700
the actual receipt of the mailing. This
information is required to facilitate the
dynamic sortation and assignment of
delivery territory based on parcel
volume, distance, and other factors that
optimize costs and efficiencies.
Timing for New Requirements
Comment: Several commenters
request the Postal Service to remove the
proposed standards relating to
hazardous, perishable, and restricted
materials from the IMpb final rule and
make a separate proposed rule to
address these additional requirements.
These commenters also request the
Postal Service to adjust the timing for
the implementation of the new
requirements introduced in the
proposed rule to provide sufficient
preparation time for mailers to comply.
USPS Response: The visibility of
mailpieces containing hazardous,
perishable and restricted materials is
essential to the Postal Service for a
number of reasons, including regulatory
concerns and the determination of
volume and acceptance characteristics
of these materials. The Postal Service
will extend the transitional period for
identifying hazardous, perishable, and
restricted materials until July 27, 2014,
to allow customers more time to modify
their systems to meet these
requirements. However, mailpieces
must bear markings as required by
current mailing standards.
MRS Labels
Comment: One commenter states that
because their documents are handled by
two different entities, they will be
unable to comply with the new
requirement to include the transaction
ID, payment account number, method of
payment and Post Office account
number in the Shipping Services File.
This commenter asks if they will be able
to obtain an exception for this process.
USPS Response: In general, MRS
mailers are not expected to provide a
Shipping Services Files for returned
parcels. MRS mailers must concatenated
IMpb barcode constructs that include a
9-digit routing ZIP Code. This mailer is
encouraged to contact USPS shipping
information systems at IMPB@usps.gov
if they believe an exception is needed.
Comment: Four commenters request
information on how the Postal Service
plans to educate MRS customers on the
new requirement to include a unique
IMpb on each MRS mailpiece, and the
tools available to mailers to create
barcoded MRS labels.
USPS Response: The Postal Service
will be developing a communication
plan to advise mailers of the new IMpb
requirements, including those for MRS
E:\FR\FM\18DER1.SGM
18DER1
Federal Register / Vol. 78, No. 243 / Wednesday, December 18, 2013 / Rules and Regulations
mailers, and to provide details on the
enhanced services provided by the
USPS to assist mailers on meeting these
requirements.
Comment: Two commenters ask how
the Postal Service will reach out to
small and medium-size MRS mailers
that are not connected through the
Mailers Technical Advisory Council.
These commenters ask if tracking will
be free and what type of service codes
would apply for the unique barcode on
MRS.
USPS Response: The Postal Service
will be developing a communication
plan that separately targets mailers of all
types, including MRS mailers. MRS will
be eligible for free tracking, dependent
on the mail class selected by the permit
holder. Service type codes specifically
for MRS parcels are outlined in
Publication 199. In addition, the Postal
Service will extend the transitional
period for MRS mailers to July 27, 2014.
Transaction ID
Comment: One commenter asks for
the reason why the Postal Service is
requiring a Transaction ID (TID) in the
Shipping Services File.
USPS Response: The Transaction ID
electronically identifies and links the
Shipping Services Electronic File(s) and
associated data to the corresponding
postage statement for shipments
presented at BMEUs and DMUs. The
TID in conjunction with the Payment
Account Number, Method of Payment,
and Post Office of Account, enable the
Postal Service to calculate IMpb
compliance for each mailing at the
postage statement level. If any of these
fields are missing or inaccurate, an
IMpb compliance fee will be assessed
for each competitive product mailpiece.
List of Subjects in 39 CFR Part 111
Administrative practice and
procedure, Postal Service.
The Postal Service adopts the
following changes to Mailing Standards
of the United States Postal Service,
Domestic Mail Manual (DMM), which is
incorporated by reference in the Code of
Federal Regulations. See 39 CFR part
111.1. Accordingly, 39 CFR part 111 is
amended as follows:
PART 111—[AMENDED]
1. The authority citation for 39 CFR
part 111 continues to read as follows:
ehiers on DSK2VPTVN1PROD with RULES
■
Authority: 5 U.S.C. 552(a); 13 U.S.C. 301–
307; 18 U.S.C. 1692–1737; 39 U.S.C. 101,
401, 403, 404, 414, 416, 3001–3011, 3201–
3219, 3403–3406, 3621, 3622, 3626, 3632,
3633, and 5001.
2. Revise the following sections of
Mailing Standards of the United States
■
VerDate Mar<15>2010
14:56 Dec 17, 2013
Jkt 232001
Postal Service, Domestic Mail Manual
(DMM), as follows:
300
Commercial Flats
*
*
Mailing Standards of the United States
Postal Service, Domestic Mail Manual
(DMM)
310
Priority Mail Express
313
Prices and Eligibility
*
*
*
76557
*
*
*
*
200
Commercial Letters and Cards
*
*
210
Priority Mail Express
213
Prices and Eligibility
*
*
*
*
*
*
*
*
*
*
*
*
*
*
3.2 IMpb Standards
[Revise 3.2 as follows:]
All Priority Mail Express pieces,
unless inducted through a retail
transaction or a USPS self-service kiosk,
those bearing postage meter imprints
and using Label 11–B, or those pieces
paying postage through USPSCA, must
bear an Intelligent Mail package barcode
(IMpb) prepared under 708.5.0. Unless
otherwise excepted, mailpieces not
meeting the requirements for use of
unique Intelligent Mail package
barcodes or extra services barcodes as
outlined in Publication 199 will be
assessed an IMpb noncompliance fee.
For details see the RIBBS Web site at
https://ribbs.usps.gov.
*
*
*
*
*
*
3.2
*
*
*
3.0 Basic Standards for Priority Mail
Express
*
3.0 Basic Standards for Priority Mail
Express
*
*
*
*
*
IMpb Standards
[Revise 3.2 as follows:]
All Priority Mail Express pieces,
unless inducted through a retail
transaction or a USPS self-service kiosk,
those bearing postage meter imprints
and using Label 11–B or those pieces
paying postage through USPSCA, must
bear an Intelligent Mail package barcode
(IMpb) prepared under 708.5.0. Unless
otherwise excepted, mailpieces not
meeting the requirements for use of
unique Intelligent Mail package
barcodes or extra services barcodes as
outlined in Publication 199 will be
assessed an IMpb noncompliance fee.
For details see the RIBBS Web site at
https://ribbs.usps.gov.
*
*
*
*
*
320
Priority Mail
323
Prices and Eligibility
*
*
3.0
Basic Standards for Priority Mail
*
*
*
*
*
*
*
IMpb Standards
*
220
Priority Mail
3.3
223
Prices and Eligibility
[Revise 3.3 as follows:]
Unless authorized to use a unique
IMb on Priority Mail letters and flats
prepared in high-speed environments,
all Priority Mail pieces (except Critical
Mail pieces without an extra service)
must bear an Intelligent Mail package
barcode prepared under 708.5.0. To
obtain information on how to acquire an
authorization to use an IMb on Priority
Mail letters and flats, mailers can
contact USPS Shipping Information
Systems at IMPB@usps.gov. Mailpieces
not meeting the requirements for use of
unique Intelligent Mail package
barcodes or extra services barcodes as
outlined in Publication 199 will be
assessed an IMpb noncompliance fee.
For details see the RIBBS Web site at
https://ribbs.usps.gov.
*
*
*
*
*
*
*
3.0
Basic Standards for Priority Mail
*
*
*
*
*
*
*
*
3.3 IMpb Standards
[Revise 3.3 as follows:]
Unless authorized to use a unique
IMb on Priority Mail letters and flats
prepared in high-speed environments,
all Priority Mail pieces (except Critical
Mail pieces without an extra service)
must bear an Intelligent Mail package
barcode prepared under 708.5.0. To
obtain information on how to acquire an
authorization to use an IMb on Priority
Mail letters and flats, mailers can
contact USPS Shipping Information
Systems at IMPB@usps.gov. Mailpieces
not meeting the requirements for use of
unique Intelligent Mail package
barcodes or extra services barcodes as
outlined in Publication 199 will be
assessed an IMpb noncompliance fee.
For details see the RIBBS Web site at
https://ribbs.usps.gov.
*
*
*
*
*
PO 00000
Frm 00037
Fmt 4700
Sfmt 4700
400
Commercial Parcels
*
*
401
Physical Standards
1.0
Physical Standards for Parcels
*
*
E:\FR\FM\18DER1.SGM
*
*
18DER1
*
*
*
*
76558
Federal Register / Vol. 78, No. 243 / Wednesday, December 18, 2013 / Rules and Regulations
1.5
Machinable Parcels
*
*
*
*
*
1.5.2 Criteria for Lightweight
Machinable Parcels
A parcel that weighs less than 6
ounces (but not less than 3.5 ounces) is
machinable if it meets all of the
following conditions:
*
*
*
*
*
[Delete 1.5.2b and renumber the
current 1.5.2c and 2d as the new 2b and
2c.]
*
*
*
*
*
2.0 Additional Standards by Class of
Mail
*
*
*
*
2.5
Intelligent Mail package barcode (IMpb)
prepared under 708.5.0. Mailpieces not
meeting the requirements for use of
unique Intelligent Mail package
barcodes or extra services barcodes as
outlined in Publication 199 will be
assessed an IMpb noncompliance fee.
For details see the RIBBS Web site at
https://ribbs.usps.gov.
*
*
*
*
*
430
First-Class Package Service
433
Price and Eligibility
1.0 Prices and Fees for First-Class
Package Service
Parcel Select
*
1.4
*
*
*
*
*
Commercial Plus Prices
2.5.1 General Standards
These standards apply to Parcel
Select:
*
*
*
*
*
[Delete 2.5.1c in its entirety.]
*
*
*
*
*
First-Class Package Service
machinable parcels less than 16 ounces
and Merchandise Return Service parcels
are eligible for Commercial Plus prices
for customers that:
*
*
*
*
*
[Delete 1.4f in its entirety and
renumber 1.4g as new 1.4f.]
410
Priority Mail Express
1.5
413
Prices and Eligibility
*
*
*
*
*
3.0 Basic Standards for Priority Mail
Express
*
*
*
*
*
3.2 IMpb Standards
[Revise 3.2 as follows:]
All Priority Mail Express pieces,
unless inducted through a retail
transaction or a USPS self-service kiosk,
those bearing postage meter imprints
and using Label 11–B or those pieces
paying postage through USPSCA, must
bear an Intelligent Mail package barcode
(IMpb) prepared under 708.5.0. Unless
otherwise excepted, mailpieces not
meeting the requirements for use of
unique Intelligent Mail package
barcodes or extra services barcodes as
outlined in Publication 199 will be
assessed an IMpb noncompliance fee.
For details see the RIBBS Web site at
https://ribbs.usps.gov.
*
*
*
*
*
Priority Mail
423
Prices and Eligibility
*
*
3.0
ehiers on DSK2VPTVN1PROD with RULES
420
Basic Standards for Priority Mail
*
*
*
*
*
*
*
*
3.2 IMpb Standards
[Revise 3.2 as follows:]
All Priority Mail pieces, unless
inducted through a retail transaction or
a USPS self-service kiosk, must bear an
VerDate Mar<15>2010
14:56 Dec 17, 2013
Jkt 232001
Surcharge
[Delete 1.5b, restructure and revise 1.5
as follows:]
Unless prepared in 5-digit/scheme
containers, a surcharge applies for
presorted parcels that are irregularly
shaped, such as rolls, tubes, and
triangles.
*
*
*
*
*
3.0 Basic Standards for First-Class
Package Service Parcels
*
*
*
*
*
3.3
Additional Basic Standards
3.0 Basic Standards for Standard Mail
Parcels
*
*
*
*
*
3.3 Additional Basic Standards for
Standard Mail
Each Standard Mail mailing is subject
to these general standards:
*
*
*
*
*
[Revise 3.3g as follows:]
g. The IMpb applied to each Standard
Mail parcel must be correct for the
delivery address and must meet the
standards in 708.5.0.
