Privacy Act of 1974: Systems of Records, 64031-64037 [2013-25216]
Download as PDF
<![CDATA[
Federal Register / Vol. 78, No. 207 / Friday, October 25, 2013 / Notices
emcdonald on DSK67QTVN1PROD with NOTICES
evaluating specific problems or
postulated accidents, and data that the
staff needs in its review of applications
for permits and licenses.
This draft regulatory guide, entitled,
‘‘Monitoring Criteria and Methods to
Calculate Occupational Radiation
Doses,’’ is temporarily identified by its
task number, DG–8031. The DG–8031 is
proposed revision 1 of Regulatory Guide
(RG) 8.34, dated July 1992.
The NRC issued RG 8.34 in 1992, to
provide guidance on acceptable
methods of monitoring and calculating
occupational radiation doses. On
December 4, 2007 (72 FR 68043), the
NRC revised the definition of total
effective dose equivalent (TEDE) in part
20 of Title 10 of the Code of Federal
Regulations (10 CFR), ‘‘Standards for
Protection Against Radiation,’’ and in 10
CFR part 50, ‘‘Domestic Licensing of
Production and Utilization Facilities.’’
Previously, the definition of the TEDE
was the sum of the deep dose equivalent
(DDE) and the committed effective dose
equivalent (CEDE), DDE to account for
external exposure and CEDE to account
for internal exposure. In the revised
definition of TEDE, DDE was replaced
with the effective dose equivalent for
external exposure (EDEX).
As a result of the changed definition
of TEDE, RG 8.34 is inconsistent with
the current regulatory rule. Therefore,
RG 8.34 needs to be revised to reflect
the rule change. In addition, the NRC
staff has incorporated guidance on how
to calculate occupational radiation
doses for wound contamination to the
extremities into this draft revision of RG
8.34.
III. Backfitting and Issue Finality
This draft regulatory guide, if
finalized, would not constitute
backfitting as defined in 10 CFR 50.109
(the Backfit Rule) and would not be
otherwise inconsistent with the issue
finality provisions in 10 CFR part 52,
‘‘Licenses, Certifications and Approvals
for Nuclear Power Plants.’’ As discussed
in the ‘‘Implementation’’ section of this
draft regulatory guide, the NRC has no
current intention to impose this draft
regulatory guide on holders of current
operating licenses, early site permits or
combined licenses, unless this draft
regulatory guide becomes part of the
licensing basis for the facility.
If this draft regulatory guide is
finalized, the NRC may apply the
revised regulatory guide to applications
for operating licenses, early site permits
and combined licenses docketed by the
NRC as of the date of issuance of the
revised regulatory guide, as well as to
future applications for operating
licenses, early site permits and
VerDate Mar<15>2010
17:55 Oct 24, 2013
Jkt 232001
combined licenses submitted after the
issuance of the revised regulatory guide.
Such action would not constitute
backfitting as defined in 10 CFR
50.109(a)(1) nor be otherwise
inconsistent with the applicable issue
finality provision in 10 CFR Part 52,
because such applicants or potential
applicants are not within the scope of
entities protected by the Backfit Rule or
the relevant issue finality provisions in
part 52.
Dated at Rockville, Maryland, this 3rd day
of October 2013.
For the Nuclear Regulatory Commission.
Thomas H. Boyce,
Chief, Regulatory Guide Development Branch,
Division of Engineering, Office of Nuclear
Regulatory Research.
[FR Doc. 2013–25258 Filed 10–24–13; 8:45 am]
BILLING CODE 7590–01–P
PENSION BENEFIT GUARANTY
CORPORATION
Privacy Act of 1974: Systems of
Records
Pension Benefit Guaranty
Corporation.
ACTION: Notice of changes to systems of
records and addition of routine uses.
AGENCY:
Pursuant to the Privacy Act of
1974, as amended (5 U.S.C. 552a), the
Pension Benefit Guaranty Corporation is
proposing two new systems of records,
adding new routine uses to existing
systems of records, and is amending two
systems of records to make technical
and clarifying changes.
DATES: Comments on the new systems of
records, proposed routine uses, and
technical and clarifying changes must
be received on or before November 25,
2013. The new systems of records,
routine uses, and technical and
clarifying changes will become effective
on December 9, 2013 without further
notice, unless comments result in a
contrary determination and a notice is
published to that effect.
ADDRESSES: You may submit written
comments to PBGC by any of the
following methods:
• Federal eRulemaking Portal: https://
www.regulations.gov. Follow the Web
site instructions for submitting
comments.
• Email: reg.comments@pbgc.gov.
• Fax: 202–326–4224.
• Mail or Hand Delivery: Regulatory
Affairs Group, Pension Benefit Guaranty
Corporation, 1200 K Street NW.,
Washington, DC 20005–4026.
Comments received, including
personal information provided, will be
SUMMARY:
PO 00000
Frm 00073
Fmt 4703
Sfmt 4703
64031
posted to https://www.pbgc.gov. Copies
of comments may also be obtained by
writing to Disclosure Division, Office of
the General Counsel, Pension Benefit
Guaranty Corporation, 1200 K Street
NW., Washington, DC 20005–4026, or
calling 202–326–4040 during normal
business hours. (TTY and TDD users
may call the Federal relay service tollfree at 1–800–877–8339 and ask to be
connected to 202–326–4040.)
FOR FURTHER INFORMATION CONTACT:
Marla Greenberg, Attorney, Pension
Benefit Guaranty Corporation, Office of
the General Counsel, 1200 K Street NW.,
Washington, DC 20005–4026, 202–326–
4400 or 1–800–400–7242, extension
3110 (TTY and TDD users may call the
Federal relay service toll-free at 1–800–
877–8339 and ask to be connected to
202–326–4400). For access to any of the
PBGC’s systems of records, contact
PBGC’s Disclosure Officer, Office of the
General Counsel, Disclosure Division, at
the above address, 202–326–4040 or 1–
800–400–7242.
SUPPLEMENTARY INFORMATION: The PBGC
is proposing to add two new systems of
records, PBGC–21, Reasonable
Accommodation Records—PBGC; and
PBGC–22, Telework and Alternative
Worksite Records—PBGC. In addition,
PBGC is proposing to alter the following
systems of records maintained pursuant
to the Privacy Act of 1974, as amended,
by adding new routine uses: PBGC–2,
Disbursements—PBGC (last updated at
75 FR 59252 (September 26, 2012)), and
PBGC–6 Plan Participant and
Beneficiary Data—PBGC (last updated at
75 FR 59252 (September 26, 2012)).
PBGC is also amending two systems of
records to make technical and clarifying
changes after undertaking a periodic
review of those systems as required
under Appendix 1 to the Office of
Management and Budget (‘‘OMB’’)
Circular A–130, Management of Federal
Information Resources (November 28,
2000). The two systems of records being
amended are PBGC–2, Disbursements
(last published at 75 FR 59252
(September 26, 2012)), and PBGC–6,
Plan Participant and Beneficiary Data—
PBGC (last published at 75 FR 59252
(September 26, 2012)).
Revising Routine Uses in PBGC System
of Records PBGC–2 and PBGC–6
PBGC–2
For PBGC–2, Disbursements—PBGC,
PBGC is amending Routine Use 1 to
broaden the purpose of sharing
information with the Department of the
Treasury to enable PBGC to verify
consultants’ and vendors’ eligibility to
receive payments. This revision will
enable PBGC to both effect payments to
E:\FR\FM\25OCN1.SGM
25OCN1
64032
Federal Register / Vol. 78, No. 207 / Friday, October 25, 2013 / Notices
emcdonald on DSK67QTVN1PROD with NOTICES
consultants and vendors, and to verify
their eligibility to receive such
payments. PBGC has determined that it
is prudent to broaden the scope of the
language to place consultants and
vendors on notice that PBGC can also
determine the eligibility of these entities
to receive payments in addition to
effecting payments.
Use G13 to PBGC–6, Plan Participant
and Beneficiary Data—PBGC. PBGC has
determined that General Routine Use
G13, which allows PBGC to disclose
information contained within a system
of records to a federal agency in
connection with hiring or retaining an
employee, does not apply to this system
of records.
PBGC–6
For PBGC–6, Plan Participant and
Beneficiary Data—PBGC, PBGC is
proposing to revise four existing routine
uses. Routine Use 1, as revised, will
permit the information of participants
and beneficiaries of pension plans
covered under Title IV of the Employee
Retirement Income Security Act
(‘‘ERISA’’) to be shared with parties
outside of PBGC that elect to pay a
supplemental pension benefit to those
participants and beneficiaries. Routine
Use 6, as revised, will no longer require
that a request for information be
notarized. This change will remove a
barrier to requests made electronically.
PBGC has also determined it is prudent
to revise Routine Use 7 to provide PBGC
with discretion to notify participants
about information disclosed to an
alternate payee (or their representative)
under a qualified domestic relations
order (QDRO). Routine Use 12, as
revised, will consolidate what were
previously two separately-stated routine
uses of the information by the
Department of the Treasury’s Bureau of
the Public Debt and the Social Security
Administration. This revision will also
allow PBGC to disclose payee
information to the Internal Revenue
Service (‘‘IRS’’) to permit PBGC to verify
payees’ social security numbers through
an IRS matching program.
