Amendment to System of Records, 73890-73893 [2013-29270]
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73890
Federal Register / Vol. 78, No. 236 / Monday, December 9, 2013 / Notices
NATIONAL FOUNDATION ON THE
ARTS AND THE HUMANITIES
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Submission for OMB Review;
Comment Request
The National Endowment for the Arts,
on behalf of the Federal Council on the
Arts and the Humanities, has submitted
the following public information
collection request (ICR) to the Office of
Management and Budget (OMB) for
review and approval in accordance with
the Paperwork Reduction Act of 1995
(Pub. L. 104–13, 44 U.S.C. Chapter 35).
Copies of this ICR, with applicable
supporting documentation, may be
obtained at reginfo.gov.
Comments should be sent to Office of
Information and Regulatory Affairs,
Attn: OMB Desk Officer for the National
Endowment for the Arts, Office of
Management and Budget, Room 10235,
Washington, DC 20503 (202–395–4718),
within thirty days of this publication in
the Federal Register.
The OMB is particularly interested in
comments which:
—Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the agency, including
whether the information will have
practical utility;
—Evaluate the accuracy of the agency’s
estimate of the burden of the
proposed collection of information
including the validity of the
methodology and assumptions used;
—Enhance the quality, utility and
clarity of the information to be
collected; and
—Minimize the burden of the collection
of information on those who are to
respond, including through the use of
appropriate automated, electronic,
mechanical or other technological
collection techniques or other forms
of information technology, e.g.,
permitting electronic submissions of
responses.
SUPPLEMENTARY INFORMATION: The
Endowment requests the review of its
application guidelines. This entry is
issued by the Endowment and contains
the following information: (1) The title
of the form; (2) how often the required
information must be reported; (3) who
will be required or asked to report; (4)
what the form will be used for; (5) an
estimate of the number of responses; (6)
the average burden hours per response;
(7) an estimate of the total number of
hours needed to prepare the form. This
entry is not subject to 44 U.S.C. 3504(h).
Agency: National Endowment for the
Arts.
Title: Application for Indemnification.
OMB Number: 3135–0094.
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Frequency: renewed every three years.
Affected Public: Non-profit, tax
exempt organizations, and governmental
units.
Number of Respondents: 50 per year.
Estimated Time per Respondent: 45
hours.
Estimate Cost per Respondent: $1,800.
Total Burden Hours: 2,233.
Total Annualized Capital/Startup
Costs: 0.
Total Annual Costs (Operating/
Maintaining Systems or Purchasing
Services): $90,000.
Description: This application form is
used by non-profit, tax-exempt
organizations (primarily museums), and
governmental units to apply to the
Federal Council on the Arts and the
Humanities (through the National
Endowment for the Arts) for
indemnification of eligible works of art
and artifacts, borrowed from abroad for
exhibition in the United States, from
within the United States when the
foreign works of art are integral to the
exhibition, or sent from the United
States for exhibition abroad. The
indemnity agreement is backed by the
full faith and credit of the United States.
In the event of loss or damage to an
indemnified object, the Federal Council
certifies the validity of the claim and
requests payment from Congress. 20
U.S.C. 973 et seq. requires such an
application and specifies information
which must be supplied. This statutory
requirement is implemented by
regulation at 45 CFR 1160.4.
Dated: December 4, 2013.
Kathy Plowitz-Worden,
Panel Coordinator, National Endowment for
the Arts.
[FR Doc. 2013–29284 Filed 12–6–13; 8:45 am]
BILLING CODE 7537–01–P
NATIONAL FOUNDATION ON THE
ARTS AND THE HUMANITIES
Amendment to System of Records
Institute of Museum and
Library Services (IMLS), National
Foundation on the Arts and Humanities.
ACTION: Notice of Amendment to System
of Records.
AGENCY:
The Institute of Museum and
Library Services (IMLS), is publishing
an amendment of its systems of records
with descriptions of the systems and the
ways they are maintained, as required
by the Privacy Act of 1974, 5 U.S.C.
552(a)(e)(4).
DATES: The amended system notice is
effective upon date of publication.
FOR FURTHER INFORMATION CONTACT:
Nancy E. Weiss, General Counsel,
SUMMARY:
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Institute of Museum and Library
Services, 1800 M Street NW., 9th Floor,
Washington, DC 20036. Email: nweiss@
imls.gov. Telephone: (202) 653–4787.
