Office of Urban Indian Health Programs Proposed Single Source Grant With Native American Lifelines, Inc., 48441-48454 [2013-19113]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Indian Health Service

[Federal Register Volume 78, Number 153 (Thursday, August 8, 2013)]
[Notices]
[Pages 48441-48454]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-19113]


-----------------------------------------------------------------------

DEPARTMENT OF HEALTH AND HUMAN SERVICES

Indian Health Service


Office of Urban Indian Health Programs Proposed Single Source 
Grant With Native American Lifelines, Inc.

    Funding Announcement Number: HHS-2013-IHS-UIHP-0002.
    Catalogue of Federal Domestic Assistance Number: 93.193.

Key Dates

    Application Deadline Date: August 26, 2013.
    Review Period: August 28, 2013.
    Earliest Anticipated Start Date: September 1, 2013.

I. Funding Opportunity Description

Statutory Authority

    The Indian Health Service (IHS), Office of Urban Indian Health 
Programs (OUIHP), announces the FY 2013 single source competing grant 
for operation support for the 4-in-1 Title V grant to make health care 
services more accessible for American Indians and Alaska Natives (AI/
AN) residing in the Boston metropolitan area. This program is 
authorized under the authority of the Snyder Act, 25 U.S.C. 13, and the 
Indian Health Care Improvement Act (IHCIA), as amended, 25 U.S.C. 1652, 
1653, 1660a. This program is described at 93.193 in the Catalog of 
Federal Domestic Assistance (CFDA).

Purpose

    Under this grant opportunity, the IHS proposes to award a single 
source grant to Native American Lifelines, Inc., which is an urban 
Indian organization that has an existing IHS contract, in accordance 
with 25 U.S.C. 1653(c)-(f), 1660a, in the Boston metropolitan area. 
This grant announcement seeks to ensure the highest possible health 
status for urban Indians. Funding will be used to establish the urban 
Indian organization's successful implementation of the priorities of 
the Department of Health and Human Services (HHS), Strategic Plan 
Fiscal Years 2010-2015, Healthy People 2020, and the IHS Strategic Plan 
2006-2011. Additionally, funding will be utilized to meet objectives 
for Government Performance Rating Act (GPRA) reporting, collaborative 
activities with the Veterans Health Administration (VA), and four 
health programs that make health services more accessible to urban 
Indians. The four health services programs are: (1) Health Promotion/
Disease Prevention (HP/DP) services, (2) Immunizations, (3) Behavioral 
Health Services consisting of Alcohol/Substance Abuse services, and (4) 
Mental Health Prevention and Treatment services. These programs are 
integral components of the IHS improvement in patient care initiative 
and the strategic objectives focused on improving safety, quality, 
affordability, and accessibility of health care.
Single Source Justification
    Native American Lifelines, Inc. is identified as the single source 
for this award, based on the following criteria:
    1. As required by law, the grants authorized by 25 U.S.C. 1653(c)-
(f), 1660a may only be awarded to those urban Indian organizations that 
have a current contract with the IHS to provide health care to urban 
Indians, in the urban center identified in the contract.
    2. Native American Lifelines is the urban Indian organization IHS 
currently contracts with to provide health care and referral services 
to urban Indians residing in the Boston area.
    Native American Lifelines, Inc. is uniquely qualified to receive 
this award and provide the identified program activities based on their 
history with the urban Indian health programs, and their knowledge of 
urban Indian health and the Boston target population. The program is 
licensed by the state as a behavioral health provider; all of the staff 
operating at the facility are licensed and credential in their 
respective fields (specifically behavioral health); and they use 
evidence-based behavioral health assessment and treatment strategies 
with success. The program successfully uses targeted outreach and 
comprehensive case management services for clients in the community. 
Through this outreach and case management, the program has expanded 
offering to include on-site dental service and transportation. Also, 
the program has been successful in entering into collaborative 
agreements with community health resources for the provision of quality 
and comprehensive health care for clients. In support of these 
successful activities, the Board of Directors is active in the program 
and committed to bringing quality health care to the urban Indians of 
the Boston metropolitan area.

II. Award Information

Type of Awards

    Grant.

Estimated Funds Available

    The total amount of funding identified for the current fiscal year 
(FY) 2013 is $153,126. Any awards issued under this announcement are 
subject to the availability of funds. In the absence of funding, the 
Agency is under no obligation to make awards funded under this 
announcement.

Anticipated Number of Awards

    One single source award will be issued under this program 
announcement.

[[Page 48442]]

Project Period

    The project periods for this award will be as follows:
    Year One: Six Months Budget Period from September 1, 2013 to March 
31, 2014.
    Year Two: Twelve Months Budget Period from--April 1, 2014 to March 
31, 2015.
    Year Three: Twelve Months Budget Period from--April 1, 2015 to 
March 31, 2016.

IIII. Application and Submission Information

1. Obtaining Application Materials

    The application package and detailed instructions for this 
announcement can be found at https://www.Grants.gov or https://www.ihs.gov/dgm/index.cfm?module=dsp_dgm_funding. Questions regarding 
the electronic application process may be directed to Mr. Paul Gettys 
at (301) 443-2114.

2. Content and Form Application Submission

    The applicant must include the project narrative as an attachment 
to the application package. Mandatory documents for all applicants 
include:

 Table of contents.
 Abstract (one page) summarizing the project.
 Application forms:
    [cir] SF-424, Application for Federal Assistance.
    [cir] SF-424A, Budget Information--Non-Construction Programs.
    [cir] SF-424B, Assurances--Non-Construction Programs.
 Budget Justification and Narrative (must be single-spaced and 
not exceed five pages).
 Project Narrative (must be single spaced and not exceed ten 
pages).
    [cir] Background information on the organization.
    [cir] Proposed scope of work, objectives, and activities that 
provide a description of what will be accomplished, including a one-
page Timeframe Chart.
 501(c)(3) Certificate.
 Disclosure of Lobbying Activities (SF-LLL).
 Certification Regarding Lobbying (GG-Lobbying Form).
 Copy of current Negotiated Indirect Cost rate (IDC) agreement 
(required) in order to receive IDC.
 Documentation of current OMB A-133 required Financial Audit 
(if applicable).
    Acceptable forms of documentation include:
    [cir] Email confirmation from Federal Audit Clearinghouse (FAC) 
that audits were submitted; or
    [cir] Face sheets from audit reports. These can be found on the FAC 
Web site: https://harvester.census.gov/sac/dissem/accessoptions.html?submit=Go+To+Database.
Public Policy Requirements
    All Federal-wide public policies apply to IHS grants with exception 
of the Discrimination policy.
Requirements for Project and Budget Narratives
    A. Project Narrative: This narrative should be a separate Word 
document that is no longer than ten pages and must: be single-spaced, 
be typewritten, have consecutively numbered pages, use black type not 
smaller than 12 characters per one inch, and be printed on one side 
only of standard size 8\1/2\'' x 11'' paper. These narratives will 
assist the Objective Review Committee (ORC) in becoming more familiar 
with the grantee's activities and accomplishments prior to this 
possible grant award. If the narrative exceeds the page limit, only the 
first ten pages will be reviewed. The 10-page limit for the narrative 
does not include the work plan, standard forms, table of contents, 
budget, budget justifications, narratives, and/or other appendix items.
    B. Budget Narrative: This narrative must describe the budget 
requested and match the scope of work described in the project 
narrative. The budget narrative should not exceed five pages.