In addition, PBGC is planning to add
three new routine uses to PBGC–6, Plan
Participant and Beneficiary Data—
PBGC. The newly proposed Routine Use
8 will provide a participant with the
same right to information that Routine
Use 7 provides for an alternate payee to
allow a participant to pursue an
administrative appeal of a benefit
determination. The newly proposed
Routine Use 9 will allow PBGC to
disclose information needed to explain
PBGC’s calculation of a benefit affected
by a QDRO to participants and alternate
payees. PBGC’s newly proposed Routine
Use 13 will allow PBGC to determine
which of its payees who currently
receive their benefits by paper check
have electronic debit card accounts and
will enable PBGC to pay benefits
through these electronic deposit
accounts.
Finally, PBGC is removing the
applicability of PBGC’s General Routine
Addition of System of Records
VerDate Mar<15>2010
17:55 Oct 24, 2013
Jkt 232001
PBGC–21, Reasonable Accommodation
Records—PBGC
PBGC is proposing to establish a new
system of records entitled, ‘‘PBGC–21,
Reasonable Accommodation Records—
PBGC.’’ This proposed system of records
is necessary to the functions performed
by the Human Resources Department
(‘‘HRD’’), and will cover only those files
that identify by name, or other personal
identifier, individuals who request or
receive reasonable accommodations.
The system includes records that are
used to determine qualification for
reasonable accommodation for
prospective, current, or former
employees, including medical
documentation. Additionally, records
maintained in this system may include
an employee’s name, personal address,
and other personal contact information;
the employee’s occupational series and
grade level; the employee’s operating
division/function office location,
mailing address, telephone number, and
email address; information about the
individual’s disability or medical
condition; type of reasonable
accommodation requested; explanation
of how a reasonable accommodation
would assist the employee in the
performance of his/her job; relevant
medical documentation and other
supporting documents; deciding
official’s name and title; essential duties
of the position; information relating to
an individual’s capability to
satisfactorily perform the duties of the
position currently held; estimated cost
of accommodation; whether the
accommodation was requested preemployment or during employment
with the agency; the amount of time
taken to process the request; whether
the request was granted or denied, and,
if denied, the reason for the denial; the
sources of technical assistance
consulted in trying to identify possible
reasonable accommodations; and other
supporting documents relating to
reasonable accommodation.
HRD, as it has always done, will
continue to respect the privacy of
individuals named in these files and
will disclose, within the boundaries of
the law, the least amount of information
necessary to perform its responsibilities.
PO 00000
Frm 00074
Fmt 4703
Sfmt 4703
The collection and maintenance of
records subject to this system are not
new because records of the same type
have been collected and maintained in
HRD since the establishment of PBGC’s
reasonable accommodation program.
Electronic information will be kept in
an environment with physical security,
including protection by network and
system-specific user identification
numbers to individuals needing access
to the records and by passwords set and
periodically changed by authorized
users. Computers and hard copy records
are maintained in a secured
environment.
Pursuant to 5 U.S.C. 552a(e)(11),
interested persons are invited to submit
written comments on this proposal. A
report on the proposed system has been
sent to Congress and the Office of
Management and Budget for their
evaluation.
PBGC–22, Telework and Alternative
Worksite Records—PBGC
PBGC is proposing to establish a new
system of records entitled, ‘‘PBGC–22,
Telework and Alternative Worksite
Records—PBGC.’’ The proposed system
of records is necessary to the functions
performed by the Workplace Solutions
Department (‘‘WSD’’), and will cover
only those files that identify by name,
or other personal identifier, individuals
who have been granted or denied
authorization to participate in PBGC’s
Telework Program to work at an
alternative worksite apart from their
official PBGC duty station. The system
includes records that are used to
determine a prospective, current, or
former employee’s qualification to
participate in PBGC’s Telework
Program, including medical
documentation. Additionally, records
maintained in this system may include
an employee’s name, position title,
grade, job series, and department name;
official PBGC duty station address and
telephone number; alternative worksite
address and telephone number(s); date
telework agreement received and
approved/denied; telework request and
approval form; telework agreement, selfcertification home safety checklist, and
supervisor-employee checklist; type of
telework requested (e.g., episodic or
regular); regular work schedule;
telework schedule; approvals/
disapprovals; description and list of
government-owned equipment and
software provided to the teleworker;
mass transit benefits received through
PBGC’s mass transit subsidy program;
parking subsidies received through
PBGC’s subsidized parking program;
medical documentation necessitating
medical telework; and any other
E:\FR\FM\25OCN1.SGM
25OCN1
Federal Register / Vol. 78, No. 207 / Friday, October 25, 2013 / Notices
miscellaneous documents supporting
telework.
WSD, as it has always done, will
continue to respect the privacy of
individuals named in these files and
will disclose, within the boundaries of
the law, the least amount of information
necessary to perform its responsibilities.
The collection and maintenance of
records subject to this system are not
new because records of the same type
have been collected and maintained in
WSD since the establishment of PBGC’s
Telework program. Electronic
information will be kept in an
environment with physical security,
including protection by network and
system-specific user identification
numbers to individuals needing access
to the records and by passwords set and
changed periodically by authorized
users. Computers and hard copy records
are maintained in a secured
environment.
Pursuant to 5 U.S.C. 552a(e)(11),
interested persons are invited to submit
written comments on this proposal. A
report on the proposed system has been
sent to Congress and the Office of
Management and Budget for their
evaluation.
Technical and Clarifying Amendments
PBGC is amending PBGC–2,
Disbursements—PBGC, and PBGC–6,
Plan Participant and Beneficiary Data—
PBGC. For its system of records, PBGC–
2, Disbursements—PBGC, PBGC is
correcting and updating the category of
records maintained in this system of
records. PBGC is also proposing to
amend another system of records,
PBGC–6, Plan Participant and
Beneficiary Data—PBGC, to enable third
parties to pay supplemental pension
benefits outside the scope of Title IV of
ERISA to participants and beneficiaries.
These amendments clarify the nature
and purposes of these systems of
records and reflect changes that have
occurred since they were last published.
Issued in Washington, DC this 18th day of
September, 2013.
Joshua Gotbaum,
Director, Pension Benefit Guaranty
Corporation.
1275 K Street NW., Washington, DC
20005–4026; PBGC Benefits Service,
2500 Grubb Road, Suites 140 and 221,
Wilmington, DE 19810; PBGC Document
Management Center, 5971 Kingstowne
Village Parkway, Alexandria, VA 2231.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who are consultants and
vendors to the PBGC.
CATEGORIES OF RECORDS IN THE SYSTEMS:
Acquisition data for the procurement
of goods and services. Consultant or
vendor information including: Invoices;
payment vouchers; name; address;
Commercial and Government Entity
(CAGE) codes; Dun & Bradstreet Data
Universal Numbering System (DUNS)
numbers; social economic status; Web
site; primary and/or government point
of contact (including name, address,
telephone number, and fax number of
contacts); and taxpayer identification
number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
29 U.S.C. 1302; 44 U.S.C. 3101.
PURPOSE(S):
This system of records is maintained
for use in determining amounts to be
paid and in effecting payments by the
Department of the Treasury to
consultants and vendors.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
Information may be disclosed to a
consumer reporting agency in
accordance with 31 U.S.C. 3711(f) and/
or (5 U.S.C. 552a(b)(12)).
emcdonald on DSK67QTVN1PROD with NOTICES
Records are maintained by PBGC
manually in file folders and/or in
electronic format, including computer
databases, magnetic tapes, or discs.
SYSTEM LOCATION:
RETRIEVABILITY:
Pension Benefit Guaranty
Corporation, 1200 K Street NW.,
Washington, DC 20005–4026; PBGC,
Records are indexed by name, tax
payer identification number, and
contract number.
17:55 Oct 24, 2013
Jkt 232001
Pursuant to PBGC’s Simplified
Records Schedule 1.2, PBGC retains the
records for seven years. Records also
may be maintained on PBGC’s network
back-up tapes.
Records existing on paper are
destroyed by burning, pulping, or
shredding. Records existing on
computer storage media are destroyed
according to the applicable PBGC media
sanitization practice.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Financial Operations
Department, Pension Benefit Guaranty
Corporation, 1200 K Street NW.,
Washington, DC 20005–4026.
NOTIFICATION PROCEDURE:
Procedures are detailed in PBGC
regulations: 29 CFR Part 4902.
RECORD ACCESS PROCEDURES:
Same as notification procedure.
RECORD SOURCE CATEGORIES:
STORAGE:
VerDate Mar<15>2010
RETENTION AND DISPOSAL:
1. A record from this system of
records may be transmitted to the
United States Department of the
Treasury to effect payments to
consultants and vendors, or to verify
consultants’ and vendors’ eligibility to
receive payments.
2. General Routine Uses G1 through
G7, G9 through G12 apply to this system
of records.
SYSTEM NAME:
Not applicable.
Records are kept in file cabinets in
areas of restricted access that are locked
after office hours. Electronic records are
stored on computer networks and are
protected by assigning user
identification numbers to individuals
needing access to the records and by
passwords set by authorized users that
must be changed periodically.
CONTESTING RECORD PROCEDURES:
PBGC–2
SECURITY CLASSIFICATION:
SAFEGUARDS:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Disbursements—PBGC.
64033
PO 00000
Frm 00075
Fmt 4703
Sfmt 4703
Same as notification procedure.
Individuals who are consultants and
vendors to the PBGC.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
PBGC–6
SYSTEM NAME:
Plan Participant and Beneficiary
Data—PBGC.
