Privacy Act of 1974; System of Records, 45185-45186 [2013-17960]

Agencies

• DEPARTMENT OF DEFENSE
• Office of the Secretary

[Federal Register Volume 78, Number 144 (Friday, July 26, 2013)]
[Notices]
[Pages 45185-45186]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-17960]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID DoD-2013-OS-0166]


Privacy Act of 1974; System of Records

AGENCY: Office of the Inspector General, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Office of the Inspector General proposes to alter a system 
of records, CIG-16, Defense Case Activity Tracking System (D-CATS), in 
its inventory of record systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended. This system records complaints, allegations 
of wrongdoing, and requests for assistance; documents inquiries; 
compiles statistical information; provides prompt, responsive and 
accurate information regarding the status of ongoing cases; provides a 
record of complaint disposition and records actions taken and 
notifications of interested parties and agencies.

DATES: This proposed action will be effective on August 26, 2013 unless 
comments are received which result in a contrary determination. 
Comments will be accepted on or before August 26, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive, East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mark Dorgan, DoD IG FOIA/Privacy 
Office, Department of Defense, Inspector General, 4800 Mark Center 
Drive, Alexandria, VA 22350-1500 or telephone: (703) 699-5680.

SUPPLEMENTARY INFORMATION: The Office of the Inspector General notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy and Civil Liberties Web site at https://dpclo.defense.gov/privacy/SORNs/component/oig/.
    The proposed systems reports, as required by 5 U.S.C. 552a of the 
Privacy Act of 1974, were submitted on July 10, 2013, to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records about Individuals,'' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).

    Dated: July 17, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG-16

System name:
    DoD Hotline Program Case Files (October 15, 2008, 73 FR 61089).

Changes:
* * * * *


[[Page 45186]]

System Name:
    Delete entry and replace with ``Defense Case Activity Tracking 
System (D-CATS).''

System location:
    Delete entry and replace with ``DoD Hotline, Office of 
Communications and Congressional Liaison, and Office of the Assistant 
Inspector General for Administrative Investigations, Office of the 
Inspector General of the Department of Defense (DoD), 4800 Mark Center 
Drive, Alexandria, VA 22350-1500.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Individual's name, and case number; 
records resulting from the referral of, and inquiry into, hotline 
complaints, whistleblower reprisal investigations, improper mental 
health evaluations and senior official investigations, including the 
allegations submitted to the DoD Inspector General, referral documents 
to DoD components, investigative reports, information received from 
witnesses, records of action taken, disposition of the case, and 
supporting documentation.''

Authority for maintenance of the system:
    Delete entry and replace with ``Public Law 95-452 as amended, 
Inspector General Act of 1978; and DoD Directive 5106.01, Inspector 
General of the Department of Defense.''

Purpose(s):
    Delete entry and replace with ``To record complaints, allegations 
of wrongdoing, and requests for assistance; to document inquiries; to 
compile statistical information; to provide prompt, responsive and 
accurate information regarding the status of ongoing cases; to provide 
a record of complaint disposition and to record actions taken and 
notifications of interested parties and agencies.
    Complaints appearing to involve criminal wrongdoing will be 
referred to the Defense Criminal Investigative Service or other 
criminal investigative units of DoD components.''
* * * * *

Retrievability:
    Delete entry and replace with ``By individual's name, subject 
matter, or case number.''

Safeguards:
    Delete entry and replace with ``Full access is limited to DoD 
Hotline and Administrative Investigations staff. Read only access is 
provided to authorized DoD IG personnel consistent with their official 
duties. Paper and automated records are stored in rooms protected by 
cipher lock. The automated system is restricted to personnel with 
designated access, and regular back-ups of data are performed.''

Retention and disposal:
    Delete entry and replace with ``Hotline case files not referred for 
further review are destroyed after 2 years. Automated and paper records 
of Hotline cases referred for investigation, whistleblower reprisal 
cases and senior official cases are destroyed ten years after case 
closure.''

System manager(s) and address:
    Delete entry and replace with ``Assistant Inspector General for 
Administration and Management, Office of the Inspector General of the 
Department of Defense, 4800 Mark Center Drive, Alexandria, VA 22350-
1500.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Chief, Freedom of Information Act 
Requester Service Center/Privacy Act Office, Assistant Inspector 
General for Communications and Congressional Liaison, Office of the 
Inspector General, DoD, 4800 Mark Center Drive, Alexandria, VA 22350-
1500.
    For verification purposes, individuals shall provide their full 
name, address, any details that may assist in locating records of the 
individual and their signature.
    In addition, the requester must provide a notarized statement or a 
signed declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date).' (Signature).
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare under penalty of perjury that the 
foregoing is true and correct. Executed on (date).' (Signature).''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Chief, Freedom of Information Act Requester 
Service Center/Privacy Act Office, Assistant Inspector General for 
Communications and Congressional Liaison, Office of the Inspector 
General, DoD, 4800 Mark Center Drive, Alexandria, VA 22350-1500.
    For verification purposes, individuals shall provide their full 
name, address, any details that may assist in locating records of the 
individual and their signature.
    In addition, the requester must provide a notarized statement or a 
signed declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare under penalty of 
perjury under the laws of the United States of America that the 
foregoing is true and correct. Executed on (date).' (Signature).
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare under penalty of perjury that the 
foregoing is true and correct. Executed on (date).' (Signature).''
* * * * *
[FR Doc. 2013-17960 Filed 7-25-13; 8:45 am]
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