*
*
*
*
*
[Renumber the current 3.4 through 3.9
as the new 3.5 through 3.10, and add a
new 3.4 as follows:]
3.4
IMpb Standards
[Revise 3.4 as follows:]
All Standard Mail parcels, except
Standard Mail Marketing parcels mailed
as product samples, except those using
detached address labels (DAL) and those
bearing simplified addresses, must bear
an Intelligent Mail package barcode
(IMpb) prepared under 708.5.0.
Standard Mail parcels may optionally
use an IMb in lieu of an IMpb when
parcels which are presorted and
containerized in 5-digit sacks or other
approved containers prepared to the 5digit level, provided each parcel bears a
unique IMb that cannot be reused for 45
days. In situations where the IMb is
used in lieu of the IMpb, a Mail.dat or
Mail.XML file will be accepted in lieu
of a Shipping Service File.
*
*
*
*
*
4.0
Price Eligibility for Standard Mail
All presorted First-Class Package
Service parcels must:
*
*
*
*
*
[Delete 3.3c in its entirety.]
*
*
*
*
[Delete 4.4 in its entirety and
renumber the current 4.5 as the new
4.4.]
*
*
*
*
*
3.4
450
Parcel Select
*
*
453
Prices and Eligibility
IMpb Standards
[Revise 3.4 as follows:]
All First-Class Package Service
parcels must bear an Intelligent Mail
package barcode (IMpb) prepared under
708.5.0. Mailpieces not meeting the
requirements for use of unique
Intelligent Mail package barcodes or
extra services barcodes as outlined in
Publication 199 will be assessed an
IMpb noncompliance fee. For details see
the RIBBS Web site at https://
ribbs.usps.gov.
*
*
*
*
*
440
Standard Mail
443
Prices and Eligibility
*
*
PO 00000
*
Frm 00038
*
Fmt 4700
*
Sfmt 4700
*
*
*
*
*
*
*
*
*
[Renumber the current section 453.3
as the new 453.4, and add a new section
453.3 as follows:]
3.0 Basic Standards for Parcel Select
Parcels
3.1
Service Objectives
The USPS does not guarantee the
delivery of Parcel Select mailpieces
within a specified time. Parcel Select
mailpieces might receive deferred
service. The local Post Office can
provide more information concerning
delivery times within its area.
E:\FR\FM\18DER1.SGM
18DER1
Federal Register / Vol. 78, No. 243 / Wednesday, December 18, 2013 / Rules and Regulations
3.2
Delivery and Return Addresses
All Parcel Select mailpieces must bear
a delivery address. The delivery address
on each piece must include the correct
ZIP Code or ZIP+4 code. Alternative
addressing formats under 602.3.0 may
be used. Each piece must bear the
sender’s return address.
3.3
IMpb Standards
All Parcel Select mailpieces must bear
an Intelligent Mail package barcode
(IMpb) prepared under 708.5.0.
Mailpieces not meeting the
requirements for use of unique
Intelligent Mail package barcodes or
extra services barcodes as outlined in
Publication 199 will be assessed an
IMpb noncompliance fee. For details see
the RIBBS Web site at https://
ribbs.usps.gov.
*
*
*
*
*
4.0 Price Eligibility for Parcel Select
and Parcel Select Lightweight
4.1
Destination Entry Price Eligibility
*
*
4.1.2
*
*
*
Basic Standards
For Parcel Select destination entry,
pieces must meet the applicable
standards in 455.4.0 and the following
criteria:
*
*
*
*
*
[Delete renumbered 4.1.2f in its
entirety.]
*
*
*
*
*
2.0 Basic Eligibility Standards for
Bound Printed Matter
*
*
*
*
*
[Add a new 2.4 and 2.5 as follows:]
2.4
USPS Tracking
IMpb Standards
All BPM parcels must bear an
Intelligent Mail package barcode (IMpb)
prepared under 708.5.0.
*
*
*
*
*
Price Eligibility
* * * Price categories are as follows:
*
*
*
*
[Revise 4.1b and 4.1c as follows:]
b. Presorted Price. The Presorted price
applies to BPM prepared in a mailing of
at least 300 BPM pieces, prepared and
presorted as specified in 465.5.0,
705.8.0, or 705.22.0.
c. Carrier Route Price. The Carrier
Route price applies to BPM prepared in
a mailing of at least 300 pieces presorted
to carrier routes, prepared and presorted
as specified in 465.6.0, or 705.8.0.
*
*
*
*
*
*
470
Media Mail and Library Mail
473
Prices and Eligibility
4.2 Parcel Select NDC and ONDC
Presort Price Eligibility
*
[Delete the last two sentences of
renumbered 4.2 in their entirety.]
2.0 Basic Standards for Media Mail
and Library Mail Parcels
4.3 Parcel Select Nonpresort Price
Eligibility
*
[Delete the first sentence of the
introductory paragraph of renumbered
4.3.]
*
*
*
*
*
2.5
4.4
Parcel Select Lightweight
*
*
ehiers on DSK2VPTVN1PROD with RULES
4.4.1
*
*
*
General Eligibility
Parcel Select Lightweight parcels are
presorted machinable or irregular
parcels. The following also applies:
*
*
*
*
*
[Delete renumbered 4.41e in its
entirety, and renumber the renumbered
4.4.1f as the new renumbered 4.4.1e.]
*
*
*
*
*
460
Bound Printed Matter
463
*
*
VerDate Mar<15>2010
*
*
14:56 Dec 17, 2013
IMpb Standards
*
*
*
6.2
Price Eligibility Standards
*
[Delete the second and third
sentences of 6.2 in their entirety.]
*
*
*
*
*
[Delete 6.3c in its entirety.]
*
*
*
*
Frm 00039
Fmt 4700
*
*
*
*
*
*
*
5.2
Preparing Machinable Parcels
*
*
*
*
*
[Delete 5.2.3 in its entirety.]
*
*
*
*
*
500
Additional Mailing Services
503
Extra Services
Sfmt 4700
*
*
3.0
Insured Mail
*
*
*
Insurance Coverage—Priority Mail
*
*
*
*
*
Priority Mail pieces bearing an
Intelligent Mail package barcode (IMpb)
or USPS retail tracking barcode (see
10.3.1) are insured against loss, damage,
or missing contents, up to a maximum
of $50.00 or $100.00, subject to the
following:
*
*
*
*
*
[Renumber the current 3.2d as the
new 3.2e and add a new 3.2d as
follows:]
b. Priority Mail pieces meeting the
requirements under 3.2, but not
supported by a Shipping Services file
must have a full acceptance scan in
order to qualify for automatic insurance
coverage.
*
*
*
*
*
5.0 Return Receipt
*
*
5.2
Basic Information
*
*
*
Eligible Matter
Return receipt service is available for:
*
*
*
*
[Renumber the current 2c and 2d as
the new 2d and 2e, and revise 2b and
add a new 2c as follows:]
c. First-Class Mail when purchased
with Certified Mail, COD, insured mail
(for more than $200.00) or Registered
Mail service.
d. First-Class Package Service, and
Priority Mail (excluding Critical Mail)
when purchased at the time of mailing
with COD, insured mail (for more than
$200.00), or Registered Mail service.
*
*
*
*
*
*
7.0
Restricted Delivery
*
*
7.2
Basic Information
*
6.3 Price Categories for Media Mail
and Library Mail Parcels
PO 00000
*
5.0 Preparing Media Mail and Library
Mail Parcels
5.2.2
6.0 Price Eligibility for Media Mail
and Library Mail Parcels
*
Jkt 232001
*
*
*
*
[Add a new 2.5 as follows:]
All Media Mail and Library Mail
parcels, unless inducted through a retail
transaction or a USPS self-service kiosk,
must bear an Intelligent Mail package
barcode (IMpb) prepared under 708.5.0.
*
*
*
*
*
Prices and Eligibility
*
*
*
*
*
[Revise the title of 2.0 as follows:]
*
*
3.2
4.0 Price Eligibility for Bound Printed
Matter Parcels
4.1
Mail Preparation
*
BPM parcels with alternative address
formats may be mailed with USPS
Tracking, but must not bear an ancillary
service endorsement (see 602.3.1.2).
2.5
475
76559
*
E:\FR\FM\18DER1.SGM
*
*
18DER1
*
*
*
*
76560
7.2.2
Federal Register / Vol. 78, No. 243 / Wednesday, December 18, 2013 / Rules and Regulations
Eligible Matter
Restricted Delivery service is
available for:
[Renumber the current 2b and 2c as
the new 2c and 2d, and revise 2a and
add a new 2b as follows:]
a. First-Class Mail when purchased
with Certified Mail, COD, insured mail
(for more than $200.00) or Registered
Mail service.
b. First-Class Package Service, and
Priority Mail (excluding Critical Mail)
when purchased at the time of mailing
with COD, insured mail (for more than
$200.00), or Registered Mail service.
*
*
*
*
*
505
Return Services
1.0
Business Reply Mail (BRM)
*
*
1.4
General Information
1.4.1
*
*
*
Description
[Revise the second sentence of, and
add a new sentence to, 1.4.1 as follows:]
Business Reply Mail (BRM) service
enables a permit holder to receive FirstClass Mail and Priority Mail back from
customers and pay postage and a perpiece fee for only the pieces returned.
BRM cards, envelopes, self-mailers,
flats, and labels may be distributed by
a BRM permit holder in any quantity for
return to any Post Office in the United
States and its territories and
possessions, including military Post
Offices overseas. Only card-, letter- and
flat-sized pieces are eligible for BRM
service. * * *
*
*
*
*
*
3.0
Merchandise Return Service
*
*
3.2
*
*
*
*
*
*
*
[Renumber the current 3.2.5 through
3.2.13 as the new 3.2.6 through 3.2.14,
and add a new 3.2.5 as follows:]
IMpb Standards
All MRS labels must bear a unique
Intelligent Mail package barcode (IMpb)
prepared under 708.5.0.
*
*
*
*
*
3.3 Additional Standards for Permit
Holder
ehiers on DSK2VPTVN1PROD with RULES
3.3.3
*
*
*
*
USPS Tracking
[Revise 3.3.3 as follows:]
USPS Tracking service is optional, but
provided without charge for mailpieces
bearing authorized MRS labels. MRS
labels requesting USPS Tracking must
meet the standards in 503.10.0. USPS
VerDate Mar<15>2010
3.5
Preparation
*
*
7.0 Combining Package Services and
Parcel Select Parcels for Destination
Entry
3.5.13
14:56 Dec 17, 2013
Jkt 232001
*
*
*
Format Elements
Format standards required for the
merchandise return label are shown in
Exhibit 3.5.13a through Exhibit 3.5.13d,
and described as follows:
*
*
*
*
*
Exhibit 3.5.13a Merchandise Return
Label With No Extra Services or With
Insurance, Special Handling, or Pickup
on Demand Service (*see 3.5.13d)
[Placeholder for revised Exhibit
3.5.13a]
*
*
*
*
*
Exhibit 3.5.13b Merchandise Return
Label With Registered Mail Service
[Placeholder for revised Exhibit
3.5.13b]
*
*
*
*
*
Exhibit 3.5.13c Merchandise Return
Label With Mailing Acknowledgment
(*see 3.5.13d)
[Placeholder for revised Exhibit
3.5.13c]
*
*
*
*
*
Exhibit 3.5.13d Merchandise Return
Label With USPS Tracking Service
[Placeholder for revised Exhibit
3.5.13d]
*
*
*
*
*
507
Mailer Services
1.0
Treatment of Mail
*
*
*
*
*
705 Advanced Preparation and
Special Postage Payment Systems
*
*
*
1.5 Treatment for Ancillary Services
by Class of Mail
Basic Standards
3.2.5
Tracking may be combined with
insurance and special handling, or both.