SECURITY CLASSIFICATION:
Not applicable.
SYSTEM LOCATION:
Pension Benefit Guaranty
Corporation, 1200 K Street NW.,
Washington, DC 20005–4026 and/or
field benefit administrator, plan
administrator, and paying agent
worksites.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Participants, alternate payees, and
beneficiaries in terminating and
terminated pension plans covered by
Title IV of the Employee Retirement
Income Security Act of 1974, as
amended (ERISA).
E:\FR\FM\25OCN1.SGM
25OCN1
64034
Federal Register / Vol. 78, No. 207 / Friday, October 25, 2013 / Notices
CATEGORIES OF RECORDS IN THE SYSTEM:
Names, addresses, telephone
numbers, sex, social security numbers
and other Social Security
Administration information, dates of
birth, dates of hire, salary, marital
status, domestic relations orders, time of
plan participation, eligibility status, pay
status, benefit data, health-related
information, insurance information
where plan benefits are provided by
private insurers, pension plan names
and numbers, and initial and final PBGC
determinations (29 CFR 4003.21 and
4003.59). The records listed herein are
included only as pertinent or applicable
to the individual plan participant,
alternate payee, or beneficiary.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
29 U.S.C. 1055, 1056(d)(3), 1302,
1321, 1322, 1322a, 1341, 1342 and 1350;
26 U.S.C. 6103; 44 U.S.C. 3101.
PURPOSE(S):
This system of records is maintained
for use in determining whether
participants, alternate payees, and
beneficiaries are eligible for benefits
under plans covered by Title IV of
ERISA, determining supplemental
payments to be paid to those persons by
a party other than PBGC, determining
the amounts of benefits to be paid,
making benefit payments, collecting
benefit overpayments, and complying
with statutory and regulatory mandates.
Names, addresses, and telephone
numbers are used to survey customers
to measure their satisfaction with the
PBGC’s benefit payment services and to
track (for follow-up) those who do not
respond to surveys.
emcdonald on DSK67QTVN1PROD with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system of
records may be disclosed to third
parties, such as banks, insurance
companies, or trustees, to enable these
third parties to make or determine
benefit payments to determine
supplemental payments by a party other
than PBGC, to plan participants and
beneficiaries, and to report to the IRS
the amounts of benefits—paid or
required to be paid under federal law
and taxes withheld.
2. A record from this system of
records may be disclosed, in furtherance
of proceedings under Title IV of ERISA,
to a contributing sponsor (or other
employer who maintained the plan),
including any predecessor or successor,
and any member of the same controlled
group.
3. A record from this system of
records may be disclosed, upon request
VerDate Mar<15>2010
17:55 Oct 24, 2013
Jkt 232001
for a purpose authorized under Title IV
of ERISA, to an official of a labor
organization recognized as the current
or former collective bargaining
representative of the individual about
whom a request is made.
4. Payees’ names, addresses, and
telephone numbers and information
pertaining to debts owed by such payees
to the PBGC may be disclosed to the
Department of the Treasury or a debt
collection agency or firm to collect a
claim. Disclosure to a debt collection
agency or firm shall be made only under
a contract issued by the federal
government that binds any such
contractor or employee of such
contractor to the penalties of the Privacy
Act. The information so disclosed shall
be used exclusively pursuant to the
terms and conditions of such contract
and shall be used solely for the
purposes prescribed therein. The
contract shall provide that the
information so disclosed shall be
returned at the conclusion of the debt
collection effort.
5. The name and social security
number of a participant employed or
formerly employed as a pilot by a
commercial airline may be disclosed to
the Federal Aviation Administration
(FAA) to obtain information relevant to
the participant’s eligibility or continued
eligibility for disability benefits.
6. The name of a participant’s pension
plan, the actual or estimated amount of
a participant’s benefit under Title IV of
ERISA, the form(s) in which the benefit
is payable, and whether the participant
is currently receiving benefit payments
under the plan or (if not) the earliest
date(s) such payments could commence
may be disclosed to the participant’s
spouse, former spouse, child, or other
dependent solely to obtain a qualified
domestic relations order under 29
U.S.C. 1056(d) and 26 U.S.C. 414(p).
The PBGC will disclose the information
only upon the receipt of a written
request by a prospective alternate payee,
or the payee’s representative, that
describes the requester’s relationship to
the participant and states that the
information will be used solely to obtain
a qualified domestic relations order
under state domestic relations law. The
PBGC will notify the participant of any
information disclosed to a prospective
alternate payee or their representative
under this routine use. Any person who
knowingly and willfully requests or
obtains any record concerning an
individual under false pretenses is
subject to a criminal penalty under 5
U.S.C. 552a(i)(3).
7. Information from a participant’s
initial determination under 29 CFR
4003.1(b) (excluding the participant’s
PO 00000
Frm 00076
Fmt 4703
Sfmt 4703
address, telephone number, social
security number, and any sensitive
medical information) may be disclosed
to an alternate payee, or their
representative, under a qualified
domestic relations order issued
pursuant to 29 U.S.C. 1056(d) and 26
U.S.C. 414(p) to explain how the PBGC
determined the benefit due the alternate
payee so that the alternate payee can
pursue an administrative appeal of the
benefit determination under 29 CFR
4003.51. The PBGC may notify the
participant of the information disclosed
to an alternate payee or their
representative under this routine use.
8. Information from an alternate
payee’s initial determination under 29
CFR 4003.1(b) (excluding the alternate
payee’s address, telephone number,
social security number, and any
sensitive medical information) may be
disclosed to a participant, or their
representative, under a qualified
domestic relations order issued
pursuant to 29 U.S.C. 1056(d) and 26
U.S.C. 414(p) to explain how the PBGC
determined the benefit due the
participant so that the participant can
pursue an administrative appeal of the
benefit determination under 29 CFR
4003.51. The PBGC may notify the
alternate payee of the information
disclosed to a participant or their
representative under this routine use.
9. Information used in calculating the
benefit, or share of the benefit, of a
participant or alternate payee
(excluding the participant’s or alternate
payee’s address, telephone number,
social security number, and any
sensitive medical information) may be
disclosed to a participant or an
alternate payee, or their representative,
when (a) a qualified domestic relations
order issued pursuant to 29 U.S.C.
1056(d) and 26 U.S.C. 414(p) affects the
calculation of the benefit, or share of the
benefit, of the participant or alternate
payee; and (b) the information is needed
to explain to the participant or alternate
payee how the PBGC calculated the
benefit, or share of the benefit, of the
participant or alternate payee. The
PBGC may notify the participant or the
alternate payee, or their representative,
as appropriate, of the information
disclosed to the participant or the
alternate payee, or their representative,
under this routine use.
10. The names, addresses, social
security numbers, dates of birth, and the
pension plan name and number of
eligible PBGC pension recipients may be
disclosed to the Department of the
Treasury and the Department of Labor to
implement the income tax credit for
health insurance costs under 26 U.S.C.
35 and the program for advance
E:\FR\FM\25OCN1.SGM
25OCN1
Federal Register / Vol. 78, No. 207 / Friday, October 25, 2013 / Notices
payment of the tax credit under 26
U.S.C. 7527.
11. The names, addresses, social
security numbers, and dates of birth of
eligible PBGC pension recipients
residing in a particular state may be
disclosed to the state’s workforce agency
if the agency received a National
Emergency Grant from the Department
of Labor under the Workforce
Investment Act of 1988 to provide
health insurance coverage assistance
and support services for state residents
under 29 U.S.C. 2918(a) and (f).
12. Payees’ names, social security
numbers, and dates of birth may be
provided to the Department of the
Treasury’s Bureau of the Public Debt,
the Social Security Administration, and
the Internal Revenue Service to verify
payees’ eligibility to receive payments.
13. Names and social security
numbers of participants and
beneficiaries may be provided to the
Department of the Treasury, the
Department of the Treasury’s financial
agent, and the Federal Reserve Bank for
the purpose of learning which of PBGC’s
check payees have established
electronic debit card accounts used for
the electronic deposit of federal benefit
payments.
14. General Routine Uses G1, G2, G4
through G7, G9 through G12 apply to
this system of records.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
records and by passwords set by
authorized users that must be changed
periodically.
RETENTION AND DISPOSAL:
Records for participants in a
particular plan are destroyed seven
years after all payments have been made
to all participants, beneficiaries, and
alternate payees associated with that
plan. Records existing on paper or
microfiche are destroyed by shredding.
Records existing on other media and
computer storage media are destroyed
according to the applicable PBGC
Information Assurance Handbook
guidance on media sanitization practice.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Benefits Administration and
Payment Department, Pension Benefit
Guaranty Corporation, 1200 K Street
NW., Washington, DC 20005–4026.
NOTIFICATION PROCEDURE:
Procedures are detailed in the PBGC’s
regulations: 29 CFR Part 4902.
RECORD ACCESS PROCEDURES:
Same as notification procedure.
CONTESTING RECORDS PROCEDURE:
Same as notification procedure.
RECORD SOURCE CATEGORIES:
Plan administrators, participants,
alternate payees, and beneficiaries, the
FAA, and the IRS.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Information may be disclosed to a
consumer reporting agency in
accordance with 31 U.S.C. 3711(f) (5
U.S.C. 552a(b)(12)).
None.
PBGC–21
SYSTEM NAME:
PBGC–21, Reasonable
Accommodation Records—PBGC.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
SECURITY CLASSIFICATION:
STORAGE:
Not applicable.