Stephanie Burwell, Chief Information
Officer, Institute of Museum and Library
Services, 1800 M Street NW., 9th Floor,
Washington, DC 20036. Email:
sburwell@imls.gov. Telephone: (202)
653–4767.
SUPPLEMENTARY INFORMATION: In
accordance with 5 U.S.C. 552a(e)(4),
IMLS today is publishing an amended
notice of the existence and character of
its systems of records in order to make
available in one place in the Federal
Register the most up-to-date
information regarding these systems.
Statement of General Routine Uses
The following general routine uses are
incorporated by reference into each
system of records set forth herein,
unless specifically limited in the system
description.
1. A record may be disclosed as a
routine use to a Member of Congress or
his or her staff, when the Member of
Congress or his or her staff requests the
information on behalf of, and at the
request of, the individual who is the
subject of the record.
2. A record may be disclosed as a
routine use to designated officers and
employees of other agencies and
departments of the Federal government
having an interest in the subject
individual for employment purposes
(including the hiring or retention of any
employee; the issuance of a security
clearance; the letting of a contract; or
the issuance of a license, grant, or other
benefits by the requesting agency) to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter involved.
3. In the event that a record in a
system of records maintained by IMLS
indicates, either by itself or in
combination with other information in
IMLS’ possession, a violation or
potential violation of the law (whether
civil, criminal, or regulatory in nature,
and whether arising by statute or by
regulation, rule, or order issued
pursuant thereto), that record may be
referred, as a routine use, to the
appropriate agency, whether Federal,
State, local, or foreign, charged with
investigating or prosecuting such
violation, or charged with enforcing or
implementing the statute, rule,
regulation, or order issued pursuant
thereto. Such referral shall be deemed to
authorize: (1) Any and all appropriate
and necessary uses of such records in a
court of law or before an administrative
board or hearing; and (2) Such other
interagency referrals as may be
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Federal Register / Vol. 78, No. 236 / Monday, December 9, 2013 / Notices
necessary to carry out the receiving
agencies’ assigned law enforcement
duties.
4. The names, Social Security
numbers, home addresses, dates of
birth, dates of hire, quarterly earnings,
employer identifying information, and
State of hire of employees may be
disclosed as a routine use to the Office
of Child Support Enforcement,
Administration for Children and
Families, Department of Health and
Human Services, as follows:
(a) For use in the Federal Parent
Locator System (FPLS) and the Federal
Tax Offset System for the purpose of
locating individuals to establish
paternity, establishing and modifying
orders of child support, identifying
sources of income, and for other child
support enforcement actions as required
by the Personal Responsibility and
Work Opportunity Reconciliation Act of
1996 (Pub. L. 104–193);
(b) For release to the Social Security
Administration for the purpose of
verifying Social Security numbers in
connection with the operation of FPLS;
and
(c) For release to the U.S. Department
of the Treasury (Treasury) for the
purpose of payroll, savings bonds, and
other deductions; administering the
Earned Income Tax Credit Program
(section 32, Internal Revenue Code of
1986); and verifying a claim with
respect to employment on a tax return,
as required by the Personal
Responsibility and Work Opportunity
Reconciliation Act of 1996 (Pub. L. 104–
193);
5. A record may be disclosed as a
routine use in the course of presenting
evidence to a court, magistrate, or
administrative tribunal of appropriate
jurisdiction, and such disclosure may
include disclosures to opposing counsel
in the course of settlement negotiations.
6. Information from any system of
records may be used as a data source for
management information, for the
production of summary descriptive
statistics and analytical studies in
support of the function for which the
records are collected and maintained, or
for related personnel management
functions or manpower studies.
Information also may be disclosed to
respond to general requests for
statistical information (without personal
identification of individuals) under the
Freedom of Information Act.
7. A record may be disclosed as a
routine use to a contractor, expert, or
consultant of IMLS (or an office within
IMLS) when the purpose of the release
is to perform a survey, audit, or other
review of IMLS’ procedures and
operations.
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8. A record from any system of
records may be disclosed as a routine
use to the National Archives and
Records Administration as part of
records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
9. A record may be disclosed to a
contractor, grantee, or other recipient of
Federal funds when the record to be
released reflects serious inadequacies
with the recipient’s personnel, and
disclosure of the record is for the
purpose of permitting the recipient to
effect corrective action in the
government’s best interest.