*
*
*
*
*
*
*
*
*
507.1.5.4 Standard Post, Package
Services and Parcel Select
Undeliverable-as-addressed (UAA)
Standard Post, Package Services, and
Parcel Select mailpieces are treated as
described in Exhibit 1.5.4, with these
additional conditions:
*
*
*
*
*
[Revise the first sentence of 1.5.4b as
follows:]
b. Except for Bound Printed Matter
pieces including USPS Tracking, the
exceptional address format under
602.3.0 may not be used on mail with
any ancillary service endorsement or
mail with any extra service (see
463.2.4). * * *
*
*
*
*
*
700
Special Standards
*
*
PO 00000
*
Frm 00040
*
Fmt 4700
*
Sfmt 9990
*
*
*
*
*
7.1 Combining Parcels—DSCF and
DDU Entry
7.1.1
Qualification
[Delete the last three sentences of
7.1.1 in their entirety.]
*
*
*
*
*
708
Technical Specifications
*
*
*
*
*
5.0 Standards for Package and Extra
Service Barcodes
5.1
Intelligent Mail Package Barcode
*
*
5.1.7
*
*
*
Electronic File
* * * Electronic files must include
the following elements:
*
*
*
*
*
[Revise 5.1.7d as follows:]
d. Version 1.6 (or subsequent
versions) of the electronic shipping
services manifest files including each
destination delivery address or ZIP + 4
Code. Effective January 25, 2015,
shipping services manifests, or other
approved electronic documentation,
must include the destination delivery
address or delivery point validated
(DPV) 11-digit ZIP Code for each record
in the file.
[Delete the current 5.1.7e in its
entirety and add a new 7e as follows:]
e. Electronic shipping manifest files,
or approved alternative electronic
documentation, must include data
identifying the mailing agent and mail
owner, as applicable.
*
*
*
*
*
5.2 Other Package Barcodes
5.2.1 Basic Standards for Postal
Routing Barcodes
[Revise the first sentence of 5.2.1 as
follows:]
A separate postal routing barcode may
be used on parcels to provide routing
information, when used in conjunction
with an IMpb.
*
*
*
*
*
We will publish an appropriate
amendment to 39 CFR part 111 to reflect
these changes.
Stanley F. Mires,
Attorney, Legal Policy and Legislative Advice.
[FR Doc. 2013–30023 Filed 12–17–13; 8:45 am]
BILLING CODE 7710–12–P
E:\FR\FM\18DER1.SGM
18DER1
]]>Agencies
[Federal Register Volume 78, Number 243 (Wednesday, December 18, 2013)]
[Rules and Regulations]
[Pages 76548-76560]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-30023]
-----------------------------------------------------------------------
POSTAL SERVICE
39 CFR Part 111
New Standards To Enhance Package Visibility
AGENCY: Postal Service TM.
ACTION: Final rule.
-----------------------------------------------------------------------
SUMMARY: The Postal Service is revising Mailing Standards of the United
States Postal Service, Domestic Mail Manual (DMM[supreg]) to require
the use of Intelligent Mail[supreg] package barcodes (IMpb) on all
commercial parcels, and to require the transmission of supporting
electronic documentation including piece-level address or ZIP+4[supreg]
Code information. Included in these new requirements is a per-piece
price adjustment for mailpieces not complying with the IMpb standards.
The Postal Service is also adding DMM reference to a future requirement
to use a complete destination delivery address or an 11-digit delivery
point validated ZIP Code TM in the mailer's electronic
documentation.
DATES: Effective date: January 26, 2014.
FOR FURTHER INFORMATION CONTACT: Juliaann Hess at 202-268-7663 or
Rachel Devadas at 202-268-3881.
SUPPLEMENTARY INFORMATION: The Postal Service takes the next step in
the development of its package strategy by enhancing its operational
capability to scan Intelligent Mail package barcodes (IMpb) and other
extra services barcodes via automated processing equipment and
Intelligent Mail scanning devices. Full implementation of the Postal
Service's package strategy relies on the availability of piece-level
information provided through the use of IMpb.
[[Page 76549]]
IMpb offers a number of benefits to mailers by providing piece-
level visibility throughout USPS TM processing and delivery
operations. Benefits of IMpb use include:
Access to the best prices for the mailing of parcel
products.
A routing code to facilitate the processing of packages on
automated sorting equipment.
A channel-specific Application Identifier (AI) that
associates the barcode to the payment method, supporting revenue
assurance.
A 3-digit service type code, which will identify the exact
mail class and service combination, eliminating the need for multiple
barcodes on a package.
An option to use a 6-digit or 9-digit numeric Mailer ID
(MID), to accommodate all mailers.
The ability to nest packages to containers and sacks,
increasing visibility for aggregate units as well as packages moving
through the network.
Access to tracking information at no additional charge for
most products.
Access to new products, services and enhanced features.
Mailing standards currently require an IMpb on all commercial
parcels, except Standard Mail[supreg] parcels, claiming presort or
destination-entry prices and all parcels of any class including
tracking, and all mailpieces of any shape requesting extra services.
The Postal Service now advances its package strategy by implementing
new standards requiring an IMpb on all remaining commercial parcels,
and requiring the transmission of supporting electronic documentation,
including piece-level address or ZIP+4 Code information, to the USPS.
Included in these new requirements is a per-piece price adjustment
for mailpieces not complying with the IMpb standards. If approval is
granted in response to Postal Regulatory Commission (PRC) Docket No.
CP2014-5, this price adjustment will become effective for Competitive
products concurrent with the effective date of this Final Rule. In
addition, the Postal Service intends to apply the noncompliance price
adjustment to Market Dominant mailpieces at a future date, after filing
with, and receiving approval from, the PRC.
Background
On January 27, 2013, the Postal Service implemented the initial
phase of its package strategy by requiring IMpb use, including use of
version 1.6 of the electronic Shipping Services File, for all
commercial parcels (except Standard Mail parcels) claiming presort or
destination-entry pricing and all mailpieces including a trackable
extra service.
On February 26, 2013, the Postal Service published a Federal
Register, advanced notice of proposed rulemaking (78 FR 13006-13007) in
which it announced its intention to require an IMpb on all remaining
commercial parcels.
On July 11, 2013, the Postal Service published a proposed rule in
the Federal Register (78 FR 41721-41731) to announce its proposal to
require an IMpb on all commercial parcels and to require the
transmission of supporting electronic documentation including piece-
level address or ZIP+4 Code information. In addition, the Postal
Service proposed to implement compliance thresholds for IMpb
requirements and to assess a per-piece price adjustment for non-
compliant pieces. The Postal Service received comments in response to
this proposed rule, which are summarized later in this notice.
General IMpb Requirements
Technical and general specifications for IMpb use are provided in
Publication 199, Intelligent Mail Package Barcode (IMpb) Implementation
Guide for: Confirmation Services and Electronic Verification System
(eVS) Mailers, and DMM 708.5.1. Mailing standards require mailings of
mailpieces bearing an IMpb to:
1. Use a unique tracking barcode, prepared in accordance with DMM
708.5.1, on each mailpiece,
2. Be accompanied by a version 1.6 of the electronic Shipping
Services File (or subsequent versions) including required data
elements, and to
3. Include the correct destination delivery address or ZIP+4 Code
for each record in the Shipping Services File.
The Postal Service will now require an IMpb on all commercial
parcels. For the purposes of this notice, commercial parcels are
defined as any item meeting the physical description of a parcel in DMM
401, or a Priority Mail Express TM or Priority Mail[supreg]
piece of any shape, size, or price category entered through any
commercial channel. This includes pieces with postage paid by permit
imprint, postage meter, PC Postage[supreg] or precanceled stamps, and
would include pieces paying postage through the Official Mail
Accounting System (OMAS) and franked mail. All parcels mailed at
Commercial Base[supreg] or Commercial Plus[supreg] prices will also be
required to bear an IMpb. The Postal Service considers PC Postage stamp
products to be similar to imprints generated by postage meter systems.
As a result, mailpieces bearing postage paid by PC Postage stamp
products will generally be subject to the same IMpb requirements as
those applicable to mailpieces bearing postage meter imprints. As
provided in the July 11, 2013 proposed rule, parcels paid at the retail
price and inducted through a retail transaction, Periodicals parcels,
and Standard Mail Marketing parcels sent as product samples that bear a
simplified address or those that use a detached address label (DAL)
would not be required to bear an IMpb. Priority Mail letters and flats
using stamps for postage payment and mailpieces using Priority Mail
Forever Prepaid Flat Rate packaging will also not be subject to IMpb
requirements.
The Postal Service will allow, with USPS approval, domestic
Priority Mail letters and flats that are prepared in a high-speed
environment to use an Intelligent Mail barcode (IMb TM) in
lieu of an IMpb provided each of these pieces bear a unique IMb, that
cannot be reused for 45 days, and are supported by Mail.dat or Mail.XML
electronic documentation. Mailers should note that mailpieces entered
under this authorization must not include any extra service, including
USPS Tracking TM. However, mailers should also note that
Priority Mail pieces entered under this exception will not be eligible
for automatic insurance coverage. Mailers interested in obtaining
authorization under this process can contact USPS Shipping Information
Systems at IMPB@usps.gov.
The Postal Service expects to implement an exception process for
Bound Printed Matter (BPM) parcels and Priority Mail that would allow
mailers to use Mail.dat instead of Shipping Services File version 1.6
or higher. This exception process will be tied to the scheduled
upgrades to USPS systems that will allow for this functionality. These
upgrades are expected to be completed by November 2013 for BPM and in
April 2014 for Priority Mail. Once implemented, BPM and Priority Mail
parcel mailers using Mail.dat may use this file format to submit
electronic documentation to the Postal Service to fulfill their IMpb
documentation requirements. The use of Mail.dat will not be authorized
when mailers ship products and services that exclusively require use of
Shipping Services File version 1.6 or higher.
The Postal Service anticipates that the majority of mailers will be
prepared for the transition to general IMpb use by the January 26, 2014
implementation date. As a result, the Postal Service expects a limited
need for exceptions to the basic
[[Page 76550]]
IMpb requirements. Requests for exceptions will be evaluated on a case-
by-case basis. Mailers requesting an exception must provide a plan to
assure compliance with standards within a defined timeframe. Beginning
on January 26, 2014, any such requests must be directed to the Vice
President of Sales for consideration.
Destination Delivery Addresses
The Postal Service will require all parcels required to include an
IMpb to be accompanied by a complete destination delivery address in
the Shipping Services File. This information is critical to the Postal
Service package strategy, specifically the implementation of dynamic
routing processes and processes to enable package distribution without
scheme-trained employees. Effective January 25, 2015, mailers must
include the complete destination delivery address or an 11-digit ZIP
Code (validated by USPS delivery point validation (DPV[supreg]) system,
or an approved equivalent) in their Shipping Services File, or other
approved electronic documentation. For the purpose of the standard, the
Postal Service will require a complete delivery address to include:
Addressee name or other identifier and/or firm name, when
needed to support the requirements of an Extra Service (e.g. Adult
Signature, Restricted Delivery service, etc.). Inclusion of the
addressee name is strongly encouraged for all products.
Private mail box designator and number (PMB 300 or
300).
Urbanization name (Puerto Rico only, ZIP Code prefixes 006
to 009, if area is so designated).
Street number and name (including predirectional, suffix,
and postdirectional as shown in USPS ZIP+4 Product for the delivery
address or rural route and box number (RR 5 BOX 10), highway contract
route and box number (HC 4 BOX 45), or Post Office box number (PO BOX
458), as shown in USPS ZIP+4 Product for the delivery address). (``PO
Box'' is used incorrectly if preceding a private box number, e.g., a
college mailroom.)
Secondary address unit designator and number (such as an
apartment or suite number (APT 202, STE 100)). Note that when secondary
address elements are used, these elements must be included in the same
field of the Shipping Services File as that used for the primary
address elements.
City and state (or authorized two-letter state
abbreviation). Use only city names and city and state name
abbreviations as shown in USPS City State Product. (City and state is
not required when the correct ZIP Code is provided in detail 1 record
of Shipping Services File version 1.7 or 2.0.)