Records are maintained in paper,
microfiche, and electronic form.
SYSTEM LOCATION:
RETRIEVABILITY:
Pension Benefit Guaranty
Corporation, 1200 K Street NW.,
Washington, DC 20005–4026.
emcdonald on DSK67QTVN1PROD with NOTICES
Records are indexed by plan name
and number, and participant and/or
beneficiary name. Customer satisfaction
survey responses are aggregated for
statistical purposes after they have been
received by the PBGC and are not
retrievable by a participant or
beneficiary’s name or other assigned
identifier.
SAFEGUARDS:
Paper and microfiche records are kept
in file folders in areas of restricted
access that are locked after office hours.
Electronic records are stored on
computer networks and protected by
assigning user identification numbers to
individuals needing access to the
VerDate Mar<15>2010
17:55 Oct 24, 2013
Jkt 232001
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Prospective, current, and former
employees of the PBGC who request or
receive a reasonable accommodation
under Sections 501, 504, and 701 of the
Rehabilitation Act of 1973 and the
Americans with Disabilities Act
Amendments Act (ADAAA) of 2008.
This also includes authorized
individuals or representatives (e.g.,
family members, union representatives,
or attorneys) who file requests for
reasonable accommodation on behalf of
an applicant for employment, current
employees, and former employees.
PO 00000
Frm 00077
Fmt 4703
Sfmt 4703
64035
CATEGORIES OF RECORDS IN THE SYSTEM:
Records that are used to determine
qualification for reasonable
accommodation, including medical
documentation. The records may
include requests for reasonable
accommodation, as well as position
descriptions, medical records, notes or
records made during consideration of
requests, and decisions on requests.
Additionally, records may include an
employee’s name, personal address, and
other personal contact information; the
employee’s occupational series and
grade level; the employee’s operating
division/function, office location,
mailing address, telephone number, and
email address; information about the
nature of the individual’s disability or
medical condition; type of reasonable
accommodation requested; explanation
of how a reasonable accommodation
would assist the employee in the
performance of his/her job; relevant
medical documentation and other
supporting documents; deciding
official’s name and title; essential duties
of the position; information relating to
an individual’s capability to
satisfactorily perform the duties of the
position currently held; estimated cost
of accommodation; whether the
accommodation was requested preemployment or during employment
with the agency; the amount of time
taken to process the request; whether
the request was granted or denied, and,
if denied, the reason for the denial; the
sources of technical assistance
consulted in trying to identify possible
reasonable accommodations; and other
supporting documents relating to
reasonable accommodation.
If an accommodation request is made
by a family member, health
professional, attorney, or representative
of a PBGC employee or applicant, the
records may contain the requester’s
name, email address, mailing address,
telephone number, and any additional
information provided by the requester
relating to the processing of the request.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 501, 504, and 701 of the
Rehabilitation Act of 1973; ADA
Amendments of 2008; Executive Order
13164 (July 28, 2000); and Executive
Order 13548 (July 10, 2010).
PURPOSE(S):
The purpose of this system is to allow
PBGC to collect and maintain records on
prospective, current, and former
employees with disabilities who
requested or received reasonable
accommodation by PBGC as required by
Sections 501, 504, and 701 of the
Rehabilitation Act of 1973 and the
E:\FR\FM\25OCN1.SGM
25OCN1
64036
Federal Register / Vol. 78, No. 207 / Friday, October 25, 2013 / Notices
ADAAA of 2008. The purpose of this
system is also to track and report the
processing of requests for reasonable
accommodation PBGC-wide to comply
with applicable law and regulations,
and to preserve and maintain the
confidentiality of medical information
submitted by or on behalf of applicants
or employees requesting reasonable
accommodation.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system of
records may be disclosed to physicians
or other medical professionals to
provide them with or obtain from them
the necessary medical documentation
and/or certification for reasonable
accommodation.
2. A record from this system of
records may be disclosed to another
federal agency or commission with
responsibility for labor or employment
relations or other issues, including
equal employment opportunity and
reasonable accommodation issues, when
that agency or commission has
jurisdiction over reasonable
accommodation issues.
3. A record from this system of
records may be disclosed to the Office
of Management and Budget (OMB),
Department of Labor (DOL), Office of
Personnel Management (OPM), Equal
Employment Opportunity Commission
(EEOC), or Office of Special Counsel
(OSC) to obtain advice regarding
statutory, regulatory, policy, and other
requirements related to reasonable
accommodation.
4. A record from this system of
records may be disclosed to appropriate
third-parties contracted by the Agency
to facilitate mediation or other dispute
resolution procedures or programs.
5. A record from this system of
records may be disclosed to the
Department of Defense (DOD) for
purposes of procuring assistive
technologies and services through the
Computer/Electronic Accommodation
Program in response to a request for
reasonable accommodation.
6. General Routine Uses G1 through
G13.
CONTESTING RECORD PROCEDURES:
RETRIEVABILITY:
Prospective, current, and former
PBGC employees.
Records are indexed and retrieved
using employee name and fiscal year of
request for (or receipt of) reasonable
accommodation.
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
Same as notification procedure.
RECORD SOURCE CATEGORIES:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
SAFEGUARDS:
PBGC–22
Paper records are kept in file cabinets
in areas of restricted access that are
locked after office hours. Only
authorized personnel may be given
access to either the secured area or the
locked file cabinet. Electronic records
are stored on computer networks and
protected by assigning both network and
system-specific user identification
numbers to individuals needing access
to the records and by passwords set by
authorized users that must be changed
periodically. Access to electronic
records is limited to only those
individuals who have a need to know
the information for the performance of
their official duties and who have
appropriate clearances or permissions.
SYSTEM NAME:
RETENTION AND DISPOSAL:
Pursuant to NARA General Records
Schedule (GRS) 1 Section 24, records
are maintained for three years from the
employee’s separation from PBGC or
after all appeals have concluded,
whichever is later. Records are also
maintained on PBGC’s network back-up
tapes. All medical information,
including information about functional
limitations and reasonable
accommodation needs obtained in
connection with a request for reasonable
accommodation, must be kept
confidential and shall be maintained in
files separate from the individual’s
official personnel file. Additionally,
employees who obtain or receive such
information are strictly bound by these
confidentiality requirements. Whenever
medical information is disclosed, the
individual disclosing the information
must inform the recipients of the
information about the confidentiality
requirements that attach to it.
SYSTEM MANAGER(S) AND ADDRESS:
Reasonable Accommodation
Coordinator, Human Resources
Department, Pension Benefit Guaranty
Corporation, 1200 K Street NW.,
Washington, DC 20005–4026.
DISCLOSUSRE TO CONSUMER REPORTING
AGENCIES:
emcdonald on DSK67QTVN1PROD with NOTICES
tapes, or discs. Records are also
maintained on PBGC’s network back-up
tapes.
Telework and Alternative Worksite
Records—PBGC.
SECURITY CLASSIFICATION:
Not applicable.
SYSTEM LOCATION:
Pension Benefit Guaranty
Corporation, 1200 K Street NW.,
Washington, DC 20005–4026.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Prospective, current, and former
employees of the PBGC who have been
granted or denied authorization to
participate in PBGC’s Telework Program
to work at an alternative worksite apart
from their official PBGC duty station.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records include an employee’s name,
position title, grade, job series, and
department name; official PBGC duty
station address and telephone number;
alternative worksite address and
telephone number(s); date telework
agreement received and approved/
denied; telework request and approval
form; telework agreement, selfcertification home safety checklist, and
supervisor-employee checklist; type of
telework requested (e.g., episodic or
regular); regular work schedule;
telework schedule; approvals/
disapprovals; description and list of
government-owned equipment and
software provided to the teleworker;
mass transit benefits received through
PBGC’s mass transit subsidy program;
parking subsidies received through
PBGC’s subsidized parking program;
medical documentation necessitating
medical telework; and any other
miscellaneous documents supporting
telework.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 6120, Telecommuting in
Executive Agencies; 29 U.S.C. 701 et
seq.
NOTIFICATION PROCEDURE:
PURPOSE(S):
STORAGE:
Records are maintained manually in
file folders and/or in automated form,
including computer databases, magnetic
Procedures are detailed in PBGC
regulations: 29 CFR part 4902.
RECORD ACCESS PROCEDURES:
The purpose of this system is to allow
PBGC to collect and maintain records on
prospective, current, and former
employees who seek to participate in
PBGC’s Telework Program.
VerDate Mar<15>2010
17:55 Oct 24, 2013
Jkt 232001
PO 00000
Same as notification procedure.
Frm 00078
Fmt 4703
Sfmt 4703
E:\FR\FM\25OCN1.SGM
25OCN1
Federal Register / Vol. 78, No. 207 / Friday, October 25, 2013 / Notices
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
1. A record from this system may be
disclosed to medical professionals to
obtain information about an employee’s
medical background necessary to grant
or deny approval of medical telework.
2. A record from this system may be
disclosed to federal, state, or local
governments during actual emergencies,
exercises, or continuity of operations
tests for the purposes of emergency
preparedness and responding to
emergency situations.
3. A record from this system may be
disclosed to the Department of Labor
when an employee is injured when
working at home while in the
performance of normal duties.
4. A record from this system may be
disclosed to the Office of Personnel
Management (OPM) for use in its
Telework Survey to provide
consolidated data on participation in
PBGC’s Telework Program.
