Privacy Act of 1974; System of Records, 38016-38017 [2013-15125]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force

[Federal Register Volume 78, Number 122 (Tuesday, June 25, 2013)]
[Notices]
[Pages 38016-38017]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-15125]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2013-0028]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Air Force proposes to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective on July 26, 2013 unless 
comments are received which result in a contrary determination. 
Comments will be accepted on or before July 25, 2013.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, 4800 Mark Center 
Drive East Tower, 2nd Floor, Suite 02G09, Alexandria, VA 22350-3100.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Charles J. Shedrick, Department of 
the Air Force Privacy Office, Air Force Privacy Act Office, Office of 
Warfighting Integration and Chief Information Officer, ATTN: SAF/CIO 
A6, 1800 Air Force Pentagon, Washington, DC 20330-1800, or by phone at 
(571) 256-2515.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy and Civil Liberties Office Web site at https://dpclo.defense.gov/privacy/SORNs/component/airforce/.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, as amended, were submitted on May 13, 2013 to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I 
to OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' dated February 8, 1996, 
(February 20, 1996, 61 FR 6427).

    Dated: June 20, 2013.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF PC P

System name:
    Applications for Appointment and Extended Active Duty Files (June 
11, 1997, 62 FR 31793).
* * * * *

Changes:
System ID:
    Delete entry and replace with ``F036 AFPC H''.
* * * * *

System location:
    Delete entry and replace with ``Headquarters Air Force Personnel 
Center (AFPC), Line Officer Accessions Branch, 550 C Street West, 
Randolph Air Force Base, TX 78150-4703;
    Headquarters Air Reserve Personnel Center, 18420 E. Silver Creek, 
Bldg 390 MS 68, Buckley Air Force Base, CO 80011-9502;
    Headquarters Air National Guard Bureau, 3500 Fetchet Avenue, 
Andrews AFB, MD 20762-5157;
    Headquarters Air Force Recruiting Service, 550 D Street West, 
Randolph Air Force Base, TX 78150-4527;
    Air Force Recruiting Offices. Official mailing addresses are 
published as an appendix to the Air Force's compilation of record 
system notices.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Applicants for appointment/
reappointment as Air Force Reserve; Air National Guard; Air Reserve 
Component officers who apply for voluntary entry on Extended Active 
Duty; commissioned officers of other uniformed services who apply for 
interservice transfer to the Air Force.''

Categories of records in the system:
    Delete entry and replace with ``Individual's application and 
supporting documents as applicable containing name, Social Security 
Number (SSN), Department of Defense Identification Number (DoD ID 
Number), date of birth, historical background, education data, medical 
history, physical status, prior service data, employment data, marital 
and dependency status, and aptitude test results.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force; 10 U.S.C. 716, Commissioned officers: Transfers among the 
armed forces, the National Oceanic and Atmospheric Administration, and 
the Public Health Service; 10 U.S.C. Chapter 1205, Appointment of 
Reserve Officers; 10 U.S.C. 12301, Reserve Components Generally; 10 
U.S.C. 12320, Reserve Officers: Grade in which ordered to active duty; 
Department of Defense Instruction 1310.02, Appointing Commissioned 
Officers; Air Force Policy Directive 36-20, Accession of Air Force 
Military Personnel; Air Force Instruction (AFI) 36-2005, Appointment in 
Commissioned Grades and Designation and Assignment in Professional 
Categories--Reserve of the Air Force and United States Air Force; Air 
Force Instruction (AFI) 36-2004, Interservice Transfer of Officers to 
the United States Air Force (USAF) and the United States Air Force 
Reserve (USAFR); Air Force Instruction (AFI) 36-2008, Voluntary 
Extended Active Duty (EAD) for Air Force Reserve Commissioned Officers; 
and E.O. 9397 (SSN), as amended.''

[[Page 38017]]

Purpose(s):
    Delete entry and replace with ``To determine eligibility for 
appointment to the Air Reserve Component, for interservice transfer, or 
for Extended Active Duty.''
* * * * *

Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retrievability:
    Delete entry and replace with ``Name, SSN and/or DoD ID number.''

Safeguards:
    Delete entry and replace with ``Access to records is limited to 
person(s) responsible for servicing the record in the performance of 
their official duties and who are properly screened and cleared for 
need-to-know. System software uses Primary Key Infrastructure (PKI)/
Common Access Card (CAC) authentication to lock out unauthorized 
access. Paper records are secured in locked cabinets or drawers in 
areas with controlled access entry requirements.''

Retention and disposal:
    Delete entry and replace with ``Commissioning Case Files are 
destroyed 12 months after end of the month of entry into Extended 
Active Duty (EAD); commissioning case file applications awaiting 
resubmission are destroyed 12 months after the end of the month in 
which final action is completed, interservice transfer case files are 
destroyed 5 years after the transfer of the officer; and recall cases 
(officers) are destroyed after 5 years. Paper records are destroyed by 
tearing into pieces, shredding, pulping, macerating, or burning. 
Electronic records are destroyed by erasing, deleting, or 
overwriting.''

System manager(s) and address:
    Delete entry and replace with ``Directorate of Personnel Services, 
Line Officer Accessions Branch Program Manager, Air Force Personnel 
Center, 550 C Street West, Suite 10, Randolph Air Force Base, TX 78150-
4703.
    Commander, Headquarters Air Reserve Personnel Center, 18420 E. 
Silver Creek Ave, Buckley Air Force Base, CO 80011-9502.
    Commander, Headquarters Air Force Reserve Command, 255 Richard Ray 
Blvd., Robins Air Force Base, GA 31098-6001.
    Commander, Headquarters Recruiting Service, 550 D Street West, 
Randolph Air Force Base, TX 78150-4527.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether this system of records contains information about themselves 
should address written inquiries to the system manager or respective 
recruiting office location. Official mailing addresses are published as 
an appendix to the Air Force's compilation of systems of records 
notices.
    For verification purposes, individual should provide their full 
name, SSN and/or DoD ID Number, any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or 
commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written inquiries to the system manager or respective 
recruiting office location. Official mailing addresses are published as 
an appendix to the Air Force's compilation of systems of records 
notices.
    For verification purposes, individual should provide their full 
name, SSN and/or DoD ID Number, any details which may assist in 
locating records, and their signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.

If executed within the United States, its territories, possessions, or 
commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.''

Contesting record procedures:
    Delete entry and replace with ``The Air Force rules for accessing 
records, contesting contents and appealing initial agency 
determinations are published in Air Force Instruction 33-332, Air Force 
Privacy Program; 32 CFR part 806b; or may be obtained from the system 
manager.''

Record source categories:
    Delete entry and replace with ``Data is extracted from the 
Headquarters Air Force Master Personnel File; special orders; official 
correspondence submitted by the individual; individual appointment 
applications; letters of recommendation, and results of National Agency 
Check.''

Exemptions claimed for the system:
    Delete entry and replace with ``Investigatory material compiled 
solely for purpose of determining suitability, eligibility, or 
qualifications for federal civilian employment, military service, 
federal contracts, or access to classified information may be exempt 
pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such 
material would reveal the identity of a confidential source.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1),(2), and (3), 
(c) and (e) published in 32 CFR part 806b. For additional information, 
contact the system manager.''

[FR Doc. 2013-15125 Filed 6-24-13; 8:45 am]
BILLING CODE 5001-06-P