3. Submission Dates and Times

    Applications must be submitted electronically through Grants.gov by 
12:00 a.m., midnight Eastern Daylight Time (EDT) on the Application 
Deadline Date listed in the Key Dates section on page one of this 
announcement. Any application received after the application deadline 
will not be accepted for processing, nor will it be given further 
consideration for funding. The applicant will be notified by the 
Division of Grants Management (DGM) via email of this decision.
    If technical challenges arise and assistance is required with the 
electronic application process, contact Grants.gov Customer Support via 
email to support@grants.gov or at (800) 518-4726. Customer Support is 
available to address questions 24 hours a day, 7 days a week (except on 
Federal holidays). If problems persist, contact Mr. Paul Gettys, DGM 
(Paul.Gettys@ihs.gov) at (301) 443-2114. Please be sure to contact Mr. 
Gettys at least ten days prior to the application deadline. Please do 
not contact the DGM until you have received a Grants.gov tracking 
number. In the event you are not able to obtain a tracking number, call 
the DGM as soon as possible.
    If the applicant needs to submit a paper application instead of 
submitting electronically via Grants.gov, prior approval must be 
requested and obtained (see Section IV.6 below for additional 
information). The waiver must be documented in writing (emails are 
acceptable), before submitting a paper application. A copy of the 
written approval must be submitted with the hardcopy that is mailed to 
the DGM. Once the waiver request has been approved, the applicant will 
receive a confirmation of approval and the mailing address to submit 
the application. Paper applications that are submitted without a waiver 
from the Acting Director of DGM will not be reviewed or considered 
further for funding. The applicant will be notified via email of this 
decision by the Grants Management Officer of DGM. Paper applications 
must be received by the DGM no later than 5:00 p.m., EST, on the 
Application Deadline Date listed in the Key Dates section on page one 
of this announcement. Late applications will not be accepted for 
processing or considered for funding.

4. Intergovernmental Review

    Executive Order 12372 requiring intergovernmental review is not 
applicable to this program.

5. Funding Restrictions

     Pre-award costs are not allowable.
     The available funds are inclusive of direct and 
appropriate indirect costs.
     IHS will not acknowledge receipt of applications.

6. Electronic Submission Requirements

    All applications must be submitted electronically. Please use the 
https://www.Grants.gov Web site to submit an application electronically 
and select the ``Find Grant Opportunities'' link on the homepage. 
Download a copy of the application package, complete it offline, and 
then upload and submit the completed application via the https://www.Grants.gov Web site. Electronic copies of the application may not 
be submitted as attachments to email messages addressed to IHS 
employees or offices.
    If the applicant receives a waiver to submit paper application 
documents, the applicant must follow the rules and timelines that are 
noted below. The applicant must seek assistance at least ten days prior 
to the Application Deadline Date listed in the Key Dates

[[Page 48443]]

section on page one of this announcement.
    Applicants that do not adhere to the timelines for System for Award 
Management (SAM) and/or https://www.Grants.gov registration or that fail 
to request timely assistance with technical issues will not be 
considered for a waiver to submit a paper application.
    Please be aware of the following:
     Please search for the application package in https://www.Grants.gov by entering the CFDA number or the Funding Opportunity 
Number. Both numbers are located in the header of this announcement.
     If technical challenges are experienced while submitting 
the application electronically, please contact Grants.gov Support 
directly at: support@grants.gov or (800) 518-4726. Customer Support is 
available to address questions 24 hours a day, 7 days a week (except on 
Federal holidays).
     Upon contacting Grants.gov, obtain a tracking number as 
proof of contact. The tracking number is helpful if there are technical 
issues that cannot be resolved and waiver from the agency must be 
obtained.
     If it is determined that a waiver is needed, the applicant 
must submit a request in writing (emails are acceptable) to 
GrantsPolicy@ihs.gov with a copy to Tammy.Bagley@ihs.gov. Please 
include a clear justification for the need to deviate from the standard 
electronic submission process.
     If the waiver is approved, the application should be sent 
directly to the DGM by the Application Deadline Date listed in the Key 
Dates section on page one of this announcement.
     An applicant is strongly encouraged not to wait until the 
deadline date to begin the application process through Grants.gov as 
the registration process for SAM and Grants.gov could take up to 
fifteen working days.
     Please use the optional attachment feature in Grants.gov 
to attach additional documentation that may be requested by the DGM.
     An applicant must comply with any page limitation 
requirements described in this Funding Announcement.
     After electronically submitting the application, the 
applicant will receive an automatic acknowledgment from Grants.gov that 
contains a Grants.gov tracking number. The DGM will download the 
application from Grants.gov and provide necessary copies to the 
appropriate agency officials. Neither the DGM nor the OCPS will notify 
the applicant that the application has been received.
     Email applications will not be accepted under this 
announcement.
Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS)
    All IHS applicants and grantee organizations are required to obtain 
a DUNS number and maintain an active registration in the SAM database. 
The DUNS number is a unique 9-digit identification number provided by 
D&B which uniquely identifies each entity. The DUNS number is site 
specific; therefore, each distinct performance site may be assigned a 
DUNS number. Obtaining a DUNS number is easy, and there is no charge. 
To obtain a DUNS number, please access it through https://fedgov.dnb.com/webform, or to expedite the process, call (866) 705-
5711.
    All HHS recipients are required by the Federal Funding 
Accountability and Transparency Act of 2006, as amended (``Transparency 
Act''), to report information on subawards. Accordingly, all IHS 
grantees must notify potential first-tier subrecipients that no entity 
may receive a first-tier subaward unless the entity has provided its 
DUNS number to the prime grantee organization. This requirement ensures 
the use of a universal identifier to enhance the quality of information 
available to the public pursuant to the ``Transparency Act.''
System for Award Management (SAM)
    Organizations that were not registered with Central Contractor 
Registration (CCR) and have not registered with SAM will need to obtain 
a DUNS number first and then access the SAM online registration through 
the SAM home page at https://www.sam.gov (U.S. organizations will also 
need to provide an Employer Identification Number from the Internal 
Revenue Service that may take an additional 2-5 weeks to become 
active). Completing and submitting the registration takes approximately 
one hour to complete and SAM registration will take 3-5 business days 
to process. Registration with the SAM is free of charge. Applicants may 
register online at https://www.sam.gov.
    Additional information on implementing the ``Transparency Act,'' 
including the specific requirements for DUNS and SAM, can be found on 
the IHS Grants Management, Grants Policy Web site: https://www.ihs.gov/dgm/index.cfm?module=dsp_dgm_policy_topics.

