Privacy Act of 1974, as Amended; Notice of a New System of Records, 55284-55287 [2013-21955]

Download as PDF 55284 Federal Register / Vol. 78, No. 175 / Tuesday, September 10, 2013 / Notices Therefore, in accordance with 5 CFR 1320.8(d)(1), HUD is soliciting comments from members of the public and interested parties on: (1) Whether the documents identified by HUD for originally signed, hard copy submission are necessary in such format for proper performance of the transactions in which the documents are used; (2) Whether any of the documents not identified as necessary for originally signed, hard copy submission should be submitted only in originally signed, hard copy; (3) The accuracy of the agency’s estimate of the reduced burden and reduced costs for submission of documents electronically; (4) Whether electronic submission of application documents enhances the utility and efficiency of the transactions in which the documents are used; (5) Whether electronic submission of other documents enhances the utility and efficiency of the transactions in which the documents are used; and (6) Additional ways, through information technology, to minimize the burden of the collection of information on those who are to respond. Interested persons are invited to submit comments regarding the information collection requirements in this proposal. Comments must be received by November 12, 2013. Comments must refer to the proposal by name and docket number (FR–5354–N– 01) and must be sent to: HUD Desk Officer, Office of Management and Budget, New Executive Office Building, Washington, DC 20503, Fax number: (202) 395–6947, and Colette Pollard, Office of the Chief Information Officer, Department of Housing and Urban Development, 451 Seventh Street SW., Room 4178, Washington, DC 20410. Dated: September 4, 2013. Laura M. Marin, Associate General Deputy Assistant Secretary for Housing—Associate Deputy Federal Housing Commissioner. [FR Doc. 2013–22024 Filed 9–9–13; 8:45 am] BILLING CODE 4210–67–P DEPARTMENT OF THE INTERIOR sroberts on DSK5SPTVN1PROD with NOTICES Office of the Secretary [XXXD4523WD DWDFSE000.RV0000 DS68664000] Privacy Act of 1974, as Amended; Notice of a New System of Records Office of the Secretary, Department of the Interior. AGENCY: VerDate Mar<15>2010 16:10 Sep 09, 2013 Jkt 229001 Notice of creation of a new system of records. ACTION: Pursuant to the provisions of the Privacy Act of 1974, as amended, the Department of the Interior is issuing a public notice regarding the Department of the Interior system of records titled ‘‘Oracle Federal Financials.’’ The Oracle Federal Financials application is a financial software package that clients may use to perform budgeting, purchasing, and procurement functions. The related system of records contains information relating to corporations and other business entities as well as individuals. Records in this system are subject to the Privacy Act only if they are about an individual within the meaning of the Act, and not if they are about a business or other non-individual. DATE: Comments must be received by October 21, 2013. This new system will be effective October 21, 2013. ADDRESSES: Submit comments either by mail or by hand-delivery to the OS/IBC Privacy Act Officer, U.S. Department of the Interior, 1849 C Street NW., Mail Stop 2650 MIB, Washington, DC 20240; or by email to privacy@IBC.gov. FOR FURTHER INFORMATION CONTACT: Chief, Application Management Branch, Finance & Procurement Systems Division, U.S. Department of the Interior, Interior Business Center, 625 Herndon Parkway, Herndon, VA 20170, or by telephone at (703) 735–4131. SUPPLEMENTARY INFORMATION: SUMMARY: I. Background The Department of the Interior’s (DOI) Interior Business Center (IBC) is a service provider that performs services for other Federal government agencies, both inside and outside the DOI. The IBC’s service offerings include providing and maintaining various types of business management systems for its clients, including human resources and financial management applications. The Oracle Federal Financials (OFF) application will offer IBC clients a suite of customized Oracle financial management modules that combine to provide a comprehensive financial software package. The OFF modules address budgeting, purchasing, Federal procurement, accounts payable, fixed assets, general ledger, inventory, and accounts receivable. The OFF application is hosted by the IBC; each client agency accesses the system remotely to populate and manage its own data. Clients can contract with the IBC for an OFF package that includes a full set of modules or for a more limited set. The IBC is responsible for system PO 00000 Frm 00048 Fmt 4703 Sfmt 4703 administration functions, while each client has one or more designated managers who are responsible for maintaining the client’s data in the OFF system. Some OFF records are covered by three existing system of records notices (SORNs), which are GSA/GOVT–3, Travel Charge Card Program; GSA/ GOVT–4, Contracted Travel Services Program; and GSA/GOVT–6, GSA SmartPay Purchase Charge Card Program. This notice incorporates GSA/ GOVT–3, GSA/GOVT–4, and GSA/ GOVT–6 by reference. Client data maintained within the OFF System is covered by this SORN. Clients that remove records from OFF for use outside of the system will be responsible for ensuring the use of the records is consistent with this SORN, or other published SORN, as indicated above, and the requirements of the Privacy Act. The system will be effective as proposed on October 21, 2013, unless comments are received which would require a contrary determination. DOI will publish a revised notice if changes are made based upon a review of the comments received. II. Privacy Act The Privacy Act of 1974, as amended, embodies fair information practice principles in a statutory framework governing the means by which Federal agencies collect, maintain, use, and disseminate individuals’ personal information. The Privacy Act applies to information that is maintained in a ‘‘system of records.’’ A ‘‘system of records’’ is a group of any records under the control of an agency for which information is retrieved by the name of an individual or by some identifying number, symbol, or other identifying particular assigned to the individual. The Privacy Act defines an individual as a United States citizen or lawful permanent resident. As a matter of policy, DOI extends Privacy Act protections to all individuals. Individuals may request access to their own records that are maintained in a system of records in the possession or under the control of DOI by complying with DOI Privacy Act Regulations, 43 CFR Part 2. The Privacy Act requires each agency to publish in the Federal Register a description denoting the type and character of each system of records that the agency maintains and the routine uses made of the information in each system. The purposes of the notice are to make agency record keeping practices transparent, to notify individuals regarding the uses of their records, and E:\FR\FM\10SEN1.SGM 10SEN1 Federal Register / Vol. 78, No. 175 / Tuesday, September 10, 2013 / Notices to assist individuals to more easily find these records within the agency. Below is the description of the OFF system of records. In accordance with 5 U.S.C. 552a(r), DOI has provided a report of this system of records to the Office of Management and Budget and to Congress. Dated: August 26, 2013. David D. Alspach, OS/IBC Privacy Act Officer. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: SYSTEM OF RECORDS: DOI–91. SYSTEM NAME: Oracle Federal Financials (OFF). III. Public Disclosure Before including your address, phone number, email address, or other personal identifying information in your comment, you should be aware that your entire comment, including your personal identifying information, may be made publicly available at any time. While you can ask us in your comment to withhold your personal identifying information from public review, we cannot guarantee that we will be able to do so. 55285 SYSTEM CLASSIFICATION: Unclassified. SYSTEM LOCATION: 1. Finance and Procurement Systems Division, Interior Business Center, U.S. Department of the Interior, 12201 Sunrise Valley Drive, MS–206, Reston, VA 20192. 2. Finance and Procurement Systems Division, Interior Business Center, MS D–2790, 7401 West Mansfield Avenue, Denver, CO 80235–2230. The system contains information about employees of various Federal agencies that are Interior Business Center (IBC) clients using OFF, as well as employees or agents for third party vendors, contractors and suppliers who provide OFF clients with related financial services. In addition, the system contains information about individuals, either employees or nonemployees, who owe debts to the Federal agencies that use the system. Note: This system also contains records relating to corporations and other business entities. These records are not subject to the Privacy Act. Only records relating to individuals containing personal information are subject to the Privacy Act. CATEGORIES OF RECORDS IN THE SYSTEM: The system contains the information shown in the following table: The system contains information about . . . That includes . . . (1) Accounts receivable for IBC’s OFF clients, including individuals who may be employees or non-employees and employees who owe money to OFF clients and are the subject of collections actions. (2) Accounts payable information about non-employee individuals and sole proprietors, including individuals who provide services to IBC’s OFF clients. (3) Employees of IBC’s OFF clients who submit claims for reimbursable expenses. (4) Employees of IBC’s OFF clients who hold government bank or debit cards for purchases or travel. first and last names, home addresses, employee identification numbers, and Social Security numbers. The system contains additional business and financial records for IBC’s OFF clients that do not include personal information. Records in this system are subject to the Privacy Act only if they are about an individual within the meaning of the Act, and not if they are about a business or other non-individual. This includes information provided by individuals operating solely in a business or entrepreneurial capacity. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The Office of Management and Budget Circular A–127, Policies and Standards names, home or business addresses, Social Security numbers, banking account numbers for electronic fund transfer payments, invoices and claims for reimbursement. names, employee identification numbers, Social Security Numbers, work address, receipts and claims for reimbursement. names, employee identification numbers, Social Security Numbers, work address, card numbers and purchase histories. for Financial Management Systems; 31 U.S.C. 3512, Executive Agency Accounting and Other Financial Management Reports and Plans; 5 U.S.C. 4111, Acceptance of Contributions, Awards, and Other Payments; 5 U.S.C. 5514, Installment deduction for indebtedness to the United States; 5 U.S.C. 5701, et seq. Travel And Subsistence Expenses, Mileage Allowances; 31 U.S.C. 3512, Executive agency accounting and other financial management reports and plans; 31 U.S.C. 3711, Collection and Compromise. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: (a) The system will support financial management for Federal agencies by providing a standardized, automated capability for performing administrative control of funds, general accounting, billing and collecting, payments, management reporting, and regulatory reporting. In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, disclosures outside DOI may be made as a routine use under 5 U.S.C. 552a(b)(3) as shown in the following table: sroberts on DSK5SPTVN1PROD with NOTICES Information will be disclosed to . . . If . . . (1) The U.S. Department of Justice (DOJ) .............................................. (2) A court or an adjudicative or other administrative body ..................... (3) A party in litigation before a court or an adjudicative or other administrative body. (4) A DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for their private representation. (5) A congressional office ......................................................................... the circumstances in paragraph (b) are met. the circumstances in paragraph (b) are met. the circumstances in paragraph (b) are met. VerDate Mar<15>2010 16:10 Sep 09, 2013 Jkt 229001 PO 00000 Frm 00049 Fmt 4703 the circumstances in paragraph (b) are met. an individual covered by the system, or the heir of the individual if the covered individual is deceased, has made a written request to the office. Sfmt 4703 E:\FR\FM\10SEN1.SGM 10SEN1 55286 Federal Register / Vol. 78, No. 175 / Tuesday, September 10, 2013 / Notices Information will be disclosed to . . . If . . . (6) The Executive Office of the President ................................................ that office makes an inquiry either: (i) at the request of the subject of a record or a third party on that person’s behalf; and (ii) for a purpose compatible with the purpose for which the records are collected or maintained. (i) a record, either alone or in conjunction with other information, indicates a violation or potential violation of law—criminal, civil, or regulatory in nature; and (ii) disclosure is compatible with the purpose for which the records were compiled. needed in the performance of official duties related to reconciling or reconstructing data files or to enable the agency to respond to an inquiry by the individual to whom the record pertains. (i) they have requested information relevant to hiring, firing, or retention of an employee or contractor, or to issuance of a security clearance, license, contract, grant or other benefit; and (ii) disclosure is compatible with the purpose for which the records were compiled. necessary to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906. necessary to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled. necessary to carry out the purposes of the system. (7) A criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, tribal or foreign). (8) An official of another Federal agency ................................................. (9) Federal, state, territorial, local, tribal, or foreign agencies ................. (10) Representatives of the National Archives and Records Administration. (11) State and local governments and tribal organizations ..................... (12) An expert, consultant, or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf. (13) Appropriate agencies, entities, and persons when: ......................... (14) The Office of Management and Budget during the coordination and clearance process. (15) The Department of the Treasury ...................................................... (16) A consumer reporting agency ........................................................... (17) A commercial credit card contractor(s) ............................................. sroberts on DSK5SPTVN1PROD with NOTICES (18) IBC’s OFF clients .............................................................................. (b) DOI will disclose information under paragraphs (a)(1) through (a)(4) only if all of the conditions in the following paragraphs (b)(1) and (b)(2) are met. (1) One of the following must be a party to the proceeding or have an interest in the proceeding: (i) DOI or a component of DOI; (ii) Another other Federal agency appearing before the Office of Hearings and Appeals; (iii) A DOI employee acting in his or her official capacity; (iv) A DOI employee acting in his or her individual capacity if DOI or DOJ has agreed to represent that employee or pay for private representation of the employee; (v) The United States, when DOJ determines that DOI is likely to be affected by the proceeding. (2) DOI must deem the disclosure to be both: (i) Relevant and necessary to the proceeding; and (ii) Compatible with the purpose for which the records were compiled. (c) DOI will disclose information under paragraph (a)(13) only if all of the following conditions are met: VerDate Mar<15>2010 16:10 Sep 09, 2013 Jkt 229001 the conditions in paragraph (c) are met. necessary in connection with legislative affairs as mandated by OMB Circular A–19. necessary to recover debts owed to the United States. the disclosure requirements of the Debt Collection Act, as outlined at 31 U.S.C. 3711(e)(1), have been met. necessary for accounting and payment of employee obligation for travel, purchasing and fleet management credit card usage. necessary for using and maintaining their agency’s data in the OFF system. (1) DOI suspects or confirms that the security or confidentiality of information in the system of records has been compromised; (2) DOI determines that as a result of the compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) The disclosure is made to agencies, entities, and persons who are reasonably necessary to assist the Department’s efforts to respond to the suspected or confirmed compromise and to prevent, minimize, or remedy the harm caused by the compromise. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Electronic records are maintained on servers located at IBC’s data centers in Denver, CO and Herndon, VA. Records are accessed only by authorized personnel who have a need to access the records in the performance of their official duties. Paper records are PO 00000 Frm 00050 Fmt 4703 Sfmt 4703 contained in file folders stored in file cabinets in accordance with 383 Departmental Manual 8. RETRIEVABILITY: The personal identifiers that can be used to retrieve information on individuals are name, Social Security number, employee identification numbers, bank account number, government travel/small purchase bank card number, employee number and supplier number. SAFEGUARDS: The records contained in this system are safeguarded in accordance with 43 CFR 2.226 and all other applicable security rules and policies. Paper records are maintained in locked file cabinets under the control of authorized personnel. There are five available levels of electronic security to prevent unauthorized access, which include network access security limits, physical and logical access controls for the data center hosting the system, operating system controls, application passwords, and application data group security levels. Access to servers containing system records is limited to authorized E:\FR\FM\10SEN1.SGM 10SEN1 Federal Register / Vol. 78, No. 175 / Tuesday, September 10, 2013 / Notices personnel with a need to know the information to perform their official duties and requires a valid username and password. Unique user identification and authentication, such as passwords, least privileges and audit logs are utilized to ensure appropriate permissions and access levels. Access to the system is also limited by network access or security controls such as firewalls, and system data is encrypted. Facilities that host the system are guarded and monitored by security personnel, cameras, ID checks, and other physical security measures. Server rooms are locked and accessible only by authorized personnel. corrections or removal must meet the requirements of 43 CFR 2.246. Applicant RECORD SOURCE CATEGORIES: Applicant: Thomas Juhasz, Pasadena, California Information in the system is obtained from IBC’s Federal agency clients, as well as third party vendors, contractors and suppliers who provide related financial services to the clients using the system. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 2013–21955 Filed 9–9–13; 8:45 am] BILLING CODE 4310–RK–P DEPARTMENT OF THE INTERIOR RETENTION AND DISPOSAL: Each Federal agency client storing data in the system has its own National Archives and Records Administration (NARA) approved records schedule for the retention of its reports and data. Data is disposed of in accordance with client-agency approved data disposal procedures. Paper records are disposed of by shredding or pulping, and records contained on electronic media are degaussed or erased in accordance with NARA Guidelines and 384 Departmental Manual 1. SYSTEM MANAGER AND ADDRESS: Chief, Application Management Branch, Finance & Procurement Systems Division, U.S. Department of the Interior, Interior Business Center, 625 Herndon Parkway, Herndon, VA 20170. NOTIFICATION PROCEDURES: An individual requesting notification of the existence of records on himself or herself should send a signed, written inquiry to the System Manager identified above. The request envelope and letter should be clearly marked ‘‘PRIVACY ACT INQUIRY.’’ A request for notification must meet the requirements of 43 CFR 2.235. sroberts on DSK5SPTVN1PROD with NOTICES RECORDS ACCESS PROCEDURES: An individual requesting access to records on himself or herself should send a signed, written inquiry to the System Manager identified above. The request envelope and letter should be clearly marked ‘‘PRIVACY ACT REQUEST FOR ACCESS’’. The request letter should describe the records sought as specifically as possible. A request for access must meet the requirements of 43 CFR 2.238. CONTESTING RECORDS PROCEDURES: An individual requesting corrections or contesting information contained in his or her records must send a signed, written request to the System Manager identified above. A request for VerDate Mar<15>2010 16:10 Sep 09, 2013 Jkt 229001 55287 Fish and Wildlife Service [FWS–R8–ES–2013–N190; FXES11130800000–134–FF08E00000] Endangered Species Recovery Permit Applications Fish and Wildlife Service, Interior. ACTION: Notice of receipt of permit applications; request for comment. AGENCY: We, the U.S. Fish and Wildlife Service, invite the public to comment on the following applications to conduct certain activities with endangered species. With some exceptions, the Endangered Species Act (Act) prohibits activities with endangered and threatened species unless a Federal permit allows such activity. The Act also requires that we invite public comment before issuing these permits. DATES: Comments on these permit applications must be received on or before October 10, 2013. ADDRESSES: Written data or comments should be submitted to the Endangered Species Program Manager, U.S. Fish and Wildlife Service, Region 8, 2800 Cottage Way, Room W–2606, Sacramento, CA 95825 (telephone: 916–414–6464; fax: 916–414–6486). Please refer to the respective permit number for each application when submitting comments. FOR FURTHER INFORMATION CONTACT: Daniel Marquez, Fish and Wildlife Biologist; see ADDRESSES (telephone: 760–431–9440; fax: 760–431–9624). SUPPLEMENTARY INFORMATION: The following applicants have applied for scientific research permits to conduct certain activities with endangered species under section 10(a)(1)(A) of the Act (16 U.S.C. 1531 et seq.). We seek review and comment from local, State, and Federal agencies and the public on the following permit requests. SUMMARY: PO 00000 Frm 00051 Fmt 4703 Sfmt 4703 Permit No. TE–208907 The applicant requests a permit renewal to take (capture, collect, and collect vouchers) the Conservancy fairy shrimp (Branchinecta conservatio), longhorn fairy shrimp (Branchinecta longiantenna), Riverside fairy shrimp (Streptocephalus woottoni), San Diego fairy shrimp (Branchinecta sandiegonensis), and vernal pool tadpole shrimp (Lepidurus packardi) in conjunction with survey activities throughout the range of each species in California for the purpose of enhancing the species’ survival. Permit No. TE–117947 Applicant: Kevin B. Clark, San Diego, California The applicant requests a permit renewal to take (harass by survey, locate and monitor nests) the southwestern willow flycatcher (Empidonax traillii extimus) and the California least tern (Sternula antillarum browni) (Sterna a. b.); take (locate and monitor nests; play taped vocalizations; handle, band, colorband, and release) the least Bell’s vireo (Vireo belli pusillus); take (survey by pursuit) the Quino checkerspot butterfly (Euphydryas editha quino); and take (capture, collect, and collect vouchers) the Conservancy fairy shrimp (Branchinecta conservatio), longhorn fairy shrimp (Branchinecta longiantenna), Riverside fairy shrimp (Streptocephalus woottoni), San Diego fairy shrimp (Branchinecta sandiegonensis), and vernal pool tadpole shrimp (Lepidurus packardi) in conjunction with survey and nest monitoring activities throughout the range of each species in California for the purpose of enhancing the species’ survival. Permit No. TE–208907 Applicant: Kelly E. Bayne, Sacramento, California The applicant requests a permit renewal to take (capture, collect, and collect vouchers) the Conservancy fairy shrimp (Branchinecta conservatio), longhorn fairy shrimp (Branchinecta longiantenna), Riverside fairy shrimp (Streptocephalus woottoni), San Diego fairy shrimp (Branchinecta sandiegonensis), and vernal pool tadpole shrimp (Lepidurus packardi) in conjunction with survey activities throughout the range of each species in California for the purpose of enhancing the species’ survival. E:\FR\FM\10SEN1.SGM 10SEN1