Correct 5-digit ZIP Code or ZIP+4 Code. If a firm name is
assigned a unique ZIP+4 code in the USPS ZIP+4 Product, the unique
ZIP+4 Code must be used in the delivery address.
Returns
The Postal Service will require a unique IMpb on all parcels using
a Merchandise Return Service (MRS) label. The USPS will continue to
provide a cloud-based application to allow less sophisticated permit
holders to generate unique IMpb-compliant MRS labels with a minimal
level of technological capability and software support. This tool is
expected to adequately assist MRS permit-holders and their customers in
the generation of IMpb-compliant labels. Except for permit holders
using MRS as part of a PC Postage-based returns solution, MRS permit
holders will not generally be required to submit shipping manifests to
support these mailpieces. MRS labels will be required to use a
concatenated IMpb construct that includes the ZIP+4 routing code. To
assure that mailers have adequate time to prepare their systems and to
notify their customers, the Postal Service will provide an extended
transitional period for this new requirement until July 27, 2014.
The Postal Service is also eliminating the option for any mailpiece
meeting the physical characteristics of a parcel in DMM 401 to include
postage paid by Business Reply Mail[supreg] (BRM). Over time, BRM
service has evolved into a product that is operationally aligned to
accommodate cards, letters and flats. As a result, BRM is no longer an
ideal product for use with parcel-shaped mailpieces. BRM permit holders
who routinely receive parcel-shaped BRM returns will be required to
discontinue this practice and to transition to MRS or a USPS Returns
product for their parcel returns. The Postal Service will provide a 12-
month transitional period until January 25, 2015, to allow mailers to
obtain a MRS or USPS Returns permit. The Postal Service will file
notice with the Postal Regulatory Commission (PRC) of its intent to
modify the Mail Classification Schedule to reflect this change.
Priority Mail Express
The Postal Service will generally require all Priority Mail Express
pieces entered through any commercial channel to be IMpb-compliant.
This requirement would exclude Priority Mail Express pieces entered as
part of a retail transaction, those mailpieces with postage paid
through a postage meter imprint and using a Label 11-B, and those
entered under a Priority Mail Express Manifesting Agreement (EMM)
system with postage paid by a USPS Corporate Account (USPSCA). However,
Priority Mail Express pieces with postage paid through a postage meter
imprint and using a Label 11-B will not be eligible for Commercial Base
or Commercial Plus pricing. As announced in the July 11, 2013, proposed
rule, at a future date, the Postal Service expects to transition EMM
mailers to the Electronic Verification System (eVS[supreg]), including
an IMpb-compliance requirement. The Postal Service is signaling its
intention to require eVS for EMM systems and anticipates publishing the
applicable standards in the 2014 calendar year.
Standard Mail Parcels
The Postal Service will require all Standard Mail Marketing parcels
(including those paid at nonprofit prices) and all Nonprofit Standard
Mail parcels to bear an IMpb, or a unique IMb. Regular and Nonprofit
Standard Mail parcels mailed as product samples under DMM 443.6.0 would
also be required to bear an IMpb or a unique IMb, with the exception of
those using detached address labels (DAL) and those bearing simplified
addresses. The Postal Service will also offer an option to use an IMb
in lieu of an IMpb for all Standard Mail parcels which are presorted
and containerized in 5-digit sacks or other approved containers
prepared to the 5-digit level. When the IMb option is selected, each
parcel must bear a unique IMb that cannot be reused for 45 days. In
situations where the IMb is used in lieu of the IMpb, a Mail.dat or
Mail.XML file will be accepted in lieu of a Shipping Service File.
Mailers requesting USPS Tracking service with Standard Mail parcels
will continue to be assessed the electronic fee. Mailers will also have
the option of affixing an IMpb-compliant mail class only tracking
barcode to their Standard Mail parcels at no charge. Under either of
these IMpb options, mailers must use version 1.6 or higher of the
Shipping Services File, including required data elements, and must
include the destination delivery address or ZIP+4 Code in the file.
Although Standard Mail parcels will be required to meet the IMpb
requirements effective January 26, 2014, mailers will be provided an
extended transitional period until July 27, 2014, to allow additional
time for mailers to modify their systems to prepare for these new
requirements. During this transitional period noncompliant
[[Page 76551]]
Standard Mail pieces will not be subject to a monetary noncompliance
fee.
Package Services
The Postal Service will require all commercial BPM, Media
Mail[supreg] and Library Mail parcels to bear an IMpb. When Media Mail
and Library Mail parcels are entered at retail, pay the retail price
and are entered through a retail transaction the Postal Service will
apply an IMpb-compliant barcode, if one is not already affixed. Mailers
requesting USPS Tracking service for their Package Services parcels
would continue to be assessed the electronic fee. Mailers would also
have the option of affixing an IMpb-compliant mail class only tracking
barcode to their Package Services mailpieces at no charge.
The Postal Service is also clarifying the DMM to specify that BPM
pieces including USPS Tracking may also bear an exceptional address
format.
Similar to the IMpb compliance process for Standard Mail parcels,
Package Services parcels will also be required to meet the IMpb
requirements effective January 26, 2014, but will also be subject to an
extended transitional period until July 27, 2014, to allow additional
time for mailers to modify their systems. Noncompliant Package Services
pieces will also not be subject to a monetary noncompliance fee during
the transitional period. The Postal Service acknowledges delays in
implementing enhancements to translate Mail.dat files to Shipping
Services files impacted some mailers' ability to change their systems
to meet IMpb requirements and is therefore affording this extended
transitional period.
Postage Meters
The Postal Service will require all parcels bearing metered postage
to bear a unique IMpb, meet the Shipping Services File requirements,
and to include the correct destination delivery address or ZIP+4 Code
for each record in the file to be eligible for commercial plus or
commercial base pricing. To support the less sophisticated meter
mailers, the Postal Service will continue to provide pre-printed IMpb-
compliant labels to mailers who are unable to print their own labels. A
special version of the IMpb label will be made available to customers
who ship parcels but do not use a postage meter capable of transmitting
electronic manifest and address information. This special version of
the IMpb label does not qualify for commercial plus or commercial base
pricing, or automatic insurance for Priority Mail (unless accompanied
by acceptance information); however use of these preprinted USPS labels
or other IMpb-compliant barcodes will be a requirement for eligibility
to ship USPS parcel products.
To afford meter mailers who currently receive commercial base
pricing additional time to prepare for this new requirement, the Postal
Service will provide a transitional period for these mailers until
January 25, 2015. Effective January 25, 2015, meter mailers must meet
all IMpb requirements to qualify for commercial base prices. After
January 25, 2015, meter mailers unable to comply with these
requirements may continue to mail at retail prices, but must affix a
USPS tracking label (Special IMpb or Label 400) other IMpb-compliant
label to each mailpiece. However, these mailers will not be required to
transmit a Shipping Services File for mailpieces paid at retail prices.
Whether claiming commercial or retail prices, postage meter mailers
must affix preprinted USPS labels or other IMpb-compliant barcodes as a
requirement for eligibility to ship USPS parcel products using a
postage meter. However, Priority Mail pieces must include Priority Mail
IMpb shipping labels or those special IMpb labels supported by a
Shipping Services file to qualify for automatic insurance.
Metered Priority Mail pieces using IMpb labels that are not
supported by a Shipping Services file must have a full acceptance scan
at a retail location in order to qualify for automatic insurance
coverage.
Use of Non-IMpb Barcodes
As stated in the July 11, 2013 proposed rule, the Postal Service
has implemented a process to allow mailers to temporarily use unique
tracking barcodes, prepared in a legacy format, on parcels and
mailpieces that include extra services. Any such authorization would be
granted via an exception process. Mailers requesting an exception must
be able to demonstrate their ability to transmit piece-level
documentation to the Postal Service through a Shipping Services File
and to include a destination delivery address or ZIP+4 code for each
record in the file. These exceptions are intended to provide additional
time, when needed, to transition to the use of IMpb. Requests for
exceptions must be directed to the Vice President of Sales. All mailers
must be fully IMpb-compliant, including use version 1.6 or higher of
the Shipping Services File, by January 25, 2015.
Effective July 28, 2013, the Postal Service provided automatic
insurance coverage, at no additional charge, on domestic Priority Mail
pieces bearing an IMpb. Mailers should note that Priority Mail pieces
bearing barcodes prepared in the legacy format are not eligible for
automatic insurance coverage.
Electronic Documentation
In response to input from the mailing industry, the Postal Service
will modify the requirements described in the July 11, 2013, proposed
rule relative to the identification of the mail owner, mailing agent
By/For relationship. After consultation and discussion with multiple
industry groups, mailers, and other stakeholders, the Postal Service
will strongly encourage, but not require, mailing agents (mail service
providers and consolidators) to include information in their electronic
documentation that identifies both the mailing agent and mail owner
(i.e. By/For mailing relationship) for all mailings made on behalf of
mail owners who mail, or are expected to mail, more than 7,500 parcels
per year. As part of past and current visibility initiatives,
onboarding processes, and payment programs, the Postal Service notes
that package mailing agents generally provide By/For information at a
relatively high level. In recognition of this fact and in consideration
of its recent discussions with the mailing industry, the Postal Service
now believes it to be mutually beneficial to work collaboratively
toward maintaining and improving the level of disclosure of By/For
relationships without introducing formalized requirements and
compliance enforcements. The Postal Service is generally pleased with
the progress made in providing this information for package mailings.
Going forward, the Postal Service expects By/For identification to
continually improve for all mailing agents, and will monitor each
mailing agent's performance to ensure the level of disclosure of the
mail owner information consistently increases towards the thresholds
provided in this Federal Register Notice for Shipping Services File
versions 1.6 or higher. The Postal Service intends to examine the
progress of disclosure of the By/For information 6 months following the
implementation of this final rule. In the event the level of By/For
disclosures degrades below these thresholds, the Postal Service will
consider making By/For information a compliance requirement.
When mailing agents make mailings on behalf of one or more clients
(mail owners) the Postal Service expects agents to continue to make
requests for a unique mailer ID (MID) for each client
[[Page 76552]]
to designate package ownership. Both eVS and non-eVS mailing agents are
to use this process to assign a unique MID for each client. This unique
MID will be used exclusively for that client, for mailings with that
particular mailing agent, and shall not be reassigned to other clients.
In addition, mailing agents may include a unique Customer
Registration ID (CRID) for the mail owner in the electronic
documentation to identify By/For relationships. Fields are provided in
Shipping Services File version 1.6 or higher, Mail.dat and Mail.XML for
this purpose.
However, the Postal Service will require mail owners who claim
commercial plus prices or Nonprofit Standard Mail prices and mail
owners of parcels containing hazardous material to disclose the By/For
mailing relationship regardless of volume.
The Postal Service defines these entities as follows:
Mail Owner: The mail owner is the business entity,
organization, or individual who makes business decisions regarding the
parcel or mailpiece content, directly benefits from the mailing, and
ultimately pays for postage on the mailpiece directly or by way of a
mailing agent.
Mailing Agent: The mailing agent is a business entity,
consolidator, organization, or individual acting on behalf of one or
more mail owners by providing mailing services for which the mail
owners compensate the mailing agent. A business entity, organization,
or individual whose services define it as a mailing agent may also be
considered a mail owner, but only for its own mail or the mail of its
subsidiaries. Mailing agents include, but are not limited to parcel
consolidators, printers, address list providers/managers mail
preparers, postage payment providers, mailing logistics providers,
mailing tracking providers, ad agencies, and mailing information
managers.
Conforming Mailer Identification Numbers
Mailers using an IMpb will be required to use a conforming MID.
Mailers who are not currently compliant with this requirement must
obtain and use a conforming MID as soon as possible and must use a
conforming MID by January 26, 2014.
A MID is considered to be compliant when the following requirements
are met:
A conforming six-digit MID must begin with 0 through 8.