IV. Application Review Information

    The instructions for preparing the application narrative also 
constitute the evaluation criteria for reviewing and scoring the 
application. Weights assigned to each section are noted in parentheses. 
The 10-page narrative should include only the first year of activities; 
information for multi-year projects should be included as an appendix. 
See ``Multi-year Project Requirements'' at the end of this section for 
more information. The narrative section should be written in a manner 
that is clear to outside reviewers unfamiliar with prior related 
activities of the applicant. It should be well organized, succinct, and 
contain all information necessary for reviewers to understand the 
project fully. Points will be assigned to each evaluation criteria 
adding up to a total of 100 points. A minimum score of 75 points is 
required for approval and funding. Points are assigned as follows:

1. Criteria

    The instructions for preparing the application narrative also 
constitute the evaluation criteria for reviewing the application.
    The narrative should address program progress for the seven months 
budget period activities, September 1, 2013 through March 31, 2014.
    The narrative should be written in a manner that is clear to 
outside reviewers unfamiliar with prior related activities of the urban 
Indian health programs (UIHP). It should be well organized, succinct, 
and contain all information necessary for reviewers to fully understand 
the project.
    Points assigned for the criteria are as follows:

 UNDERSTANDING OF THE NEED AND NECESSARY CAPACITY (30 Points)
 WORK PLANS (40 Points)
 PROJECT EVALUATION (15 Points)
 ORGANIZATIONAL CAPABILITIES AND QUALIFICATIONS (10 Points)
 CATEGORICAL BUDGET AND BUDGET JUSTIFICATION (5 Points)
A. PROJECT NARRATIVE: UNDERSTANDING OF THE NEED AND NECESSARY CAPACITY 
(30 points)
    1. Facility Capability:
    The UIHPs provide health care services within the context of the 
HHS Strategic Plan, Fiscal Years 2010-2015; the IHS Strategic Plan 
2006-2011, and four IHS priorities.
    Describe the UIHP: Define activities planned for the 2013 budget 
period September 1, 2013--March 31, 2014 budget period in each of the 
following areas:
    (a) IHS Priorities for American Indian/Alaska Native Health Care 
Current governmental trends and environmental

[[Page 48444]]

issues impact urban Indians and require clear and consistent support by 
the IHS funded UIHP. The IHS Web site is https://www.ihs.gov.
    (1) Renew and Strengthen Partnerships with Tribes and the UIHPs: 
The UIHPs have a hybrid relationship with the IHS. With the passage of 
Public Law 111-148, the Indian Health Care Improvement Act was made 
permanent.
     Identify what the UIHP is doing to strengthen its 
partnerships with Tribes and other UIHPs.
    (a) September 1, 2013--March 31, 2014 activities planned, including 
information on how results are shared with the community.
    (b) List the top ten Tribes whose members are seen by the program.
    2. Bring Health Care Reform to the UIHPs: In order to support 
health care reform, it must be demonstrated there is a willingness to 
change and improve, i.e., in human resources and business practices.
     Describe activities the UIHP is taking to ensure health 
care reform is being implemented.
    (a) September 1, 2013--March 31, 2014 activities planned.
    3. Improve the Quality of and Access to Care: Customer service is 
the key to quality care. Treating patients well is the first step to 
improving quality and access. This area also incorporates Best 
Practices in customer service.
     Identify activities that demonstrate the UIHP is improving 
quality of and access to care.
    (a) September 1, 2013--March 31, 2014 activities planned.
    4. Ensure all UIHP work is Transparent, Accountable, Fair, and 
Inclusive: Quality health care needs to be transparent, with all 
parties held accountable for that care. Accountability for services is 
emphasized.
     Describe activities that demonstrate how this is 
implemented in the UIHP program.
    (a) September 1, 2013--March 31, 2014 activities planned.
    5. HHS Priorities for Health Care:
    Current governmental trends and environmental issues impact urban 
Indians and require clear and consistent support by the IHS funded 
UIHP.
    (a) Health Care Value Incentives: The growth of health care costs 
is restrained because consumers know the comparative costs and quality 
of their health care--and they have a financial incentive to care.
     Identify what the UIHP is doing to help its consumers gain 
control of their health care and have the knowledge to make informed 
health care decisions.
    (1) September 1, 2013--March 31, 2014 activities planned, including 
information on how clinical quality data is shared with consumers and 
the community.
    6. Health Information Technology: Secure interoperable electronic 
records are available to patients and their doctors anytime, anywhere.
     Describe Resource Patient Management Systems (RPMS)/
Electronic Health Record (EHR) or non-RPMS activities the UIHP is 
taking to ensure immediate access to accurate information to reduce 
dangerous medical errors and help control health care costs.
    (a) September 1, 2013-March 31, 2014 activities planned.
    7. Medicare Rx: Every senior has access to affordable prescription 
drugs. Consumers will inspire plans to provide better benefits at lower 
costs. Medicare Part D is streamlined and improved to better connect 
people with their benefits. Pay for Performance methodologies act to 
increase health care quality.
     Identify activities the UIHP is taking to implement 
Medicare Rx.
    (a) September 1, 2013--March 31, 2014 activities planned.
    8. Personalized Health Care: Health care is tailored to the 
individual. Prevention and wellness is emphasized. Propensities for 
disease are identified and addressed through preemptive intervention.
     Describe activities that demonstrate how this is 
implemented in the UIHP program.
    (a) September 1, 2013--March 31, 2014 activities planned.
    9. Obesity Prevention: The risk of many diseases and health 
conditions are reduced through actions that prevent obesity. A culture 
of wellness deters or diminishes debilitating and costly health events. 
Individual health care is built on a foundation of responsibility for 
personal wellness.
     Describe activities that demonstrate how the UIHP program 
is implementing this priority.
    (a) September 1, 2013--December 31, 2014 activities planned.
    10. Tobacco Cessation: The only proven strategies to reduce the 
risks of tobacco-caused disease are preventing initiation, facilitating 
cessation, and eliminating exposure to secondhand smoke.
     Describe activities that demonstrate how the UIHP is 
implementing this priority.
    (a) September 1, 2013--March 31, 2014 activities planned.
    11. Pandemic Preparedness: The United States is better prepared for 
an influenza pandemic. Rapid vaccine production capacity is increased, 
national stockpiles and distribution systems are in place, disease 
monitoring and communication systems are expanded and local 
preparedness encompasses all levels of government and society.
     Describe activities that demonstrate how the UIHP is 
prepared and identify changes, if any, made to the UIHP pandemic 
preparedness plan.
    12. Emergency Response: We have learned from the past and are 
better prepared for the future. There is an ethic of preparedness at 
the urban program and throughout the Nation.
     Describe activities that demonstrate how the UIHP is 
prepared and identify changes, if any, made to the UIHP emergency 
preparedness plan.
    13. Hours of Operation Ensure Access to Care:
     Identify the urban program hours of operation and provide 
assurance that services are available and accessible at times that 
meets the needs of the urban Indian population, including arrangements 
that assure access to care when the UIHP is closed.
    14. UIHP Collaboration with the Veteran's Health Administration 
(VA)
    In 2007, the UIHPs contacted their local VA Veterans Integrated 
Services Network and established agreements to collaborate at the local 
level to expand opportunities to enhance access to health services and 
improve the quality of health care of urban Indian veterans.
    (a) Describe plan of action to develop a partnership with the local 
VA and plans to establish a Memorandum of Understanding for serving 
urban Indian veterans.
    (b) Identify areas of collaboration and activities that will be 
conducted between your UIHP and your local area VA for budget period 
September 1, 2013-March 31, 2014.
    15. GPRA Reporting:
    All UIHPs report on IHS GPRA/Government Performance Rating Act 
Modernization Act (GPRAMA) clinical performance measures. This is 
required using the Resource and Patient Management System (RPMS). RPMS 
users must use the Clinical Reporting System (CRS) for reporting. 
Questions related to GPRA reporting may be directed to the IHS Area 
Office GPRA Coordinator, or the OUIHP on (301) 443-4680.
    The 2014 GPRA Reporting Period is July 1, 2013 through June 30, 
2014. The GPRA measures to report for 2014 include 25 clinical 
measures. The 2014 measure targets are attached.
    (a) The following GPRA measures are priority focus areas for target 
achievement: Good Glycemic Control, Childhood Immunizations and

[[Page 48445]]