10. A record may be disclosed to a
contractor, grantee, or other recipient of
Federal funds when the recipient has
incurred indebtedness to the
government through its receipt of
government funds, and the release of the
record is for the purpose of allowing the
debtor to effect a collection against a
third party.
11. Information in a system of records
may be disclosed as a routine use to the
Treasury; other Federal agencies;
‘‘consumer reporting agencies’’ (as
defined in the Fair Credit Reporting Act,
15 U.S.C. 1681a(f), or the Federal Claims
Collection Act of 1966, 31 U.S.C.
3701(a)(3)); or private collection
contractors for the purpose of collecting
a debt owed to the Federal Government
as provided in the regulations
promulgated by IMLS at 45 CFR 1183.
Table of Contents
This document gives notice that the
following IMLS systems of records are in
effect:
IMLS–1 IMLS Reviewers—Application and
Award Management (AAMS)
IMLS–2 IMLS Reviewers—Paper Files
IMLS–3 Personnel/Payroll System
IMLS–4 Financial Management System
IMLS–1
SYSTEM NAME:
IMLS Reviewers—Application and
Award Management System (AAMS)—
Automated Systems.
SYSTEM LOCATION:
Office of the Chief Information
Officer, Institute for Museum and
Library Services, 1800 M Street NW.,
9th Floor, Washington, DC 20036.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals whom IMLS may ask or
has asked to serve as application
reviewers.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number,
telefax number, email address, date of
birth, identification numbers assigned
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by IMLS, panel assignments, and other
data concerning potential and actual
reviewers, including area of expertise.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2010 (20 U.S.C. 9101 et seq.)
PURPOSE(S):
To provide a central repository for
information about experts who could be
or have been called upon to review
applications, and to enable staff to
retrieve and manage reviewer
information.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Data in this system may be used for
the identification of reviewers, as well
as general administration of the grant
review process. See also the list of
General Routine Uses contained in the
Preliminary Statement.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THIS SYSTEM:
STORAGE:
Records in this system are maintained
electronically in Microsoft Sequential
databases and related automated
systems.
RETRIEVABILITY:
Records in this system are retrieved
by name, area of expertise, panel
assignment, state and other data
elements.
SAFEGUARDS:
This system is maintained in a locked
computer room that can be accessed
only by authorized employees of IMLS.
Access to records in this system is
further controlled by password, with
different levels of modification rights
assigned to individuals and offices at
IMLS based upon their specific job
functions.
RETENTION AND DISPOSAL:
Records in this system are maintained
and updated on a continuing basis, as
new information is received. IMLS staff
periodically will request updated
information from individuals who are
included as reviewers in the AAMS.
Records will be removed only with the
concurrence of the appropriate
discipline directors.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Directors of the Office of
Museum Services and Library Services,
Institute of Museum and Library
Services, 1800 M Street NW., 9th Floor,
Washington, DC 20036.
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NOTIFICATION PROCEDURE:
SAFEGUARDS:
File cabinets containing the records in
this system are kept locked.
OPM has given notice of its system of
records covering official personnel
folders in OPM/GOVT–1.
RETENTION AND DISPOSAL:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2010 (20 U.S.C. 9101 et seq.); Federal
Personnel Manual and Treasury Fiscal
Requirements Manual.
IMLS–2
Discipline offices maintain paper files
that grow as individuals, or discipline
directors who are processing
individuals for service as reviewers,
submit resumes. Resumes and profile
forms are removed from these files only
when they are replaced by more recent
information or when the information
has been entered into the electronic
system. These files may include panelist
contracts, copies of which are forwarded
to IMLS’ Office of the Chief Financial
Officer.
SYSTEM NAME:
SYSTEM MANAGER(S) AND ADDRESS:
See 45 CFR part 1182.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of grants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
IMLS Reviewers—Paper Files.
SYSTEM LOCATION:
Institute of Museum and Library
Services, 1800 M Street NW., 9th Floor,
Washington, DC 20036.
Deputy Directors of the Offices of
Museum Services and Library Services,
Institute of Museum and Library
Services, 1800 M Street NW., 9th Floor,
Washington, DC 20036.
NOTIFICATION PROCEDURE:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
See 45 CFR part 1182.
Individuals whom IMLS may ask or
has asked to serve as application
reviewers.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system also contains information
about potential and actual reviewers,
including materials such as resumes,
reviewer profile forms, and contracts
concerning participation on panels.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2010 (20 U.S.C. 9101 et seq.)