5. A record from this system of
records may be disclosed to appropriate
third-parties contracted by the Agency
to facilitate mediation or other dispute
resolution procedures or programs.
6. PBGC’s General Routine Uses G1
through G13 also apply to this system of
records.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
periodically. Access to electronic
records is limited only to those
individuals who have a need to know
the information for the performance of
their official duties and who have
appropriate clearances or permissions.
RETENTION AND DISPOSAL:
SYSTEM MANAGER(S) AND ADDRESS:
Telework Coordinator, Workplace
Solutions Department, Pension Benefit
Guaranty Corporation, 1200 K Street
NW., Washington, DC 20005–4026.
NOTIFICATION PROCEDURE:
Procedures are detailed in PBGC
regulations: 29 CFR Part 4902.
RECORD ACCESS PROCEDURES:
Same as notification procedure.
CONTESTING RECORD PROCEDURES:
Same as notification procedure.
RECORD SOURCE CATEGORIES:
Prospective, current, and former
PBGC employees.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2013–25216 Filed 10–24–13; 8:45 am]
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
BILLING CODE 7709–02–P
Records are maintained manually in
file folders and/or in automated form,
including computer databases, magnetic
tapes, or discs. Records are also
maintained on PBGC’s network back-up
tapes.
RETRIEVABILITY:
Records are indexed and retrieved
using employee name and by the
department in which the employee
works, will work, or previously worked.
emcdonald on DSK67QTVN1PROD with NOTICES
SAFEGUARDS:
Paper records are kept in file cabinets
in areas of restricted access that are
locked after office hours. Only
authorized personnel may be given
access to either the secured area or the
locked file cabinet. Electronic records
are stored on computer networks and
protected by assigning both network and
system-specific user identification
numbers to individuals needing access
to the records and by passwords set by
authorized users that must be changed
17:55 Oct 24, 2013
Jkt 232001
[Notice–PCLOB–2013–06; Docket No. 2013–
0005; Sequence No. 7]
Notice of Hearing
Privacy and Civil Liberties
Oversight Board (PCLOB).
ACTION: Notice of a hearing.
The Privacy and Civil
Liberties Oversight Board (PCLOB) will
conduct a public hearing with current
and former government officials and
others to address the activities and
responsibilities of the executive and
judicial branches of the federal
government regarding the government’s
counterterrorism surveillance programs.
This hearing will continue the PCLOB’s
study of the federal government’s
surveillance programs operated
pursuant to Section 215 of the USA
PATRIOT Act and Section 702 of
Foreign Intelligence Surveillance Act.
Recommendations for changes to these
programs and the operations of the
Foreign Intelligence Surveillance Court
will be considered at the hearing to
ensure that counterterrorism efforts
properly balance the need to protect
privacy and civil liberties. Visit
www.pclob.gov for the full agenda closer
to the hearing date. This hearing was rescheduled from October 4, 2013, due to
the unavailability of witnesses as a
result of the federal lapse in
appropriations.
SUMMARY:
Monday, November 4, 2013; 9:00
a.m.–4:30 p.m. (Eastern Standard Time).
Comments:
You may submit comments with the
docket number PCLOB–2013–0005;
Sequence 7 by the following method:
• Federal eRulemaking Portal: Go to
https://www.regulations.gov. Follow the
on-line instructions for submitting
comments.
• Written comments may be
submitted at any time prior to the
closing of the docket at 11:59 p.m.
Eastern Time on November 14, 2013.
This comment period has been extended
from October 25, 2013, as a result of the
new hearing date.
All comments will be made publicly
available and posted without change. Do
not include personal or confidential
information.
DATES:
STORAGE:
VerDate Mar<15>2010
PRIVACY AND CIVIL LIBERTIES
OVERSIGHT BOARD
AGENCY:
Records are destroyed two years after
the employee’s participation in the
program ends. Unapproved requests are
destroyed two years after the request is
rejected.
None.
64037
POSTAL REGULATORY COMMISSION
Sunshine Act Meetings
FEDERAL REGISTER CITATION OF PREVIOUS
ANNOUNCEMENT: 78 FR 60334 (October 1,
2013).
PREVIOUSLY ANNOUNCED TIME AND DATE OF
THE MEETING: Wednesday, October 9,
2013, beginning at 11 a.m.
The
Commission cancelled the October 9,
2013 meeting. The Commission posted
notice of the cancellation on its Web site
on Tuesday, October 1, 2013. The
Commission is not rescheduling the
October 9, 2013 meeting.
CHANGES IN THE MEETING:
CONTACT PERSON FOR MORE INFORMATION:
Stephen L. Sharfman, General Counsel,
at 202–789–6820.
Ruth Ann Abrams,
Acting Secretary.
[FR Doc. 2013–25350 Filed 10–23–13; 4:15 pm]
BILLING CODE 7710–FW–P
PO 00000
Frm 00079
Fmt 4703
Sfmt 4703
Mayflower Renaissance
Hotel Washington, 1127 Connecticut
Ave. NW., Washington DC 20036.
Facility’s location is near Farragut North
Metro station.
FOR FURTHER INFORMATION CONTACT:
Susan Reingold, Chief Administrative
ADDRESSES:
E:\FR\FM\25OCN1.SGM
25OCN1
]]>Agencies
[Federal Register Volume 78, Number 207 (Friday, October 25, 2013)]
[Notices]
[Pages 64031-64037]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-25216]
=======================================================================
-----------------------------------------------------------------------
PENSION BENEFIT GUARANTY CORPORATION
Privacy Act of 1974: Systems of Records
AGENCY: Pension Benefit Guaranty Corporation.
ACTION: Notice of changes to systems of records and addition of routine
uses.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the Privacy Act of 1974, as amended (5 U.S.C.
552a), the Pension Benefit Guaranty Corporation is proposing two new
systems of records, adding new routine uses to existing systems of
records, and is amending two systems of records to make technical and
clarifying changes.
DATES: Comments on the new systems of records, proposed routine uses,
and technical and clarifying changes must be received on or before
November 25, 2013. The new systems of records, routine uses, and
technical and clarifying changes will become effective on December 9,
2013 without further notice, unless comments result in a contrary
determination and a notice is published to that effect.
ADDRESSES: You may submit written comments to PBGC by any of the
following methods:
Federal eRulemaking Portal: https://www.regulations.gov.
Follow the Web site instructions for submitting comments.
Email: reg.comments@pbgc.gov.
Fax: 202-326-4224.
Mail or Hand Delivery: Regulatory Affairs Group, Pension
Benefit Guaranty Corporation, 1200 K Street NW., Washington, DC 20005-
4026.
Comments received, including personal information provided, will be
posted to https://www.pbgc.gov. Copies of comments may also be obtained
by writing to Disclosure Division, Office of the General Counsel,
Pension Benefit Guaranty Corporation, 1200 K Street NW., Washington, DC
20005-4026, or calling 202-326-4040 during normal business hours. (TTY
and TDD users may call the Federal relay service toll-free at 1-800-
877-8339 and ask to be connected to 202-326-4040.)
FOR FURTHER INFORMATION CONTACT: Marla Greenberg, Attorney, Pension
Benefit Guaranty Corporation, Office of the General Counsel, 1200 K
Street NW., Washington, DC 20005-4026, 202-326-4400 or 1-800-400-7242,
extension 3110 (TTY and TDD users may call the Federal relay service
toll-free at 1-800-877-8339 and ask to be connected to 202-326-4400).
For access to any of the PBGC's systems of records, contact PBGC's
Disclosure Officer, Office of the General Counsel, Disclosure Division,
at the above address, 202-326-4040 or 1-800-400-7242.
SUPPLEMENTARY INFORMATION: The PBGC is proposing to add two new systems
of records, PBGC-21, Reasonable Accommodation Records--PBGC; and PBGC-
22, Telework and Alternative Worksite Records--PBGC. In addition, PBGC
is proposing to alter the following systems of records maintained
pursuant to the Privacy Act of 1974, as amended, by adding new routine
uses: PBGC-2, Disbursements--PBGC (last updated at 75 FR 59252
(September 26, 2012)), and PBGC-6 Plan Participant and Beneficiary
Data--PBGC (last updated at 75 FR 59252 (September 26, 2012)). PBGC is
also amending two systems of records to make technical and clarifying
changes after undertaking a periodic review of those systems as
required under Appendix 1 to the Office of Management and Budget
(``OMB'') Circular A-130, Management of Federal Information Resources
(November 28, 2000). The two systems of records being amended are PBGC-
2, Disbursements (last published at 75 FR 59252 (September 26, 2012)),
and PBGC-6, Plan Participant and Beneficiary Data--PBGC (last published
at 75 FR 59252 (September 26, 2012)).
Revising Routine Uses in PBGC System of Records PBGC-2 and PBGC-6
PBGC-2
For PBGC-2, Disbursements--PBGC, PBGC is amending Routine Use 1 to
broaden the purpose of sharing information with the Department of the
Treasury to enable PBGC to verify consultants' and vendors' eligibility
to receive payments. This revision will enable PBGC to both effect
payments to
[[Page 64032]]
consultants and vendors, and to verify their eligibility to receive
such payments. PBGC has determined that it is prudent to broaden the
scope of the language to place consultants and vendors on notice that
PBGC can also determine the eligibility of these entities to receive
payments in addition to effecting payments.