Depression Screening. Briefly describe the steps/activities you will 
take to ensure your program meets the 2014 target rates for these 
measures.
    (b) Describe at least two actions you will complete to meet the 
2014 desired performance outcomes/results. For programs using RPMS, a 
Performance Improvement Toolbox is available on the CRS Web site at 
https://www.ihs.gov/cio/crs_performance_improvementtoolbox.asp.
    (c) GPRA Behavioral Health performance measures include Alcohol 
Screening (to prevent Fetal Alcohol Syndrome (FAS)), Domestic (Intimate 
Partner) Violence Screening and Depression Screening. Describe actions 
you will take to improve 2013-2014 desired behavioral health 
performance outcomes/results.
    (d) Document your ability to collect and report on the required 
performance measures to meet GPRA requirements. Include information 
about your health information technology system.
FY 2014 GPRA MEASURES
    1. Diabetes DX Ever (not a GPRA measure, used for context only).
    2. Documented A1c (not a GPRA measure, used for context only).
    3. Diabetes: Good Glycemic Control.
    4. Diabetes: Controlled Blood Pressure.
    5. Diabetes: Dyslipidemia (LDL) Assessment.
    6. Diabetes: Nephropathy Assessment.
    7. Diabetes: Retinopathy Assessment.
    8. Influenza Immunization 65+.
    9. Pneumovax Immunization 65+.
    10. Childhood Immunizations.
    11. Pap Screening Rates.
    12. Mammography Screening Rates.
    13. Colorectal Cancer Screening Rates.
    14. Cardiovascular Disease (CVD Screening Rates).
    15. Tobacco Cessation.
    16. Alcohol Screening (FAS Prevention).
    17. Domestic Violence/Intimate Partner Violence Screening.
    18. Depression Screening.
    19. Prenatal Human Immunodeficiency Virus (HIV) Screening.
    20. Childhood Weight Control.
    21. Breast Feeding Rates.
    22. Topical Fluorides.
    23. Dental Assessment.
    24. Dental Sealants.
    25. Suicide Surveillance.

    16. Schedule of Charges and Maximization of Third Party Payments.
    (a) Describe the UIHP established schedule of charges and 
consistency with local prevailing rates.
    (1) If the UIHP is not currently billing for billable services, 
describe the process the UIHP will take to begin third party billing to 
maximize collections.
    (2) Describe how reimbursement is maximized from Medicare, 
Medicaid, State Children's Health Insurance Program, private insurance, 
etc.
    (b) Describe how the UIHP achieves cost effectiveness in its 
billing operations with a brief description of the following:
    (1) Establishes appropriate eligibility determination.
    (2) Reviews/updates and implements up-to-date billing and 
collection practices.
    (3) Updates insurance at every visit.
    (4) Maintains procedures to evaluate necessity of services.
    (5) Identifies and describes financial information systems used to 
track, analyze and report on the program's financial status by revenue 
generation, by source, aged accounts receivable, provider productivity, 
and encounters by payor category.
    (6) Indicate the date the UIHP last reviewed and updated its 
Billing Policies and Procedures.
B. PROGRAM PLANNING: WORK PLANS (40 Points)
    A program narrative and a program specific work plan are required 
for each health services program: (1) Health Promotion/Disease 
Prevention, (2) Immunizations, (3) Alcohol/Substance Abuse, and (4) 
Mental Health. The IHCIA, Public Law 111-148, as amended, identified 
eligibility for health services as follows.
    The grantee shall provide health care services to eligible urban 
Indians living within the urban center. An ``Urban Indian'' eligible 
for services, as codified at 25 U.S.C. 1603(13), (27), (28), includes 
any individual who:
    1. Resides in an urban center, which is any community that has a 
sufficient urban Indian population with unmet health needs to warrant 
assistance under subchapter IV of the IHCIA, as determined by the 
Secretary, HHS; and who
    2. Meets one or more of the following criteria:
    (a) Irrespective of whether he or she lives on or near a 
reservation, is a member of a Tribe, band, or other organized group of 
Indians, including: (i) Those Tribes, bands, or groups terminated since 
1940, and (ii) those recognized now or in the future by the State in 
which they reside; or
    (b) Is a descendant, in the first or second degree, of any such 
member described in (A); or
    (c) Is an Eskimo or Aleut or other Alaska Native; or
    (d) Is a California Indian; \1\
    (e) Is considered by the Secretary of the Department of the 
Interior to be an Indian for any purpose; or
    (f) Is determined to be an Indian under regulations pertaining to 
the Urban Indian Health Program that are promulgated by the Secretary, 
HHS.
    \1\ Eligibility of California Indians may be demonstrated by 
documentation that the individual:
    (1) Is a descendent of an Indian who was residing in California on 
June 1, 1852; or
    (2) Holds trust interests in public domain, national forest, or 
Indian reservation allotments in California; or
    (2) Is listed on the plans for distribution of assets of California 
Rancherias and reservations under the Act of August 18, 1958 (72 Stat. 
619), or is the descendant of such an individual.
    The grantee is responsible for taking reasonable steps to confirm 
that the individual is eligible for IHS services as an urban Indian.
PROGRAM NARRATIVES AND WORKPLANS

    1. HP/DP
    Program Narrative and Work Plan
    Contact your IHS Area Office HP/DP Coordinator to discuss and 
identify effective and innovative strategies to promote health and 
enhance prevention efforts to address chronic diseases and conditions. 
Identify one or more of the strategies you will conduct during budget 
period September 1, 2013--March 31, 2014.
    (a) Applicants are encouraged to use evidence-based and promising 
strategies which can be found at the IHS best practice database at 
https://www.ihs.gov/hpdp/and the National Registry for Effective 
Programs at https://modelprograms.samhsa.gov/.
    (b) Program Narrative. Provide a brief description of the 
collaboration activities that: (1) Will be planned and will be 
conducted between the UIHP and the IHS Area Office HP/DP Coordinator 
during the budget period September 1, 2013 through March 31, 2014.
    (c) An example of an HP/DP work plan is provided on the following 
pages. Develop and attach a copy of the UIHP HP/DP Work Plan for 
September 1, 2013 through March 31, 2014.

[[Page 48446]]



                                           Sample 2013 HP/DP Work Plan
  [Goal: To address physical inactivity and consumption of unhealthy food among youth who are in the 4th to 6th
                  grade in the Watson, Kennedy, Blackwood, and Rocky Hill Elementary schools.]
----------------------------------------------------------------------------------------------------------------
              Objectives                 Activities/time line      Person responsible           Evaluation
----------------------------------------------------------------------------------------------------------------
1. Develop school policies to address  1. Schedule a meeting    Program Coordinator      Progress report on
 physical inactivity and consumption    with the school health   School Administrator.    status of policy and
 of unhealthy foods in the first year   board in the first                                documentation of
 of the funding year.                   quarter of the project.                           number of participants
                                       2. Establish a parent                              in parent advisory
                                        advisory committee to                             committee, and number
                                        assist with the                                   of meetings held.
                                        development of the
                                        policy in 2nd quarter.
2. Implement a classroom nutrition     1. Design pre/post test  Program Coordinator IHS  Pre/post knowledge,
 curriculum to increase awareness       survey and pilot test    Nutritionist.            attitude, and behavior
 about the importance of healthier      with group of students                            survey.
 foods.                                 by 2nd quarter.
                                       2. Schedule a meeting
                                        with the School
                                        Principal to discuss
                                        dates of program
                                        implementation by 3rd
                                        quarter.
                                       3. Implement the
                                        ``Healthy Eating''
                                        curriculum, a 6 week
                                        program in the 2nd
                                        quarter.
                                       4. Collect pre/post
                                        survey at beginning
                                        and end of the program
                                        to assess changes.
3. Implement physical activity in at   1. Contract with SPARK   Program Coordinator      1. Training evaluation
 least four schools for grades 4th to   PE to train classroom    School Counselor and     and number of
 6th in first year of the funding.      teachers to implement    PE teacher.              participants.
                                        SPARK PE in the school
                                        by 3rd Quarter.
                                       2. Train volunteers to                            2. Pre/post FITNESSGRAM
                                        administer FITNESSGRAM                            Data.
                                        to collect baseline
                                        data and post data to
                                        assess changes.
----------------------------------------------------------------------------------------------------------------