A conforming nine-digit MID must begin with 9.
Questions in regard to converting to conforming MIDs may be
directed to the National Customer Support Center (NCSC) by calling 877-
264-9693 and selecting option 3 or by sending an email to
IMpb@usps.gov.
Shipping Services File
Electronic documentation requirements in support of IMpb include
the use of Shipping Services File version 1.6 or higher, identifying
serialization of each parcel or trackable Extra Services mailpiece
supported by the file and destination delivery address information or
accurate ZIP+4 code for each record in the file. Shipping Services
Files must be transmitted to the Postal Service prior to the physical
presentation of the mailing for acceptance. Mailers will be required to
correctly populate Shipping Services electronic manifest files with the
piece level detail information that describes the parcels and
mailpieces being shipped. Furthermore, to simplify the processing and
coding requirements for mailers, the Postal Service itself and software
vendors, the rules for populating fields (e.g. required versus optional
fields, defaults, content values) in file type 2 will now be the same
as for file type 1. Mailers can reference Publication 199 for details
on Shipping Services Files Types 1 and 2.
In addition to accurate piece level information, the proper
definition of the mailing By/For relationship and the use of a
conforming MID, Shipping Services Files include, but are not limited
to, the following fields:
Transaction ID (TID). This is a unique 12-digit number
assigned to associate Shipping Services File manifests to file
transmissions. The TID must also be included on the Postage Statement
and must match the Shipping Services manifest file for the
corresponding mailing. The TID field must follow the format of
YYYYMMDD, where YYYY is the year,
MM is the month, DD is the date of mailing, and
`' is the numeric sequence number
to support multiple postage statements on the same day. For example,
TID 201311130001 represents the first postage statement created for
November 13, 2013.
Payment Account number. This is the USPS account number
from which the mailing will be paid.
Method of payment. This is the approved payment method
(permit imprint, postage meter, PC Postage, OMAS, franked mail and
stamps) for the mail being entered.
Post Office of Account. This is the 5-digit ZIP Code of
the Post OfficeTM issuing the permit number, meter license,
or precanceled stamp, and should agree with the information on the
postage statement. The Transaction ID (TID) in conjunction with the
Payment Account Number, Method of Payment, and Post Office of Account,
enable the Postal Service to calculate IMpb compliance for each mailing
at the postage statement level. If any of these fields are missing or
inaccurate, an IMpb compliance fee will be assessed for each
competitive product mailpiece.
Electronic Nesting Data
As stated in the July 11, 2013 proposed rule, the Postal Service
will strongly encourage, but not require, mailers to provide an
electronic association between IMpb piece-level record and Intelligent
Mail tray labels and/or Intelligent Mail container placards. However,
the Postal Service may require these electronic associations for
certain products, price categories or value added services. Technical
requirements for the electronic association of parcels to containers
will be provided in Publication 199.
Noncompliant Mailpieces
The Postal Service will adopt the recommendations of the mailing
industry, and will implement a schedule of gradually increasing
compliance thresholds for mailings including mailpieces without IMpb-
compliant barcodes, without a compliant destination delivery address or
ZIP+4 code in the electronic documentation for each mailpiece or not
supported by an approved Shipping Services File (or a Shipping Services
File with missing or erroneous data elements), or authorized
alternative documentation and will implement a per-piece price
adjustment for non-compliant pieces. The Postal Service will apply
these compliance thresholds at the manifest level for PC Postage and
postage meter mailings, and at the postage statement level for permit
imprint or precanceled stamp mailings. A new sampling procedure for
barcode evaluation will be added to the current acceptance process for
the purpose of evaluating compliance with these new barcode thresholds.
Barcode and file compliance will be measured against the specifications
defined in Publication 199. Each record in Shipping Services Files will
be subject to data evaluation for file version and required elements
within the file. Assessments for non-eVS packages are expected to be
due at the time of mailing. eVS mailers will be assessed monthly for
non-compliant mailpieces in excess of the established thresholds. For
any mailing, compliance
[[Page 76553]]
can be calculated separately for each of the three compliance
categories. MRS and other returns mailpieces will be sampled for
compliance under these new compliance thresholds at the facility where
the pieces are rated and/or prepared for shipment to the permit holder.
When a mailing fails more than one compliance category, a per-piece
price adjustment will be assessed against the category yielding the
highest number of noncompliant pieces. Noncompliant pieces will be
assessed the per-piece price adjustment only once, even when failing
more than one compliance category. The Postal Service will enforce
compliance thresholds as follows:
----------------------------------------------------------------------------------------------------------------
Compliance category January 2014 (%) July 2014 (%) January 2015 (%)
----------------------------------------------------------------------------------------------------------------
Unique Trackable Barcode............................... 98 99 99
Destination Delivery Address or ZIP+4 Code in the File. 93 95 *98
Shipping Services File 1.6 or Higher, Including 90 95 97
Required Data Elements................................
----------------------------------------------------------------------------------------------------------------
* Destination delivery address or 11-Digit DPV ZIP Code required effective January 25, 2015.
For competitive products (i.e. Priority Mail Express, Priority
Mail, First-Class Package Service[supreg] and Parcel Select[supreg]),
the Postal Service will implement the thresholds and per-piece price
adjustments described above for noncompliant pieces. In conformance
with the recently filed competitive price case (PRC Docket No. CP2014-
5) the Postal Service will begin enforcement of the thresholds and per-
piece price adjustments on January 26, 2014.
For market-dominant products (i.e. First-Class Mail[supreg]
parcels, Standard Mail parcels, and Package Services parcels), the
Postal Service intends to apply the thresholds and noncompliance price
adjustment to Market Dominant mailpieces at a future date, after filing
with, and receiving approval from, the PRC. Regulatory review will take
up to 45 days from the date of that filing. The proposed effective date
for the per-piece price adjustments for Market Dominant products will
be predicated on the PRC's decision.
Hazardous, Perishable and Restricted Materials
Effective January 26, 2014, mailers inducting parcels containing
mailable hazardous material or mailable live animals will be required
to include an indicator in the appropriate field of the Shipping
Services File, or other authorized electronic documentation,
identifying each applicable mailpiece as containing either hazardous
material or live animals. MRS and other returns mailpieces containing
hazardous materials will be required to bear a unique IMpb barcode,
including a specific 3-digit service type code specifying the class of
mail and identifying the mailpiece as containing hazardous material.
For the purposes of this requirement mailpieces containing hazardous
material would include any package containing material requiring
hazardous material markings, requiring special packaging, contents
limitations or transportation restrictions provided for in DMM 601 or
Publication 52, Hazardous, Restricted or Perishable Mail. Mailers will
be provided an extended transitional period until July 27, 2014, to
allow additional time for mailers to modify their systems for these new
requirements.
The Postal Service has also developed similar identifying
indicators to provide enhanced visibility of shipments containing
cremated remains. Mailer use of the cremated remains indicators is
strongly recommended, but will not be required.
Certified Mail and Registered Mail Service
In response to feedback from the mailing industry, the Postal
Service will not adopt its proposal to limit Certified Mail[supreg]
service to use with only First-Class Mail. Effective July 27, 2014, the
Postal Service expects to provide a new option for mailers to combine
restricted delivery service with Signature ConfirmationTM
service. The combination of restricted delivery service with Signature
Confirmation service will provide an option for mailers to restrict
delivery of Priority Mail, First-Class Package Service, Package
Services, Standard Post and Parcel Select pieces without also having to
purchase insurance for more than $200 to obtain this service.
The Postal Service will also provide a transitional period for IMpb
compliance with Certified Mail and Registered Mail TM until
January 25, 2015. This transitional period will provide additional time
for mailers to prepare their systems, change label and envelope stock
and deplete their inventories of preprinted forms.
The Postal Service expects to provide new Registered Mail and
Certified Mail ``banner only'' labels for mailer use early in the 2014
calendar year. These ``banner only'' labels will help identify these
specific products when used in an IMpb-compliant barcode format, and
will meet USPS mailing standards for privately printed forms when used
as specified.
Comments and USPS Responses
The Postal Service received a total of eight comments in response
to the July 11, 2013, Federal Register proposed rule, with some
comments addressing more than a single issue. In general, commenters
relate concern with the penalties for noncompliance and the policies
relating to the electronic transmission of Shipping Services Files.
These comments are summarized as follows:
Noncompliance Adjustments and Thresholds
Comment: Several commenters state that both the starting and ending
compliance thresholds provided in the proposed rule are unrealistically
high and are arguably unachievable by industry. These commenters
request more liberal thresholds.
USPS Response: Many mailers are currently meeting or exceeding the
January 2014 IMpb compliance thresholds communicated in the July 11,
2013, proposed rule, and others are rapidly closing their compliance
gaps. However, in response to mailer concerns, the Postal Service has
revised the January 2015 threshold levels. In addition, the Postal
Service will provide an extended transitional period for IMpb
compliance for all Market Dominant parcels until July 27, 2014. This
extended transitional period will afford mailers of market dominant
parcels more time to prepare their systems and to take advantage of
USPS enhancements that support Mail.dat file conversion to Shipping
Services Files.
Comment: A commenter states that ad hoc reports are not available
on a basis consistent enough to allow mailers to determine if they are
meeting compliance thresholds. This commenter asks how the USPS will
prove noncompliance and how will the USPS will be able to determine if
noncompliance results from a failure on the part of the mailer or from
some USPS related problem.
[[Page 76554]]
USPS Response: The Postal Service recognizes that adhoc reports
could have been provided on a more consistent basis. In November 2013,
the Postal Service will be enhancing its systems to measure compliance
for each record transmitted through Shipping Services Files or received
in scan event data. These enhancements will identify pieces that fail
to meet IMpb requirements at the record level. Mailers not entering
parcels under an approved exception will automatically receive
compliance performance feedback in the context of Confirmation Error/
Warning reports. In addition, new Scan Event Extract file versions will
be available in November 2013. These optional, upgraded versions of the
Scan Event Extract file provide new data fields with IMpb compliance
results at the piece level.
The Postal Service will also implement processes to mitigate file
receipt and posting delays that may be caused by system issues. The
Postal Service will continue to work with mailers to improve file
transmission timeliness. In addition, the Postal Service has provided a
new option to advance electronic package level detail address
information earlier in the creation/fulfillment process through the new
Shipping Partner Event File Version 3.0. This option is available to
mailers who want to send address information at earlier stages in the
order/fulfillment process where this information is initially captured.
Comment: A commenter asks what the noncompliance per-piece price
adjustment will be for January 2014.
USPS Response: The Postal Service expects to provide a per-piece
price adjustment for IMpb noncompliant competitive products effective
January 26, 2014. If this adjustment factor is implemented as expected,
the price will be included in the Federal Register notice announcing
the 2014 prices for competitive products. This Federal Register notice
is expected to publish in November 2013.
Comment: A commenter suggests that the Postal Service set penalties
for noncompliance at a price reasonably related to the cost of the work
required by the Postal Service to handle these noncompliant pieces, and
specifically suggests that the original industry thresholds as
recommended by the Task Team (TT 19) be adopted for the
January 2014 implementation.
USPS Response: The IMpb Compliance Fee is intended to be reflective
of the work required to apply barcodes and capture piece level detail
information about parcels failing to meet IMpb requirements. The
compliance thresholds will be set at the levels described earlier in
this Federal Register notice. Although several key recommendations from
MTAC Task Team 19 were adopted, including the concept of using
compliance threshold levels, the numerical values for those thresholds
were not adopted.
Meter Users
Comment: Several commenters request that the Postal Service clarify
its intent with regard to postage meter mailers. These commenters ask
whether payment by postage meter will be an option for packages in the
future, and if the Postal Service plans to develop a special IMpb label
for postage meter mailers. These commenters further suggest that the
Postal Service develop a methodology that can accommodate postage meter
customers and that provides an IMpb option that is not predicated on
the entry of a 9- or 11-digit zip code.