RECORD SOURCE CATEGORIES:
Electronic records in this system are
maintained off-site by the Department of
Interior, Interior Business Center (IBC).
Paper records generated through the
NBC are maintained in file cabinets by
the Offices of the Chief Financial Officer
and Human Resources after arriving at
IMLS. Discipline offices also may use
file cabinets to maintain paper records
concerning performance reviews and
other personnel actions in their
divisions.
None.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Institute of Museum and Library
Services, 1800 M Street NW., 9th Floor,
Washington, DC 20036, U.S. Department
of Interior, Interior Business Center,
Denver, Colorado.
maindgalligan on DSK5TPTVN1PROD with NOTICES
STORAGE:
Records in this system are maintained
in file cabinets.
RETRIEVABILITY:
Records in this system are retrieved
by name.
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Data in this system may be
transmitted to the U.S. Department of
Interior, Interior Business Center, U.S.
Department of Treasury, and employeedesignated financial institutions to
affect issuance of paychecks to
employees and distributions of pay
according to employee directions for
authorized purposes. Data in this system
also may be used to prepare payroll,
meet government recordkeeping and
reporting requirements, and retrieve and
apply payroll and personnel
information as required for agency
needs. See also the list of General and
Routine Uses contained in the
Preliminary Statement.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
SYSTEM NAME:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
To complement the AAMS (IMLS–1)
with information well suited for
maintenance in hard copy form.
Data in this system may be used for
the general administration of the grant
review and award process, as well as
identification of reviewers and their
activities in this capacity. See also the
list of General Routine Uses contained
in the Preliminary Statement.
To document IMLS’ personnel
processes and to calculate and process
payroll.
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of grants.
IMLS–3
PURPOSE(S):
PURPOSE(S):
Payroll/Personnel System.
SYSTEM LOCATION:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees of IMLS.
STORAGE:
RETRIEVABILITY:
Records in this system are retrieved
by name, Social Security number, or
date of birth.
CATEGORIES OF RECORDS IN THE SYSTEM:
SAFEGUARDS:
Payroll and personnel information,
such as time and attendance data,
statements of earnings and leave,
training data, wage and tax statements,
and payroll and personnel transactions.
This system includes data that also is
maintained in IMLS’ official personnel
folders, which are managed in
accordance with Office of Personnel
Management (OPM) regulations. The
Access to the electronic records in
this system is controlled by password
on the limited number of IMLS
computers that can be used to draw
information from the IBC. File cabinets
containing the paper records in this
system either are kept locked during
non-business hours, or are located in
rooms that are kept locked during nonbusiness hours.
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Federal Register / Vol. 78, No. 236 / Monday, December 9, 2013 / Notices
RETENTION AND DISPOSAL:
The Human Resources Officer
maintains paper records in this system
in accordance with the General Services
Administration’s General Records
Schedule 2. Division offices may
maintain paper records concerning
performance reviews and other
personnel actions in their divisions for
the duration of an individual’s
employment with IMLS.
SYSTEM MANAGER(S) AND ADDRESS:
Human Resources Officer, Institute of
Museum and Library Services; 1800 M
Street NW., 9th Floor, Washington, DC
20036.
NOTIFICATION PROCEDURE:
See 45 CFR part 1182.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of personnel and
payroll processes.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
SYSTEM NAME:
Financial Management System—
Delphi.
SYSTEM LOCATION:
Enterprise Services Center, 6500
MacArthur Boulevard, Oklahoma City,
OK 73169.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees of IMLS, application
reviewers, grantees, vendors and other
Federal Government organizations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number,
telefax number, email address, payment
information, including banking
information. This system data is
maintained in an Oracle Database.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2010 (20 U.S.C. 9101 et seq.)
PURPOSE(S):
To provide a central repository of all
financial transactions to enable IMLS to
meet its statutory reporting
requirements to the Office of
Management and Budget, the U.S.
Department of Treasury, and Congress.
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Signed: November 27, 2013.
Nancy E. Weiss,
General Counsel.
[FR Doc. 2013–29270 Filed 12–6–13; 8:45 am]
BILLING CODE 7036–01–P
NATIONAL SCIENCE FOUNDATION
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THIS SYSTEM:
Notice of Permit Modification Received
Under the Antarctic Conservation Act
of 1978 (Pub. L. 95–541)
STORAGE:
AGENCY:
Electronic records in this system are
maintained off-site by the Department of
Transportation’s Enterprise Services
Center. Associated paper records are
also maintained at the Enterprise
Services Center. Discipline offices also
may use locking file cabinets to
maintain paper records concerning
financial transactions processed in their
divisions.