                                           Sample 2013 HP/DP Work Plan
                       [Goal: To reduce tobacco use among residents of community X and Y.]
----------------------------------------------------------------------------------------------------------------
              Objectives                 Activities/time line      Person responsible           Evaluation
----------------------------------------------------------------------------------------------------------------
1. Establish a tobacco-free policy in  1. Schedule a meeting    Tobacco Coordinator....  Documentation of the
 the schools and Tribal buildings by    with the Tribal                                   number of
 year one.                              Council and school                                participants.
                                        board to increase
                                        awareness of the
                                        health effects of
                                        tobacco by June 2010.
                                       2. Schedule and conduct  Tobacco Coordinator      Documentation of the
                                        tobacco awareness        Health Educator.         number of
                                        education in the                                  participants.
                                        community, schools,
                                        and worksites by July
                                        2010 through September
                                        2010.
                                       3. Draft a policy and                             Documentation of
                                        present to the Tribal                             whether the policy was
                                        Council for approval                              established.
                                        by January 2011.
2. Coordinate and establish tobacco    1. Partner with the      Tobacco Coordinator      Progress toward
 cessation programs with the local      American Cancer          Health Educator          timeline.
 hospitals and clinics.                 Association and the      Pharmacist.
                                        Tribal Health
                                        Education Coordinators
                                        to establish 8-week
                                        tobacco cessation
                                        programs by July 2010.

[[Page 48447]]

 
                                       2. Meet with the         Tobacco Coordinator      Progress report
                                        hospital/clinic          Health Educator.         indicating timeline is
                                        administrators and                                being met.
                                        pharmacist to discuss
                                        and develop a behavior-
                                        based tobacco
                                        cessation program.
                                       3. Design and            Tobacco Coordinator....   of brochures
                                        disseminate brochures                             distributed.
                                        and flyers of tobacco
                                        cessation program that
                                        are available in the
                                        community and clinic.
                                       4. Meet with nursing     Health Educator,         RPMS data--baseline
                                        and medical provider     Tobacco Coordinator.      of
                                        staff to increase                                 referrals, 
                                        patient referral to                               of participants who
                                        tobacco cessation                                 completed program,
                                        program.                                           who quit
                                                                                          tobacco.
                                       5. Implement the 8-week  Tobacco Coordinator....
                                        tobacco cessation
                                        program at the
                                        community X and Y
                                        clinic.
----------------------------------------------------------------------------------------------------------------

2. IMMUNIZATION SERVICES
Program Narrative and Work Plan
(a) Program Management Required Activities
    (1) Provide assurance that your facility is participating in the 
Vaccines for Children program.
    (2) Provide assurance that your facility has look up capability 
with State/regional immunization registry (where applicable). Please 
contact Amy Groom, Immunization Program Manager at amy.groom@ihsgov or 
(505) 248-4374 for more information.
(b) Service Delivery Required Activities--For Sites using RPMS
    (1) Provide trainings to providers and data entry clerks on the 
RPMS Immunization package.
    (2) Establish process for immunization data entry into RPMS (e.g., 
point of service or through regular data entry).
    (3) Utilize RPMS Immunization package to identify 3-27 month old 
children who are not up to date and generate reminder/recall letters.
(c) Immunization Coverage Assessment Required Activities
    (1) Submit quarterly immunization reports to Area Immunization 
Coordinator for the 3-27 month old, Two year old and Adolescent, 
Influenza and Adult reports. Sites not using the RPMS Immunization 
package should submit a Two Year old immunization coverage report--an 
excel spreadsheet with the required data elements that can be found 
under the ``Report Forms for non-RPMS sites'' section at: https://www.ihs.gov/Epi/index.cfm?module=epi_vaccine_reports.
(d) Program Evaluation Required Activities
    (1) Report coverage with the 4313314 \**\ vaccine series for 
children 19-35 months old.
---------------------------------------------------------------------------

    \*\ The 4:3:1:3:3:1:4 vaccine series is defined as: 4 doses 
diphtheria and tetanus toxoids and pertussis vaccine, diphtheria and 
tetanus toxoids, or diphtheria and tetanus toxoids and any pertussis 
vaccine, 3 doses of oral or inactivated polio vaccine, 1 dose of 
measles, mumps, and rubella vaccine, 3 doses of Haemophilus 
influenzae type b vaccine, 3 doses of hepatitis B vaccine, 1 dose of 
varicella vaccine, and 4 doses of pneumococcal conjugate 
vaccine(PCV).
---------------------------------------------------------------------------

    (2) Report coverage with influenza vaccine for adults 65 years and 
older.
    (3) Report coverage with at least one dose of pneumococcal vaccine 
for adults 65 years and older.
    (4) Report coverage for patients (6 months and older) who received 
at least one dose of seasonal flu vaccine during flu season.
    (5) Establish baseline coverage on adult vaccines, specifically: 1 
dose of Tdap for adults 19 yrs and older; 1 dose of Human 
Papillomavirus (HPV) for females 19-26 years old; 3 doses HPV for 
females 19-26 yrs; 1 dose of HPV for males 19-21 years old; 3 doses HPV 
for males 19-21 years; and 1 dose of Zoster for patients 60+ years.

                                                    Sample Urban Grant FY 2013 Work Plan Immunization
--------------------------------------------------------------------------------------------------------------------------------------------------------
    Primary prevention objective        Service or program       Target population          Process measure                   Outcome measures
--------------------------------------------------------------------------------------------------------------------------------------------------------
Protect children and communities      Immunization Program..  Children < 3 years....  On a quarterly basis:        As of June 30th, 2012:
 from vaccine preventable diseases.                                                    of children 3-27
                                                                                       months old.
                                                                                       of children 3-27   % of 19-35 month olds up to date with
                                                                                       months old who are           the 431331 and 4313314 vaccine
                                                                                       children up to date with     series.
                                                                                       age appropriate
                                                                                       vaccinations.
                                                                                      % of 3-27 month old
                                                                                       children up to date with
                                                                                       age appropriate
                                                                                       vaccinations.
                                                                                       of children 19-35
                                                                                       months old.