Agencies

[Federal Register Volume 78, Number 175 (Tuesday, September 10, 2013)]
[Notices]
[Pages 55284-55287]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-21955]


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DEPARTMENT OF THE INTERIOR

Office of the Secretary

[XXXD4523WD DWDFSE000.RV0000 DS68664000]


Privacy Act of 1974, as Amended; Notice of a New System of 
Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Notice of creation of a new system of records.

-----------------------------------------------------------------------

SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, the Department of the Interior is issuing a public notice 
regarding the Department of the Interior system of records titled 
``Oracle Federal Financials.'' The Oracle Federal Financials 
application is a financial software package that clients may use to 
perform budgeting, purchasing, and procurement functions. The related 
system of records contains information relating to corporations and 
other business entities as well as individuals. Records in this system 
are subject to the Privacy Act only if they are about an individual 
within the meaning of the Act, and not if they are about a business or 
other non-individual.

DATE:  Comments must be received by October 21, 2013. This new system 
will be effective October 21, 2013.

ADDRESSES: Submit comments either by mail or by hand-delivery to the 
OS/IBC Privacy Act Officer, U.S. Department of the Interior, 1849 C 
Street NW., Mail Stop 2650 MIB, Washington, DC 20240; or by email to 
privacy@IBC.gov.

FOR FURTHER INFORMATION CONTACT: Chief, Application Management Branch, 
Finance & Procurement Systems Division, U.S. Department of the 
Interior, Interior Business Center, 625 Herndon Parkway, Herndon, VA 
20170, or by telephone at (703) 735-4131.

SUPPLEMENTARY INFORMATION: 

I. Background

    The Department of the Interior's (DOI) Interior Business Center 
(IBC) is a service provider that performs services for other Federal 
government agencies, both inside and outside the DOI. The IBC's service 
offerings include providing and maintaining various types of business 
management systems for its clients, including human resources and 
financial management applications. The Oracle Federal Financials (OFF) 
application will offer IBC clients a suite of customized Oracle 
financial management modules that combine to provide a comprehensive 
financial software package. The OFF modules address budgeting, 
purchasing, Federal procurement, accounts payable, fixed assets, 
general ledger, inventory, and accounts receivable. The OFF application 
is hosted by the IBC; each client agency accesses the system remotely 
to populate and manage its own data. Clients can contract with the IBC 
for an OFF package that includes a full set of modules or for a more 
limited set. The IBC is responsible for system administration 
functions, while each client has one or more designated managers who 
are responsible for maintaining the client's data in the OFF system.
    Some OFF records are covered by three existing system of records 
notices (SORNs), which are GSA/GOVT-3, Travel Charge Card Program; GSA/
GOVT-4, Contracted Travel Services Program; and GSA/GOVT-6, GSA 
SmartPay Purchase Charge Card Program. This notice incorporates GSA/
GOVT-3, GSA/GOVT-4, and GSA/GOVT-6 by reference.
    Client data maintained within the OFF System is covered by this 
SORN. Clients that remove records from OFF for use outside of the 
system will be responsible for ensuring the use of the records is 
consistent with this SORN, or other published SORN, as indicated above, 
and the requirements of the Privacy Act.
    The system will be effective as proposed on October 21, 2013, 
unless comments are received which would require a contrary 
determination. DOI will publish a revised notice if changes are made 
based upon a review of the comments received.