PBGC-6
For PBGC-6, Plan Participant and Beneficiary Data--PBGC, PBGC is
proposing to revise four existing routine uses. Routine Use 1, as
revised, will permit the information of participants and beneficiaries
of pension plans covered under Title IV of the Employee Retirement
Income Security Act (``ERISA'') to be shared with parties outside of
PBGC that elect to pay a supplemental pension benefit to those
participants and beneficiaries. Routine Use 6, as revised, will no
longer require that a request for information be notarized. This change
will remove a barrier to requests made electronically. PBGC has also
determined it is prudent to revise Routine Use 7 to provide PBGC with
discretion to notify participants about information disclosed to an
alternate payee (or their representative) under a qualified domestic
relations order (QDRO). Routine Use 12, as revised, will consolidate
what were previously two separately-stated routine uses of the
information by the Department of the Treasury's Bureau of the Public
Debt and the Social Security Administration. This revision will also
allow PBGC to disclose payee information to the Internal Revenue
Service (``IRS'') to permit PBGC to verify payees' social security
numbers through an IRS matching program.
In addition, PBGC is planning to add three new routine uses to
PBGC-6, Plan Participant and Beneficiary Data--PBGC. The newly proposed
Routine Use 8 will provide a participant with the same right to
information that Routine Use 7 provides for an alternate payee to allow
a participant to pursue an administrative appeal of a benefit
determination. The newly proposed Routine Use 9 will allow PBGC to
disclose information needed to explain PBGC's calculation of a benefit
affected by a QDRO to participants and alternate payees. PBGC's newly
proposed Routine Use 13 will allow PBGC to determine which of its
payees who currently receive their benefits by paper check have
electronic debit card accounts and will enable PBGC to pay benefits
through these electronic deposit accounts.
Finally, PBGC is removing the applicability of PBGC's General
Routine Use G13 to PBGC-6, Plan Participant and Beneficiary Data--PBGC.
PBGC has determined that General Routine Use G13, which allows PBGC to
disclose information contained within a system of records to a federal
agency in connection with hiring or retaining an employee, does not
apply to this system of records.
Addition of System of Records
PBGC-21, Reasonable Accommodation Records--PBGC
PBGC is proposing to establish a new system of records entitled,
``PBGC-21, Reasonable Accommodation Records--PBGC.'' This proposed
system of records is necessary to the functions performed by the Human
Resources Department (``HRD''), and will cover only those files that
identify by name, or other personal identifier, individuals who request
or receive reasonable accommodations. The system includes records that
are used to determine qualification for reasonable accommodation for
prospective, current, or former employees, including medical
documentation. Additionally, records maintained in this system may
include an employee's name, personal address, and other personal
contact information; the employee's occupational series and grade
level; the employee's operating division/function office location,
mailing address, telephone number, and email address; information about
the individual's disability or medical condition; type of reasonable
accommodation requested; explanation of how a reasonable accommodation
would assist the employee in the performance of his/her job; relevant
medical documentation and other supporting documents; deciding
official's name and title; essential duties of the position;
information relating to an individual's capability to satisfactorily
perform the duties of the position currently held; estimated cost of
accommodation; whether the accommodation was requested pre-employment
or during employment with the agency; the amount of time taken to
process the request; whether the request was granted or denied, and, if
denied, the reason for the denial; the sources of technical assistance
consulted in trying to identify possible reasonable accommodations; and
other supporting documents relating to reasonable accommodation.
HRD, as it has always done, will continue to respect the privacy of
individuals named in these files and will disclose, within the
boundaries of the law, the least amount of information necessary to
perform its responsibilities.
The collection and maintenance of records subject to this system
are not new because records of the same type have been collected and
maintained in HRD since the establishment of PBGC's reasonable
accommodation program. Electronic information will be kept in an
environment with physical security, including protection by network and
system-specific user identification numbers to individuals needing
access to the records and by passwords set and periodically changed by
authorized users. Computers and hard copy records are maintained in a
secured environment.
Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to
submit written comments on this proposal. A report on the proposed
system has been sent to Congress and the Office of Management and
Budget for their evaluation.
PBGC-22, Telework and Alternative Worksite Records--PBGC
PBGC is proposing to establish a new system of records entitled,
``PBGC-22, Telework and Alternative Worksite Records--PBGC.'' The
proposed system of records is necessary to the functions performed by
the Workplace Solutions Department (``WSD''), and will cover only those
files that identify by name, or other personal identifier, individuals
who have been granted or denied authorization to participate in PBGC's
Telework Program to work at an alternative worksite apart from their
official PBGC duty station. The system includes records that are used
to determine a prospective, current, or former employee's qualification
to participate in PBGC's Telework Program, including medical
documentation. Additionally, records maintained in this system may
include an employee's name, position title, grade, job series, and
department name; official PBGC duty station address and telephone
number; alternative worksite address and telephone number(s); date
telework agreement received and approved/denied; telework request and
approval form; telework agreement, self-certification home safety
checklist, and supervisor-employee checklist; type of telework
requested (e.g., episodic or regular); regular work schedule; telework
schedule; approvals/disapprovals; description and list of government-
owned equipment and software provided to the teleworker; mass transit
benefits received through PBGC's mass transit subsidy program; parking
subsidies received through PBGC's subsidized parking program; medical
documentation necessitating medical telework; and any other
[[Page 64033]]
miscellaneous documents supporting telework.
WSD, as it has always done, will continue to respect the privacy of
individuals named in these files and will disclose, within the
boundaries of the law, the least amount of information necessary to
perform its responsibilities.
The collection and maintenance of records subject to this system
are not new because records of the same type have been collected and
maintained in WSD since the establishment of PBGC's Telework program.
Electronic information will be kept in an environment with physical
security, including protection by network and system-specific user
identification numbers to individuals needing access to the records and
by passwords set and changed periodically by authorized users.
Computers and hard copy records are maintained in a secured
environment.
Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to
submit written comments on this proposal. A report on the proposed
system has been sent to Congress and the Office of Management and
Budget for their evaluation.
Technical and Clarifying Amendments
PBGC is amending PBGC-2, Disbursements--PBGC, and PBGC-6, Plan
Participant and Beneficiary Data--PBGC. For its system of records,
PBGC-2, Disbursements--PBGC, PBGC is correcting and updating the
category of records maintained in this system of records. PBGC is also
proposing to amend another system of records, PBGC-6, Plan Participant
and Beneficiary Data--PBGC, to enable third parties to pay supplemental
pension benefits outside the scope of Title IV of ERISA to participants
and beneficiaries. These amendments clarify the nature and purposes of
these systems of records and reflect changes that have occurred since
they were last published.
Issued in Washington, DC this 18th day of September, 2013.
Joshua Gotbaum,
Director, Pension Benefit Guaranty Corporation.
PBGC-2
SYSTEM NAME:
Disbursements--PBGC.
SECURITY CLASSIFICATION:
Not applicable.
SYSTEM LOCATION:
Pension Benefit Guaranty Corporation, 1200 K Street NW.,
Washington, DC 20005-4026; PBGC, 1275 K Street NW., Washington, DC
20005-4026; PBGC Benefits Service, 2500 Grubb Road, Suites 140 and 221,
Wilmington, DE 19810; PBGC Document Management Center, 5971 Kingstowne
Village Parkway, Alexandria, VA 2231.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who are consultants and vendors to the PBGC.
CATEGORIES OF RECORDS IN THE SYSTEMS:
Acquisition data for the procurement of goods and services.
Consultant or vendor information including: Invoices; payment vouchers;
name; address; Commercial and Government Entity (CAGE) codes; Dun &
Bradstreet Data Universal Numbering System (DUNS) numbers; social
economic status; Web site; primary and/or government point of contact
(including name, address, telephone number, and fax number of
contacts); and taxpayer identification number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
29 U.S.C. 1302; 44 U.S.C. 3101.
PURPOSE(S):
This system of records is maintained for use in determining amounts
to be paid and in effecting payments by the Department of the Treasury
to consultants and vendors.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system of records may be transmitted to the
United States Department of the Treasury to effect payments to
consultants and vendors, or to verify consultants' and vendors'
eligibility to receive payments.
2. General Routine Uses G1 through G7, G9 through G12 apply to this
system of records.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Information may be disclosed to a consumer reporting agency in
accordance with 31 U.S.C. 3711(f) and/or (5 U.S.C. 552a(b)(12)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained by PBGC manually in file folders and/or in
electronic format, including computer databases, magnetic tapes, or
discs.
RETRIEVABILITY:
Records are indexed by name, tax payer identification number, and
contract number.
SAFEGUARDS:
Records are kept in file cabinets in areas of restricted access
that are locked after office hours. Electronic records are stored on
computer networks and are protected by assigning user identification
numbers to individuals needing access to the records and by passwords
set by authorized users that must be changed periodically.
RETENTION AND DISPOSAL:
Pursuant to PBGC's Simplified Records Schedule 1.2, PBGC retains
the records for seven years. Records also may be maintained on PBGC's
network back-up tapes.
Records existing on paper are destroyed by burning, pulping, or
shredding. Records existing on computer storage media are destroyed
according to the applicable PBGC media sanitization practice.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Financial Operations Department, Pension Benefit Guaranty
Corporation, 1200 K Street NW., Washington, DC 20005-4026.
NOTIFICATION PROCEDURE:
Procedures are detailed in PBGC regulations: 29 CFR Part 4902.