ACTION:
Records in this system are retrieved
by name and/or purchase order number.
SAFEGUARDS:
Authorized IMLS staff use passwords
via a remote secure VPN to gain access
to the database. Rooms containing the
records in this system are kept locked
during non-working hours.
RETENTION AND DISPOSAL:
IMLS–4
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Data in this system may be used for
the general administration of the grant
management process and the IMLS
accounting process. See also the list of
General Routine Uses contained in the
Preliminary Statement.
RETRIEVABILITY:
RECORD SOURCE CATEGORIES:
VerDate Mar<15>2010
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
73893
Records in this database are
maintained and updated on a daily basis
as financial transactions are processed.
Discipline offices maintain paper files
that grow as financial transactions are
submitted to the Enterprise Services
Center for processing. Records are
disposed of in accordance with the
General Services Administration’s
General Records Schedule.
SYSTEM OWNER(S) AND ADDRESS:
Office of the Chief Financial Officer;
1800 M Street NW., 9th Floor,
Washington, DC 20036.
NOTIFICATION PROCEDURE:
See 45 CFR part 1182.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of grants, travel,
and vendor processes.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
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National Science Foundation.
Notice of Permit Modification
Request Received under the Antarctic
Conservation Act of 1978, Public Law
95–541.
The National Science
Foundation (NSF) is required to publish
a notice of requests to modify permits
issued to conduct activities regulated
under the Antarctic Conservation Act of
1978. NSF has published regulations
under the Antarctic Conservation Act at
Title 45 Part 670 of the Code of Federal
Regulations. This is the required notice
of a requested permit modification.
DATES: Interested parties are invited to
submit written data, comments, or
views with respect to this permit
application by January 8, 2014. Permit
applications may be inspected by
interested parties at the Permit Office,
address below.
ADDRESSES: Comments should be
addressed to Permit Office, Room 755,
Division of Polar Programs, National
Science Foundation, 4201 Wilson
Boulevard, Arlington, Virginia 22230.
FOR FURTHER INFORMATION CONTACT:
Adrian Dahood, ACA Permit Officer, at
the above address or ACApermits@
nsf.gov or (703) 292–7149.
SUPPLEMENTARY INFORMATION: The
National Science Foundation, as
directed by the Antarctic Conservation
Act of 1978 (Pub. L. 95–541), as
amended by the Antarctic Science,
Tourism and Conservation Act of 1996,
has developed regulations for the
establishment of a permit system for
various activities in Antarctica and
designation of certain animals and
certain geographic areas a requiring
special protection. The regulations
establish such a permit system to
designate Antarctic Specially Protected
Areas.
Description of Permit Modification
Requested: The Foundation issued a
permit (ACA 2014–006) to Eric
Stangeland of Quark Expeditions on
September 18, 2013 . The issued permit
allows the applicant to conduct waste
management activities associated with
tourism activities including shore
SUMMARY:
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]]>Agencies
[Federal Register Volume 78, Number 236 (Monday, December 9, 2013)]
[Notices]
[Pages 73890-73893]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-29270]
-----------------------------------------------------------------------
NATIONAL FOUNDATION ON THE ARTS AND THE HUMANITIES
Amendment to System of Records
AGENCY: Institute of Museum and Library Services (IMLS), National
Foundation on the Arts and Humanities.
ACTION: Notice of Amendment to System of Records.
-----------------------------------------------------------------------
SUMMARY: The Institute of Museum and Library Services (IMLS), is
publishing an amendment of its systems of records with descriptions of
the systems and the ways they are maintained, as required by the
Privacy Act of 1974, 5 U.S.C. 552(a)(e)(4).
DATES: The amended system notice is effective upon date of publication.
FOR FURTHER INFORMATION CONTACT: Nancy E. Weiss, General Counsel,
Institute of Museum and Library Services, 1800 M Street NW., 9th Floor,
Washington, DC 20036. Email: nweiss@imls.gov. Telephone: (202) 653-
4787. Stephanie Burwell, Chief Information Officer, Institute of Museum
and Library Services, 1800 M Street NW., 9th Floor, Washington, DC
20036. Email: sburwell@imls.gov. Telephone: (202) 653-4767.
SUPPLEMENTARY INFORMATION: In accordance with 5 U.S.C. 552a(e)(4), IMLS
today is publishing an amended notice of the existence and character of
its systems of records in order to make available in one place in the
Federal Register the most up-to-date information regarding these
systems.