USPS Response: The Postal Service will continue to allow mailers to
use meters to pay postage for parcels. However, this Final Rule will
require all metered parcels to bear an IMpb barcode. The Postal Service
is developing a new version of the IMpb specifically for postage meter
mailers that will be available to mailers by January 26, 2014. These
labels will be made available both through meter venders and the Postal
Service at no additional charge. Effective January 25, 2015, postage
meter mailers who are unable to meet all IMpb requirements, including
transmission of electronic documentation and use of a complete
destination delivery address or DPV 11-digit ZIP Code, will not be
eligible for Commercial Base or Commercial Plus pricing but will be
allowed to ship parcels that bear IMpb barcodes at retail prices, when
these pieces bear a USPS tracking label (Label 400) or other IMpb-
compliant label.
Comment: Three commenters requested clarification on how to create
a Shipping Services file when using a postage meter and what Mailer ID
would be used when affixing metered postage to a package.
USPS Response: Publication 199, Intelligent Mail Package Barcode
(IMpb) Implementation Guide for: Confirmation Services and Electronic
Verification System (eVS) Mailers, provides information on how to
create and transmit Shipping Services electronic manifest files to
USPS. The Mailer ID (MID) used in the barcode may be either that of the
meter vendor or the mail owner. Of equal importance for meter users is
the two-digit Source ID which is uniquely assigned to meter, online,
and PC Postage vendors. This two-digit code must also be included in
the barcode to identify the respective vendor. Unless otherwise
required, a unique MID identifying the mail owner should generally be
provided when the mail owner ships more than 7,500 parcels per year,
without regard to the method of postage payment used. However, mailers
claiming Commercial Plus Pricing must use a unique MID to identify the
mail owner.
Comment: One commenter requests clarification of when a mailer
using detached address labels (DALs) will be required to meet the new
IMpb standards.
USPS Response: Parcels using DALs in compliance with DMM standards
are not subject to IMpb requirements.
Certified Mail
Comment: Three commenters expressed concern with the proposal to
limit Certified Mail to First-Class Mail only. These commenters request
the Postal Service to ensure that a comparable set of services are
available for Priority Mail pieces that today use the Certified Mail
service, and that these services provide the same acceptable
capabilities and options as Certified Mail service.
USPS Response: The Postal Service will continue to offer Certified
Mail service for use with Priority Mail pieces. The Postal Service will
proceed with the enhancement to Signature Confirmation service to
include Restricted Delivery.
Comment: Several commenters state that the Postal Service should
communicate details regarding the specific requirements for the
proposed use of Certified Mail and Registered Mail Service. These
commenters ask if there is an alternate method to replace the function
of Certified Mail service for packages.
USPS Response: Registered Mail and Certified Mail users are
required to meet IMpb requirements, including the use of electronic
documentation and the inclusion of the destination delivery address or
ZIP+4 Code (or an 11-digit delivery point validated ZIP Code effective
January 25, 2015). These mailers will be provided with an extended
transitional period until January 25, 2015 to prepare their systems to
comply with IMpb requirements. During this transitional period, mailers
may continue to use barcodes prepared in legacy formats.
Comment: One commenter asks if the Postal Service plans to provide
a green Certified Mail indicator label that can be used in conjunction
with an IMpb shipping label. This commenter asks if mailer-generated
shipping labels will be
[[Page 76555]]
required to be nearly identical in design and color as PS Form 3800, or
to have an additional green label affixed and if these labels must be
placed at the top of the mailpiece, similar to the requirements for the
use of Certified Mail labels today. This commenter also asks if the
proposed standards will impact a vendor's ability to create privately-
printed Certified Mail labels.
USPS Response: The Postal Service expects to distribute Registered
Mail and Certified Mail banner only labels during the 2014 calendar
year. These labels can be used on mailpieces where the barcode is
printed on a shipping label or location other than near the top edge of
a mailpiece. These labels will allow for greater visibility of
Registered Mail or Certified Mail articles, while also allowing the
barcode to be placed in a location separate from the applicable colored
label. Mailer-generated labels are required to be nearly identical in
design and color to their corresponding Extra Service retail labels;
however Registered Mail or Certified Mail banner only labels may be
used to fulfill this requirement when used in conjunction with IMpb
shipping labels. Vendors are allowed to continue to create their own
labels; however IMpb requirements must be met.
Commercial Mail Pieces at Retail Prices
Comment: One commenter states that the Postal Service should
specify whether or not the proposed standards would require commercial
parcels paying postage at retail prices to have a corresponding record
in the Shipping Services File, including a valid ZIP+4 or delivery
address information.
USPS Response: Generally, all commercial parcels are required to
meet IMpb standards, including those mailed at retail prices. This
requirement will be modified for parcels using postage meter imprints,
provided these mailpieces bear label 400 or a similar IMpb-compliant
barcode.
Comment: One commenter asks why retail-priced parcels included in a
commercial mailing would be required to meet additional requirements
above and beyond that required for similarly prepared priced and
processed retail parcels.
USPS Response: All mailers and their customers will benefit from
the visibility and additional features provided by a fully IMpb
barcoded package environment. Parcels presented at retail will have an
IMpb applied as part of the retail transaction. Therefore, mailers
unable or unwilling to present parcels as part of a retail transaction
will be required to meet IMpb standards.
Communication Plans
Comment: One commenter requests the Postal Service to improve its
communication plans. This commenter states that communication plans
should be both coordinated and collaborative in order to mitigate the
impact of these new requirements on mailers.
USPS Response: The Postal Service plans to increase and better
target its communications and outreach efforts regarding IMpb
implementation and its timing through all available channels. The
Postal Service plans to collaborate with its shipping partners and
industry to communicate requirements in this regard.
Shipping Services File Transmission
Comment: Several commenters request the Postal Service to make
accommodations to avoid adjustments, and to ensure parcels are
processed expeditiously, when Shipping Services Files are unavailable.
With regard to the timing for transmittal of electronic documentation,
these commenters state that allowances must be made to account for
system outages, either on the USPS or mailing industry side. These
commenters request the Postal Service to recognize that system outages
do occur and ensure that penalties are not charged for system outages
beyond a shipper's control. These commenters specifically ask what the
Postal Service will do when the Shipping Services File is not yet
available for a parcel mailing already in acceptance and ready for
processing and delivery. These commenters state that there should be
some kind of mitigation policy to offset or remove the fees when the
noncompliance is not the fault of the shipper.
USPS Response: The Postal Service will evaluate the specific
circumstances of late arriving Shipping Services files on a case-by-
case basis. Mailers submitting late files through no fault of their own
will generally be accommodated.
Comment: One commenter asks if the Postal Service will hold
packages until the Shipping Services File is received or will it
proceed with the sortation and delivery of the mailing.
USPS Response: Although Postal Service processes are dependent on
the receipt of Shipping Services files prior to the actual arrival of
the mailpieces, the Postal Service will make every effort to process
parcels in an operationally effective manner. The Postal Service
response in these situations may vary according to particular
circumstances of the case and the resources available to the Postal
Service at the time of the occurrence.
Comment: One commenter requests clarification as to what was meant
by the statement ``to simplify the requirements to populate the field''
with regard to populating the fields within the Shipping Services File.
USPS Response: The Postal Service currently uses different business
rules for processing type 1 and type 2 Shipping Services files.
Furthermore, to simplify the processing and coding requirements for
mailers, the Postal Service itself and software vendors, the rules for
populating fields (e.g. required versus optional fields, defaults,
content values) in file type 2 will now be the same as for file type 1.
Mailers may reference Publication 199 for details on Shipping Services
Files, type 1 and type 2.
Electronic Documentation
Comment: One commenter states that there should be symmetry in how
the Postal Service will require the identification of the mailing
agent/mail owner relationship for IMb and IMpb mailings. This commenter
states that currently the processes relating to IMb and IMpb mailings
are disconnected.
USPS Response: The Postal Service recognizes that the business
model for package mailers is typically different from that for mailers
of letters and flats. In response and after consultation with
customers, industry groups, and stakeholders, the Postal Service has
modified the By/For disclosure process for parcel mailers. The Postal
Service will strongly encourage and work with mailing agents (mail
service providers and consolidators) to include information in their
electronic documentation that identifies both the mailing agent and
mail owner (i.e. By/For mailing relationship) for all mailings made on
behalf of mail owners who are expected to mail more than 7,500 parcels
per year. As part of past and current visibility initiatives,
onboarding, and payment programs, package mailing agents already
provide By/For information at a high level. Given this information and
discussions, it is in our mutual best interest to collaboratively work
toward provision of By/For relationships without adding more
requirements, rules and compliance enforcements. In addition, mailers
who claim commercial plus pricing (CPP) or Nonprofit Standard Mail
prices and the mail owners of parcels containing hazardous material
must disclose the By/For relationship regardless of volume.
Comment: One commenter requests the Postal Service to change the
requirements for IMpb and allow either a Mailer ID (MID) or customer
[[Page 76556]]
registration ID (CRID) to identify the mail owner/mailing agent
relationship in the electronic documentation. This commenter states
that this change is important for Mail.dat applications.
USPS Response: In response to this and other comments, the Postal
Service will provide an option for mailing agents to include a unique
Customer Registration ID (CRID) for the mail owner in the electronic
documentation on an exception basis. Exception requests must be
submitted to the Vice President of Sales. Submit exception requests to
IMpb@usps.gov.
Comment: One commenter suggests that the Postal Service follow the
model set by letters and flats mailings, following an order of
precedence to allow fields (CRID and MID) available in the
eDocumentation to identify Mail Owner. When the CRID field is populated
it would take precedence over the Mailer ID in the piece barcode. This
commenter states that this approach would provide greater functionality
and flexibility to mailers, and establish consistency among USPS
product lines.
USPS Response: As mentioned in response to a previous comment, the
Postal Service will provide an option for mailing agents to include a
unique Customer Registration ID (CRID) for the mail owner in the
electronic documentation on an exception basis. Exception requests must
be submitted to the Vice President of Sales. Submit exception requests
to IMpb@usps.gov.
Comment: One commenter suggests that if the Postal Service insists
on collecting By/For information in connection with IMpb use, they
should keep the same requirements for IMpb as for Full Service IMb.
USPS Response: As previously discussed, the business model for
package mailers is generally dissimilar from that of letters and flats
mailers. As a result of consultations with the industry, the Postal
Service will strongly encourage and work with service providers to
identify By/For relationships for customers shipping 7,500 pieces per
year. In addition, an exception process will be implemented that allows
use of the By/For CRID in electronic documentation to identify mail
owners.
Destination Delivery Address vs. 11-Digit Zip Code
Comment: Several commenters request the Postal Service to define
what is meant by a ``complete destination delivery address.''
USPS Response: The elements of a complete address are described in
DMM 602.1.4.2 and are summarized earlier in this Federal Register
notice. Generally, a complete destination delivery address should be
able to successfully undergo the delivery point validation process.
Comment: Two commenters ask what evidence the Postal Service would
require to demonstrate a validity of an address, other than the use of
CASS TM software. These commenters ask if CASS certification
and destination delivery addresses will be required for IMpb use, both
on the physical mail piece and within the version 1.6 upload field.
USPS Response: Although strongly encouraged, the Postal Service
will not require mailers to demonstrate CASS certification. The Postal
Service will instead require and confirm addressing elements, Delivery
Point Validation 11-digit ZIP Code, and ZIP+4 Code information as part
of its validation processes.
Comment: Several commenters request clarification as to whether the
Postal Service prefers a destination delivery address or an 11-digit
Zip Code. These commenters ask if the Postal Service plans to develop
an 11-Digit IMpb format for packages and how this would impact the
Shipping Services File. A commenter asks if the Postal Service requires
the addressee name in the file, will the 47-space requirement be
changed to reflect the additional space needed.