II. Privacy Act

    The Privacy Act of 1974, as amended, embodies fair information 
practice principles in a statutory framework governing the means by 
which Federal agencies collect, maintain, use, and disseminate 
individuals' personal information. The Privacy Act applies to 
information that is maintained in a ``system of records.'' A ``system 
of records'' is a group of any records under the control of an agency 
for which information is retrieved by the name of an individual or by 
some identifying number, symbol, or other identifying particular 
assigned to the individual. The Privacy Act defines an individual as a 
United States citizen or lawful permanent resident. As a matter of 
policy, DOI extends Privacy Act protections to all individuals. 
Individuals may request access to their own records that are maintained 
in a system of records in the possession or under the control of DOI by 
complying with DOI Privacy Act Regulations, 43 CFR Part 2.
    The Privacy Act requires each agency to publish in the Federal 
Register a description denoting the type and character of each system 
of records that the agency maintains and the routine uses made of the 
information in each system. The purposes of the notice are to make 
agency record keeping practices transparent, to notify individuals 
regarding the uses of their records, and

[[Page 55285]]

to assist individuals to more easily find these records within the 
agency. Below is the description of the OFF system of records.
    In accordance with 5 U.S.C. 552a(r), DOI has provided a report of 
this system of records to the Office of Management and Budget and to 
Congress.

III. Public Disclosure

    Before including your address, phone number, email address, or 
other personal identifying information in your comment, you should be 
aware that your entire comment, including your personal identifying 
information, may be made publicly available at any time. While you can 
ask us in your comment to withhold your personal identifying 
information from public review, we cannot guarantee that we will be 
able to do so.

    Dated: August 26, 2013.
 David D. Alspach,
OS/IBC Privacy Act Officer.
SYSTEM OF RECORDS:
    DOI-91.

SYSTEM NAME:
    Oracle Federal Financials (OFF).

SYSTEM CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    1. Finance and Procurement Systems Division, Interior Business 
Center, U.S. Department of the Interior, 12201 Sunrise Valley Drive, 
MS-206, Reston, VA 20192.
    2. Finance and Procurement Systems Division, Interior Business 
Center, MS D-2790, 7401 West Mansfield Avenue, Denver, CO 80235-2230.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The system contains information about employees of various Federal 
agencies that are Interior Business Center (IBC) clients using OFF, as 
well as employees or agents for third party vendors, contractors and 
suppliers who provide OFF clients with related financial services. In 
addition, the system contains information about individuals, either 
employees or non-employees, who owe debts to the Federal agencies that 
use the system.
    Note: This system also contains records relating to corporations 
and other business entities. These records are not subject to the 
Privacy Act. Only records relating to individuals containing personal 
information are subject to the Privacy Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains the information shown in the following table:

------------------------------------------------------------------------
The system contains information about .
                  . .                          That includes . . .
------------------------------------------------------------------------
(1) Accounts receivable for IBC's OFF    first and last names, home
 clients, including individuals who may   addresses, employee
 be employees or non-employees and        identification numbers, and
 employees who owe money to OFF clients   Social Security numbers.
 and are the subject of collections
 actions.
(2) Accounts payable information about   names, home or business
 non-employee individuals and sole        addresses, Social Security
 proprietors, including individuals who   numbers, banking account
 provide services to IBC's OFF clients.   numbers for electronic fund
                                          transfer payments, invoices
                                          and claims for reimbursement.
(3) Employees of IBC's OFF clients who   names, employee identification
 submit claims for reimbursable           numbers, Social Security
 expenses.                                Numbers, work address,
                                          receipts and claims for
                                          reimbursement.
(4) Employees of IBC's OFF clients who   names, employee identification
 hold government bank or debit cards      numbers, Social Security
 for purchases or travel.                 Numbers, work address, card
                                          numbers and purchase
                                          histories.
------------------------------------------------------------------------