Statement of General Routine Uses
The following general routine uses are incorporated by reference
into each system of records set forth herein, unless specifically
limited in the system description.
1. A record may be disclosed as a routine use to a Member of
Congress or his or her staff, when the Member of Congress or his or her
staff requests the information on behalf of, and at the request of, the
individual who is the subject of the record.
2. A record may be disclosed as a routine use to designated
officers and employees of other agencies and departments of the Federal
government having an interest in the subject individual for employment
purposes (including the hiring or retention of any employee; the
issuance of a security clearance; the letting of a contract; or the
issuance of a license, grant, or other benefits by the requesting
agency) to the extent that the information is relevant and necessary to
the requesting agency's decision on the matter involved.
3. In the event that a record in a system of records maintained by
IMLS indicates, either by itself or in combination with other
information in IMLS' possession, a violation or potential violation of
the law (whether civil, criminal, or regulatory in nature, and whether
arising by statute or by regulation, rule, or order issued pursuant
thereto), that record may be referred, as a routine use, to the
appropriate agency, whether Federal, State, local, or foreign, charged
with investigating or prosecuting such violation, or charged with
enforcing or implementing the statute, rule, regulation, or order
issued pursuant thereto. Such referral shall be deemed to authorize:
(1) Any and all appropriate and necessary uses of such records in a
court of law or before an administrative board or hearing; and (2) Such
other interagency referrals as may be
[[Page 73891]]
necessary to carry out the receiving agencies' assigned law enforcement
duties.
4. The names, Social Security numbers, home addresses, dates of
birth, dates of hire, quarterly earnings, employer identifying
information, and State of hire of employees may be disclosed as a
routine use to the Office of Child Support Enforcement, Administration
for Children and Families, Department of Health and Human Services, as
follows:
(a) For use in the Federal Parent Locator System (FPLS) and the
Federal Tax Offset System for the purpose of locating individuals to
establish paternity, establishing and modifying orders of child
support, identifying sources of income, and for other child support
enforcement actions as required by the Personal Responsibility and Work
Opportunity Reconciliation Act of 1996 (Pub. L. 104-193);
(b) For release to the Social Security Administration for the
purpose of verifying Social Security numbers in connection with the
operation of FPLS; and
(c) For release to the U.S. Department of the Treasury (Treasury)
for the purpose of payroll, savings bonds, and other deductions;
administering the Earned Income Tax Credit Program (section 32,
Internal Revenue Code of 1986); and verifying a claim with respect to
employment on a tax return, as required by the Personal Responsibility
and Work Opportunity Reconciliation Act of 1996 (Pub. L. 104-193);
5. A record may be disclosed as a routine use in the course of
presenting evidence to a court, magistrate, or administrative tribunal
of appropriate jurisdiction, and such disclosure may include
disclosures to opposing counsel in the course of settlement
negotiations.
6. Information from any system of records may be used as a data
source for management information, for the production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related personnel management functions or manpower studies. Information
also may be disclosed to respond to general requests for statistical
information (without personal identification of individuals) under the
Freedom of Information Act.
7. A record may be disclosed as a routine use to a contractor,
expert, or consultant of IMLS (or an office within IMLS) when the
purpose of the release is to perform a survey, audit, or other review
of IMLS' procedures and operations.
8. A record from any system of records may be disclosed as a
routine use to the National Archives and Records Administration as part
of records management inspections conducted under the authority of 44
U.S.C. 2904 and 2906.
9. A record may be disclosed to a contractor, grantee, or other
recipient of Federal funds when the record to be released reflects
serious inadequacies with the recipient's personnel, and disclosure of
the record is for the purpose of permitting the recipient to effect
corrective action in the government's best interest.
10. A record may be disclosed to a contractor, grantee, or other
recipient of Federal funds when the recipient has incurred indebtedness
to the government through its receipt of government funds, and the
release of the record is for the purpose of allowing the debtor to
effect a collection against a third party.
11. Information in a system of records may be disclosed as a
routine use to the Treasury; other Federal agencies; ``consumer
reporting agencies'' (as defined in the Fair Credit Reporting Act, 15
U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31
U.S.C. 3701(a)(3)); or private collection contractors for the purpose
of collecting a debt owed to the Federal Government as provided in the
regulations promulgated by IMLS at 45 CFR 1183.