USPS Response: For parcel mailings, the Postal Service permits
several variations in regards to supplying address information. These
options, in order of preference by the USPS, are as follows:
Destination Delivery Address and DPV 11-digit ZIP Code
DPV 11-Digit ZIP Code
Destination Delivery Address and DPV 9-digit ZIP Code
Destination Delivery Address
9-digit ZIP Code
The Postal Service originally considered requiring an IMpb barcode
format with an 11-digit ZIP Code; however upon investigation determined
that this would not be a practical requirement given the increased
risks for barcode readability problems. Readability problems would
negatively impact operational costs, visibility, and revenue assurance.
Comment: One commenter asks why the complete delivery address is
needed for package sortation or dynamic routing. This commenter asks
for further clarification on the exact information needed to enable
these processes.
USPS Response: The electronic representation of full address or DPV
11-digit ZIP Code is required prior to the actual receipt of the
mailing. This information is required to facilitate the dynamic
sortation and assignment of delivery territory based on parcel volume,
distance, and other factors that optimize costs and efficiencies.
Timing for New Requirements
Comment: Several commenters request the Postal Service to remove
the proposed standards relating to hazardous, perishable, and
restricted materials from the IMpb final rule and make a separate
proposed rule to address these additional requirements. These
commenters also request the Postal Service to adjust the timing for the
implementation of the new requirements introduced in the proposed rule
to provide sufficient preparation time for mailers to comply.
USPS Response: The visibility of mailpieces containing hazardous,
perishable and restricted materials is essential to the Postal Service
for a number of reasons, including regulatory concerns and the
determination of volume and acceptance characteristics of these
materials. The Postal Service will extend the transitional period for
identifying hazardous, perishable, and restricted materials until July
27, 2014, to allow customers more time to modify their systems to meet
these requirements. However, mailpieces must bear markings as required
by current mailing standards.
MRS Labels
Comment: One commenter states that because their documents are
handled by two different entities, they will be unable to comply with
the new requirement to include the transaction ID, payment account
number, method of payment and Post Office account number in the
Shipping Services File. This commenter asks if they will be able to
obtain an exception for this process.
USPS Response: In general, MRS mailers are not expected to provide
a Shipping Services Files for returned parcels. MRS mailers must
concatenated IMpb barcode constructs that include a 9-digit routing ZIP
Code. This mailer is encouraged to contact USPS shipping information
systems at IMPB@usps.gov if they believe an exception is needed.
Comment: Four commenters request information on how the Postal
Service plans to educate MRS customers on the new requirement to
include a unique IMpb on each MRS mailpiece, and the tools available to
mailers to create barcoded MRS labels.
USPS Response: The Postal Service will be developing a
communication plan to advise mailers of the new IMpb requirements,
including those for MRS
[[Page 76557]]
mailers, and to provide details on the enhanced services provided by
the USPS to assist mailers on meeting these requirements.
Comment: Two commenters ask how the Postal Service will reach out
to small and medium-size MRS mailers that are not connected through the
Mailers Technical Advisory Council. These commenters ask if tracking
will be free and what type of service codes would apply for the unique
barcode on MRS.
USPS Response: The Postal Service will be developing a
communication plan that separately targets mailers of all types,
including MRS mailers. MRS will be eligible for free tracking,
dependent on the mail class selected by the permit holder. Service type
codes specifically for MRS parcels are outlined in Publication 199. In
addition, the Postal Service will extend the transitional period for
MRS mailers to July 27, 2014.
Transaction ID
Comment: One commenter asks for the reason why the Postal Service
is requiring a Transaction ID (TID) in the Shipping Services File.
USPS Response: The Transaction ID electronically identifies and
links the Shipping Services Electronic File(s) and associated data to
the corresponding postage statement for shipments presented at BMEUs
and DMUs. The TID in conjunction with the Payment Account Number,
Method of Payment, and Post Office of Account, enable the Postal
Service to calculate IMpb compliance for each mailing at the postage
statement level. If any of these fields are missing or inaccurate, an
IMpb compliance fee will be assessed for each competitive product
mailpiece.
List of Subjects in 39 CFR Part 111
Administrative practice and procedure, Postal Service.
The Postal Service adopts the following changes to Mailing
Standards of the United States Postal Service, Domestic Mail Manual
(DMM), which is incorporated by reference in the Code of Federal
Regulations. See 39 CFR part 111.1. Accordingly, 39 CFR part 111 is
amended as follows:
PART 111--[AMENDED]
0
1. The authority citation for 39 CFR part 111 continues to read as
follows:
Authority: 5 U.S.C. 552(a); 13 U.S.C. 301-307; 18 U.S.C. 1692-
1737; 39 U.S.C. 101, 401, 403, 404, 414, 416, 3001-3011, 3201-3219,
3403-3406, 3621, 3622, 3626, 3632, 3633, and 5001.
0
2. Revise the following sections of Mailing Standards of the United
States Postal Service, Domestic Mail Manual (DMM), as follows:
Mailing Standards of the United States Postal Service, Domestic Mail
Manual (DMM)
* * * * *
200 Commercial Letters and Cards
* * * * *
210 Priority Mail Express
213 Prices and Eligibility
* * * * *
3.0 Basic Standards for Priority Mail Express
* * * * *
3.2 IMpb Standards
[Revise 3.2 as follows:]
All Priority Mail Express pieces, unless inducted through a retail
transaction or a USPS self-service kiosk, those bearing postage meter
imprints and using Label 11-B, or those pieces paying postage through
USPSCA, must bear an Intelligent Mail package barcode (IMpb) prepared
under 708.5.0. Unless otherwise excepted, mailpieces not meeting the
requirements for use of unique Intelligent Mail package barcodes or
extra services barcodes as outlined in Publication 199 will be assessed
an IMpb noncompliance fee. For details see the RIBBS Web site at
https://ribbs.usps.gov.
* * * * *
220 Priority Mail
223 Prices and Eligibility
* * * * *
3.0 Basic Standards for Priority Mail
* * * * *
3.3 IMpb Standards
[Revise 3.3 as follows:]
Unless authorized to use a unique IMb on Priority Mail letters and
flats prepared in high-speed environments, all Priority Mail pieces
(except Critical Mail pieces without an extra service) must bear an
Intelligent Mail package barcode prepared under 708.5.0. To obtain
information on how to acquire an authorization to use an IMb on
Priority Mail letters and flats, mailers can contact USPS Shipping
Information Systems at IMPB@usps.gov. Mailpieces not meeting the
requirements for use of unique Intelligent Mail package barcodes or
extra services barcodes as outlined in Publication 199 will be assessed
an IMpb noncompliance fee. For details see the RIBBS Web site at
https://ribbs.usps.gov.
* * * * *
300 Commercial Flats
* * * * *
310 Priority Mail Express
313 Prices and Eligibility
* * * * *
3.0 Basic Standards for Priority Mail Express
* * * * *
3.2 IMpb Standards
[Revise 3.2 as follows:]
All Priority Mail Express pieces, unless inducted through a retail
transaction or a USPS self-service kiosk, those bearing postage meter
imprints and using Label 11-B or those pieces paying postage through
USPSCA, must bear an Intelligent Mail package barcode (IMpb) prepared
under 708.5.0. Unless otherwise excepted, mailpieces not meeting the
requirements for use of unique Intelligent Mail package barcodes or
extra services barcodes as outlined in Publication 199 will be assessed
an IMpb noncompliance fee. For details see the RIBBS Web site at
https://ribbs.usps.gov.
* * * * *
320 Priority Mail
323 Prices and Eligibility
* * * * *
3.0 Basic Standards for Priority Mail
* * * * *
3.3 IMpb Standards
[Revise 3.3 as follows:]
Unless authorized to use a unique IMb on Priority Mail letters and
flats prepared in high-speed environments, all Priority Mail pieces
(except Critical Mail pieces without an extra service) must bear an
Intelligent Mail package barcode prepared under 708.5.0. To obtain
information on how to acquire an authorization to use an IMb on
Priority Mail letters and flats, mailers can contact USPS Shipping
Information Systems at IMPB@usps.gov. Mailpieces not meeting the
requirements for use of unique Intelligent Mail package barcodes or
extra services barcodes as outlined in Publication 199 will be assessed
an IMpb noncompliance fee. For details see the RIBBS Web site at
https://ribbs.usps.gov.
* * * * *
400 Commercial Parcels
* * * * *
401 Physical Standards
1.0 Physical Standards for Parcels
* * * * *
[[Page 76558]]
1.5 Machinable Parcels
* * * * *
1.5.2 Criteria for Lightweight Machinable Parcels
A parcel that weighs less than 6 ounces (but not less than 3.5
ounces) is machinable if it meets all of the following conditions:
* * * * *
[Delete 1.5.2b and renumber the current 1.5.2c and 2d as the new 2b
and 2c.]
* * * * *
2.0 Additional Standards by Class of Mail
* * * * *
2.5 Parcel Select
2.5.1 General Standards
These standards apply to Parcel Select:
* * * * *
[Delete 2.5.1c in its entirety.]
* * * * *
410 Priority Mail Express
413 Prices and Eligibility
* * * * *
3.0 Basic Standards for Priority Mail Express
* * * * *
3.2 IMpb Standards
[Revise 3.2 as follows:]
All Priority Mail Express pieces, unless inducted through a retail
transaction or a USPS self-service kiosk, those bearing postage meter
imprints and using Label 11-B or those pieces paying postage through
USPSCA, must bear an Intelligent Mail package barcode (IMpb) prepared
under 708.5.0. Unless otherwise excepted, mailpieces not meeting the
requirements for use of unique Intelligent Mail package barcodes or
extra services barcodes as outlined in Publication 199 will be assessed
an IMpb noncompliance fee. For details see the RIBBS Web site at
https://ribbs.usps.gov.
* * * * *
420 Priority Mail
423 Prices and Eligibility
* * * * *
3.0 Basic Standards for Priority Mail
* * * * *
3.2 IMpb Standards
[Revise 3.2 as follows:]
All Priority Mail pieces, unless inducted through a retail
transaction or a USPS self-service kiosk, must bear an Intelligent Mail
package barcode (IMpb) prepared under 708.5.0. Mailpieces not meeting
the requirements for use of unique Intelligent Mail package barcodes or
extra services barcodes as outlined in Publication 199 will be assessed
an IMpb noncompliance fee. For details see the RIBBS Web site at
https://ribbs.usps.gov.
* * * * *
430 First-Class Package Service
433 Price and Eligibility
1.0 Prices and Fees for First-Class Package Service
* * * * *
1.4 Commercial Plus Prices
First-Class Package Service machinable parcels less than 16 ounces
and Merchandise Return Service parcels are eligible for Commercial Plus
prices for customers that:
* * * * *
[Delete 1.4f in its entirety and renumber 1.4g as new 1.4f.]
1.5 Surcharge
[Delete 1.5b, restructure and revise 1.5 as follows:]
Unless prepared in 5-digit/scheme containers, a surcharge applies
for presorted parcels that are irregularly shaped, such as rolls,
tubes, and triangles.
* * * * *
3.0 Basic Standards for First-Class Package Service Parcels
* * * * *
3.3 Additional Basic Standards
All presorted First-Class Package Service parcels must:
* * * * *
[Delete 3.3c in its entirety.]
3.4 IMpb Standards
[Revise 3.4 as follows:]
All First-Class Package Service parcels must bear an Intelligent
Mail package barcode (IMpb) prepared under 708.5.0. Mailpieces not
meeting the requirements for use of unique Intelligent Mail package
barcodes or extra services barcodes as outlined in Publication 199 will
be assessed an IMpb noncompliance fee. For details see the RIBBS Web
site at https://ribbs.usps.gov.
* * * * *
440 Standard Mail
443 Prices and Eligibility
* * * * *
3.0 Basic Standards for Standard Mail Parcels
* * * * *
3.3 Additional Basic Standards for Standard Mail
Each Standard Mail mailing is subject to these general standards:
* * * * *
[Revise 3.3g as follows:]
g. The IMpb applied to each Standard Mail parcel must be correct
for the delivery address and must meet the standards in 708.5.0.