    The system contains additional business and financial records for 
IBC's OFF clients that do not include personal information.
    Records in this system are subject to the Privacy Act only if they 
are about an individual within the meaning of the Act, and not if they 
are about a business or other non-individual. This includes information 
provided by individuals operating solely in a business or 
entrepreneurial capacity.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Office of Management and Budget Circular A-127, Policies and 
Standards for Financial Management Systems; 31 U.S.C. 3512, Executive 
Agency Accounting and Other Financial Management Reports and Plans; 5 
U.S.C. 4111, Acceptance of Contributions, Awards, and Other Payments; 5 
U.S.C. 5514, Installment deduction for indebtedness to the United 
States; 5 U.S.C. 5701, et seq. Travel And Subsistence Expenses, Mileage 
Allowances; 31 U.S.C. 3512, Executive agency accounting and other 
financial management reports and plans; 31 U.S.C. 3711, Collection and 
Compromise.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    (a) The system will support financial management for Federal 
agencies by providing a standardized, automated capability for 
performing administrative control of funds, general accounting, billing 
and collecting, payments, management reporting, and regulatory 
reporting. In addition to those disclosures generally permitted under 5 
U.S.C. 552a(b) of the Privacy Act, disclosures outside DOI may be made 
as a routine use under 5 U.S.C. 552a(b)(3) as shown in the following 
table:

------------------------------------------------------------------------
 Information will be disclosed to . . .              If . . .
------------------------------------------------------------------------
(1) The U.S. Department of Justice       the circumstances in paragraph
 (DOJ).                                   (b) are met.
(2) A court or an adjudicative or other  the circumstances in paragraph
 administrative body.                     (b) are met.
(3) A party in litigation before a       the circumstances in paragraph
 court or an adjudicative or other        (b) are met.
 administrative body.
(4) A DOI employee acting in his or her  the circumstances in paragraph
 individual capacity if DOI or DOJ has    (b) are met.
 agreed to represent that employee or
 pay for their private representation.
(5) A congressional office.............  an individual covered by the
                                          system, or the heir of the
                                          individual if the covered
                                          individual is deceased, has
                                          made a written request to the
                                          office.

[[Page 55286]]

 
(6) The Executive Office of the          that office makes an inquiry
 President.                               either:
                                         (i) at the request of the
                                          subject of a record or a third
                                          party on that person's behalf;
                                          and
                                         (ii) for a purpose compatible
                                          with the purpose for which the
                                          records are collected or
                                          maintained.
(7) A criminal, civil, or regulatory     (i) a record, either alone or
 law enforcement authority (whether       in conjunction with other
 Federal, state, territorial, local,      information, indicates a
 tribal or foreign).                      violation or potential
                                          violation of law--criminal,
                                          civil, or regulatory in
                                          nature; and
                                         (ii) disclosure is compatible
                                          with the purpose for which the
                                          records were compiled.
(8) An official of another Federal       needed in the performance of
 agency.                                  official duties related to
                                          reconciling or reconstructing
                                          data files or to enable the
                                          agency to respond to an
                                          inquiry by the individual to
                                          whom the record pertains.
(9) Federal, state, territorial, local,  (i) they have requested
 tribal, or foreign agencies.             information relevant to
                                          hiring, firing, or retention
                                          of an employee or contractor,
                                          or to issuance of a security
                                          clearance, license, contract,
                                          grant or other benefit; and
                                         (ii) disclosure is compatible
                                          with the purpose for which the
                                          records were compiled.
(10) Representatives of the National     necessary to conduct records
 Archives and Records Administration.     management inspections under
                                          the authority of 44 U.S.C.
                                          2904 and 2906.
(11) State and local governments and     necessary to provide
 tribal organizations.                    information needed in response
                                          to court order and/or
                                          discovery purposes related to
                                          litigation, when the
                                          disclosure is compatible with
                                          the purpose for which the
                                          records were compiled.
(12) An expert, consultant, or           necessary to carry out the
 contractor (including employees of the   purposes of the system.
 contractor) of DOI that performs
 services requiring access to these
 records on DOI's behalf.
(13) Appropriate agencies, entities,     the conditions in paragraph (c)
 and persons when:.                       are met.
(14) The Office of Management and        necessary in connection with
 Budget during the coordination and       legislative affairs as
 clearance process.                       mandated by OMB Circular A-19.
(15) The Department of the Treasury....  necessary to recover debts owed
                                          to the United States.
(16) A consumer reporting agency.......  the disclosure requirements of
                                          the Debt Collection Act, as
                                          outlined at 31 U.S.C.
                                          3711(e)(1), have been met.
(17) A commercial credit card            necessary for accounting and
 contractor(s).                           payment of employee obligation
                                          for travel, purchasing and
                                          fleet management credit card
                                          usage.
(18) IBC's OFF clients.................  necessary for using and
                                          maintaining their agency's
                                          data in the OFF system.
------------------------------------------------------------------------