RECORD ACCESS PROCEDURES:
Same as notification procedure.
Contesting record procedures:
Same as notification procedure.
RECORD SOURCE CATEGORIES:
Individuals who are consultants and vendors to the PBGC.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
PBGC-6
SYSTEM NAME:
Plan Participant and Beneficiary Data--PBGC.
SECURITY CLASSIFICATION:
Not applicable.
SYSTEM LOCATION:
Pension Benefit Guaranty Corporation, 1200 K Street NW.,
Washington, DC 20005-4026 and/or field benefit administrator, plan
administrator, and paying agent worksites.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Participants, alternate payees, and beneficiaries in terminating
and terminated pension plans covered by Title IV of the Employee
Retirement Income Security Act of 1974, as amended (ERISA).
[[Page 64034]]
CATEGORIES OF RECORDS IN THE SYSTEM:
Names, addresses, telephone numbers, sex, social security numbers
and other Social Security Administration information, dates of birth,
dates of hire, salary, marital status, domestic relations orders, time
of plan participation, eligibility status, pay status, benefit data,
health-related information, insurance information where plan benefits
are provided by private insurers, pension plan names and numbers, and
initial and final PBGC determinations (29 CFR 4003.21 and 4003.59). The
records listed herein are included only as pertinent or applicable to
the individual plan participant, alternate payee, or beneficiary.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
29 U.S.C. 1055, 1056(d)(3), 1302, 1321, 1322, 1322a, 1341, 1342 and
1350; 26 U.S.C. 6103; 44 U.S.C. 3101.
PURPOSE(S):
This system of records is maintained for use in determining whether
participants, alternate payees, and beneficiaries are eligible for
benefits under plans covered by Title IV of ERISA, determining
supplemental payments to be paid to those persons by a party other than
PBGC, determining the amounts of benefits to be paid, making benefit
payments, collecting benefit overpayments, and complying with statutory
and regulatory mandates. Names, addresses, and telephone numbers are
used to survey customers to measure their satisfaction with the PBGC's
benefit payment services and to track (for follow-up) those who do not
respond to surveys.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system of records may be disclosed to third
parties, such as banks, insurance companies, or trustees, to enable
these third parties to make or determine benefit payments to determine
supplemental payments by a party other than PBGC, to plan participants
and beneficiaries, and to report to the IRS the amounts of benefits--
paid or required to be paid under federal law and taxes withheld.
2. A record from this system of records may be disclosed, in
furtherance of proceedings under Title IV of ERISA, to a contributing
sponsor (or other employer who maintained the plan), including any
predecessor or successor, and any member of the same controlled group.
3. A record from this system of records may be disclosed, upon
request for a purpose authorized under Title IV of ERISA, to an
official of a labor organization recognized as the current or former
collective bargaining representative of the individual about whom a
request is made.
4. Payees' names, addresses, and telephone numbers and information
pertaining to debts owed by such payees to the PBGC may be disclosed to
the Department of the Treasury or a debt collection agency or firm to
collect a claim. Disclosure to a debt collection agency or firm shall
be made only under a contract issued by the federal government that
binds any such contractor or employee of such contractor to the
penalties of the Privacy Act. The information so disclosed shall be
used exclusively pursuant to the terms and conditions of such contract
and shall be used solely for the purposes prescribed therein. The
contract shall provide that the information so disclosed shall be
returned at the conclusion of the debt collection effort.
5. The name and social security number of a participant employed or
formerly employed as a pilot by a commercial airline may be disclosed
to the Federal Aviation Administration (FAA) to obtain information
relevant to the participant's eligibility or continued eligibility for
disability benefits.
6. The name of a participant's pension plan, the actual or
estimated amount of a participant's benefit under Title IV of ERISA,
the form(s) in which the benefit is payable, and whether the
participant is currently receiving benefit payments under the plan or
(if not) the earliest date(s) such payments could commence may be
disclosed to the participant's spouse, former spouse, child, or other
dependent solely to obtain a qualified domestic relations order under
29 U.S.C. 1056(d) and 26 U.S.C. 414(p). The PBGC will disclose the
information only upon the receipt of a written request by a prospective
alternate payee, or the payee's representative, that describes the
requester's relationship to the participant and states that the
information will be used solely to obtain a qualified domestic
relations order under state domestic relations law. The PBGC will
notify the participant of any information disclosed to a prospective
alternate payee or their representative under this routine use. Any
person who knowingly and willfully requests or obtains any record
concerning an individual under false pretenses is subject to a criminal
penalty under 5 U.S.C. 552a(i)(3).
7. Information from a participant's initial determination under 29
CFR 4003.1(b) (excluding the participant's address, telephone number,
social security number, and any sensitive medical information) may be
disclosed to an alternate payee, or their representative, under a
qualified domestic relations order issued pursuant to 29 U.S.C. 1056(d)
and 26 U.S.C. 414(p) to explain how the PBGC determined the benefit due
the alternate payee so that the alternate payee can pursue an
administrative appeal of the benefit determination under 29 CFR
4003.51. The PBGC may notify the participant of the information
disclosed to an alternate payee or their representative under this
routine use.
8. Information from an alternate payee's initial determination
under 29 CFR 4003.1(b) (excluding the alternate payee's address,
telephone number, social security number, and any sensitive medical
information) may be disclosed to a participant, or their
representative, under a qualified domestic relations order issued
pursuant to 29 U.S.C. 1056(d) and 26 U.S.C. 414(p) to explain how the
PBGC determined the benefit due the participant so that the participant
can pursue an administrative appeal of the benefit determination under
29 CFR 4003.51. The PBGC may notify the alternate payee of the
information disclosed to a participant or their representative under
this routine use.
9. Information used in calculating the benefit, or share of the
benefit, of a participant or alternate payee (excluding the
participant's or alternate payee's address, telephone number, social
security number, and any sensitive medical information) may be
disclosed to a participant or an alternate payee, or their
representative, when (a) a qualified domestic relations order issued
pursuant to 29 U.S.C. 1056(d) and 26 U.S.C. 414(p) affects the
calculation of the benefit, or share of the benefit, of the participant
or alternate payee; and (b) the information is needed to explain to the
participant or alternate payee how the PBGC calculated the benefit, or
share of the benefit, of the participant or alternate payee. The PBGC
may notify the participant or the alternate payee, or their
representative, as appropriate, of the information disclosed to the
participant or the alternate payee, or their representative, under this
routine use.
10. The names, addresses, social security numbers, dates of birth,
and the pension plan name and number of eligible PBGC pension
recipients may be disclosed to the Department of the Treasury and the
Department of Labor to implement the income tax credit for health
insurance costs under 26 U.S.C. 35 and the program for advance
[[Page 64035]]
payment of the tax credit under 26 U.S.C. 7527.
11. The names, addresses, social security numbers, and dates of
birth of eligible PBGC pension recipients residing in a particular
state may be disclosed to the state's workforce agency if the agency
received a National Emergency Grant from the Department of Labor under
the Workforce Investment Act of 1988 to provide health insurance
coverage assistance and support services for state residents under 29
U.S.C. 2918(a) and (f).
12. Payees' names, social security numbers, and dates of birth may
be provided to the Department of the Treasury's Bureau of the Public
Debt, the Social Security Administration, and the Internal Revenue
Service to verify payees' eligibility to receive payments.
13. Names and social security numbers of participants and
beneficiaries may be provided to the Department of the Treasury, the
Department of the Treasury's financial agent, and the Federal Reserve
Bank for the purpose of learning which of PBGC's check payees have
established electronic debit card accounts used for the electronic
deposit of federal benefit payments.
14. General Routine Uses G1, G2, G4 through G7, G9 through G12
apply to this system of records.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Information may be disclosed to a consumer reporting agency in
accordance with 31 U.S.C. 3711(f) (5 U.S.C. 552a(b)(12)).
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in paper, microfiche, and electronic form.
RETRIEVABILITY:
Records are indexed by plan name and number, and participant and/or
beneficiary name. Customer satisfaction survey responses are aggregated
for statistical purposes after they have been received by the PBGC and
are not retrievable by a participant or beneficiary's name or other
assigned identifier.
SAFEGUARDS:
Paper and microfiche records are kept in file folders in areas of
restricted access that are locked after office hours. Electronic
records are stored on computer networks and protected by assigning user
identification numbers to individuals needing access to the records and
by passwords set by authorized users that must be changed periodically.
RETENTION AND DISPOSAL:
Records for participants in a particular plan are destroyed seven
years after all payments have been made to all participants,
beneficiaries, and alternate payees associated with that plan. Records
existing on paper or microfiche are destroyed by shredding. Records
existing on other media and computer storage media are destroyed
according to the applicable PBGC Information Assurance Handbook
guidance on media sanitization practice.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Benefits Administration and Payment Department, Pension
Benefit Guaranty Corporation, 1200 K Street NW., Washington, DC 20005-
4026.
NOTIFICATION PROCEDURE:
Procedures are detailed in the PBGC's regulations: 29 CFR Part
4902.
RECORD ACCESS PROCEDURES:
Same as notification procedure.
CONTESTING RECORDS PROCEDURE:
Same as notification procedure.
RECORD SOURCE CATEGORIES:
Plan administrators, participants, alternate payees, and
beneficiaries, the FAA, and the IRS.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
PBGC-21
SYSTEM NAME:
PBGC-21, Reasonable Accommodation Records--PBGC.
SECURITY CLASSIFICATION:
Not applicable.