Table of Contents
This document gives notice that the following IMLS systems of
records are in effect:
IMLS-1 IMLS Reviewers--Application and Award Management (AAMS)
IMLS-2 IMLS Reviewers--Paper Files
IMLS-3 Personnel/Payroll System
IMLS-4 Financial Management System
IMLS-1
SYSTEM NAME:
IMLS Reviewers--Application and Award Management System (AAMS)--
Automated Systems.
SYSTEM LOCATION:
Office of the Chief Information Officer, Institute for Museum and
Library Services, 1800 M Street NW., 9th Floor, Washington, DC 20036.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals whom IMLS may ask or has asked to serve as application
reviewers.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number, telefax number, email address,
date of birth, identification numbers assigned by IMLS, panel
assignments, and other data concerning potential and actual reviewers,
including area of expertise.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2010 (20 U.S.C. 9101 et
seq.)
PURPOSE(S):
To provide a central repository for information about experts who
could be or have been called upon to review applications, and to enable
staff to retrieve and manage reviewer information.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be used for the identification of
reviewers, as well as general administration of the grant review
process. See also the list of General Routine Uses contained in the
Preliminary Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THIS SYSTEM:
STORAGE:
Records in this system are maintained electronically in Microsoft
Sequential databases and related automated systems.
RETRIEVABILITY:
Records in this system are retrieved by name, area of expertise,
panel assignment, state and other data elements.
SAFEGUARDS:
This system is maintained in a locked computer room that can be
accessed only by authorized employees of IMLS. Access to records in
this system is further controlled by password, with different levels of
modification rights assigned to individuals and offices at IMLS based
upon their specific job functions.
RETENTION AND DISPOSAL:
Records in this system are maintained and updated on a continuing
basis, as new information is received. IMLS staff periodically will
request updated information from individuals who are included as
reviewers in the AAMS. Records will be removed only with the
concurrence of the appropriate discipline directors.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Directors of the Office of Museum Services and Library
Services, Institute of Museum and Library Services, 1800 M Street NW.,
9th Floor, Washington, DC 20036.
[[Page 73892]]
NOTIFICATION PROCEDURE:
See 45 CFR part 1182.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of grants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
IMLS-2
SYSTEM NAME:
IMLS Reviewers--Paper Files.
SYSTEM LOCATION:
Institute of Museum and Library Services, 1800 M Street NW., 9th
Floor, Washington, DC 20036.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals whom IMLS may ask or has asked to serve as application
reviewers.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system also contains information about potential and actual
reviewers, including materials such as resumes, reviewer profile forms,
and contracts concerning participation on panels.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2010 (20 U.S.C. 9101 et
seq.)
PURPOSE(S):
To complement the AAMS (IMLS-1) with information well suited for
maintenance in hard copy form.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be used for the general administration of
the grant review and award process, as well as identification of
reviewers and their activities in this capacity. See also the list of
General Routine Uses contained in the Preliminary Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are maintained in file cabinets.
RETRIEVABILITY:
Records in this system are retrieved by name.
SAFEGUARDS:
File cabinets containing the records in this system are kept
locked.
RETENTION AND DISPOSAL:
Discipline offices maintain paper files that grow as individuals,
or discipline directors who are processing individuals for service as
reviewers, submit resumes. Resumes and profile forms are removed from
these files only when they are replaced by more recent information or
when the information has been entered into the electronic system. These
files may include panelist contracts, copies of which are forwarded to
IMLS' Office of the Chief Financial Officer.
SYSTEM MANAGER(S) AND ADDRESS:
Deputy Directors of the Offices of Museum Services and Library
Services, Institute of Museum and Library Services, 1800 M Street NW.,
9th Floor, Washington, DC 20036.
NOTIFICATION PROCEDURE:
See 45 CFR part 1182.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of grants.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
IMLS-3
SYSTEM NAME:
Payroll/Personnel System.
SYSTEM LOCATION:
Institute of Museum and Library Services, 1800 M Street NW., 9th
Floor, Washington, DC 20036, U.S. Department of Interior, Interior
Business Center, Denver, Colorado.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of IMLS.