    (b) DOI will disclose information under paragraphs (a)(1) through 
(a)(4) only if all of the conditions in the following paragraphs (b)(1) 
and (b)(2) are met.
    (1) One of the following must be a party to the proceeding or have 
an interest in the proceeding:
    (i) DOI or a component of DOI;
    (ii) Another other Federal agency appearing before the Office of 
Hearings and Appeals;
    (iii) A DOI employee acting in his or her official capacity;
    (iv) A DOI employee acting in his or her individual capacity if DOI 
or DOJ has agreed to represent that employee or pay for private 
representation of the employee;
    (v) The United States, when DOJ determines that DOI is likely to be 
affected by the proceeding.
    (2) DOI must deem the disclosure to be both:
    (i) Relevant and necessary to the proceeding; and
    (ii) Compatible with the purpose for which the records were 
compiled.
    (c) DOI will disclose information under paragraph (a)(13) only if 
all of the following conditions are met:
    (1) DOI suspects or confirms that the security or confidentiality 
of information in the system of records has been compromised;
    (2) DOI determines that as a result of the compromise there is a 
risk of harm to economic or property interest, identity theft or fraud, 
or harm to the security or integrity of this system or other systems or 
programs (whether maintained by the Department or another agency or 
entity) that rely upon the compromised information; and
    (3) The disclosure is made to agencies, entities, and persons who 
are reasonably necessary to assist the Department's efforts to respond 
to the suspected or confirmed compromise and to prevent, minimize, or 
remedy the harm caused by the compromise.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records are maintained on servers located at IBC's data 
centers in Denver, CO and Herndon, VA. Records are accessed only by 
authorized personnel who have a need to access the records in the 
performance of their official duties. Paper records are contained in 
file folders stored in file cabinets in accordance with 383 
Departmental Manual 8.

RETRIEVABILITY:
    The personal identifiers that can be used to retrieve information 
on individuals are name, Social Security number, employee 
identification numbers, bank account number, government travel/small 
purchase bank card number, employee number and supplier number.

SAFEGUARDS:
    The records contained in this system are safeguarded in accordance 
with 43 CFR 2.226 and all other applicable security rules and policies. 
Paper records are maintained in locked file cabinets under the control 
of authorized personnel.
    There are five available levels of electronic security to prevent 
unauthorized access, which include network access security limits, 
physical and logical access controls for the data center hosting the 
system, operating system controls, application passwords, and 
application data group security levels. Access to servers containing 
system records is limited to authorized

[[Page 55287]]

personnel with a need to know the information to perform their official 
duties and requires a valid username and password. Unique user 
identification and authentication, such as passwords, least privileges 
and audit logs are utilized to ensure appropriate permissions and 
access levels. Access to the system is also limited by network access 
or security controls such as firewalls, and system data is encrypted. 
Facilities that host the system are guarded and monitored by security 
personnel, cameras, ID checks, and other physical security measures. 
Server rooms are locked and accessible only by authorized personnel.

RETENTION AND DISPOSAL:
    Each Federal agency client storing data in the system has its own 
National Archives and Records Administration (NARA) approved records 
schedule for the retention of its reports and data. Data is disposed of 
in accordance with client-agency approved data disposal procedures. 
Paper records are disposed of by shredding or pulping, and records 
contained on electronic media are degaussed or erased in accordance 
with NARA Guidelines and 384 Departmental Manual 1.

SYSTEM MANAGER AND ADDRESS:
    Chief, Application Management Branch, Finance & Procurement Systems 
Division, U.S. Department of the Interior, Interior Business Center, 
625 Herndon Parkway, Herndon, VA 20170.

NOTIFICATION PROCEDURES:
    An individual requesting notification of the existence of records 
on himself or herself should send a signed, written inquiry to the 
System Manager identified above. The request envelope and letter should 
be clearly marked ``PRIVACY ACT INQUIRY.'' A request for notification 
must meet the requirements of 43 CFR 2.235.

RECORDS ACCESS PROCEDURES:
    An individual requesting access to records on himself or herself 
should send a signed, written inquiry to the System Manager identified 
above. The request envelope and letter should be clearly marked 
``PRIVACY ACT REQUEST FOR ACCESS''. The request letter should describe 
the records sought as specifically as possible. A request for access 
must meet the requirements of 43 CFR 2.238.

CONTESTING RECORDS PROCEDURES:
    An individual requesting corrections or contesting information 
contained in his or her records must send a signed, written request to 
the System Manager identified above. A request for corrections or 
removal must meet the requirements of 43 CFR 2.246.

RECORD SOURCE CATEGORIES:
    Information in the system is obtained from IBC's Federal agency 
clients, as well as third party vendors, contractors and suppliers who 
provide related financial services to the clients using the system.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2013-21955 Filed 9-9-13; 8:45 am]
BILLING CODE 4310-RK-P