SYSTEM LOCATION:
Pension Benefit Guaranty Corporation, 1200 K Street NW.,
Washington, DC 20005-4026.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Prospective, current, and former employees of the PBGC who request
or receive a reasonable accommodation under Sections 501, 504, and 701
of the Rehabilitation Act of 1973 and the Americans with Disabilities
Act Amendments Act (ADAAA) of 2008. This also includes authorized
individuals or representatives (e.g., family members, union
representatives, or attorneys) who file requests for reasonable
accommodation on behalf of an applicant for employment, current
employees, and former employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records that are used to determine qualification for reasonable
accommodation, including medical documentation. The records may include
requests for reasonable accommodation, as well as position
descriptions, medical records, notes or records made during
consideration of requests, and decisions on requests. Additionally,
records may include an employee's name, personal address, and other
personal contact information; the employee's occupational series and
grade level; the employee's operating division/function, office
location, mailing address, telephone number, and email address;
information about the nature of the individual's disability or medical
condition; type of reasonable accommodation requested; explanation of
how a reasonable accommodation would assist the employee in the
performance of his/her job; relevant medical documentation and other
supporting documents; deciding official's name and title; essential
duties of the position; information relating to an individual's
capability to satisfactorily perform the duties of the position
currently held; estimated cost of accommodation; whether the
accommodation was requested pre-employment or during employment with
the agency; the amount of time taken to process the request; whether
the request was granted or denied, and, if denied, the reason for the
denial; the sources of technical assistance consulted in trying to
identify possible reasonable accommodations; and other supporting
documents relating to reasonable accommodation.
If an accommodation request is made by a family member, health
professional, attorney, or representative of a PBGC employee or
applicant, the records may contain the requester's name, email address,
mailing address, telephone number, and any additional information
provided by the requester relating to the processing of the request.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 501, 504, and 701 of the Rehabilitation Act of 1973; ADA
Amendments of 2008; Executive Order 13164 (July 28, 2000); and
Executive Order 13548 (July 10, 2010).
PURPOSE(S):
The purpose of this system is to allow PBGC to collect and maintain
records on prospective, current, and former employees with disabilities
who requested or received reasonable accommodation by PBGC as required
by Sections 501, 504, and 701 of the Rehabilitation Act of 1973 and the
[[Page 64036]]
ADAAA of 2008. The purpose of this system is also to track and report
the processing of requests for reasonable accommodation PBGC-wide to
comply with applicable law and regulations, and to preserve and
maintain the confidentiality of medical information submitted by or on
behalf of applicants or employees requesting reasonable accommodation.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system of records may be disclosed to
physicians or other medical professionals to provide them with or
obtain from them the necessary medical documentation and/or
certification for reasonable accommodation.
2. A record from this system of records may be disclosed to another
federal agency or commission with responsibility for labor or
employment relations or other issues, including equal employment
opportunity and reasonable accommodation issues, when that agency or
commission has jurisdiction over reasonable accommodation issues.
3. A record from this system of records may be disclosed to the
Office of Management and Budget (OMB), Department of Labor (DOL),
Office of Personnel Management (OPM), Equal Employment Opportunity
Commission (EEOC), or Office of Special Counsel (OSC) to obtain advice
regarding statutory, regulatory, policy, and other requirements related
to reasonable accommodation.
4. A record from this system of records may be disclosed to
appropriate third-parties contracted by the Agency to facilitate
mediation or other dispute resolution procedures or programs.
5. A record from this system of records may be disclosed to the
Department of Defense (DOD) for purposes of procuring assistive
technologies and services through the Computer/Electronic Accommodation
Program in response to a request for reasonable accommodation.
6. General Routine Uses G1 through G13.
DISCLOSUSRE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained manually in file folders and/or in automated
form, including computer databases, magnetic tapes, or discs. Records
are also maintained on PBGC's network back-up tapes.
RETRIEVABILITY:
Records are indexed and retrieved using employee name and fiscal
year of request for (or receipt of) reasonable accommodation.
SAFEGUARDS:
Paper records are kept in file cabinets in areas of restricted
access that are locked after office hours. Only authorized personnel
may be given access to either the secured area or the locked file
cabinet. Electronic records are stored on computer networks and
protected by assigning both network and system-specific user
identification numbers to individuals needing access to the records and
by passwords set by authorized users that must be changed periodically.
Access to electronic records is limited to only those individuals who
have a need to know the information for the performance of their
official duties and who have appropriate clearances or permissions.
RETENTION AND DISPOSAL:
Pursuant to NARA General Records Schedule (GRS) 1 Section 24,
records are maintained for three years from the employee's separation
from PBGC or after all appeals have concluded, whichever is later.
Records are also maintained on PBGC's network back-up tapes. All
medical information, including information about functional limitations
and reasonable accommodation needs obtained in connection with a
request for reasonable accommodation, must be kept confidential and
shall be maintained in files separate from the individual's official
personnel file. Additionally, employees who obtain or receive such
information are strictly bound by these confidentiality requirements.
Whenever medical information is disclosed, the individual disclosing
the information must inform the recipients of the information about the
confidentiality requirements that attach to it.
SYSTEM MANAGER(S) AND ADDRESS:
Reasonable Accommodation Coordinator, Human Resources Department,
Pension Benefit Guaranty Corporation, 1200 K Street NW., Washington, DC
20005-4026.
NOTIFICATION PROCEDURE:
Procedures are detailed in PBGC regulations: 29 CFR part 4902.
RECORD ACCESS PROCEDURES:
Same as notification procedure.
CONTESTING RECORD PROCEDURES:
Same as notification procedure.
RECORD SOURCE CATEGORIES:
Prospective, current, and former PBGC employees.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
PBGC-22
SYSTEM NAME:
Telework and Alternative Worksite Records--PBGC.
SECURITY CLASSIFICATION:
Not applicable.
SYSTEM LOCATION:
Pension Benefit Guaranty Corporation, 1200 K Street NW.,
Washington, DC 20005-4026.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Prospective, current, and former employees of the PBGC who have
been granted or denied authorization to participate in PBGC's Telework
Program to work at an alternative worksite apart from their official
PBGC duty station.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records include an employee's name, position title, grade, job
series, and department name; official PBGC duty station address and
telephone number; alternative worksite address and telephone number(s);
date telework agreement received and approved/denied; telework request
and approval form; telework agreement, self-certification home safety
checklist, and supervisor-employee checklist; type of telework
requested (e.g., episodic or regular); regular work schedule; telework
schedule; approvals/disapprovals; description and list of government-
owned equipment and software provided to the teleworker; mass transit
benefits received through PBGC's mass transit subsidy program; parking
subsidies received through PBGC's subsidized parking program; medical
documentation necessitating medical telework; and any other
miscellaneous documents supporting telework.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 6120, Telecommuting in Executive Agencies; 29 U.S.C. 701
et seq.
PURPOSE(S):
The purpose of this system is to allow PBGC to collect and maintain
records on prospective, current, and former employees who seek to
participate in PBGC's Telework Program.
[[Page 64037]]
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
1. A record from this system may be disclosed to medical
professionals to obtain information about an employee's medical
background necessary to grant or deny approval of medical telework.
2. A record from this system may be disclosed to federal, state, or
local governments during actual emergencies, exercises, or continuity
of operations tests for the purposes of emergency preparedness and
responding to emergency situations.
3. A record from this system may be disclosed to the Department of
Labor when an employee is injured when working at home while in the
performance of normal duties.
4. A record from this system may be disclosed to the Office of
Personnel Management (OPM) for use in its Telework Survey to provide
consolidated data on participation in PBGC's Telework Program.
5. A record from this system of records may be disclosed to
appropriate third-parties contracted by the Agency to facilitate
mediation or other dispute resolution procedures or programs.
6. PBGC's General Routine Uses G1 through G13 also apply to this
system of records.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained manually in file folders and/or in automated
form, including computer databases, magnetic tapes, or discs. Records
are also maintained on PBGC's network back-up tapes.
RETRIEVABILITY:
Records are indexed and retrieved using employee name and by the
department in which the employee works, will work, or previously
worked.
SAFEGUARDS:
Paper records are kept in file cabinets in areas of restricted
access that are locked after office hours. Only authorized personnel
may be given access to either the secured area or the locked file
cabinet. Electronic records are stored on computer networks and
protected by assigning both network and system-specific user
identification numbers to individuals needing access to the records and
by passwords set by authorized users that must be changed periodically.
Access to electronic records is limited only to those individuals who
have a need to know the information for the performance of their
official duties and who have appropriate clearances or permissions.
RETENTION AND DISPOSAL:
Records are destroyed two years after the employee's participation
in the program ends. Unapproved requests are destroyed two years after
the request is rejected.
SYSTEM MANAGER(S) AND ADDRESS:
Telework Coordinator, Workplace Solutions Department, Pension
Benefit Guaranty Corporation, 1200 K Street NW., Washington, DC 20005-
4026.
NOTIFICATION PROCEDURE:
Procedures are detailed in PBGC regulations: 29 CFR Part 4902.
RECORD ACCESS PROCEDURES:
Same as notification procedure.
CONTESTING RECORD PROCEDURES:
Same as notification procedure.
RECORD SOURCE CATEGORIES:
Prospective, current, and former PBGC employees.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2013-25216 Filed 10-24-13; 8:45 am]
BILLING CODE 7709-02-P