[[Page 48448]]

 
                                                                                                                    of children 19-35 months
                                                                                                                    old who received the 431331 and
                                                                                                                    4313314 vaccine series
                                                                                      % of children 19-35 months
                                                                                       old who received the
                                                                                       431331 and 4313314 vaccine
                                                                                       series.
Protect adolescents and communities   Immunization Program..  Adolescents 13-17       On a quarterly basis:......  As of June 30th, 2012:
 from vaccine preventable diseases.                            years.                  of adolescents 13-
                                                                                       17 years old.
                                                                                       of adolescents 13- % of adolescents 13-17 years old who
                                                                                       17 years old who are up to   are up to date with Tdap.
                                                                                       date with Tdap, Tdap/Td,
                                                                                       Meningococcal, and 1, 2
                                                                                       and 3 dose of HPV (females
                                                                                       only).
                                                                                      % of adolescents 13-17       % of adolescents 13-17 years old who
                                                                                       years old who are up to      are up to date with Tdap, females
                                                                                       date with Tdap, Tdap/Td,     only.
                                                                                       Meningococcal, and 1, 2
                                                                                       and 3 dose of HPV (females
                                                                                       only).
                                                                                                                    of adolescents 13-17 years
                                                                                                                    old who are up to date with
                                                                                                                    Meningococcal vaccine.
                                                                                                                    of adolescents 13-17 years
                                                                                                                    old who are up to date with 1, 2 and
                                                                                                                    3 dose of HPV (females only).
Protect adults and communities from   Immunization Program..  All Ages..............  On a quarterly basis during  As of June 30th, 2012:
 influenza.                                                                            flu season (e.g., Sept-
                                                                                       June).
                                                                                       of patients (all    of patients who received a
                                                                                       ages).                       seasonal flu shot during the flu
                                                                                                                    season.
                                                                                       of patients who
                                                                                       received a seasonal flu
                                                                                       shot during the flu season.
                                                                                      % of patients who received   % of patients who received a seasonal
                                                                                       a seasonal flu shot during   flu shot during flu season.
                                                                                       flu season.
Protect adults and communities from   Immunization Program..  Adults > 65 years.....  On a quarterly basis:        As of June 30th, 2012:
 influenza & Pneumovax.                                                                of adults 65+
                                                                                       years.
                                                                                       of adults 65+      % of adults 65+ years who received an
                                                                                       years who received an        influenza shot Sept. 1, 2010-June
                                                                                       influenza shot during flu    30, 2011.
                                                                                       season.
                                                                                       of adults 65+      % of adults 65+ years who received a
                                                                                       years who received a         pneumovax shot ever
                                                                                       pneumovax shot.
                                                                                      % of adults 65+ years who
                                                                                       received an influenza shot
                                                                                       during flu season.
                                                                                      % of adults 65+ years who
                                                                                       received a pneumovax shot.
--------------------------------------------------------------------------------------------------------------------------------------------------------

3. ALCOHOL/SUBSTANCE ABUSE
Program Narrative and Work Plan
(a) Narrative Description of Program Services for September 1, 2013-
March 31, 2014 Budget Period
(1) Program Objectives
    (a) Clearly state the outcomes of the health service.
    (b) Define needs related outcomes of the program health care 
service.
    (c) Define who is going to do what, when, how much, and how you 
will measure it.
    (d) Define the population to be served and provide specific numbers 
regarding the number of eligible clients for whom services will be 
provided.
    (e) State the time by which the objectives will be met.
    (f) Describe objectives in numerical terms--specify the number of 
clients that will receive services.
    (g) Describe how achievement of the goals will produce meaningful 
and relevant results (e.g., increase access, availability, prevention, 
outreach, pre-services, treatment, and/or intervention).
    (h) Provide a one-year work plan that will include the primary 
objectives, services or program, target population, process measures, 
outcome measures, and data source for measures (see work plan sample in 
Appendix 2).

[[Page 48449]]

    (i) Identify Services Provided: Primary Residential; Detox; Halfway 
House; Counseling; Outreach and Referral; and Other (Specify)
    (ii) Number of beds: Residential ----, Detox----; or Half way House 
----.
    (iii) Average monthly utilization for the past year.
    (iv) Identify Program Type: Integrated Behavioral Health; Alcohol 
and Substance Abuse only; Stand Alone; or part of a health center or 
medical establishment.
    (i) Address methamphetamine-related contacts:
    (i) Estimate the number patient contacts during the budget period, 
September 1, 2013--March 31, 2014.
    (ii) Describe your formal methamphetamine prevention and education 
program efforts to reduce the prevalence of methamphetamine abuse 
related problems through increased outreach, education, prevention and 
treatment of methamphetamine-related issues.
    (iii) Describe collaborative programming with other agencies to 
coordinate medical, social, educational, and legal efforts.
(2) Program Activities
    (a) Clearly describe the program activities or steps that will be 
taken to achieve the desired outcomes/results. Describe who will 
provide (program, staff) what services (modality, type, intensity, 
duration), to whom (individual characteristics), and in what context 
(system, community).
    (b) State reasons for selection of activities.
    (c) Describe sequence of activities.
    (d) Describe program staffing in relation to number of clients to 
be served.
    (e) Identify number of Full Time Equivalents (FTEs) proposed and 
adequacy of this number:
    (i) Percentage of FTEs funded by IHS grant funding; and
    (ii) Describe clients and client selection.
    (f) Address the comprehensive nature of services offered in this 
program service area.
    (g) Describe and support any unusual features of the program 
services, or extraordinary social and community involvement.
    (h) Present a reasonable scope of activities that can be 
accomplished within the time allotted for program and program 
resources.
(3) Accreditation and Practice Model
    (a) Name of Program Accreditation.
    (b) Type of evidence-based practice.
    (c) Type of practice-based model.
    (4) Attach the Alcohol/Substance Abuse Work Plan.

                                                            IHS Urban Grant FY 2013 Work Plan
                                                   [Alcohol/Substance Abuse Program Sample Work Plan]
--------------------------------------------------------------------------------------------------------------------------------------------------------
                                                                                                                                       Data source for
            Objectives                 Service or program       Target population        Process measure         Outcome measures          measures
--------------------------------------------------------------------------------------------------------------------------------------------------------
      What are you trying to        What type of program do    Who do you hope to   What information will you    What information    Where will you find
           accomplish?                    you propose?            serve in your          collect about the      will you collect to     the information
                                                                     program?           program activities?         find out the         you collect?
                                                                                                                  results of your
                                                                                                                      program?
--------------------------------------------------------------------------------------------------------------------------------------------------------
To prevent substance abuse among   Community-based substance  American Indian        of youth         Incidence/prevalence  Medical records,
 urban American Indian youth.       abuse prevention           youth ages 5-18       completing the             of substance abuse/   RPMS behavioral
                                    curriculum.                years old.            curriculum,  of   dependence.           health package,
                                                                                     sessions conducted,                              National Youth
                                                                                      of staff                               Survey.
                                                                                     trained.
To prevent substance abuse and     After school, summer, and  American Indian        of youth         Incidence of          Charts, RPMS
 related problems.                  weekend activities (e.g.   youth ages 5-14       completing community-      substance abuse,      behavioral health
                                    outdoor experiential       years old.            based sessions,  of parents completing   negative and          Youth Survey.
                                    classroom based problem                          community-based            positive attitudes
                                    solving activities).                             sessions,  of     and behaviors,
                                                                                     community-based sessions.  incidence of peer
                                                                                                                drug use.

[[Page 48450]]

 
Reduce drug use and increase       Matrix model for           American Indian        of clients       Incidence of drug     Medical records,
 treatment retention.               outpatient treatment.      adult                 completing program,        use, increase or      RPMS behavioral
                                                               methamphetamine        of relapse       decrease in           health package,
                                                               clients.              prevention sessions,       treatment             Addiction Severity
                                                                                      of family and    retention, positive   Index, results of
                                                                                     group therapies,  of drug education       samples.
                                                                                     sessions,  of
                                                                                     self-help groups,  of urine tests.
--------------------------------------------------------------------------------------------------------------------------------------------------------

4. MENTAL HEALTH SERVICES
Program Narrative and Work Plan
    Use the alcohol/substance abuse program narrative description 
template to develop the Mental Health Services program narrative. 
Attach the UIHP Mental Health Services Work Plan.