* * * * *
[Renumber the current 3.4 through 3.9 as the new 3.5 through 3.10,
and add a new 3.4 as follows:]
3.4 IMpb Standards
[Revise 3.4 as follows:]
All Standard Mail parcels, except Standard Mail Marketing parcels
mailed as product samples, except those using detached address labels
(DAL) and those bearing simplified addresses, must bear an Intelligent
Mail package barcode (IMpb) prepared under 708.5.0. Standard Mail
parcels may optionally use an IMb in lieu of an IMpb when parcels which
are presorted and containerized in 5-digit sacks or other approved
containers prepared to the 5-digit level, provided each parcel bears a
unique IMb that cannot be reused for 45 days. In situations where the
IMb is used in lieu of the IMpb, a Mail.dat or Mail.XML file will be
accepted in lieu of a Shipping Service File.
* * * * *
4.0 Price Eligibility for Standard Mail
* * * * *
[Delete 4.4 in its entirety and renumber the current 4.5 as the new
4.4.]
* * * * *
450 Parcel Select
* * * * *
453 Prices and Eligibility
* * * * *
[Renumber the current section 453.3 as the new 453.4, and add a new
section 453.3 as follows:]
3.0 Basic Standards for Parcel Select Parcels
3.1 Service Objectives
The USPS does not guarantee the delivery of Parcel Select
mailpieces within a specified time. Parcel Select mailpieces might
receive deferred service. The local Post Office can provide more
information concerning delivery times within its area.
[[Page 76559]]
3.2 Delivery and Return Addresses
All Parcel Select mailpieces must bear a delivery address. The
delivery address on each piece must include the correct ZIP Code or
ZIP+4 code. Alternative addressing formats under 602.3.0 may be used.
Each piece must bear the sender's return address.
3.3 IMpb Standards
All Parcel Select mailpieces must bear an Intelligent Mail package
barcode (IMpb) prepared under 708.5.0. Mailpieces not meeting the
requirements for use of unique Intelligent Mail package barcodes or
extra services barcodes as outlined in Publication 199 will be assessed
an IMpb noncompliance fee. For details see the RIBBS Web site at
https://ribbs.usps.gov.
* * * * *
4.0 Price Eligibility for Parcel Select and Parcel Select Lightweight
4.1 Destination Entry Price Eligibility
* * * * *
4.1.2 Basic Standards
For Parcel Select destination entry, pieces must meet the
applicable standards in 455.4.0 and the following criteria:
* * * * *
[Delete renumbered 4.1.2f in its entirety.]
* * * * *
4.2 Parcel Select NDC and ONDC Presort Price Eligibility
[Delete the last two sentences of renumbered 4.2 in their
entirety.]
4.3 Parcel Select Nonpresort Price Eligibility
[Delete the first sentence of the introductory paragraph of
renumbered 4.3.]
* * * * *
4.4 Parcel Select Lightweight
* * * * *
4.4.1 General Eligibility
Parcel Select Lightweight parcels are presorted machinable or
irregular parcels. The following also applies:
* * * * *
[Delete renumbered 4.41e in its entirety, and renumber the
renumbered 4.4.1f as the new renumbered 4.4.1e.]
* * * * *
460 Bound Printed Matter
463 Prices and Eligibility
* * * * *
2.0 Basic Eligibility Standards for Bound Printed Matter
* * * * *
[Add a new 2.4 and 2.5 as follows:]
2.4 USPS Tracking
BPM parcels with alternative address formats may be mailed with
USPS Tracking, but must not bear an ancillary service endorsement (see
602.3.1.2).
2.5 IMpb Standards
All BPM parcels must bear an Intelligent Mail package barcode
(IMpb) prepared under 708.5.0.
* * * * *
4.0 Price Eligibility for Bound Printed Matter Parcels
4.1 Price Eligibility
* * * Price categories are as follows:
* * * * *
[Revise 4.1b and 4.1c as follows:]
b. Presorted Price. The Presorted price applies to BPM prepared in
a mailing of at least 300 BPM pieces, prepared and presorted as
specified in 465.5.0, 705.8.0, or 705.22.0.
c. Carrier Route Price. The Carrier Route price applies to BPM
prepared in a mailing of at least 300 pieces presorted to carrier
routes, prepared and presorted as specified in 465.6.0, or 705.8.0.
* * * * *
470 Media Mail and Library Mail
473 Prices and Eligibility
* * * * *
[Revise the title of 2.0 as follows:]
2.0 Basic Standards for Media Mail and Library Mail Parcels
* * * * *
[Add a new 2.5 as follows:]
2.5 IMpb Standards
All Media Mail and Library Mail parcels, unless inducted through a
retail transaction or a USPS self-service kiosk, must bear an
Intelligent Mail package barcode (IMpb) prepared under 708.5.0.
* * * * *
6.0 Price Eligibility for Media Mail and Library Mail Parcels
* * * * *
6.2 Price Eligibility Standards
[Delete the second and third sentences of 6.2 in their entirety.]
* * * * *
6.3 Price Categories for Media Mail and Library Mail Parcels
[Delete 6.3c in its entirety.]
* * * * *
475 Mail Preparation
* * * * *
5.0 Preparing Media Mail and Library Mail Parcels
* * * * *
5.2 Preparing Machinable Parcels
* * * * *
[Delete 5.2.3 in its entirety.]
* * * * *
500 Additional Mailing Services
503 Extra Services
* * * * *
3.0 Insured Mail
* * * * *
3.2 Insurance Coverage--Priority Mail
Priority Mail pieces bearing an Intelligent Mail package barcode
(IMpb) or USPS retail tracking barcode (see 10.3.1) are insured against
loss, damage, or missing contents, up to a maximum of $50.00 or
$100.00, subject to the following:
* * * * *
[Renumber the current 3.2d as the new 3.2e and add a new 3.2d as
follows:]
b. Priority Mail pieces meeting the requirements under 3.2, but not
supported by a Shipping Services file must have a full acceptance scan
in order to qualify for automatic insurance coverage.
* * * * *
5.0 Return Receipt
* * * * *
5.2 Basic Information
5.2.2 Eligible Matter
Return receipt service is available for:
* * * * *
[Renumber the current 2c and 2d as the new 2d and 2e, and revise 2b
and add a new 2c as follows:]
c. First-Class Mail when purchased with Certified Mail, COD,
insured mail (for more than $200.00) or Registered Mail service.
d. First-Class Package Service, and Priority Mail (excluding
Critical Mail) when purchased at the time of mailing with COD, insured
mail (for more than $200.00), or Registered Mail service.
* * * * *
7.0 Restricted Delivery
* * * * *
7.2 Basic Information
* * * * *
[[Page 76560]]
7.2.2 Eligible Matter
Restricted Delivery service is available for:
[Renumber the current 2b and 2c as the new 2c and 2d, and revise 2a
and add a new 2b as follows:]
a. First-Class Mail when purchased with Certified Mail, COD,
insured mail (for more than $200.00) or Registered Mail service.
b. First-Class Package Service, and Priority Mail (excluding
Critical Mail) when purchased at the time of mailing with COD, insured
mail (for more than $200.00), or Registered Mail service.
* * * * *
505 Return Services
1.0 Business Reply Mail (BRM)
* * * * *
1.4 General Information
1.4.1 Description
[Revise the second sentence of, and add a new sentence to, 1.4.1 as
follows:]
Business Reply Mail (BRM) service enables a permit holder to
receive First-Class Mail and Priority Mail back from customers and pay
postage and a per-piece fee for only the pieces returned. BRM cards,
envelopes, self-mailers, flats, and labels may be distributed by a BRM
permit holder in any quantity for return to any Post Office in the
United States and its territories and possessions, including military
Post Offices overseas. Only card-, letter- and flat-sized pieces are
eligible for BRM service. * * *
* * * * *
3.0 Merchandise Return Service
* * * * *
3.2 Basic Standards
* * * * *
[Renumber the current 3.2.5 through 3.2.13 as the new 3.2.6 through
3.2.14, and add a new 3.2.5 as follows:]
3.2.5 IMpb Standards
All MRS labels must bear a unique Intelligent Mail package barcode
(IMpb) prepared under 708.5.0.
* * * * *
3.3 Additional Standards for Permit Holder
* * * * *
3.3.3 USPS Tracking
[Revise 3.3.3 as follows:]
USPS Tracking service is optional, but provided without charge for
mailpieces bearing authorized MRS labels. MRS labels requesting USPS
Tracking must meet the standards in 503.10.0. USPS Tracking may be
combined with insurance and special handling, or both.
* * * * *
3.5 Preparation
* * * * *
3.5.13 Format Elements
Format standards required for the merchandise return label are
shown in Exhibit 3.5.13a through Exhibit 3.5.13d, and described as
follows:
* * * * *
Exhibit 3.5.13a Merchandise Return Label With No Extra Services or
With Insurance, Special Handling, or Pickup on Demand Service (*see
3.5.13d)
[Placeholder for revised Exhibit 3.5.13a]
* * * * *
Exhibit 3.5.13b Merchandise Return Label With Registered Mail
Service
[Placeholder for revised Exhibit 3.5.13b]
* * * * *
Exhibit 3.5.13c Merchandise Return Label With Mailing
Acknowledgment (*see 3.5.13d)
[Placeholder for revised Exhibit 3.5.13c]
* * * * *
Exhibit 3.5.13d Merchandise Return Label With USPS Tracking Service
[Placeholder for revised Exhibit 3.5.13d]
* * * * *
507 Mailer Services
1.0 Treatment of Mail
* * * * *
1.5 Treatment for Ancillary Services by Class of Mail
* * * * *
507.1.5.4 Standard Post, Package Services and Parcel Select
Undeliverable-as-addressed (UAA) Standard Post, Package Services,
and Parcel Select mailpieces are treated as described in Exhibit 1.5.4,
with these additional conditions:
* * * * *
[Revise the first sentence of 1.5.4b as follows:]
b. Except for Bound Printed Matter pieces including USPS Tracking,
the exceptional address format under 602.3.0 may not be used on mail
with any ancillary service endorsement or mail with any extra service
(see 463.2.4). * * *
* * * * *
700 Special Standards
* * * * *
705 Advanced Preparation and Special Postage Payment Systems
* * * * *
7.0 Combining Package Services and Parcel Select Parcels for
Destination Entry
7.1 Combining Parcels--DSCF and DDU Entry
7.1.1 Qualification
[Delete the last three sentences of 7.1.1 in their entirety.]
* * * * *
708 Technical Specifications
* * * * *
5.0 Standards for Package and Extra Service Barcodes
5.1 Intelligent Mail Package Barcode
* * * * *
5.1.7 Electronic File
* * * Electronic files must include the following elements:
* * * * *
[Revise 5.1.7d as follows:]
d. Version 1.6 (or subsequent versions) of the electronic shipping
services manifest files including each destination delivery address or
ZIP + 4 Code. Effective January 25, 2015, shipping services manifests,
or other approved electronic documentation, must include the
destination delivery address or delivery point validated (DPV) 11-digit
ZIP Code for each record in the file.
[Delete the current 5.1.7e in its entirety and add a new 7e as
follows:]
e. Electronic shipping manifest files, or approved alternative
electronic documentation, must include data identifying the mailing
agent and mail owner, as applicable.
* * * * *
5.2 Other Package Barcodes
5.2.1 Basic Standards for Postal Routing Barcodes
[Revise the first sentence of 5.2.1 as follows:]
A separate postal routing barcode may be used on parcels to provide
routing information, when used in conjunction with an IMpb.
* * * * *
We will publish an appropriate amendment to 39 CFR part 111 to
reflect these changes.
Stanley F. Mires,
Attorney, Legal Policy and Legislative Advice.
[FR Doc. 2013-30023 Filed 12-17-13; 8:45 am]
BILLING CODE 7710-12-P