CATEGORIES OF RECORDS IN THE SYSTEM:
Payroll and personnel information, such as time and attendance
data, statements of earnings and leave, training data, wage and tax
statements, and payroll and personnel transactions. This system
includes data that also is maintained in IMLS' official personnel
folders, which are managed in accordance with Office of Personnel
Management (OPM) regulations. The OPM has given notice of its system of
records covering official personnel folders in OPM/GOVT-1.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2010 (20 U.S.C. 9101 et
seq.); Federal Personnel Manual and Treasury Fiscal Requirements
Manual.
PURPOSE(S):
To document IMLS' personnel processes and to calculate and process
payroll.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be transmitted to the U.S. Department of
Interior, Interior Business Center, U.S. Department of Treasury, and
employee-designated financial institutions to affect issuance of
paychecks to employees and distributions of pay according to employee
directions for authorized purposes. Data in this system also may be
used to prepare payroll, meet government recordkeeping and reporting
requirements, and retrieve and apply payroll and personnel information
as required for agency needs. See also the list of General and Routine
Uses contained in the Preliminary Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic records in this system are maintained off-site by the
Department of Interior, Interior Business Center (IBC). Paper records
generated through the NBC are maintained in file cabinets by the
Offices of the Chief Financial Officer and Human Resources after
arriving at IMLS. Discipline offices also may use file cabinets to
maintain paper records concerning performance reviews and other
personnel actions in their divisions.
RETRIEVABILITY:
Records in this system are retrieved by name, Social Security
number, or date of birth.
SAFEGUARDS:
Access to the electronic records in this system is controlled by
password on the limited number of IMLS computers that can be used to
draw information from the IBC. File cabinets containing the paper
records in this system either are kept locked during non-business
hours, or are located in rooms that are kept locked during non-business
hours.
[[Page 73893]]
RETENTION AND DISPOSAL:
The Human Resources Officer maintains paper records in this system
in accordance with the General Services Administration's General
Records Schedule 2. Division offices may maintain paper records
concerning performance reviews and other personnel actions in their
divisions for the duration of an individual's employment with IMLS.
SYSTEM MANAGER(S) AND ADDRESS:
Human Resources Officer, Institute of Museum and Library Services;
1800 M Street NW., 9th Floor, Washington, DC 20036.
NOTIFICATION PROCEDURE:
See 45 CFR part 1182.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of personnel and payroll processes.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
IMLS-4
SYSTEM NAME:
Financial Management System--Delphi.
SYSTEM LOCATION:
Enterprise Services Center, 6500 MacArthur Boulevard, Oklahoma
City, OK 73169.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of IMLS, application reviewers, grantees, vendors and
other Federal Government organizations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number, telefax number, email address,
payment information, including banking information. This system data is
maintained in an Oracle Database.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2010 (20 U.S.C. 9101 et
seq.)
PURPOSE(S):
To provide a central repository of all financial transactions to
enable IMLS to meet its statutory reporting requirements to the Office
of Management and Budget, the U.S. Department of Treasury, and
Congress.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be used for the general administration of
the grant management process and the IMLS accounting process. See also
the list of General Routine Uses contained in the Preliminary
Statement.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THIS SYSTEM:
STORAGE:
Electronic records in this system are maintained off-site by the
Department of Transportation's Enterprise Services Center. Associated
paper records are also maintained at the Enterprise Services Center.
Discipline offices also may use locking file cabinets to maintain paper
records concerning financial transactions processed in their divisions.
RETRIEVABILITY:
Records in this system are retrieved by name and/or purchase order
number.
SAFEGUARDS:
Authorized IMLS staff use passwords via a remote secure VPN to gain
access to the database. Rooms containing the records in this system are
kept locked during non-working hours.
RETENTION AND DISPOSAL:
Records in this database are maintained and updated on a daily
basis as financial transactions are processed. Discipline offices
maintain paper files that grow as financial transactions are submitted
to the Enterprise Services Center for processing. Records are disposed
of in accordance with the General Services Administration's General
Records Schedule.
SYSTEM OWNER(S) AND ADDRESS:
Office of the Chief Financial Officer; 1800 M Street NW., 9th
Floor, Washington, DC 20036.
NOTIFICATION PROCEDURE:
See 45 CFR part 1182.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of grants, travel, and vendor processes.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
Signed: November 27, 2013.
Nancy E. Weiss,
General Counsel.
[FR Doc. 2013-29270 Filed 12-6-13; 8:45 am]
BILLING CODE 7036-01-P