                                                            IHS Urban Grant FY 2013 Work Plan
                                                        [Mental Health Program Sample Work Plan]
--------------------------------------------------------------------------------------------------------------------------------------------------------
                                                                                                                                       Data source for
            Objectives                 Service or program       Target population        Process measure         Outcome measures          measures
--------------------------------------------------------------------------------------------------------------------------------------------------------
      What are you trying to        What type of program do    Who do you hope to   What information will you    What information    Where will you find
           accomplish?                    you propose?            serve in your          collect about the      will you collect to     the information
                                                                     program?           program activities?         find out the         you collect?
                                                                                                                  results of your
                                                                                                                      program?
--------------------------------------------------------------------------------------------------------------------------------------------------------
To promote mental health.........  American Indian Life       American Indian        of youth         Feelings of           Medical records,
                                    Skills Development         youth ages 13-17      completing the             hopelessness,         RPMS behavioral
                                    curriculum.                years old.            curriculum,  of   problem solving       health package,
                                                                                     sessions conducted,        skills.               Beck Hopelessness
                                                                                      of teachers                            Scale, problem
                                                                                     trained, number of                               solving skills.
                                                                                     community resource
                                                                                     leaders trained.
Improve the mental health of       Home-based, community-     American Indian        of individual,   Reduced child         Medical records,
 American Indian children and       based, and office-based    children and their    couples, group, and        involvement in        RPMS behavioral
 their families.                    mental health counseling.  families needing      family counseling          juvenile justice      health package
                                                               services from our     sessions,  of     and child welfare,    coping skill
                                                               community-based       home, community, and       improved coping       measure, report
                                                               program.              office-based visits.       skills, improved      cards, attendance
                                                                                                                school attendance     records.
                                                                                                                and grades.

[[Page 48451]]

 
Reduce symptoms related to trauma  Mental health counseling   American Indian        of individual,   Incidence of Post-    Self-report PTSD,
                                    with cognitive             adults.               couples, group, and        Traumatic Stress      Beck Depression
                                    behavioral therapy                               family counseling          Disorder (PTSD)       Inventory, coping
                                    intervention and                                 sessions,  of     symptoms, incidence   skills measure,
                                    historical trauma                                historical trauma          of depression,        peer and family
                                    intervention.                                    groups,  of       increased coping      support measure,
                                                                                     adults counseled.          skills, increased     medical records,
                                                                                                                peer and family       RPMS behavioral
                                                                                                                support.              health package.
--------------------------------------------------------------------------------------------------------------------------------------------------------

RPMS Suicide Reporting Form
Instructions for Completing
    This form is intended as a data collection tool only. It does not 
replace documentation of clinical care in the medical record and it is 
not a referral form. HRN, Date of Act and Provider Name are required 
fields. If the information requested is not known or not listed as an 
option, choose ``Unknown'' or ``Other'' (with specification) as 
appropriate. The form can be partially completed, saved and completed 
at a later time if needed.
    LOCAL CASE NUMBER:
    Indicate internal tracking number if used, not required.
    DATE FORM COMPLETED:
    Indicate the date the Suicide Reporting Form was completed.
    PROVIDER NAME:
    Record the name of Provider completing the form.
    DATE OF ACT:
    Record Date of Act as mm/dd/yy. If exact day is unknown, use the 
month, 1st day of the month (or another default day), year. If exact 
date of act is unknown, all providers should use the same default day 
of the month.
    HEALTH RECORD NUMBER:
    Record the patient's health record number.
    DOB/AGE:
    Record Date of Birth as mm/dd/yy and patient's age.
    SEX:
    Indicate Male or Female.
    COMMUNITY WHERE ACT OCCURRED:
    Record the community code or the name, county and state of the 
community where the act occurred.
    EMPLOYMENT STATUS:
    Indicate patient's employment status, choose one.
    RELATIONSHIP STATUS:
    Indicate patient's relationship status, choose one.
    EDUCATION:
    Select the highest level of education attained and if less than a 
High School graduate, record the highest grade completed. Choose one.
    SUICIDAL BEHAVIOR:
    Identify the self-destructive act, choose one. Generally, the 
threshold for reporting should be ideation with intent and plan, or 
other acts with higher severity, either attempted or completed.
    LOCATION OF ACT:
    Indicate location of act, choose one.
    PREVIOUS ATTEMPTS:
    Indicate number of previous suicide attempts, choose one.
    METHOD:
    Indicate method used. Multiple entries are allowed, check all that 
apply. Describe methods not listed.
    SUBSTANCE USE INVOLVED:
    If known, indicate which substances the patient was under the 
influence of at the time of the act. Multiple entries allowed, check 
all that apply. List drugs not shown.
    CONTRIBUTING FACTORS:
    Multiple entries allowed, check all that apply. List contributing 
factors not shown.
    DISPOSITION:
    Indicate the type of follow-up planned, if known.
    NARRATIVE:
    Record any other relevant clinical information not included above.

Last Updated 10/25/12
BILLING CODE 3510-22-P

[[Page 48452]]

[GRAPHIC] [TIFF OMITTED] TN08AU13.003


[[Page 48453]]


[GRAPHIC] [TIFF OMITTED] TN08AU13.004

BILLING CODE 3510-22-C
    C. PROJECT EVALUATION (15 Points)
    1. Describe your evaluation plan. Provide a plan to determine the 
degree to which objectives are met and methods are followed.
    2. Describe how you will link program performance/services to 
budget expenditures. Include a discussion of Uniform Data System (UDS) 
and GPRA Report Measures here.
    3. Include the following program specific information:
    (a) Describe the expected feasibility and reasonable outcomes 
(e.g., decreased drug use in those patients receiving services) and the 
means by which you determined these targets or results.
    (b) Identify dates of reviews by the internal staff to assess 
efficacy:
    (1) Assessment of staff adequacy.
    (2) Assessment of current position descriptions.
    (3) Assessment of impact on local community.
    (4) Involvement of local community.
    (5) Adequacy of community/governance board.
    (6) Ability to leverage IHS funding to obtain additional funding.
    (7) Additional IHS grants obtained.
    (8) New initiatives planned for funding year.
    (9) Customer satisfaction evaluations.
    4. Quality Improvement Committee (QIC).
    The UIHP QIC, a planned, organization-wide, interdisciplinary team, 
systematically improves program performance as a result of its findings 
regarding clinical, administrative and cost-of-care performance issues, 
and actual patient care outcomes including the FY 2012 GPRA report and 
2011 UDS report (results of care including safety of patients).
    (a) Identify the QIC membership, roles, functions, and frequency of 
meetings. Frequency of meetings shall be at least quarterly.
    (b) Describe how the results of the QIC reviews provide regular 
feedback to the program and community/governance board to improve 
services.
    (1) September 1, 2013-March 31, 2014 activities planned.
    (c) Describe how your facility is integrating the improving patient 
care model into your health delivery structure:
    (1) Identify specific measures you are tracking as part of the 
Improvements in Patient Care (IPC) work.
    (2) Identify community members that are part of your IPC team.
    (3) Describe progress meeting your program's goals for the use of 
the IPC model within your healthcare delivery model.
D. PROGRESS REPORT: ORGANIZATIONAL CAPABILITIES AND QUALIFICATIONS (10 
Points)
    This section outlines the broader capacity of the organization to 
complete the project outlined in the application and program specific 
work plans. This section includes the identification of personnel 
responsible for completing tasks and the chain of responsibility for 
successful completion of the project outlined in the work plans.
    1. Describe the organizational structure with a current approved 
one page organizational chart that shows the board of directors, key 
personnel, and staffing. Key personnel positions include the Chief 
Executive Officer or Executive Director, Chief Financial Officer, 
Medical Director, and Information Officer.
    2. Describe the board of directors that is fully and legally 
responsible for operation and performance of the 501(c)(3) non-profit 
urban Indian organization:
    (a) List all current board members by name, sex, and Tribe or race/
ethnicity.
    (b) Indicate their board office held.
    (c) Indicate their occupation or area of expertise.
    (d) Indicate if the board member uses the UIHP services.
    (e) Indicate if the board member lives in the health service area.
    (f) Indicate the number of years of continuous service.
    (g) Indicate number of hours of Board of Directors training 
provided, training dates and attach a copy of the Board of Directors 
training curriculum.
    3. List key personnel who will work on the project.
    (a) Identify existing key personnel and new program staff to be 
hired.
    (b) For all new key personnel only include position descriptions 
and resumes in the appendix. Position descriptions should clearly 
describe each position and duties indicating desired qualifications, 
experience, and requirements related to the proposed project and how 
they will be supervised. Resumes must indicate that the proposed staff 
member is qualified to carry out the proposed project activities and 
who will determine if the work of a contractor is acceptable.
    (c) Identify who will be writing the progress reports.
    (d) Indicate the percentage of time to be allocated to this project 
and identify the resources used to fund the remainder of the 
individual's salary if personnel are to be only partially funded by 
this grant.
E. CATEGORICAL BUDGET AND BUDGET JUSTIFICATION (5 Points)
    This section should provide a clear estimate of the project program 
costs and justification for expenses for the

[[Page 48454]]

budget period September 1, 2013-March 31, 2014. The budget and budget 
justification should be consistent with the tasks identified in the 
work plan.
    1. Categorical Budget (Form SF 424A, Budget Information Non-
Construction Programs).
    (a) Provide a narrative justification for all costs, explaining why 
each line item is necessary or relevant to the proposed project. 
Include sufficient details to facilitate the determination of cost 
allowability.
    (b) If indirect costs are claimed, indicate and apply the current 
negotiated rate to the budget. Include a copy of the current rate 
agreement in the appendix.

V. Award Administration Information

Reporting Requirements

    Failure to submit required reports within the time allowed may 
result in suspension or termination of an active agreement, withholding 
of additional awards for the project, or other enforcement actions such 
as withholding of payments or converting to the reimbursement method of 
payment. Continued failure to submit required reports may result in one 
or both of the following: (1) The imposition of special award 
provisions; and (2) the non-funding or non-award of other eligible 
projects or activities. This requirement applies whether the 
delinquency is attributable to the failure of the organization or the 
individual responsible for preparation of the reports.
    The reporting requirements for this program are noted below:
A. Program Progress Report
    Program progress reports are required quarterly. These reports will 
include a brief comparison of actual program accomplishments to the 
goals established for the period, reasons for slippage (if applicable), 
and other pertinent information as required. A final program report 
must be submitted within 90 days of expiration of the budget/project 
period.
B. Financial Report
    Federal Financial Report, (FFR-SF-425), Cash Transaction Reports 
are due every calendar quarter to the Division of Payment Management, 
Payment Management Branch, HHS at: https://www.dpm.psc.gov. Failure to 
submit timely reports may cause a disruption in timely payments to your 
organization.
    Grantees are responsible and accountable for accurate information 
being reported on all required reports; the Progress Reports, and 
Federal Financial Report.

C. Federal Subaward Reporting System (FSRS)

    This award may be subject to the Transparency Act subaward and 
executive compensation reporting requirements of 2 CFR part 170.
    The Transparency Act requires the Office of Management and Budget 
(OMB) to establish a single searchable database, accessible to the 
public, with information on financial assistance awards made by Federal 
agencies. The Transparency Act also includes a requirement for 
recipients of Federal grants to report information about first-tier 
subawards and executive compensation under Federal assistance awards.
    IHS has implemented a Term of Award into all IHS Standard Terms and 
Conditions, NoAs and funding announcements regarding the FSRS reporting 
requirement. This IHS Term of Award is applicable to all IHS grant and 
cooperative agreements issued on or after October 1, 2010, with a 
$25,000 subaward obligation dollar threshold met for any specific 
reporting period. Additionally, all new (discretionary) IHS awards 
(where the project period is made up of more than one budget period) 
and where: (1) The project period start date was October 1, 2010 or 
after and (2) the primary awardee will have a $25,000 subaward 
obligation dollar threshold during any specific reporting period will 
be required to address the FSRS reporting. For the full IHS award term 
implementing this requirement and additional award applicability 
information, visit the Grants Management Grants Policy Web site at: 
https://www.ihs.gov/dgm/index.cfm?module=dsp_dgm_policy_topics.
D. Annual Audit Report
    In accordance with 25 U.S.C. 1657, the reports and records of the 
urban Indian organization with respect to a contract or grant under 
subchapter IV, shall be subject to audit by the Secretary, Department 
of Health and Human Services and the Comptroller General of the United 
States.
    The Secretary shall allow as a cost to any contract or grant 
entered into under section 1653 of this title the cost of an annual 
private audit conducted by a certified public accountant.
E. GPRA Report
    GPRA reports are required quarterly. These reports are submitted to 
the IHS Area GPRA Coordinator. RPMS users must use CRS for reporting. 
Non-RPMS users must use the interface system to transfer data from 
their current data system to RPMS for CRS reporting.
F. Quarterly Immunization Report
    Immunization reports are required quarterly. These reports are 
submitted to the IHS Area Immunization Coordinator.
G. Unmet Needs Report
    An unmet needs report is required quarterly. These reports will 
include information gathered to: (1) Identify gaps between unmet health 
needs of urban Indians and the resources available to meet such needs; 
and (2) make recommendations to the Secretary and Federal, State, 
local, and other resource agencies on methods of improving health 
service programs to meet the needs of urban Indians.

VI. Agency Contacts

    1. Questions on the programmatic issues may be directed to: Phyllis 
Wolfe, Director, Office of Urban Indian Health Programs, 801 Thompson 
Avenue, Suite 200, Rockville, MD 20852, 301-443-1631, 
Phyllis.wolfe@ihs.gov.
    2. Questions on grants management and fiscal matters may be 
directed to: Pallop Chareonvootitam, Grants Management Specialist, 801 
Thompson Avenue, Suite 100, Rockville, MD 20852, 301-443-2195, 
Pallop.chareonvootitam@ihs.gov.
    3. Questions on systems matters may be directed to: Paul Gettys, 
Grant Systems Coordinator, 801 Thompson Avenue, TMP Suite 360, 
Rockville, MD 20852, Phone: 301-443-2114; or the DGM main line 301-443-
5204, Fax: 301-443-9602, Email: Paul.Gettys@ihs.gov.

VII. Other Information

    The Public Health Service strongly encourages all grant and 
contract recipients to provide a smoke-free workplace and promote non-
use of all tobacco products. In addition, Public Law 103-227, the Pro-
Children Act of 1994, prohibits smoking in certain facilities (or in 
some cases, any portion of the facility) in which regular or routine 
education, library, day care, health care, or early childhood 
development services are provided to children. This is consistent with 
the HHS mission to protect and advance the physical and mental health 
of the American people.

    Date: July 31, 2013.
Yvette Roubideaux,
Acting Director, Indian Health Service.
[FR Doc. 2013-19113 Filed 8-7-13; 8:45 am]
BILLING CODE 4165-16-P